36C10G24R0028.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

OPAL | Strategic Acquisition Center

10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697

POINT OF CONTACT*

Contract Specialist Contract Specialist Valerie.Bennett1@va.gov 540-735-3794

PLACE OF PERFORMANCE

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

DESCRIPTION

Synopsis:

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for brand name or equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.

Solicitation number 36C10G24R0028 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Proposal (RFP). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2023-02, dated 16 March 2023.

Requirement Description:

VA has a requirement to purchase Surgical Lighting System to deliver patient care at its VA Medical Centers around the country. Surgical Lighting System typically consist of a single or multiple light head attached to a suspension arm or boom that permits vertical and circular motion. There are several types of light sources: conventional incandescent lamps, high-intensity gas discharge lamps, and light emitting diode (LED) lights. The light is configured for flexible positioning and can be equipped with automatic brakes and stops that control positioning while maintaining adequate clearance above and around the surgical site. The Surgical Lighting System can be mounted at a fixed point on a ceiling or wall or positioned along a ceiling-mounted track.

A single award Requirements contract will be awarded IAW FAR Clause 52.211-6, “Brand Name or Equal” and FAR 11.104, “Use of Brand Name or Equal Purchase Descriptions,” in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Proposals shall contain the terms for cost/price and technical capabilities of the band name or equal equipment. The Government reserves the right to award without discussions.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 – Surgical Supplies (except medical instruments) Manufacturing, Product Service Code: 6515 – Medical and Surgical Instruments, Equipment, and Supplies and the associated size standard is 750 employees. This procurement action is issued as Full and Open Competition.

This acquisition is for a single award Requirements contract in accordance with FAR Part 16.5 for Draeger brand name or equal Surgical Lighting System and related equipment and accessories as identified in ATTACHMENT A – PRICE COST SCHEDULE – NX EQ SURGICAL LIGHTING SYSTEM and paragraph 2 below.

The ordering period is for one base year with four 12-month option years. Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities.

The FAR provision at 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition including attached addenda to the provision.

The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria as attached addenda also applies to this acquisition. The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.

Clause at 52,212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached.

Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached.

All interested offerors must be registered in the System for Award Management (SAM) prior to submitting a proposal. You may access SAM at https://sam.gov/SAM/.

Questions regarding this combined synopsis/solicitation are due via email by 11:59PM EST on APRIL 12, 2024, to Contract Specialist, Valerie Bennett at Valerie.Bennett1@va.gov and Contracting Officer, Sharon Redman at Sharon.Redman@va.gov. No calls will be accepted.

Proposals are due via email by 11:59PM EST on APRIL 22, 2024, to Contract Specialist, Valerie Bennett at Valerie.Bennett1@va.gov and Contracting Officer, Sharon Redman at Sharon.Redman@va.gov.

PRODUCT DESCRIPTION

1. SCOPE OF WORK:

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Surgical Lighting System product line as a candidate for a VA-wide (otherwise referred to as “national”) single Requirement’s contract award. Surgical Lighting Systems typically consist of a single or multiple light head attached to a suspension arm or boom that permits vertical and circular motion. The light is configured for flexible positioning and can be equipped with automatic brakes and stops that control positioning while maintaining adequate clearance above and around the surgical site. The Surgical Lighting Systems can be mounted at a fixed point on a ceiling or wall or positioned along a ceiling-mounted track.

The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Surgical Lighting System to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a base of 12-months with four 12-month option periods.

2. REQUIREMENT

This requirement will be IAW FAR clause 52.211-6, “Brand Name or Equal” which requires the quoter indicate that each product being offered as an “equal” product to the Draeger® Surgical Lighting System. For each equal product, the offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The offeror must also clearly identify the item by brand name (if any) and make/model number. Finally, the offeror must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements.

The Department of Veterans Affairs (VA) is seeking vendors who can provide Draeger® brand name or equal (BNOE) Surgical Lighting System or equal as listed above commodities which meet all the following salient characteristics listed in the chart below.

The following Salient Characteristics (SC) apply to the Applicable CLINs

Vendors may propose any product solution or configuration so long as they meet the salient characteristics. Products proposed in the technical volume must be captured on the Vendor’s pricing volume (Attachment A - Price Cost Schedule) of the solicitation. Vendors may propose any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor’s pricing volume with a quantity of zero.

The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this Combined Synopsis/Solicitation Notice.

See attached document: ATTACHMENT A - PRICE COST SCHEDULE - NX EQ SURGICAL LIGHTING SYSTEM.

See attached document: ATTACHMENT B - CONTRACT ADMINISTRATION - NX EQ SURGICAL LIGHTING SYSTEM.

See attached document: ATTACHMENT C - CONTRACT CLAUSES - NX EQ SURGICAL LIGHTING SYSTEM.

See attached document: ATTACHMENT D - SOLICITATION PROVISIONS - NX EQ SURGICAL LIGHTING SYSTEM.

See attached document: ATTACHMENT E - REPORTING TOOL - NX EQ SURGICAL LIGHTING SYSTEM.

See attached document: ATTACHMENT F - PAST PERFORMANCE REFERENCE - NX EQ SURGICAL LIGHTING SYSTEM.

See attached document: ATTACHMENT G - PAST PERFORMANCE QUESTIONAIRE - NX EQ SURGICAL LIGHTING SYSTEM.

Combined Synopsis/Solicitation Notice