5335--36C242-25-AP-3560|528-25-4-4895-0095| Buffalo VA Radiator Covers Sole Source Notice

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 2 has issued a Special Notice announcing its intent to award a sole source contract for radiator covers to Award Equipment Company. This notice, posted on August 7, 2025, explicitly states that it is not a request for quotes but rather a notification of a planned direct award. The contract is for the procurement of Vulcan RFG-A Convector Cover units to be delivered to the Veterans Health Administration Western New York Healthcare System. The firm fixed price contract has an estimated value of $27,500 and falls under NAICS code 332322 (Sheet Metal Work Manufacturing) and Product Service Code 5335 (Metal Screening). The contracting officer overseeing this procurement is Corey Swinton from the Samuel S. Stratton VA Medical Center in Albany, NY.

The objective of this sole source award is to procure specialized radiator covers measuring 40 inches wide by 26 inches high, constructed with 14 gauge material and VP-1 Bright White Paint finish with custom hole locations. The performance period for delivery is scheduled from August 18, 2025 to September 18, 2025, with a response deadline of August 14, 2025 at 4:00 PM Eastern Time. The VA conducted market research including a sources sought notice posted from July 23-30, 2025, but received no responses, which supports their justification for the sole source approach. Award Equipment Company, located at 1774 Brant Road, North Collins, NY, was identified as the qualified source through this market research process. Since this is a sole source notification rather than a competitive solicitation, there are no eligibility criteria for contractors to participate, as the award is predetermined to go to the identified contractor.