6515--Eye Clinic Equipment for Hershel "Woody" Williams VAMC

The Department of Veterans Affairs (VA), VISN 5 Network Contracting Office, is seeking to procure comprehensive eye clinic equipment for the new Prestonsburg Community-Based Outpatient Clinic (CBOC) in Kentucky. The solicitation covers 28 line items of essential eye examination equipment including patient chairs, phoropters, acuity charts, slit lamps, and various diagnostic instruments from manufacturers such as Reliance, Volk, Welch Allyn, Reichert, Lombart, and Marco. Vendors must be Original Equipment Manufacturers (OEM), authorized dealers, distributors, or resellers, and cannot provide gray market or remanufactured items. The government will evaluate offers based on the lowest-priced quotation that meets all salient characteristics specified in Attachment A, delivery requirements, and special standards of responsibility. Electronic quotes must be submitted by September 8, 2025, at 12:00 PM EST, referencing solicitation number 36C24525Q0822 in the email subject line.

This procurement operates under full and open competition with no set-aside designation and utilizes NAICS Code 339112 (Surgical and Medical Instrument Manufacturing) with a size standard of 1,000 employees. The government intends to award a single Firm-Fixed Price (FFP) contract that includes options to increase quantity by up to 50% and potentially extend the contract term, with total contract duration not exceeding 12 months. All equipment must be delivered to the Hershel "Woody" Williams VAMC by September 30, 2025, with shipping costs included in pricing and FOB Destination terms. The equipment will be installed and operated at the Prestonsburg CBOC located at 236 North Highland Avenue, Prestonsburg, Kentucky 41653. Installation coordination with the VA Medical Center's biomedical engineering department is required, along with providing product warranties for all delivered equipment.