B.1. RFP 445590 3-3-2025.pdf

Procurement & Property Management Division P.O. Box 5000 Upton, NY 11973-5000 lgonzales@bnl.gov

Managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

REQUEST FOR PROPOSAL (RFP) NO. 445590

FOR

Management and Operation of On-Site Micro-Markets

3/3/2025

1.0 GENERAL

Brookhaven Science Associates, LLC (BSA), under a Prime Contract for the operation of Brookhaven National Laboratory (BNL) with the U.S. Department of Energy (DOE), herewith is soliciting proposals for management and operation of on-site micro-markets.

This procurement is solicited as Full and Open Competition under the North American Industry Classification System (NAICS) code 722310 – Food Service Contractors; with a business size standard of $47M.

2.0 INTRODUCTION

BSA is seeking a qualified Contractor to operate micro-markets at the BNL site. The contract type issued will be a no cost contract. The Contractor shall perform the work at no cost to BSA. The Government facility will be available for the Contractor’s use at no cost to the Contractor.

3.0 SCOPE OF WORK (SOW)

The Offeror shall provide all equipment, materials, labor and services in accordance with the attached Enclosure 1 - BSA Draft Contract and all associated exhibits.

4.0 GENERAL INFORMATION AND INSTRUCTIONS

4.1 Schedule

BSA has established the following schedule for achieving evaluation, selection, approval, and award.

RFP / Proposal Submission Milestones DUE DATE Offeror to Submit all RFP Questions March 10, 2025 Proposals Submission March 24, 2025 Estimated Award Date May/June 2025

4.2 Form of Proposal and Manner of Submission

4.2.1 A responsive proposal must be received by BSA no later than the due date.

Proposals (including those withdrawn or modified) received after the closing date shall be considered late. Late proposals may be considered if in the best interest of BSA. Proposals will be opened in private, after due date and by the BSA Procurement & Property Management (PPM) Staff.

4.2.2 The Offeror shall submit One (1) Technical Proposal (Volume 1), and One (1)

Business/Price Proposal (Volume 2). The technical and business proposals must be submitted as separate volumes. The proposal and all supporting documentation which the Offeror believes will fully describe the proposed mailto:lgonzales@bnl.gov http://www.bnl.gov/ capability shall be submitted to the Contracts Specialist listed below. The Offeror must ensure all documents are clearly identified. Emails must be sent to with the BSA RFP Number 445590 in the Subject Line.

Name: Lisa C. Gonzales Title: Contracts Specialist

E-Mail: lgonzales@bnl.gov Phone: 631-344-5965

4.2.3 Proposals must be responsive to this solicitation. Failure to respond or follow the instructions regarding the organization, content, layout, or format of the proposal will result in the Offeror’s proposal being deemed non-responsive. Proposals that are incomplete or partial in any material respect affecting the responsiveness of the proposal will not be considered. BSA reserves the right to postpone the date of submission, and to amend this request as it considers necessary. Proposals received prior to due date, can be withdrawn by written request to the BSA Contracts Specialist at the email listed above. Modifications to proposals shall be submitted in the original format and received by proposal due date.

Proposals shall remain firm for One Hundred Twenty (120) calendars days, after due date, to allow time for review, selection, and award.

4.3 Explanation of Proposal Documents

Should an Offeror find any discrepancies in, or omissions from, any of the documents, or be in doubt as to the meaning of any document, Offeror should submit questions in writing to the Contracts Specialist named in Paragraph 4.2.2 by or before the due date for questions listed at Paragraph 4.1 Schedule “RFP / Proposal Submission Milestones”.

Oral explanations or instructions given before the award of a contract are discouraged and will not be binding. Any information given to a prospective Offeror concerning this solicitation will be furnished, via SAM.gov, to all prospective Offerors to the solicitation if that information is deemed necessary by BSA to submitting proposals or if the lack of it would be prejudicial to other prospective Offerors.

5.0 CONTENTS OF PROPOSAL

5.1 General Information

The proposal shall be responsive to this RFP. Stating that the Offeror understands and will comply with the proposal requirements is not sufficient, nor is a simple affirmative restatement of the requirements. Similarly, phrases such as “standard procedures will be employed,” or “well-known techniques will be used,” without explanatory detail will be non-responsive and will not be considered for award.

5.1.1 Disclosure of Proposals

Proposals provided to BSA in response to this RFP will not be disclosed except to appropriate BSA personnel and BSA contractor consultants involved in reviewing responses to this RFP, and/or U.S. Government personnel.

Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by BSA except for evaluation purposes shall:

(1) Mark the title page with the following legend:

“This proposal includes data that shall not be disclosed except to appropriate BSA personnel, its subcontractor consultants involved in reviewing responses to the RFP, and/or U.S. Government personnel and shall not be disclosed, in whole or in part, for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this Offeror as a result of/or in connection with the submission of this data, BSA shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit BSA’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]”; and

(2) Mark each sheet of data it wishes to restrict with the following legend:

“Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.”

5.2 Technical Proposal – Volume 1

Provide one (1) electronic copy via email of the technical portion of your proposal and any amendments thereto. Volume 1 shall contain technical information only and shall be legible, coherent, and individually tabbed in accordance with the sections noted below.

Each proposal will be evaluated and point-scored in accordance with the associated categories and their points as noted in Enclosure 2 – Evaluation Criteria. Offerors must provide specific detailed descriptions and capabilities for the main and sub-categories which support how the Offeror plans to perform the requirement described in the SOW.

5.3 Business - Volume 2

Provide one (1) electronic copy via email of the business portion of your proposal and any amendments thereto. Volume 2 should be legible, coherent, and individually tabbed in accordance with the sections noted below.

5.3.1 Tab A: Corporate Profile and Financial Capability

The Offeror shall provide a corporate profile of their organization with a current SAM Unique Entity Identification (UEI) Number.

BSA requires all its vendors/contractors to have an active registration (or display evidence of an active registration in-process) in the U. S. Government supplier database entitled System for Award Management (SAM). If not already registered, please register as soon as possible. Failure to register may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.SAM.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. Assistance with registration may be requested (free of charge) by contacting the APEX Accelerators (formally known as Association of Procurement Technical Assistance Centers (APTAC)) or the Federal Help Desk at 866-606- 8220.

Offeror shall clearly note with their proposal confirmation that they are registered in SAM.

5.3.2 Tab B: Draft Contract with Terms and Conditions

The Draft Contract with Terms and Conditions is provided in Enclosure 1. The

Offeror shall clearly note its acceptance in full. Any exceptions shall be noted by redlining the Draft Contract and Terms and Conditions document with “tracked changes” turned ON, however, the Offeror shall not construe noted http://www.sam.gov/ exceptions, if any, to be accepted by BSA. The Offeror will be required to execute a Contract in accordance with the provisions of the Draft Contract.

5.3.3 Tab C: Price

The resulting contract will be awarded at no cost to BSA; however, should

Offerors choose to submit a proposal that includes a revenue sharing arrangement, the Offeror shall provide pricing information in strict accordance with this RFP.

All pricing information must be submitted as U.S. Dollar Currency.

5.3.4 Tab D: Government Property

Government Property Currently Possessed:

The Offeror shall provide a description of any contemplated use of Government property that is currently in the possession of the Offeror. Provide the name and point of contact of the cognizant Government Contracting Officer. Any proposed use of Government-owned equipment/facilities will be evaluated to negate any competitive advantage. The Offeror shall also note if there is no Government property.

6.0 PROCUREMENT TYPE, EVALUATION METHODOLOGY AND CRITERIA

6.1 Type of Procurement

This is a “Best Value” procurement. BSA intends to award a contract resulting from this solicitation to the responsive, responsible Offeror whose proposal represents the best value after evaluation in accordance with the factors and subfactors as noted in this solicitation.

The utilization of this procedure is expected to provide the greatest overall benefit to BSA.

The trade-off process associated with Best Value involves a comparative weighing of the evaluation factors and sub-factors identified in the RFP.

Should a revenue-sharing arrangement be proposed, it will be considered as part of the overall Best Value assessment. Specifically, the trade-off process involves selecting the most advantageous offer based on an integrated assessment of both technical factors and price. Price will not be rated or scored but will be a significant factor in the Best Value analysis.

An award may be made without discussion or negotiation of proposals received; therefore, proposals should be submitted on the most favorable terms which can be submitted in response to this request. BSA reserves the right to conduct pre-selection site visits to assess the Offerors’ capabilities, to hold fact-finding discussions, and/or to negotiate with any one or all of the Offerors on any aspect of this solicitation prior to making an award; or to make an award without further discussion or negotiation at any time during this process.

BSA may request such supplementary information as determined sufficient, in the opinion of BSA, to assure that an Offeror’s technical competence, business and technical organization, facilities, and financial resources are adequate to successfully perform the contemplated work. BSA reserves the right to reject any or all proposals, or to accept any proposal. BSA will not be obligated to award all, or any part of the work solicited, and in any event will not be responsible for the Offeror’s cost of proposal preparation or any other cost incurred in connection with this RFP.

6.2 Methodology

The final evaluation of proposals shall result in a selection of the most advantageous proposal, considering price in determining the Best Value trade-off.

6.2.1 Proposals will be initially evaluated on responsiveness to the RFP requirements in all aspects. The technical proposals will be point-scored by technical members of the Source Selection Board (SSB), in accordance with the criteria as set forth in Section 6.3 herein.

6.2.2 If a selection cannot be made and discussions are required, the Source Selection Board will then recommend to the Source Selection Official (SSO) which proposals are within the competitive range based on results of scoring and analysis of the technical evaluation criteria. The competitive range determination will then be made by the SSO. Those proposals with a reasonable chance of being selected for award, including those that are acceptable as submitted or that could reasonably be made so after clarifications and correction of deficiencies, will be considered in the “competitive” range. Fact-finding discussions and/or site visits may be held with those Offerors in the competitive range. Best and final offers may be solicited at the conclusion of fact finding.

The tradeoff process permits tradeoffs among price and non-price factors (i.e., Technical Factors) and provides flexibility in selecting a proposal that offers the best overall value, rather than focusing solely on price or technical rating. In conducting the tradeoff analysis for this procurement, the Technical Factors, when combined, are more important than price. Offerors are advised, however, that as the range of the overall Technical scores among Offerors narrows, the more important price will become in making the award decision.

6.3 Technical Evaluation Criteria

Each proposal will be evaluated based on how well it meets or exceeds the requirements of this RFP. The proposals will be evaluated in accordance with the following evaluation criteria, listed in order of importance, and more fully explained in Section 5.2 above and Enclosure 2:

1. Technical Capabilities

2. Contractor Safety and Health

3. Prior Experience and Past Performance

Each Offeror’s strengths, weaknesses, and deficiencies will be addressed accordingly in each resultant technical evaluation.

To be considered technically responsive to the RFP, each Offeror must score a total of sixty-five (65) percent of the points of the proposal overall. Any proposal that fails to achieve this parameter shall be deemed technically non-responsive and will be excluded from further evaluation.

6.4 Final Selection Process

After completion of discussions, if necessary, with Offerors in the final competitive range and receipt of Best and Final offers, if required, the Source Selection Board (SSB) will recommend to the Source Selection Official (SSO) which Offeror the SSB has determined to represent the “Best Value” to BSA based on the evaluation of technical capabilities of the Offerors. The SSO will subsequently use all Source Evaluation analysis and evaluations as guidelines in making the final selection.

6.5 Basis of Award

Award of the resulting contract will be based on the SSO’s evaluation of the SSB’s recommendation. The SSO will select the Offeror whose proposal represents the overall

Best Value to BSA.

7.0 OTHER REQUIRED FORMS AND DOCUMENTS:

At the time of award, the successful offeror may be asked to complete the following forms:

• Vendor ACH Authorization Form, Enclosure 3

• W-9 Form, Enclosure 4

8.0 CLOSURE

All RFP questions, and replies thereto, shall be addressed to Contracts Specialist Lisa C. Gonzales in writing at lgonzales@bnl.gov.

Enclosures:

1) BSA No Cost Draft Contract (including all exhibits)

2) Evaluation Criteria

3) Vendor ACH Authorization Form

4) W-9