6515--IR114. 9a- HTM Medical Devices - VISN 20- Codonics- 21-IJP-270- 21REQ0266 (VA-21-00069463)

COMBINED SYNOPSIS RFQ

This is a Brand Name Only, combined synopsis/solicitation for commercial items [Codonics Safe Label System (SLS), SLS WAVE Barcode scanners and maintenance and support services to interface with Cerner Anesthesia], as prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price purchase order is anticipated. FAR 13, Simplified Acquisition Procedures will be used.

2. The solicitation number is 36C26021Q0945 and is issued as a request for quotation (RFQ).

3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-07.

4. This solicitation is set aside 100% for Small Businesses and the associated NAICS 339112 code has a small business size standard of 1,000 employees. The Vendor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system such that the OEM warranty and service is honored by the OEM. All warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. The offeror is to provide, with their bid, a copy of their Authorized Distributor letter from the OEM IAW VAAR 852.212-71. The vendor shall provide new items ONLY; no remanufactured or "Gray Market" items. All items must be covered by the manufacturer's warranty.

5. Line Items:

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

5.00

EA

__________________

__________________

BOISE: SLS550 Safe Label System SLS 550iT Includes User's Manual, US power cord and one-year RTF warranty.

0002

6.00

EA

__________________

__________________

BOISE: SLS-WAVE Include a mounting bracket and a five-year Depot Swap Warranty.

0003

5.00

EA

__________________

__________________

BOISE: SLS500-AT-1 "SLS Administration Tool software application, Single System License. The system is compatible with Windows 7, 8, and as well as Windows Server 2008, 2012 R2 and 2016. Comes with one SLS500-AT KIT-##.# * which contains an application CD and documentation.

0004

1.00

EA

__________________

__________________

BOISE: SLS-INSTALL SLS Installation

0005

1.00

EA

__________________

__________________

BOISE: AT-ACC-KIT-2 SLS Administration Tool Accessory Kit. Includes Motorola DS4308-HC Healthcare handheld barcode scanner with USB connection, adjustable Intellistand, one-year warranty and custom firmware improving drug vial scanning performance.

0006

3.00

EA

__________________

__________________

BOISE: 1SCT-LR833-4 Color Ink Cartridge for SLS 500i (4 pieces)

0007

3.00

EA

__________________

__________________

BOISE: 1SCA-SLX33-4 Labels, SLS 500i, 60MM x 22MM, 1000 per roll, 4 rolls, A22

0008

5.00

EA

__________________

__________________

BOISE: SLS500-RTF-2-5 SLS 500i, Years 2-5, Return-to-Factory Warranty

0009

5.00

EA

__________________

__________________

BOISE: SLS500-SHELF-08 SLS 500i shelf with drawer for mounting on an anesthesia cart including mounting kit compatible with the Omnicell AWS G4 and XT Cabinets

0010

3.00

EA

__________________

__________________

EUGENE: SLS550 Safe Label System SLS 550iT. Includes User's Manual, US power cord and one-year RTF warranty.

0011

4.00

EA

__________________

__________________

EUGENE: SLS-WAVE Include a mounting bracket and a five-year Depot Swap Warranty.

0012

3.00

EA

__________________

__________________

EUGENE: SLS500-AT-1 "SLS Administration Tool software application, Single System License. The system is compatible with Windows 7, 8, and as well as Windows Server 2008, 2012 R2 and 2016. Comes with one SLS500-AT KIT-##.# * which contains an application CD and documentation

0013

1.00

EA

__________________

__________________

EUGENE: SLS-INSTALL SLS Installation

0014

1.00

EA

__________________

__________________

EUGENE: AT-ACC-KIT-2 SLS Administration Tool Accessory Kit. Includes Motorola DS4308-HC Healthcare handheld barcode scanner with USB connection, adjustable Intellistand, one-year warranty and custom firmware improving drug vial scanning performance.

0015

2.00

EA

__________________

__________________

EUGENE: 1SCT-LR833-4 Color Ink Cartridge for SLS 500i (4 pieces)

0016

2.00

EA

__________________

__________________

EUGENE: 1SCA-SLX33-4 Labels, SLS 500i, 60MM x 22MM, 1000 per roll, 4 rolls, A22

0017

3.00

EA

__________________

__________________

EUGENE: SLS500-RTF-2-5 SLS 500i, Years 2-5, Return-to-Factory Warranty

0018

3.00

EA

__________________

__________________

EUGENE: SLS500-SHELF-08 SLS 500i shelf with drawer for mounting on an anesthesia cart including mounting kit compatible with the Omnicell AWS G4 and XT Cabinets.

0019

25.00

EA

__________________

__________________

PORTLAND: SLS550 Safe Label System SLS Include User's Manual, US power cord and one-year RTF warranty.

0020

32.00

EA

__________________

__________________

PORTLAND: SLS-WAVE Include a mounting bracket and a five-year Depot Swap Warranty are included.

0021

25.00

EA

__________________

__________________

PORTLAND: SLS-INSTALL SLS Installation

0022

1.00

EA

__________________

__________________

PORTLAND: AT-ACC-KIT-2 SLS Administration Tool Accessory Kit. Includes Motorola DS4308-HC Healthcare handheld barcode scanner with USB connection, adjustable Intellistand, one-year warranty and custom firmware improving drug vial scanning performance.

0023

10.00

EA

__________________

__________________

PORTLAND: 1SCA-SLX33-4 Labels, SLS 500i, 60MM x 22MM, 1000 per roll, 4 rolls, A22

0024

25.00

EA

__________________

__________________

PORTLAND: SLS500-RTF-2-5 SLS 500i, Years 2-5, Return-to-Factory Warranty

0025

25.00

EA

__________________

__________________

PORTLAND: SLS500-SHELF SLS 500i shelf with drawer, for mounting on an anesthesia cart, including mounting kit compatible with the Armstrong A-Smart Premier Medical Cart and Metror STARSYST and Basix PlusT Medical Carts. (rail mount)

0026

1.00

EA

__________________

__________________

PORTLAND: SLS500-AT-S "SLS Administration Tool software application, Site License (includes multiple modules and provides for an unlimited number of units) The system is compatible with Windows 7, 8, and as well as Windows Server 2008, 2012 R2 and 2016. Comes with one SLS500-AT-KIT-##.# * which contains an application CD and documentation

0027

10.00

EA

__________________

__________________

PORTLAND: 1SC2-LR233-4 Color Ink Cartridge (Type 2) for SLS 550i (4 pieces) (In four pack order quantities of 6 - 23 packs)

0028

3.00

EA

__________________

__________________

ROSEBURG: SLS550 Safe Label System SLS 550iT Include User's Manual, US power cord and one-year RTF warranty.

0029

3.00

EA

__________________

__________________

ROSEBURG: SLS-WAVE Include a mounting bracket and a five-year Depot Swap Warranty. Include installation in price (all units to be installed same time).

0030

3.00

EA

__________________

__________________

ROSEBURG: SLS500-AT-1 SLS Administration Tool software application, Single System License The system is compatible with Windows 7, 8, and as well as Windows Server 2008, 2012 R2 and 2016. Comes with one SLS500-AT KIT-##.# * which contains an application CD and documentation.

0031

1.00

EA

__________________

__________________

ROSEBURG: AT-ACC-KIT-2 SLS Administration Tool Accessory Kit. Includes Motorola DS4308-HC Healthcare handheld barcode scanner with USB connection, adjustable Intellistand, one-year warranty and custom firmware improving drug vial scanning performance.

0032

3.00

EA

__________________

__________________

ROSEBURG: 1SCT-LR833-4 Color Ink Cartridge for SLS 500i (4 pieces)

0033

3.00

EA

__________________

__________________

ROSEBURG: 1SCA-SLX33-4 Labels, SLS 500i, 60MM x 22MM, 1000 per roll, 4 rolls, A22

0034

3.00

EA

__________________

__________________

ROSEBURG: SLS500-RTF-2-5 SLS 500i, Years 2-5, Return-to-Factory Warranty

0035

3.00

EA

__________________

__________________

ROSEBURG: SLS500-SHELF-08 SLS 500i shelf with drawer for mounting on an anesthesia cart including mounting kit compatible with the Omnicell AWS G4 and XT Cabinets.

0036

1.00

EA

__________________

__________________

ROSEBURG: OPTIONAL SLS-WAVE-INSTALL Provide optional price if installation performed on different days. Include credit for installation costs NOT incurred under the unit price.

0037

13.00

EA

__________________

__________________

SEATTLE: SLS-WAVE A mounting bracket and a five-year Depot Swap Warranty are included. Include installation in price (all units to be installed same time).

0038

1.00

EA

__________________

__________________

SEATTLE: OPTIONAL SLS-WAVE-INSTALL Provide optional price if installation performed on different days. Include credit for installation costs NOT incurred under the unit price.

0039

4.00

EA

__________________

__________________

SPOKANE: SLS550 Safe Label System SLS 550iT Include User s Manual, US power cord and one-year RTF warranty.

0040

4.00

EA

__________________

__________________

SPOKANE: SLS-WAVE Include a mounting bracket and a five-year Depot Swap Warranty are included. Include installation in price (all units to be installed same time).

0041

4.00

EA

__________________

__________________

SPOKANE: SLS500-AT-1 SLS Administration Tool software application, Single System License. The system is compatible with Windows 7, 8, and as well as Windows Server 2008, 2012 R2 and 2016. Comes with one SLS500-AT KIT-##.# * which contains an application CD and documentation

0042

1.00

EA

__________________

__________________

SPOKANE: OPTIONAL SLS-WAVE-INSTALL Provide optional price if installation performed on different days. Include credit for installation costs NOT incurred under the unit price.

0043

1.00

EA

__________________

__________________

SPOKANE: AT-ACC-KIT-2 SLS Administration Tool Accessory Kit. Includes Motorola DS4308-HC Healthcare handheld barcode scanner with USB connection, adjustable Intellistand, one-year warranty and custom firmware improving drug vial scanning performance.

0044

2.00

EA

__________________

__________________

SPOKANE: 1SCT-LR833-4 Color Ink Cartridge for SLS 500i (4 pieces)

0045

2.00

EA

__________________

__________________

SPOKANE: 1SCA-SLX33-4 Labels, SLS 500i, 60MM x 22MM, 1000 per roll, 4 rolls, A22

0046

4.00

EA

__________________

__________________

SPOKANE: SLS500-RTF-2-5 SLS 500i, Years 2-5, Return-to-Factory Warranty

0047

3.00

EA

__________________

__________________

SPOKANE: SLS500-SHELF-05 SLS 500i shelf with drawer for mounting on an anesthesia cart including mounting kit compatible with the Omnicell G4 Cabinet.

GRAND TOTAL

__________________

6. Delivery Schedule

See Statement of Work for locations and schedule information. All product to be delivered FOB Destination.

7. Statement of Work

Scope. The contracted vendor shall provide hardware, software, software licenses, installation services, project management services, training services, and maintenance and support services to interface the current and new Codonics Safe Label System (SLS) and SLS WAVE Barcode scanners with the Cerner Anesthesia charting system, SA Anesthesia. The contracted vendor s technical and clinical teams will work with VISN 20 engineers, technicians, anesthesia providers, and pharmacy staff, to setup, configure, and test the SLS and SLS WAVE to ensure proper documentation of medications within the SA Anesthesia charting system. Work will be performed both remotely and on site at each location at the VA facilities in Table 1. System shall be compliant with ISO standard 26825.

Each deployment is outlined below by location:

VA Puget Sound Health Care System

Provide and install 13 Codonics SLS WAVE Barcode Medication Administration (BCMA) Scanner. Configure, test and train w/Cerner SA Anesthesia. Include a 5-year warranty shall be included for hardware.

VA to provide: Codonics SLS units and Codonics Administration Tool from previous procurements

VA Portland Health Care System

Provide and install 32 Codonics SLS WAVE Barcode Medication Administration (BCMA) Scanner. Configure, test and train w/Cerner SA Anesthesia. Include a 5-year warranty shall be included for hardware.

Provide and install 25 Codonics SLS 550i Safe Label System for Medications. Configure, test and train -.

Shall include a standard 12-month warranty, with optional 2-5 year additional warranty.

Provide and install 25 Codonics SLS 550i Mounting Shelves to Anesthesia Utility Cart. Utility cart is Armstrong Medical PEL-B-30 Aluminum 30" 6-Drawer Auto-Locking Cart, Beige | Armstrong Medical

Provide 10 Codonics SLS 550i Spare Ink and Labels for SLS 550i printers

Provide and install 1 Codonics AT Administration Tool Server

Configure, test, and train - Codonics SLS Administration Tool.

VA to Provide: Operating system and build of Virtual Machine (VM) server for the Codonics Administration Tool.

Software version shall be the latest SLS Software version certified by Codonics, and available via FDA and US markets.

Provide 1 Codonics AT Administration Tool Accessory Kit

Provide barcode scanner for pharmacy staff input of new medications into the Codonics Administrative Tool.

Boise VA Medical Center

Provide and install 6 Codonics SLS WAVE Barcode Medication Administration (BCMA) Scanner. Configure, test and train w/Cerner SA Anesthesia. Include a 5-year warranty for hardware.

Provide and install 5 Codonics SLS 550i Safe Label System for Medications. Configure, test and train.

Shall include a standard 12-month warranty, with optional 2-5 year additional warranty.

Provide and install 5 Codonics SLS 550i Mounting Shelves to Anesthesia Utility Cart. Utility cart is Armstrong Medical PEL-B-30 Aluminum 30" 6-Drawer Auto-Locking Cart, Beige | Armstrong Medical

Provide 3 Codonics SLS 550i Spare Ink and Labels for SLS 550i printers

Provide and install 1 Codonics AT Administration Tool Server

Configure, test, and train - Codonics SLS Administration Tool.

VA to Provide: Operating system and build of Virtual Machine (VM) server for the Codonics Administration Tool

Software version shall be the latest SLS Software version certified by Codonics, and available via FDA and US markets.

Provide 1 Codonics AT Administration Tool Accessory Kit

Provide barcode scanner for pharmacy staff input of new medications into the Codonics Administrative Tool.

VA Roseburg Healthcare System

Provide and install 3 Codonics SLS WAVE Barcode Medication Administration (BCMA) Scanner

Configure, test, and train - Codonics SLS WAVE with Cerner SA Anesthesia.

5-year warranty shall be included for hardware.

Provide and install 3 Codonics SLS 550i Safe Label System for Medications. Configure, test and train.

Shall include a standard 12-month warranty, with optional 2-5 year additional warranty.

Provide and install Codonics 3 SLS 550i Mounting Shelves to Omnicell AWS G4 Carts. Omnicell XT https://www.omnicell.com/products/xt-anesthesia-workstation

Provide 3 Codonics SLS 550i Spare Ink and Labels for SLS 550i printers

Provide and Install 1 Codonics AT Administration Tool Server

Configure, test, and train - Codonics SLS Administration Tool.

VA to Provide: Operating system and build of Virtual Machine (VM) server for the Codonics Administration Tool

Software version shall be the latest SLS Software version certified by Codonics, and available via FDA and US markets.

Provide 1 Codonics AT Administration Tool Accessory Kit

Provide barcode scanner for pharmacy staff input of new medications into the Codonics Administrative Tool.

Eugene VA Clinic

Provide and Install 4 Codonics SLS WAVE Barcode Medication Administration (BCMA) Scanner. Configure, test and train w/Cerner SA Anesthesia.

5-year warranty shall be included for hardware.

Provide and install 3 Codonics SLS 550i Safe Label System for Medications. Configure, test and train.

Shall include a standard 12-month warranty, with optional 2-5 year additional warranty.

Provide and install 25 Codonics SLS 550i Mounting Shelves to Omnicell AWS G4 Carts. Omnicell XT https://www.omnicell.com/products/xt-anesthesia-workstation

Provide 2 Codonics SLS 550i Spare Ink and Labels

Provide and install 1 Codonics AT Administration Tool Server

Configure, test, and train - Codonics SLS Administration Tool.

VA to Provide: Operating system and build of Virtual Machine (VM) server for the Codonics Administration Tool

Software version shall be the latest SLS Software version certified by Codonics, and available via FDA and US markets.

Provide 1 Codonics AT Administration Tool Accessory Kit

Provide barcode scanner for pharmacy staff input of new medications into the Codonics Administrative Tool.

Mann-Grandstaff VA Medical Center

Provide and install 4 Codonics SLS WAVE Barcode Medication Administration (BCMA) Scanner. Configure, test and train w/Cerner SA Anesthesia.

5-year warranty shall be included for hardware.

Provide and install 4 Codonics SLS 550i Safe Label System for Medications. Configure, test and train.

Shall include a standard 12-month warranty, with optional 2-5 year additional warranty.

Provide and install 3 Codonics SLS 550i Mounting Shelves to Omnicell AWS G4 Carts. Omnicell XT https://www.omnicell.com/products/xt-anesthesia-workstation

Provide 2 Codonics SLS 550i Spare Ink and Labels for SLS 550i printers

Provide and install 1 Codonics AT Administration Tool Server

Configure, test, and train - Codonics SLS Administration Tool.

VA to Provide: Operating system and build of Virtual Machine (VM) server for the Codonics Administration Tool

Software version shall be the latest SLS Software version certified by Codonics, and available via FDA and US markets.

Provide 1 Codonics AT Administration Tool Accessory Kit

Provide barcode scanner for pharmacy staff input of new medications into the Codonics Administrative Tool.

B. Project Management

The Contractor shall draft a Contractor Project Management Plan (CPMP) that lays out the Contractor s approach, timeline and tools to be used in execution of the contract.  The PMP should take the form of both a narrative and graphic format that displays the schedule, milestones, risks and resource support. The CPMP shall include the contractor s plans for managing all subcontractors. The CPMP will be reviewed by VA COR and VA Clinical Resources to ensure schedule coincides with VA resources and availability from all parties. Schedule will be agreed upon by VA and Contractor.

Topic areas to be addressed shall include oversight and communications with subcontractors while onsite at VA locations, as well as executing the timely distribution and delivery of all materials to subcontractor personnel. The CPMP shall also include how the Contractor shall coordinate and execute planned, routine, and ad hoc data collection reporting requests as identified. The initial baseline CPMP shall be concurred upon and updated monthly thereafter. The Contractor shall update and maintain the VA Contracting Officer s Representative (COR) approved CPMP throughout the period of performance. The CPMP will include, but not be limited to:

Project Schedule to include Milestones, Deliverables, and Critical Path

Verification & Validation (V&V) Plan

Training Plan

Risks Management Plan

Project Closeout Activities/Procedures

The CPMP will be reviewed by VA COR and VA Clinical Resources to ensure schedule coincides with VA resources and availability from all parties. Schedule will be agreed upon by VA and Contractor.

The Contractor shall provide weekly progress reports, to include schedule updates, to the VA COR and shall cover all work completed during the reporting period and work planned for the subsequent reporting period. The reports shall also identify any problems that arose and a description of how the problems were resolved. If problems have not been completely resolved, the Contractor shall provide an explanation. The Contractor shall monitor performance against the CPMP and report any deviations. It is expected that the Contractor will remain in communication with the VA accordingly so that issues that arise are transparent to both parties to prevent escalation of outstanding issues.

The Contractor shall provide the COR with Weekly Installation Progress Reports in electronic form in Microsoft Word, Project formats or PDF. The report shall include detailed instructions/explanations for each required data element, to ensure that data is accurate and consistent. These reports shall reflect data as of the last day of the preceding Month. These reports shall include a summary of the task order deliverables.

Table 1: Safe Label System, Places of Performance

VISN

Station

Address

20

VA Puget Sound Health Care System

1660 S Columbian Way

Seattle, WA 98108

20

VA Portland Health Care System

3710 SW US Veterans Hospital Rd

Portland, OR 97239

20

Boise VA Medical Center

500 W Fort St.

Boise, ID 83702

20

VA Roseburg Health Care System

913 NW Garden Valley Road

Roseburg, OR 97471

20

Eugene VA Clinic

3355 Chad Drive

Eugene, OR 97408

20

Mann-Grandstaff VA Medical Center

4815 N Assembly St.

Spokane, WA 99205

C. Performance Period. Work on the first site (Mann-Grandstaff VA Medical Center) shall start immediately after contract award. The order of subsequent sites is projected to be: Roseburg VAMC and Eugene VA Clinic together, Boise VA Medical Center, Puget Sound VA Health Care System, and Portland VA Health Care System. Order and schedule are subject to validation from VA COR, VA Clinical Resources, and Contractor during CPMP meetings. All deliverables are expected to be completed by 12/31/2022; however, as schedule revisions are required, a contract modification will be issued.

D. Place of Performance. Contract performance shall take place at the contractor s location(s) and at the locations in Table 1.

Travel for Installation, Implementation and Training. Travel is anticipated for on-site installation, configuration, implementation, training, and end-to-end testing. All costs shall be included in the unit pricing. The Government acknowledges the possible use of remote access for installation and implementation purposes, within the constraints of all applicable VA Information Security Requirements

Government Furnished Equipment/Information. The Contractor shall be allowed access to Government equipment including servers and network infrastructure. Information on Government equipment and systems shall be provided as necessary. No Government-owned property will be transferred into the Contractor s control. Additional software products may be provided by the Government as identified to facilitate Contractor access, e.g. Microsoft Terminal Services.

Hours of Coverage & Federal Holidays. Maintenance Service will be provided during regular coverage hours of 8:30am to 5:30pm, Monday through Friday, excluding federal holidays. The contractor shall contact the POC or his/her designee prior to commencing any work on the premises.

Federal Holidays are:

New Years' Day

Martin Luther King Day

Presidents' Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veterans' Day

Thanksgiving Day

Christmas Day

8. The provision at 52.212-1, Instructions to Offerors Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda:

9. Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if it has not been completed on SAM.gov.

10. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda:

Clauses:

52.203-17 Contractor employee whistleblower rights and Requirement to Inform Employees of Whistleblower rights

52.204-4 Printed or Copied double-sided on Postconsumer Fiber Content Paper

52.204-9 Personal Identity Verification of Contractor Personnel

52.204-13 System for Award Management Maintenance

52.219-6 Notice of Total Small Business Set-Aside

52.227-19 Commercial Computer Software-Restricted Rights

52.228-5 Insurance-Work on a Government Installation

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

852.203-70 Commercial Advertising

852.204-70 Personal Identity Verification of Contractor Personnel

852.211-70 Equipment Operation and Maintenance Manuals

852.212-71 Gray Market Items

852.212-72 Gray Market and Counterfeit Items

852.212-73 Gray Market and Counterfeit Items

852.233-70 Protest Content/Alternative Dispute Resolution

852.246-71 Rejected Goods

(End of Addendum to 52.212-4)

11. The clause at 52.252-1 Solicitation Provisions Incorporated by Reference.

The full text of a solicitation provision may be accessed electronically at these addresses: http://www.va.gov/oal/library/vaar/index.asp and https//www.acquisition.gov/comp/far/index.html

52.204-7 System for Award Management

52.204-16 Commercial and Government Entity Code Reporting

(End of Addendum to 52.252-1)

12. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition:

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements

52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards

52.204-23 Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kapersky Lab and Other Covered Entities

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment

52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

52.219-28 Post Award Small Business Program Representation (JUL 2013)

52.222-3 Convict Labor (June 2003) (E.O. 11755).

52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126)

52.222-21 Prohibition of Segregated Facilities (APR 2015)

52.222-26 Equal Opportunity (APR 2015)

52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)

52.222-50 Combating Trafficking in Persons (MAR 2015)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014)

52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008)

52.232-33 Payment by Electronic Funds Transfer System for Award Management (Jul 2013) (31 U.S.C. 3332)

52.233-3 Protest After Award

52.233-4 Applicable Law for Breach of Contract Claim

13. The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE.

14. Information Security Requirements:

A. GENERAL: Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

B. VA INFORMATION CUSTODIAL LANGUAGE: Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/

subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).

C. SECURITY INCIDENT INVESTIGATION

The term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.

D. LIQUIDATED DAMAGES FOR DATA BREACH

Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract.

Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following:

(1) Notification;

(2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports;

(3) Data breach analysis;

(4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution;

(5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and

(6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs.

E. TRAINING

All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems:

Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems;

Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training;

Successfully complete the appropriate VA privacy training and annually complete required privacy training; and

Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.]

The contractor shall provide to the contracting officer and/or the COTR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

15. Quotes must be emailed to christine.lindsey@va.gov and received no later than 3pm EST on 09/15/2021. Quotes may be submitted on this document or the vendor s own form. .Additionally, please complete the attached spreadsheet 36Q26021Q0945 LineItems.

No late quotations will be accepted and award will be made without discussions.

16. For information regarding the solicitation, please contact Christine Lindsey at christine.lindsey@va.gov.

17. The provision at 52.212-2, Evaluation Commercial Items, applies to this acquisition. The following factor shall be used to evaluate offers:

Price

18. There are no additional contract requirements, terms or conditions.