6515--Direct-to-Patient Delivery Service of Medical/Surgical Supplies | B+4 OYS | 10012025-09302026

Subject: Sources Sought, Medical and Surgical supplies with Direct to Patient delivery service, Veterans Health Administration (VHA) VISN 21.

The purpose of this sources sought is to conduct market research to support the procurement Medical and surgical supplies with direct to patient delivery service for VISN21. This notice serves to survey the market in an attempt to ascertain whether or not sources are capable of providing the requested services. This notice allows potential contractors/vendors to submit a non-binding statement of interest and documentation demonstrating their capability. The sources sought effort is intended to assess industry capabilities and develop/support the intended direction of acquisition planning. The Network Contracting Office (NCO 21) is requesting responses from qualified business concerns; the qualifying NAICS code for this effort is 339113 Surgical Appliance and Supplies Manufacturing.

This sources sought is to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, or large business) relative to NAICS 339113. Responses to this notice, will be used by the Government to make appropriate acquisition decisions. After review of the responses to this notice, a solicitation announcement may be published. Responses to this notice are not considered adequate responses to any corresponding solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this notice.

Background: The Department of Veterans Affairs is seeking vendors who can provide Medical and Surgical supplies with Direct to Patient delivery service per the attached draft excerpt of the Statement of Work (SOW) and salient characteristics. The vendors must demonstrate the ability to meet all requirements for this notice. See attached draft SOW.

INSTRUCTIONS:

Submit a brief description, two-three (2-3) pages (including cover letter) that demonstrates how your company can provide the requested services that are required in the attached draft SOW. Include past experience in providing this requirement to the VA, other Government (Federal or State) agency, or for a private facility. Please specify your availability and your address. The attached SOW is a draft and is NOT finalized. If any portions seem unclear, prohibited, and/or you are unsure about the draft description of the requirement please list your comments and/or concerns in your response so they can be addressed. PLEASE INDICATE WHETHER YOU HOLD A GSA FEDERAL-SUPPLY SCHEDULE CONTRACT THAT COVERS THESE SERVICES AND, IF SO, THE CONTRACT NUMBER. Provide BUSINESS SIZE AND SOCIO-ECONOMIC STATUS; (a) Indicate whether your business is large or small (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantages business (c) If disadvantages, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (g) Include the SAM UEI number of your firm. (h) State whether your firm is registered with the System for Award Management (SAM) at http://www.sam.gov. If not, please NOTE that any future solicitation could only be awarded to a contractor who is registered in SAM and to receive award based on VOSB or SDVOSB status you must be registered in the SBA Registry (i) provide current commercial pricing for all items listed in the attached SOW and any applicable discounts. (j) link to the respondent s General Services Administration (GSA) schedule, or attached file of same, if applicable (k) citation of any current or past customers (i.e., within the past two (2) years) to include contract number, point of contact telephone number or e-mail address; and (l) other material relevant to establishing core competencies of the firm.

Response is due by 15:00 EST Thursday, March 27, 2025. Please submit e-mail responses to Mat Czeshinski, Contract Specialist, at email address: mathew.czeshinski@va.gov . Your response should include a STATEMENT OF CAPABLILITY, GSA SCHEDULE INFORMATION, SAM UEI #, BUSINESS SIZE, AND SOCIO-ECONOMIC STATUS information as explained above. Please place SS RESPONSE - [YOUR FIRM NAME] Direct to Patient Delivery VASFHCS in the subject line of your email. This notice is to assist the VA in determining sources only.

NOTES: Issuance of this notice does not constitute any obligation whatsoever on the part of the Government to procure these services, or to issue a solicitation, nor to notify respondents of the results of this notice. No solicitation documents exists at this time; however, in the event the acquisition strategy demonstrates that GSA is a viable option for procuring a solution, the RFQ shall be posted to GSA eBuy where only those firms who currently hold a GSA Schedule with the applicable SIN will be able to respond. The Department of Veterans Affairs is neither seeking quotes nor accepting unsolicited quotes, and responses to this notice cannot be accepted as offers. Any information the vendor considers proprietary should be clearly marked as such. The U.S. Government will not pay for any information or administrative costs incurred in response to this RFI.

SOW EXCERPT: Direct-to-Patient Delivery of Medical/Surgical Supplies for San Francisco VA Health Care System Pharmacy

Scope:

This requirement is for a contractor to provide direct shipment of medical and surgical supplies for San Francisco VA Health Care System (SFVAHCS) Pharmacy, and prescribed Veteran patients homes located within SFVAHCS s area of responsibility with addresses supplied. This contract will serve as a back-up in order to prevent missed deliveries to patients and facilities when items are out of stock or not available from the Consolidated Mail Outpatient Pharmacy (CMOP).

Requirements:

The contractor shall provide an extensive item catalog of available medical/surgical supplies with full item description, specifications, cost, size, orderable unit, etc. of disposable medical supplies such as, but not limited to ostomy bags, catheters, and wound care products for direct delivery to Veteran patient homes and delivery San Francisco VA Health Care System. Orders must be fulfilled and shipped to the Veteran homes or VA facility within 2-3 business days after receipt of the order Monday through Friday except for government holidays (See Attachment Government Holidays). Contractor shall accept online orders from the VA and provide a secure online/inventory ordering system. The Pharmacy Chief will nominate pharmacy staff to be ordering officials to the Contracting officer. After ordering officers are delegated by the Contracting Officer the Chief of Pharmacy will allow account access to pharmacy staff authorized to place orders. This system must have the capability of restricting items that can be ordered based on the contracted list, have tracking information and reports such as monthly usage, backorder, fill rates, etc. As the contractor will handle patient information such as name and home address to provide Direct-to-Patient (DTP) service, the contractor s online ordering platform must be compliant with all laws, regulations, and standards, i.e. PHI, HIPAA.

The contractor shall stock the distribution center(s) intended to be used with one hundred percent (100%) of the products required and at the appropriate inventory levels to ensure there are no disruption of services, such as back orders and/or cancellation of orders. An overall minimum of ninety-seven percent (97%) fill rate must be maintained by the Contractor.

The contractor shall not supply any product with a shelf life or bearing an expiration date with

less than one (1) year remaining upon delivery to the patient, unless the COR authorizes, in

writing, a product with a shorter shelf life.