P02 - Atch 1 VHA Streamlined MR Report Template RECENT.pdf

Attachment 1: VHA Streamlined Market Research and Acquisition Planning Report Template

VHAPG Part 810.001 Market Research Page 1 of 5 Revision: 05 Effective Date: 05/15/2025 Acquisition ID#: 36C242-25-AP-3560

Requirement Title: 36C242-25-AP-3560 Radiator Covers

In accordance with FAR 7.102, contracting officers and acquisition planners are required to perform acquisition planning and conduct market research. The following information is a summary of the acquisition planning: In submitting this request for procurement, the customer considered available sources within the agency, any government-furnished information/property, and security considerations IAW VA Handbook 6500.6. The contract type for this procurement is Firm Fixed Price and the milestone schedule will be accomplished and documented in the Electronic Contract Management System (eCMS). The information below summarizes the market research results for this requirement.

1. Objective: Per FAR 10.001(a)(2), VAAR 810.001-70, and VAAM M810.002-70 this report is in support of (check as many as apply):

A new requirement

An acquisition with an estimated value in excess of the simplified acquisition threshold (see FAR subpart 2.1 for current threshold) (Utilize Attachment 2: Market Research Report Template if action is over the $7.5 million)

An acquisition with an estimated value less than the simplified acquisition threshold where adequate information is not available to develop the requirements package and the circumstances justify the cost of performing the market research. If so, explain

An acquisition that could lead to a bundled contract (15 U.S.C.

644(e)(2)(A)) (see FAR subpart 2.1 for bundled contract definition);

Other:

2. Background: 528-25-4-4895-0095

a. Description of service/supplies being requested: Radiator Covers

b. Product or Service Code: 5335 – Metal Screening

c. NAICS Code: 332322 – Sheet Metal Work Manufacturing

d. Size Standard for NAICS: 500 employees

VHAPG Part 810.001 Market Research Page 2 of 5 Revision: 05 Effective Date: 05/15/2025 Acquisition ID#: 36C242-25-AP-3560

e. Estimated contract value (to include any option years): $27,500.00

3. Market Research Methods/Techniques/Sources: In accordance with FAR Part 10, VAAR 810, and VAAM M810 market research has been conducted for this acquisition. The following techniques were used and the timeframes/date of the research (check as many as apply):

Used Veteran Small Business Certification (VetCert) database to identify certified capable SDVOSBs and VOSBs. - All results must be attached to this report (including any information supporting price reasonableness).

Applying personal knowledge in procuring supplies/services of this type.

Contacting knowledgeable individuals in Government and industry regarding market capabilities to meet requirements.

Reviewing the results of recent market research undertaken to meet similar or identical requirements.

Publishing formal requests for information in appropriate technical or scientific journals or business publications.

Querying the Government-wide database of contracts and other procurement instruments intended for use by multiple agencies available at www.contractdirectory.gov and other Government and commercial databases that provide information relevant to agency acquisitions. FPDS, Sources Sought, GSA, SBA, SBA DSB Vetcert, FPDS

Participating in interactive, on-line communication among industry, acquisition personnel, and customers.

Obtaining source lists of similar items from other contracting activities or agencies, trade associations or other sources.

Reviewing catalogs and other generally available product literature published by manufacturers, distributors, and dealers or available on-line

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Conducting interchange meetings or holding pre-solicitation conferences to involve potential offerors early in the acquisition process.

Conducting market survey:

Other:

4. Nonmanufacturer Rule (NMR) Findings (if the acquisition is for manufactured products or other supplies) (See the Nonmanufacturer Rule Decision Tree to assist with this determination): Items will be manufactured by the business

5. Market Research Findings:

FPDS was searched for Radiator Covers and there are multiple results from small businesses and helped determine the NAICS code and will be used in price reasonableness evaluations.

GSA was searched for Radiator Covers and there are results but those results are not relevant to this purchase.

SBA DSB was searched for NAICS code 332322 and keyword “radiator” and it resulted in one company, Josephson Manufacturing Company. It was also searched for NAICS code 332322 and yielded 3106 results.

SBA DSB Vetcert was searched for NAICS code 332322 and yielded 176 results.

It was also searched for NAICS code 332322 and keyword “radiator” and yielded 0 results. It was also searched for Award Equipment and it is not an SDVOSB.

A sources sought was posted to the Sam Portal on 7/23/2025 and ended on 7/30/2025. There were no responses received.

6. Customary Commercial Practices/Standards: N/A

7. Market Price: $27,500.00

8. Acquisition History: N/A

9. Buy American Statute: Determine applicability of Buy American Act, Trade Agreement Act, or exception to Buy American Act by using the Buy American Decision Tool Clause and Provision Selection. Detail whether there are domestic end products available for this acquisition. Reference FAR Part 25 Item will be manufactured in the U.S.

VHAPG Part 810.001 Market Research Page 4 of 5 Revision: 05 Effective Date: 05/15/2025 Acquisition ID#: 36C242-25-AP-3560

10. Other pertinent information (e.g., certifications/licenses required to perform the work):

11. Based on the above information, the basic clauses and provisions prescribed in FAR Part 12:

Are sufficient for use in this acquisition and do not require any tailoring to be consistent with industry's commercial practices.

Require tailoring to be consistent with industry's commercial practices as noted below. All such tailoring will be included in the solicitation issued for the required supplies/services.

- Identify affected clause/provision paragraph and your recommended change(s); and

The following sources (suggest a minimum of two for open market requirements and three for FSS requirements) appear qualified and interested to fulfill this requirement:

Firm 1: Award Equipment Company Firm 2:

Firm 3:

PREPARED BY: Contracting Officer

NAME: Corey Swinton

LOCATION: Albany

DATE: 8/4/2025

12. Contracting Officer Responsibilities:

a. When applicable, state if requirement is suitable for Use of Performance-Based Acquisition (PBA) (FAR 37.6)? and if yes, and PBA is not being used, provide rationale for not using PBA:N/A

b. Identify any IT involvement. (Note: Requires CIO or Designee review/approval and/or coordination with Information Security Officer.) Describe administrative, technical, and physical safeguards to protect Government data, facilities, and networks. Currently, contractors and their personnel shall be subject to the

VHAPG Part 810.001 Market Research Page 5 of 5 Revision: 05 Effective Date: 05/15/2025 Acquisition ID#: 36C242-25-AP-3560 same Federal laws, regulations, standards, and VA policies as VA personnel, regarding information and Information System Security (see FAR 7.105(b)(18)): N/A

c. Recommendations: A open market small business sole source award to the small business that provided the initial quote, Award Equipment Company.

Market research was conducted and a search of FPDS shows that most of the types of contracts that were done like these were over ten years ago. A sources sought was also posted and no companies responded to the sources sought. These two facts suggest that there will not be two small businesses that will respond

Name: _______________________________ Date: __________________ Contracting Officer Signature