4520--Heater Bundle Replacement in Boiler Plant One Time Repair

Request for Quote (RFQ) #: 36C25926Q0635

Heater Bundle Replacement in Boiler Plant One Time Repair for Rocky Mountain Regional VAMC (RMR)

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 12:00pm July 28th, 2026.

All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to jesse.sannicolas@va.gov and christopher.hollingsworth2@va.gov no later than 16:00pm MT, August 4th, 2026.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0635. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 13th, 2026.

The North American Industrial Classification System (NAICS) code for this procurement is 333310 with a business size standard of 1,000 Employees. This solicitation is a total small business set-aside.

List of Line Items;

Line Items

Description

Quantity

Unit of Measure

Unit Price ($)

Total Price

($)

0001

Steam Component W/Parts

1

PG

0002

5/8 x 8" Grade 8 Bolts Kit

1

EA

0003

1/2" NPT Digital/Electric control valve w/ power to open actuator, 24VDC power supply (low load valve)

3

EA

0004

3/4" NPT Digital/Electric control valve w/ power to open actuator, 24VDC power supply (high load valve)

3

EA

0005

Pipe fitting materials for control valves

3

EA

0006

3" 150 Hi-Performance Butterfly Isolation Valve

3

EA

0007

3" 150 Spiral Gasket

9

EA

0008

3" 150 RFSO Flange

6

EA

0009

5/8" x 2" Cap Screws

24

EA

0010

5/8 x 4" B7 Stud w/nuts

12

EA

0011

Pipefitting

1

JB

Grand Total ($)

Description of Requirements for the items/Services to be acquired: The requirement is for a Heater Bundle Replacement in Boiler Plant One Time Repair, please reference attached Statement of Work (SOW).

Delivery of any parts, performance, and acceptance are to be F.O.B Destination (RFO 52.247-34) at Rocky Mountain Regional VAMC:

1700 N. Wheeling St., Aurora, CO 80045

52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition

Any award made as a result of this solicitation will be made on an All or Nothing Basis.

State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.

All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL

Submission of quote shall include the following volumes: (I) Technical capability or quality offered to meet the Government requirement; (II) Price; (III) Buy American Certificate;

Volume I - Technical capability or quality to meet the Government requirement.

The offeror shall submit its quote demonstrating how it meets the requirements of the Statement of Work (SOW) and solicitation. This includes a part list that confirms compatibility with current boiler system.

Volume II Price

Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

Volume III Buy American Certificate

The offeror shall complete the provision if required by FAR Part 25. Provisions RFO 52.225-2, 52.225-4, 52.225-6 to verify all items are in compliance with Buy American requirements.

(End of Addendum to 52.212-1)

52.212-2, Evaluation--Commercial Items applies to this acquisition.

ADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS:

The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

The following factors shall be used to evaluate quotations:

Factor I. Technical capability or quality offered to meet the Government requirement

Factor II. Price

Evaluation Approach. The Government will evaluate proposals using the comparative evaluation process outlined in FAR 12.203(c), where proposals will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a proposal other than the lowest price that provides additional benefit(s). Proposals may exceed minimum requirements of the solicitation. The Government reserves the right to select a proposal that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate proposals. The evaluation will consider the following:

Factor I. Technical capability or quality offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor II. Price: The Government will evaluate the price by adding the total of all line-item prices, including any options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the service offered to the Government requirement, as stated in Factor 1 shall not be selected regardless of price.

If offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered non-responsive.

(End of Addendum to 52.212-2)

52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR.

The following RFO clauses are incorporated by reference:

Applicable (X)

Number

Title

Source

52.203-6 with Alt I

Restrictions on Subcontractor Sales to the Government

Statute

52.203-13

Contractor Code of Business Ethics and Conduct

Statute

X

52.203-17

Contractor Employee Whistleblower Rights

Statute

X

52.203-19

Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

Statute

52.204-9

Personal Identity Verification of Contractor Personnel

Other

X

52.204-13

System for Award Management Maintenance

Statute

52.204-91

Contractor identification

Other

X

52.209-6

Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

Statute

52.209-9

Updates of Publicly Available Information Regarding Responsibility Matters

Statute

X

52.209-10

Prohibition on Contracting with Inverted Domestic Corporations

Statute

52.219-4

Notice of Price Evaluation Preference for HUBZone Small Business Concerns

Statute

X

52.219-6

Notice of Total Small Business Set-Aside

Statute

52.219-6 with Alt I

Notice of Total Small Business Set-Aside, with Alternate I

Statute

52.219-8

Utilization of Small Business Concerns

Statute

52.219-9

Small Business Subcontracting Plan

Statute

52.219-9 with Alt I

Small Business Subcontracting Plan, with Alternate I

Statute

52.219-9 with Alt II

Small Business Subcontracting Plan, with Alternate II

Statute

52.219-9 with Alt III

Small Business Subcontracting Plan, with Alternate III

Statute

52.219-9 with Alt IV

Small Business Subcontracting Plan, with Alternate IV

Statute

52.219-14

Limitations on Subcontracting

Statute

52.219-16

Liquidated Damages Subcontracting Plan

Statute

52.219-33

Nonmanufacturer Rule

Statute

X

52.222-3

Convict Labor

EO

X

52.222-19

Child Labor Cooperation with Authorities and Remedies

EO

52.222-35

Equal Opportunity for Veterans

Statute

52.222-35 with Alt I

Equal Opportunity for Veterans, with Alternate I

Statute

X

52.222-36

Equal Opportunity for Workers with Disabilities

Statute

52.222-36 with Alt I

Equal Opportunity for Workers with Disabilities, with Alternate I

Statute

52.222-37

Employment Reports on Veterans

Statute

52.222-40

Notification of Employee Rights Under the National Labor Relations Act

EO

52.222-41

Service Contract Labor Standards

Statute

52.222-42

Statement of Equivalent Rates for Federal Hires

Employee Class Monetary Wage-Fringe Benefits

Statute

52.222-43

Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)

Statute

52.222-44

Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment

Statute

X

52.222-50

Combating Trafficking in Persons

Statute

52.222-50 with Alt I

Combating Trafficking in Persons, with its Alternate I

Statute

52.222-51

Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements

Other

52.222-53

Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements

Other

52.222-54

Employment Eligibility Verification

EO

52.222-62

Paid Sick Leave Under Executive Order 13706

EO

52.223-9

Estimate of Percentage of Recovered Material Content for EPA-Designated Items

Statute

52.223-9 with Alt I

Estimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate I

Statute

52.223-11

Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons

Statute

52.223-12

Maintenance

Statute

52.223-20

Aerosols

Statute

52.223-21

Foams

Statute

X

52.223-23

Sustainable Products and Services

Statute

52.224-3

Privacy Training

Statute

52.224-3 with Alt I

Privacy Training, with Alternate I

Statute

X

52.225-1

Buy American-Supplies

Statute

52.225-1 with Alt I

Buy American-Supplies, with Alternate I

Statute

52.225-3

Buy American-Free Trade Agreements-Israeli Trade Act

Statute

52.225-3 with Alt II

Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate II

Statute

52.225-3 with Alt III

Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate III

Statute

52.225-3 with Alt IV

Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate IV

Statute

52.225-5

Trade Agreements

Statute

52.225-19

Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States

Other

52.225-26

Contractors Performing Private Security Functions Outside the United States

Statute

52.226-4

Notice of Disaster or Emergency Area Set-Aside

Statute

52.226-5

Restrictions on Subcontracting Outside Disaster or Emergency Area

Statute

X

52.226-8

Encouraging Contractor Policies to Ban Text Messaging While Driving

EO

X

52.229-12

Tax on Certain Foreign Procurements

Statute

52.232-29

Terms for Financing of Commercial Products and Commercial Services

Statute

52.232-30

Installment Payments of Commercial Products and Commercial Services

Statute

X

52.232-33

Payment by Electronic Funds Transfer System for Award Management

Statute

52.232-34

Payment by Electronic Funds Transfer Other than System for Award Management

Statute

52.232-36

Payment by Third Party

Statute

X

52.232-40

Providing Accelerated Payments to Small Business Subcontractors

Statute

52.232-90

Fast Payment Procedure

Statute

X

52.233-3

Protest After Award

Statute

X

52.233-4

Applicable Law for Breach of Contract Claim

Statute

X

52.240-91

Security Prohibitions and Exclusions

Statute

52.240-91 with Alt I

Security Prohibitions and Exclusions, with Alternate I

Statute

52.240-92

Security Requirements

Other

52.240-92 with Alt II

Security Requirements with Alternate II

Other

52.240-93

 Basic Safeguarding of Covered Contractor Information Systems

Â

X

52.244-6

Subcontracts for Commercial Products and Commercial Services

Statute

52.247-64

Preference for Privately Owned U.S.-Flag Commercial Vessels

Statute

52.247-64 with Alt I

Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I

Statute

52.247-64 with Alt II

Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II

Statute

Additional contract requirements or terms and conditions:

N/A

852.252-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items:

VAAR Clauses are incorporated by reference as follows:

VAAR 852.203-70

Commercial Advertising (MAY 2018)

VAAR 852.232-72

Electronic Submission of Payment Requests (NOV 2018)

VAAR 852.246-71

Rejected Goods (OCT 2018)

VAAR 852.222-71

Compliance with Executive Order 13899. (DEVIATION) (APR 2025)

VAAR Provisions are incorporated as follows:

VAAR 852.233-70

Protest Content/Alternative Dispute Resolution (OCT 2018)

VAAR 852.233-71

Alternate Protest Procedure (OCT 2018)

RFO 52.252-1 Solicitation Provisions Incorporated by Reference

The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference. Copies may also be obtained from the contracting officer.

https://www.acquisition.gov/far-overhaul

https://www.acquisition.gov/vaar

The following RFO provisions are to be incorporated by reference:

Applicable (X)

Number

Title

Source

52.203-11

Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

Statute

X

52.203-18

Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation

Statute

X

52.204-7

System for Award Management Registration

Statute

52.204-7 with Alt I

System for Award Management Registration, with Alternate I

Statute

52.204-90

Offeror Identification

Statute

52.207-6

Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts)

Statute

52.209-12

Certification Regarding Tax Matters

Statute

52.219-2

Equal Low Bids

Statute

X

52.222-18

Certification Regarding Knowledge of Child Labor for Listed End Products

E.O.

52.222-48

Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment Certification

Other

52.222-52

Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification

Other

52.222-56

Certification Regarding Trafficking in Persons Compliance Plan

Statute

52.223-4

Recovered Material Certification

Statute

X

52.225-2

Buy American Certificate

Statute

52.225-4

Buy American-Free Trade Agreements-Israeli Trade Act Certificate

Statute

X

52.225-6

Trade Agreements-Certificate

Statute

52.225-20

Prohibition on Conducting Restricted Business Operations in Sudan-Certification

Statute

52.225-25

Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications

Statute

52.226-3

Disaster or Emergency Area Representation

Statute

52.229-11

Tax on Certain Foreign Procurements Notice and Representation

Statute

52.240-90

Security Prohibitions and Exclusions Representations and Certifications

Statute

The Defense Priorities and Allocations System (DPAS) does not apply.

Date and Time offers are due to jesse.sannicolas@va.gov and christopher.hollingsworth2@va.gov no later than 16:00pm MT, August 4th, 2026.

Name and email of the individual to contact for information regarding the solicitation:

Jesse San Nicolas | jesse.sannicolas@va.gov

Chris Hollingsworth | christopher.hollingsworth2@va.gov