6515--Assistive Listening Devices Recompete (VA-23-00038299)

Closed Solicitation Posted

This opportunity was awarded. See its 2 award notices in the notice history.

Solicitation number
36C79123R0005
Agency
Responses due
Set-aside
No set-aside

Opportunity facts

Notice details come from SAM.gov. Updated .

About this opportunity

This solicitation seeks proposals to award multiple indefinite-delivery, indefinite-quantity contracts for assistive listening devices and tinnitus sound generators. The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 19 seeks to procure these goods through 12 contract line items. Proposals will be evaluated based on price and technical acceptability factors, with awards made to the lowest priced technically acceptable offerors for each line item. The submission deadline for proposals is May 22, 2023.

There is no set-aside designation specified. The solicitation covers NAICS 338910 and PSC 6515. Awards are for an one-year base period and four one-year options, with the place of performance at locations within VISN 19. The contract line items include quantities and categories of goods such as radio frequency amplification devices, signaling systems, telephones, and tinnitus devices to meet the assistive equipment needs of veterans within the specified network for the period of performance.

Notice text

4 versions

Update #4 · Latest ·

Amendment 0002 to 36C79123R0005

Revised the Past Performance Instructions to clarify proposal submission requirement (p.70).

Revised From: (old) p. 70

iii. Subfactor C: Past Performance:

An offeror s past performance is important in determining its ability to successfully

perform the statement of work (SOW) requirements. The government is especially

interested in recent and relevant past performance that relates very closely to the

requirements set forth in the SOW and the degree of responsiveness to customer

requirements to include compliance with Federal, State and Local laws and regulations.

Provide a written comprehensive narrative describing: three (3) to five (5) examples of

experience (Prime and Subcontractors, or teaming arrangements) on current or previous

contract(s) over the past five (5) years which is relevant to this solicitation in terms of

complexity, size, type and scope of the SOW. Past Performance information should

include the extent to which business performance objectives/requirements were met for

the recent and relevant experience.

The narrative shall address the following:

a. Complexity: Describe the engagement, expertise, multiple concurrent

contracts or customer service calls.

b. Size: Identifies the dollar value of the contract, the duration of the

contract, the number of personnel engaged in effort, the number of

locations covered. If a federal contract, then contract number and title of

work performed.

c. Product Type: Describes the product/s delivered.

d. Schedule: Describe any delays in delivery, the cause and what you did

to rectify the situation.

Furnish a list of three (3) to five (5) references of Federal, State, local government, or

commercial projects relevant to the scope, complexity, and volume of the work required

under the solicitation with verifiable telephone numbers of the Contracting Officer to

support your past performance.

Offeror shall furnish Attachment D- Past Performance Questionnaire to their references

to be submitted to VA by the due date as annotated on the SF 1449. The past

performance questionnaire is for the offerors to send to their current and or previous

references with instructions to return the completed questionnaire to the Government.

Submission Instructions are found in Attachment D.

Offerors shall indicate if they have no record of relevant or recent past performance.

Revised To: (new) p. 70

iii. Subfactor C: Past Performance:

An offeror s past performance is important in determining its ability to successfully

perform the statement of work (SOW) requirements. The government is especially

interested in recent and relevant past performance that relates very closely to the

requirements set forth in the SOW and the degree of responsiveness to customer

requirements to include compliance with Federal, State and Local laws and regulations.

Provide a written comprehensive narrative describing: three (3) to five (5) examples of

experience (Prime and Subcontractors, or teaming arrangements) on current or previous

contract(s) over the past five (5) years which is relevant to this solicitation in terms of

complexity, size, type and scope of the SOW. Past Performance information should

include the extent to which business performance objectives/requirements were met for

the recent and relevant experience.

The narrative shall address the following:

a. Complexity: Describe the engagement, expertise, multiple concurrent

contracts or customer service calls.

b. Size: Identifies the dollar value of the contract, the duration of the

contract, the number of personnel engaged in effort, the number of

locations covered. If a federal contract, then contract number and title of

work performed.

c. Product Type: Describes the product/s delivered.

d. Schedule: Describe any delays in delivery, the cause and what you did

to rectify the situation.

Furnish a list of three (3) to five (5) references of Federal, State, local government, or

commercial projects relevant to the scope, complexity, and volume of the work required

under the solicitation with verifiable telephone numbers of the Contracting Officer to

support your past performance.

Offeror shall furnish Attachment 8- Past Performance Questionnaire to their references

to be completed and submitted to CO by the due date as annotated on block 8 of the SF 1449. The past performance questionnaire is for the offerors to send to their current and or previous

references with instructions to return the completed questionnaire to the Government in accordance to the submission instructions found on Attachment 8 Past Performance Questionnaire.

Offerors shall indicate if they have no record of relevant or recent past performance.

Revised the Representations and Certifications (p.68)

Revised From: (old)

j. Completed provision 52.212-3, Representations and Certifications, if not completed in

System for Award Management (SAM). All offerors shall be certified in SAM

(www.sam.gov) under NAICS code 33911

Revised To: (new)

j. Completed provision 52.212-3, Representations and Certifications, if not completed in

System for Award Management (SAM). All offerors shall be certified in SAM

(www.sam.gov) under NAICS code 334510

Added additional information to E.1, Factor 1 price

Revised from: (old)

FACTOR 1 PRICE:

The offeror shall submit a proposal for base year and all option year periods for each CLIN/SLIN being proposed. The offeror shall complete the unit price and total CLIN price on Attachment 1 -

ALD Price Schedule.

Revised to: (new)

FACTOR 1 PRICE:

The offeror shall submit a proposal for base year and all option year periods for each CLIN/SLIN being proposed. The offeror shall complete the unit price and total CLIN price on Attachment 1 -

ALD Price Schedule. (Note: Summary Tab does not need to be completed by offeror. The Summary Tab will be utilized by the Government After Contract Award.)Â

Questions and Answers

Q20

I am reaching out as I have a clarification request regarding his answer on the ALD Question regarding RFP #36C79123R0005 Category 7 Q&A. I am honestly uncertain of the answer and apologize for my confusion. Please excuse the directness of the following question: Would the speakers in the Sound Pillow be considered at ear level or not?

A20

In accordance to the solicitation under Minimum Technical Requirements Category 7: Tinnitus Devises, the product must meet all the minimum technical requirements/features. For purposes of the evaluation Ear Level means something that is worn in the ear.

Q21

When will the drop box for contract submission be live?

A21

Drop box is currently active. If you have issues please contact Drop Box support and let the Contracting Officer know.

Q22

Page 1 SF 1449 Block 17 a- Please clarify what you are looking for in reference to the EFT?

A22

Please complete block 17a with your company name, address, phone, and UEI number. EFT information is added post award.

Q23

Page 63-64 E.1.1.1 Volume Two- Volume Two lists Past performance History (see Attachment 8) to be included. However, Attachment 8 states the Past Performance Questionnaire needs to be emailed directly to Bradley Geghan. Can you clarify if the Past Performance Questionnaire needs to be included in Volume Two or only emailed to Bradley Geghan?

A23

See amendment 0002 for clarification and revised language.

Q24

Page 69 Subfactor C- This section states to provide 3 to 5 references, we only have one relevant and recent reference which is our current contract (36C79118D0009). Should we include this single reference, or should we indicate that we do not have a record of relevant and recent performance?

A24

All offerors should propose in accordance with the instructions provided in E.1 52.212-1 addendum, factor 2 technical acceptability subfactor C -past performance. The government will evaluate in accordance to E.2 52.212-2 addendum factor 2 technical acceptability subfactor C past performance.

Q25

Page 69 Subfactor B #2- We are planning to utilize our user manual to address the descriptive literature which shows that our product meets minimum technical requirements do we need to describe what is asked in #2 (including design, materials, components, methods of manufacturing and assembly)?

A25

As stated in Section E.1 52.212-1 Instructions to Offerors Addendum, Factor 2 - Technical Acceptability, Subfactor B: Product Technical Literature and Warranty Information, descriptive literature should meet or exceed the minimum technical requirements as stated in B.2.1.6 Minimum Technical requirements. As stated in the solicitation the government will evaluate in accordance to Section E.2 52.212-2 Evaluations, Factor 2 - Technical Acceptability, Subfactor B _ product Technical Literature and Warranty Information, a. Descriptive Literature: "For the purpose of determining technical acceptability, descriptive literature must identify the appropriate make, model, type and components of items to clearly demonstrate the items meet the minimum technical requirements"

Q26

Page 93 E.11 (b)- Our products are COTS, do we need to complete the table? If so, which columns need to be completed?

A26

Complete in accordance with FAR clause 52.225-2 instructions. As stated in the clause table only needs to be completed if offering foreign end product that does not meet COTS.

Q27

For CLINs 0008 and 0009 (Corded Amplified Phones), we want to bring to your attention that there are no corded amplified phones commercially available right now that meet all the specs and which are Energy Star certified. Not very many phones are Energy Star certified anymore, especially in our niche industry of amplified landline phones. In light of this, would the VA consider dropping the Energy Star requirement from CLINs 0008 and 0009, since keeping this requirement would result in no products being bid into this category that meet the required specs?

A27

VA requires CLINS 0008 and 0009; these devices qualify under the Energy Star requirements set forth in FAR 52.223-15, therefore will not be removed from solicitation.

Q28

On p. 75 it states, The government will review for valid current year registration for FDA Medical Device Listing certification. Since Assistive Listening Devices and Alerting products are not typically classified as Medical Devices by the FDA, most likely none of the products offerors bid as part of this solicitation will be certified as medical devices. We just want to bring this to your attention in the event you wish to remove this language from the RFP, or clarify when this does or doesn t apply.

A28

VA will consider this recommendation however, this requirement will not be removed from the solicitation.

Q29

On p. 68 under section 4j it mentions that all offerors should be certified in SAM under NAICS code 33911. It is our understanding that all NAICS codes have 6 digits. Is this a typo? Also it doesn t match the NAICs code listed at the very beginning of the solicitation on Form 1449. Can the VA please clarify what SAM codes are necessary to be certified under in order to be considered for award?

A29

See amendment 0002 for clarification and revised language. The main NAICS code is 334510 however, additional NAICS codes have been identified for this procurement. The offeror proposing shall identify all NAICS codes they are proposing to in their SAM representation and certifications. Example: Offeror A is proposing on the main NAICS of 334510 and NAICS 334210 telephones. Any contract line item that an offeror is proposing on should match the NAICS in their representation and certifications.

Q30

Are offerors required to also send 2 product samples for every accessory? Or does this requirement only apply to the primary/main item?

A30

Refer back to instructions to offeror

Q31

This is a follow up question to Q8/A8 of Amendment 0001. We are still not clear on how the VA wants offerors to complete the Summary tab of Attachment 1, nor are we clear how the VA would use this tab to compare offers. CLIN Total currently has a formula in it to multiply Quantity by Unit Price. But Quantity = 1 for every item on the Summary tab, so CLIN Total will always be equal to Unit Price. Is that what the VA wants or do you want offerors to replace the Quantity & CLIN Total columns within the summary tab with the estimated quantities & CLIN Totals calculated in the individual CLIN tabs for the given base/option year? Also, will the Total row at the very bottom of the Summary table be used to compare offers in any way? If one bidder only bids 1 item for each CLIN, and another bidder bids 2 items for each CLIN, the 2nd bidder s totals will be roughly double the totals of the first bidder and thus make their offer appear inferior from a pricing standpoint even if that s not the case. Also, since each CLIN is awarded individually, the total pricing of all CLINs combined shouldn t be relevant. Since the individual CLIN tabs already have the necessary information to accurately compare offers, and the summary tab doesn t, we re hoping the summary tab can just be removed from Attachment 1 or updated to be more intuitive and clearer.

A31

In accordance to Section E.2 under Phase 1- Factor 1 Price Proposals received in response to this solicitation, will have an initial screening process in which each offeror will be ranked from lowest to highest total evaluated price by each CLIN from the grand total in the Attachment 1 ALD Pricing Schedule. So therefore the Summary Tab does not need to be completed by Offeror. The summary tab will be utilized by the government post award.Â

Q32

This is a follow up question to Q15/A15 of Amendment 0001. We understand the BAA/TAA requirements and how they are applied for base/parent items. What we are still unclear on is how or even whether BAA/TAA compliance is applied to accessory items. If a base item is BAA/TAA compliant, but none of its accessories are, will those accessories still be included in the award if the base item is awarded? If a base item is BAA/TAA compliant, and some of its accessories are BAA/TAA compliant but others are not, will only the BAA/TAA compliant accessories be awarded? Lastly, if a base item is not BAA/TAA compliant, does it matter if its accessories are or not? Most accessories are made in China, so we re concerned that if BAA/TAA compliance applies to accessories, there would be almost no accessories for the items awarded on contract.

A32

If proposing with accessories the requirement still needs to be completed. (Refer to answer 15)

__________________

Bradley Geghan

Contracting Officer

Update #3 ·

The purpose of this amendment is to publish questions and answers that have been received so far. All questions and concerns are due by close of business May 5, 2023 at 15:00 MDT.

Update #2 ·

Assistive Listening Devices for Veteran home use

The VA intends to award multiple firm fixed-price, Indefinite-Delivery, Indefinite-Quantity (IDIQ) contracts. The resulting award will consist of a one-year (1) base with four (4) option years. Any award will be based on the best value to the Government. This requirement will be solicited as a Full and Open procurement that will consider price and past performance in the award decision; these evaluation factors are subject to change. Final evaluation factors will be defined in the solicitation.

Synopsis:

The Department of Veterans Affairs (VA), Commodities & Services Acquisition Service (CSAS),

555 Corporate Circle, Golden, CO 80401, has a requirement to Assisted Listening Devices for Home-Use to Veterans.

These Assisted Listening Devices are purchased through the VA Denver & Logistics Center (DLC) for distribution and/or enrollment to individual VA medical facilities and/or directly to the Veteran patients. The awarded contractor(s) shall provide an uninterrupted source of supply of various Assistive Listening Devices that meet or exceed the specifications and deliver within the terms of the awarded contract(s).

The Contract Opportunity shall listed under the main NAICS code: 334510-Tinnitus

This requirement includes the following categories:

Product Descriptions

Category 1: Radio Frequency (RF) TV Amplification Device – NAICS code 334220:  TV listeners use a radio frequency to transmit the sound from the transmitter connected to the TV to receiver (example: headset, speaker or neckloop, stream through hearing aids and can provide closed captioning). 

Category 2: Signaling/Alerting Systems – NAICS code 334290:  Devices that rely on amplified sounds, visual cues, and vibrations to alert you to sounds in your environment.  Some examples include doorbell alerts that use flashing lights, vibrating and flashing smoke and carbon monoxide detectors.

Category 3: Wireless Bed Shaker – NAICS code 334290: Devices that are placed under a pillow or under a mattress, the bed shaker will produce a vibration when activated by a connected device. 

Category 4: Alarm Clocks  – NAICS code 334519: devices that feature high levels of sounds, lights and/or physical vibration.

Category 5: Personal Amplifiers  – NAICS code 334310: devices that include a microphone and a listening cord that bring the sound you wish to hear closer to your ears.  They can be useful in places where FM, infrared, and induction loop systems are not available.

Category 6: Amplified and Power Telephones (Corded and Cordless) –

NAICS code 334210: devices that allow you to turn up the volume as necessary to hear speech clearly.  Some features may include captioning, amplified ringtones, and hearing aid compatible devices. 

Category 7: Tinnitus Machines/Equipment  – NAICS code 334510: Devices that generate noise to mask and distract from the ringing sensation of tinnitus symptoms.

Any amendments applicable to the solicitation will be posted at the same site.  To take advantage of business opportunities with the Department of Veterans Affairs, you must register your firm with the System for Award Management at SAM.gov AND in the Veteran Small Business Certification (VetCert) database if applicable, (VetCert registration is required for Service-Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses) under the applicable NAICS codes. Registration is free and potential contractors are encouraged to visit the SAM website as no contract can be awarded to any offeror not registered in SAM.

Update #1 ·

Page 1 of

Page 1 of

E.2.1 Addendum Evaluation -Commercial Items

Basis for Award

The Government intends to award multiple firm-fixed price IDIQ contract resulting from this solicitation utilizing the Lowest Price Technically Acceptable (LPTA) source selection process as prescribed in FAR 15.101-2. Awards will be made on an LPTA basis to the responsible offeror that submits an offer meeting the solicitation requirements and is the lowest priced technically acceptable offer. The contract awards will be based upon the following evaluation factors:

Factor 1 Price

Subfactor A Lowest Price Acceptable

Subfactor B Past Performance

Factor 2 Technical Acceptability

Subfactor A Manufacturer/Distributor Business Documentation

Subfactor B Product Technical Literature and Warranty Information

Factor 3 Sample Product Demonstration

The Lowest Price proposals will be evaluated against stated factor criteria, and adjectively rated using Acceptable or Unacceptable. Awards will be made to the proposals that are Lowest Priced and Technically Acceptable.

The Government will review the offeror s Commercial Price List as part of the fair and reasonable determination of the proposed prices and will not receive an adjectival rating. We use this to verify the information you are submitting is accurate.

Only the lowest priced proposal will be submitted for Phase 2 Technical Acceptability evaluation.

The adjectives are clearly defined in the table provided below:

Adjective

Definition

Acceptable

All the minimum acceptable criteria are clearly set forth in the offeror s proposal(s). The offeror s proposal(s) meets the performance and technical acceptability requirements as set forth in the statement of work.

Unacceptable

Not all the minimum acceptable criteria are met by the proposal(s). The Offeror s proposal(s) contains one or more deficiencies. The proposal(s) fails to meet specified minimum performance and technical acceptability requirements set forth in the statement of work.

Note: If the offeror s response to one of the subfactor s in an factor evaluation as unacceptable, the OVERALL determination for that factor may still be acceptable. However, if any evaluation factor receives an unacceptable in the overall rating, the entire proposal becomes unacceptable.

The evaluation will be conducted in four Phases:

Phase 1 Factor 1 Price:

Proposals received in response to this solicitation, will have an initial screening process in which each offeror will be ranked from lowest to highest total evaluated price by each CLIN category from the grand total in the Attachment 1 ALD Pricing Schedule.

The Government will conduct evaluation price proposals by reviewing and validating the dollar amounts and calculation of each contract line item and the subsequent option periods Attachment 1 - ALD Price Schedule (Proposal Pricing Sheet), submitted by the Offerors. The Government will refer to the price of each CLIN/SLIN category which includes the total price for all five contract periods for each contract line item, resulting in the total evaluated price.

Contract Line Item Number Evaluation: evaluation of prices will be conducted on each CLIN separately. The proposed prices of offered brand/model/packages will be evaluated to determine whether the lowest proposed prices are fair and reasonable. Each assistive listening device model/package offered for a CLIN shall be separately priced for the base and all options to arrive at a total price for evaluation purposes. A total price for evaluation for each model/package offered for a CLIN is calculated by multiplying the unit price by the year estimated quantity and summing the total prices for the base year and all option periods, to determine the lowest evaluated price. The CO shall consider for up to 4 awards for brand/make/model per CLIN.

EXAMPLE: More than one award of various assistive listening devices brand/models/packages offered for a CLIN may be made. If more than one award is made for a CLIN the awarded offers will still be determined to be the lowest evaluated price and technically acceptable offers. For example, assume for CLIN 0001 that multiple offers of various brand/model/package assistive listening devices were received. If all offers are compliant with the solicitation (i.e. FAR 52.225-5 Trade Agreements and C.11. FAR 52.225-6 Trade Agreements Certificate regarding U.S.-made or designated country end products requirements), and are technically acceptable, but the Government decided it will make four awards, then it will look to the four lowest evaluated priced offers for CLIN 0001. The remainder proposals for CLIN 0001 would be unsuccessful due to price.

Note: The prices offered for any Schedule B.3 OPTIONAL SUB-LINE Accessories and/or parts (Attachment 2) offered will be excluded from the price evaluation for CLIN award purposes. The Base and all Options prices for the Schedule B.3 accessories and/or parts will be evaluated for price reasonableness IF an award for a corresponding assistive listening device brand/model/package offered for a CLIN, is made. The Government will award B.3 Optional Sub Line Accessories and/or parts if it is in the best interest to the government at time of award.

Proposals that fail to include a price for the base year and each of the four option years for line items may be rejected and receive no further consideration.

The Government shall evaluate the proposed price to determine whether it is fair and reasonable. The Government shall evaluate price reasonableness using price analysis techniques as prescribed in FAR 15.404-1(b)(2).

Unbalanced Pricing: Unbalanced pricing exists when despite an acceptable total evaluated price, one or more contract line items is significantly overstated or understated as indicated by price analysis techniques outlined in FAR 15.404-1. A proposal may be rejected if the Contracting Officer determines the lack of balance poses an unacceptable risk to the Government.

Subfactor A: Lowest Price Acceptable

If the lowest priced proposal is not determined to be Acceptable in both Phase 1 Factor 1 Price then the next lowest-priced proposal will be submitted for evaluation.

The lowest proposal will be submitted for technical evaluation under Phase 2 (technical acceptability). If the offeror s proposal passes phase 2 (technical acceptability), the proposal will enter phase 3 (product demonstration) for evaluation. If a proposal fails to pass any phase of the evaluation, it will be removed from consideration and the next lowest priced proposal will be submitted to be evaluated.

The lowest priced proposals that passes all phases of the evaluation, will receive the award.

Phase 2 Factor 2: Technical Acceptability Evaluation:

The Government shall perform a technical evaluation on the lowest priced offeror s prepared Technical Acceptable documents to determine whether the contractor s capabilities allow for the successful performance of this requirement. The Source Selection Evaluation Board (SSEB) will evaluate the lowest technically priced proposal against the Technical Acceptability and its subfactors as stated in the solicitation. This results in a determination of that the proposal are Acceptable or Unacceptable for Phase 2 of the evaluation. The proposal that passes Phase 2 with Acceptable rating then will advance to Phase 3 Product Demonstration.

Any proposal that fails to provide sufficient evidence of compliance to the statement of work and instruction to offerors will receive an Unacceptable rating and no further consideration for award.

If the proposal fails to provide sufficient evidence of compliance Factor 2- Technical Acceptability the proposal will receive an Unacceptable rating and no further consideration for award. The Source Selection Evaluation Board will then review the next Lowest Price Technically Acceptable proposal.

The following Subfactors will be evaluated: (Subfactors A through B are of equal importance)

Subfactor A: Manufacturer/Distributor Business Documentation

The government will review the Manufacturer/Distributor Business Documentation for each model offered to determine whether or not the business documentation meets or exceeds the minimum technical requirements as stated the solicitation.

An offer will be considered technically acceptable if it meets the following criteria:

If the offeror is a distributor, a letter of commitment will be evaluated to determine whether the offeror s source of supply is sufficient to satisfy the Government requirements for the duration of the contract period of performance to include base and option periods.

The letter shall:

Be on the manufacturer s own company letterhead.

Note the commitment by the product name, brand, product country of origin and information on shipment procedures.

Offerors will attest in writing whether or not their products being offered are in compliance with the TAA, Non-Manufacturer Rule, or BAA.

Identify the manufacturer s UEI, TIN, and FDA Registration for the current year (if FDA registration is applicable).

Identify the time frame of shipments to F.O.B destination upon from receipt of order from the government; and

State an overview of how the offeror s business relationship will work between manufacturer and distributor and include the offeror s shipment procedures

This evaluation will result in a determination that the business documentation is Acceptable or Unacceptable. All documentation that fails to provide sufficient evidence of compliance with the minimum technical requirements will receive Unacceptable and no further consideration.

Subfactor B Product Technical Literature and Warranty Information

The product technical literature and warranty information will be evaluated to determine whether the proposed items meet the MTRs in the solicitation. All documentation that fails to provide enough evidence of compliance with the minimum technical requirements will receive and unacceptable no further consideration. The Government will review Attachment 2 Detailed Product Information Form which will be submitted for all proposed items for accuracy and compliance to minimum technical requirements.

This evaluation will result in a determination that the business documentation is Acceptable or Unacceptable. All documentation that fails to provide sufficient evidence of compliance with the minimum technical requirements will receive Unacceptable and no further consideration.

The following subfactors will be evaluated as follows:

Descriptive Literature:

The Government will evaluate the offeror s product technical literature for each CLIN/SLIN proposed to evaluate if it meets the minimum technical requirements as stated in this solicitation in Section E.2.2.

For the purpose of determining technical acceptability, descriptive literature must identify the appropriate Make, Model, Type to clearly demonstrate the items meet the minimum technical requirements.

Note: Product notes in a catalog is not acceptable and will be considered unacceptable. Information that is not marked properly for offered CLIN(s)/SLIN(s) will be considered technically unacceptable.

Product Warranty:

The Government will review Attachment 2 Product Detail is where the contractor shall list the detail of their warranty information. The warranty will be reviewed in its entirety to determine the extent to which the provided warranty meets and/or exceeds the minimum requirement.

Subfactor C - Past Performance

The offeror shall submit a list of three (3) to five (5) references on projects covered in similar magnitude from within the last three years using, Attachment 8 Past Performance References as guidance. The past performance questionnaire is for the offerors to send to their current and or previous references with instructions to return to the completed questionnaire to the Government.

NOTE: IN THE CASE OF AN OFFEROR WITHOUT A RECORD OF RELEVANT PAST PERFORMANCE OR FOR WHOM INFORMATION ON PAST PERFORMANCE IS NOT AVAIALBLE, THE OFFEROR MAY NOT BE EVALUATED FAVORABLE OR UNFAVORABLE ON PAST PERFORMANCE (SEE FAR 15.305(A)(2)(iv) AND WILL RECEIVE NEUTRAL RATING. AS THIS REQUIREMENT IS LPTA A NEUTRAL RATING SHALL BE CONSIDERED ACCEPTABLE.

Phase 3 - Factor 3: Product Demonstration:

Under Phase 3 of Product Demonstration, physical evaluation will be conducted to

determine the extent the features and functions of the submitted products for CLIN/SLIN 0001, 0002, 0003, 0004, etc as defined in Minimum Technical Requirements and to determine the extent that the features and functions of submitted products meet ease of use with required unit features and functions stated in solicitation.

There are seven categories that include at least 12 CLINs for Assistive Listening Devices. The vendor shall submit at least two samples for each product that will considered for evaluation and two samples for each associated accessories proposed. Since each category may include multiple accessories in subline item numbers (SLINs), the number of products will be based on how many items the vendor wants considered for evaluation. The SSEB will evaluate all proposed CLINs and SLINs for Acceptability. The SSEB shall utilize the MTRs below to evaluate product physical features to determine acceptability. The category of Assistive Listening Devices are listed in CLIN/SLINs format below:

E.2.2 MINIMUM TECHNICAL REQUIREMENTS

CLIN 0001: Radio Frequency TV Amplification Devices

The technical requirements/features:

Stethoscope or Headphone style

AC transmitter

Sound Distortion should be minimal

Sound Static should be minimal

Wireless rechargeable receiver with rechargeable battery included

Adjustable phase/gain with at least 110 dB SPL output

Manual phase control on board the receiver

Balance control with ability to adjust phase/gain independently for left and right sides

Minimum range of wireless operation of at least 100 feet

Minimum continuous listening on a single charge of at least 12 hours

Power supply for transmitter

Power supply for receiver if a rechargeable receiver cradle is not in the design of the transmitter

Integrated headphones or 3.5 mm audio output jack with headphones provided

RCA cable (or adapter)

Digital optical cable (or adapter)

User manual with instructions for set up and use

Minimum 1-year commercial warranty

Desired features, but not requirements include:

Automatic off when not in use

Speech Intelligibility/enhancement features

Built-In microphone for monitoring of surroundings

Expandable with additional headsets/headphones

Quick set up installation and use guide

Signaling / Alerting Systems

Residential signaling/alerting systems minimum requirements are, at a minimum, a tabletop/bedside receiver that includes an alarm clock, a compatible smoke detector, and a compatible bed shaker. A compatible wireless doorbell transmitter, Carbon Monoxide (CO) detector, and at least two additional transmitters must be submitted as accessories. The smoke and CO alarms may be combined into a single unit.

CLIN 0002: Tabletop/Bedside Receiver:

Visual Alert (flashing/strobe light)

Vibrotactile Alert

Alarm Clock

Device can be battery powered or AC powered. If AC powered, device must plug into standard home wall outlet and include battery backup. If device uses rechargeable batteries, they must be included.

Power cords and power cord adaptors must be included, if needed

Minimum 1-year commercial warranty

CLIN 0003: Smoke Detector/Alarm/transmitter

(separate or combined with Carbon Monoxide detector/alarm):

Smoke detector compliant with UL 1971 Standards

Smoke detector compliant with National Fire Agency (NFPA) 72G requirement 2010 edition

Audible Alarm (amplified alarm that converts at T3 signal into a 520 Hz square wave is acceptable, if a T3 smoke detector is provided) Minimum Output 85 dB

Device can be battery powered or AC powered. If AC powered, device must plug into standard home wall outlet and include battery backup

Compatible with the offered receiver

Power cords and power cord adaptors must be included, if needed

Minimum 1-year commercial warranty

CLIN 0004: Carbon Monoxide Detector/Alarm/transmitter

(separate or combined with smoke detector/alarm):

Electrochemical sensor carbon monoxide detector

Audible Alarm - (amplified alarm that converts at T4 signal into a 520 Hz square wave is acceptable, if a T4 carbon monoxide detector is provided) Minimum Output 85 dB

Device can be battery powered or AC powered. If AC powered, device must plug into standard home wall outlet and include battery backup

Compatible with the offered receiver

Submitted as an accessory

Power cords, power cord adaptors (if needed)

General

Installation guide

Operation Instructions

Minimum 1-year commercial warranty

Optional - Additional (at least 2 transmitters must be submitted as Accessories) receiver types and transmitters are not required but are desired and must be compatible with the offered receiver including:

Phone

Baby cry monitor transmitter

Motion detector transmitter

Portable/body worn receiver

Cell phone transmitter

Weather alert transmitter

SOS transmitter

Bed Shaker (replacement)

Doorbell Alarm (as replacement or different style)

Smoke Detector/Alarm (replacement)

CO Detector/Alarm (replacement)

Rechargeable batteries specific to the product only

CLIN 0005: Wireless Bed Shaker

Wireless bed shakers used with cellphones for call/alert notification and alarm functionality with the following minimum technical requirements/features:

Bluetooth connectivity to cellphone

Compatible with Apple and Android operating system phones

No cost app for usage

Minimum transmission range of 10 meters

Rechargeable battery

Power cable must be included for charging

Desired feature: 110-volt wall adaptor included or submitted as an accessory

Minimum 1-year Commercial Warranty

CLIN 0006: Alarm Clocks

Alarm Clocks with the following minimum technical requirements/features:

Adjustable Phase/Tone

AC power with battery back-up

Battery backup must power audio, bed shaker and strobe

May be compatible with other assistive/alerting systems or stand-alone

Large visual display

Contains a minimum of two (2) of the following alerting mechanisms:

flashing light

amplified alarm with capacity to provide output of up to at least 100 dB

and/or vibrotactile signal

Installation Guide

Operation Instructions

Minimum 1-Year Commercial Warranty

CLIN 0007: PERSONAL AMPLIFIERS

Personal Amplifiers minimum technical requirements/features for slight to profound hearing loss.

Minimum Output 105 dB SPL

Minimum Gain 20 dB

Sound Distortion should be minimal

Sound Static should be minimal

Volume Control

Input / Output Connectors (3.5mm jacks)

Must include Headphones

Battery Operated (If rechargeable, battery charger/charging base must be included)

Operation Instructions

Minimum 1 Year Commercial Warranty

Optional items that may be added include accessories for the TV and phone.

AMPLIFED AND POWER TELEPHONES (Corded and Cordless)

Energy Star Notice for Amplified Phones

As required in clause FAR 52.223-15 Energy Efficiency in Energy-Consuming Products, the contractor shall only provide products that earn the ENERGY STAR label and meet ENERGY STAR specifications for energy efficiency. The contractor is encouraged to visit http://www.energystar.gov for complete product specifications and updated lists of qualifying products.

Evaluation Criteria

As part of the technical evaluation, the Government will confirm that the offered product meets all applicable requirements. Any offered product that does not meet the minimum requirements will be considered non-responsive.

CLIN 0008: Amplified Corded Phones: Moderate Gain (26dB to 45 dB SPL)

Minimum Technical Requirements/Features for slight to profound hearing loss.

Minimum 26 to Maximum 45dB SPL incoming sound amplification

Adjustable Output (Frequency/Tone) for Ringer

Adjustable Phase/Gain

Multiple signalers (Ex: Ringer and Flasher)

Sound clarity should have minimal distortion and static.

Hearing Aid Compatible

Operation Instructions

Installation Guide

External Speaker or Speaker Phone

User phase reset

Minimum 1-Year Commercial Warranty

Jack for accessories

Telephones must include a minimum of two (2) of the following features:

Specialty buttons and/or functions

Bluetooth technology compatible with hearing aid streamers

Answering Machine

Caller ID

CLIN 0009: Power Gain Corded Telephone >45dB

Minimum Technical Requirements/Features

Minimum of at least 45dB incoming sound amplification

Adjustable Output (Frequency/Tone) for Ringer

Adjustable Phase/Gain

Sound clarity should have minimal distortion and static.

Multiple signalers (Ex: Ringer and Flasher)

Hearing Aid Compatible

Battery Backup for AC Powered Phones (Must power the amplifier)

Operation Instructions

Installation Guide

External Speaker or Speaker Phone

User phase reset

Minimum 1-Year Commercial Warranty

Jack for accessories

Telephones must include a minimum of two (2) of the following features:

Specialty buttons and/or functions

Bluetooth technology compatible with hearing aid streamers

Answering machine

Caller ID

CLIN 0010: Amplified Cordless Telephone Mild to Moderate Gain (26dB to Maximum 40 dB)

Minimum Technical Requirements/Features

Minimum 26 dB to a Maximum of 40 dB for incoming sound amplification

Adjustable Output (Frequency/Tone) for Ringer

Adjustable Phase/Gain

Sound clarity should have minimal distortion and static.

Multiple signalers (Ex: Ringer and Flasher)

Hearing Aid Compatible

Operation Instructions

Installation Guide

External Speaker or Speaker Phone with Adjustable Phase

User phase reset

Minimum 1-Year Commercial Warranty

Jack for accessories

Telephones must include a minimum of two (2) of the following features:

Specialty buttons and/or functions

Bluetooth technology compatible with hearing aid streamers

Answering Machine

Additional Headsets

Caller ID

Bluetooth compatibility

Available additional handsets

CLIN 0011: Power Gain Cordless Telephone (>40 dB)

Minimum Technical Requirements/Features

Minimum 40 dB incoming amplification

Adjustable Output (Frequency/Tone) for Ringer

Adjustable Phase/Gain

Sound clarity should have minimal distortion and static.

Multiple signalers (Ex: Ringer and Flasher)

Hearing Aid Compatible

Battery Backup for AC Powered Phones (Must power the amplifier)

Operation Instructions

Installation Guide

External Speaker or Speaker Phone with Adjustable Phase

User phase reset

Minimum 1-Year Commercial Warranty

Jack for accessories

Telephones must include a minimum of two (2) of the following features:

Specialty buttons and/or functions

Bluetooth technology compatible with hearing aid streamers

Answering Machine

Additional Headset

Caller ID

Bluetooth compatibility

Available additional handset(s)

TINNITUS DEVICES

CLIN 0012: Tinnitus Table-top Sound Generators for Tinnitus

Minimum Technical Requirements/Features

Table-top usage (Not ear level and cannot be programmed to function as a hearing aid)

Adjustable phase control

Power Supply/Charger included or Battery Operated

Minimum of 12 selectable sounds (must include white noise broadband signal)

Tinnitus sound generating

Auxiliary Jack

Battery Back-up/ Rechargeable Device

Bluetooth enabled

Installation Guide

Minimum 1-Year Commercial Warranty

Operations Instructions

USB to 110 AC Power Adaptor - Optional accessory

Must include a minimum of four of the following features:

LCD screen/ indicator lights

Adjustable backlight

Remote control

Continuous play

Timer options

Alarm clock

User-installable, downloadable Sounds/free APPs or SD card

Pause/Resume button

Pillow Speakers - Optional accessory

Travel Table-top Sound Generators

Minimum Technical Requirements/Features

Table-top usage (Not ear level and cannot be programmed to function as a hearing aid)

Adjustable phase control

Power Supply/Charger included or Battery Operated

Minimum of 10 selectable sounds (must include white noise broadband signal)

Bluetooth enabled

Tinnitus sound generating

Auxiliary Jack

Rechargeable Device

Portable (weight 12 ounces or less)

Continuous play

Installation Guide

Operations Instructions

Minimum 1-Year Commercial Warranty

Pillow Speakers - Optional accessory

USB to 110 AC Power Adaptor - Optional accessory

A determination of any product features that fail to meet the minimum technical requirement shall render the product Unacceptable and the product will receive no further consideration.

Failure to provide a sample will automatically be considered Unacceptable and the proposal will receive no further consideration.

A sample and the back-up product found not to be in working condition will cause rejection of the entire product for that particular CLIN/SLIN without further consideration for further evaluation. The sample and the back-up products shall equally meet the minimum technical requirements (MTR). Any major deviation in either product from MTR shall cause rejection of the entire product for that particular CLIN/SLIN without further consideration for further evaluation.

The Government may award a contract based solely on the initial offer received, without discussions of such offers.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Addendum to 52.212-2)

Files

File Type Posted
36C79123R0005 0002.docx DOCX document
36C79123R0005 0001.docx DOCX document
Attachment 4 - Key Points of Contact.docx DOCX document
Attachment 7 - ALD QASP.docx DOCX document
Attachment 6 - Contractor Discrepancy Report.docx DOCX document
Attachment 3 - Small Business Subcontract Plan.docx DOCX document
Attachment 2 - Detailed Product Information for Contract Line Item.docx DOCX document
36C79123R0005.docx DOCX document
Attachment 9 -Box.com Download Example.png PNG image
Attachment 8 _ Past Performance Questionnaire.docx DOCX document
Attachment 5 - Quarterly Invoice Report Template.xlsx XLSX spreadsheet
Attachment 1 - ALD Price Schedule 1 - Final.xlsx XLSX spreadsheet
Show all 12

Notice history

Notice Type Posted
6515--Assistive Listening Devices Hear Central Latest Award Notice
6515--ADCO -Assistive Listening Devices Award Notice
This notice Latest solicitation Solicitation
6515--Assistive Listening Devices Recompete (VA-23-00038299) Original Pre-Solicitation

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