445590 - Management and Operation of On-Site Micro Markets and Vending Machines

Brookhaven Science Associates, LLC (BSA) is soliciting proposals for the management and operation of on-site micro-markets at Brookhaven National Laboratory (BNL) under a contract with the U.S. Department of Energy's Office of Science. The procurement seeks a contractor to provide fresh food, healthy snacks, drinks, and ready-to-eat meals in three buildings (400, 911, and 740) operating 24/7/365. Evaluation criteria will focus on technical capabilities (55 points), contractor safety and health (20 points), and prior experience/past performance (25 points), with a minimum technical score of 65% required for responsiveness. The solicitation requires detailed operational plans, ability to serve a multi-cultural community, and compliance with New York State food preparation regulations. Key dates include RFP questions due March 10, 2025, and proposal submissions due March 24, 2025, with an anticipated contract award in May/June 2025.

The contract is a no-cost arrangement where the selected contractor will provide services without charge to BSA and receive use of government facilities at no cost. The current incumbent is Compass Group, and the contract will cover a base period from June 2, 2025, through June 1, 2026, with potential extension through four additional one-year option periods until June 1, 2030. The facility serves approximately 2,800 staff, with 1,400-1,600 personnel on-site daily, plus 150 housing residents and over 5,700 annual visitors. The micro-markets will be located in three buildings with varying sizes: Building 400 (27ft x 20ft), Building 740 (13ft x 12ft), and Building 911 (10ft x 8ft). The procurement is classified under NAICS code 722310 (Food Service Contractors) with a size standard of $47M and will be conducted as a full and open competition.