6350--Upgrade Building Automation System

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10 is preparing to procure an upgrade to the Building Automation System at the Richard L. Roudebush VA Medical Center in Indianapolis, Indiana, with industry interest submission due October 22, 2026. This is a sole-source procurement under FAR 12.102(b) restricted to the incumbent contractor, Conserv, Inc., based on the determination that Conserv is the only responsible source capable of fulfilling the agency's requirements.

Work comprises replacing 39 supervisory controllers with Johnson Controls Facility Explorer FX90 controllers, replacing six BAS workstations, and consolidating the existing building automation system from Niagara AX Version 3 to Niagara N4 server, including removal, installation, licenses, expansion modules, programming, integration, commissioning, and documentation on a firm-fixed-price basis. All work must complete within 365 calendar days of award. All 39 replacement controllers must hold BACnet Building Controller (B-BC) profile certification; the consolidated server software must hold BACnet Advanced Operator Workstation (B-AWS) profile certification. Six replacement workstations must be business-class computers with Windows 11 Pro configured exclusively for the dedicated Engineering BAS network.

The contractor must submit qualifications including controls firm name, technical lead with appropriate Niagara certification, and Facility Explorer experience. A detailed phased schedule is due within 30 days of award with monthly updates thereafter. Work coordination with clinical departments is required, with some work occurring during evenings, nights, weekends, or holidays to maintain facility operations. A one-year parts-and-labor warranty is required from documented substantial completion.

This pre-solicitation notice requests interested firms to submit firm name and socio-economic status via email to stacie.hill@va.gov for planning purposes only.