4120--Provide and Install Chillers, remove and dispose existing Chillers for Building #4 and Building #70 Bedford MA facility

QUESTIONS AND ANSWERS 36C24122Q0945 REPLACE CHILLERS AND REMOVE/DISPOSE OF EXISTING CHILLERS. VA MEDICAL CENTER, BEDFORD MA

No pipe type is mentioned, will you add a type, or can we provide the pipe we choose? Replace in kind. Connection type is methods and means ( Victaulic, flanged, etc.) provided it meets ASME code.

Insulation is mentioned, but not heat tracing. I assume heat tracing is not included? Pipe is not heat traced.

When we read proposal, it would seem that piping and insulation will only be provided and the VA will use this material to make actual pipe connections. Please clarify? Correct, vendor will supply material to be installed by others. Vendor will need to coordinate and provide all connection material needed from new equipment to existing piping.

Are there tanks in the ground behind building 70 which will prohibit moving a crane and truck with chiller through the grass to easily access the chiller pad? We currently have no information on the wheel load capacity of the tanks.

FACILITY NOTE: Buildings 4 &70 shall come with BACnet-MS/TP or BACnet-IP communications cards on each chiller

Combined Synopsis Solicitation VA Medical Center, 200 Springs Road, Bedford MA. Building #70 and Building #4 - Provide and Install Chillers. Remove and dispose of existing Chillers.

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 36C24122Q0945 and the solicitation is issued as a request for quotation (RFQ).

(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06.

(iv) This requirement is being issued as VOSB/SDVOSB Set Aside. The associated NAICS code is 333415 Air Conditioning and Warm Air Heating and Commercial and Industrial Refrigeration Equipment Manufacturing and small business size standard is 1,250.

(v) The Government intends to award a firm-fixed price award for the purchase of Chillers to include Installation and removal/disposal of existing chillers for the Bedford, MA VAMC. Please see the attached Statement of Works for full requirement details.

Please complete the Price Schedule below and submit with the quote submission.

(vi) The Contractor shall provide all resources necessary to perform Services per the attached Statement of Work. Please see the attached SOW for full requirement details.

(vii) The Place of Performance as outlined in the SOW is:

Department of Veterans Affairs

VA Medical Center

200 Springs Road

Bedford, MA

(viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addendums to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008).

(ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement.

Mandatory Walk Through:

A Mandatory Walk through is scheduled for Thursday, August 18 at 10:00 am EST at:

Department of Veterans Affairs

VA Medical Center

200 Springs Road

Bedford MA

Building # 4

Facility POC: Robert Mccusker, 781-687-4481, Robert.Mccusker@va.gov

Submission of Quotes:

(1) Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. Note: Offers received after the due date and time shall not be considered.

(2) Offerors shall submit their quotes electronically via email to: Krisanne.Dernago@va.gov

(3) Questions: Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is August 23, 2022 10:00AM EST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers.

(4) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer.

Evaluation Process:

Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.

Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory.

The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price (Follow these instructions):

a. Offeror shall complete the attached Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces.

b. Ensure your representations and certifications are complete in the System for Award Management (SAM)(https://www.beta.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation.

Past Performance:

a. Provide (3) references of work, similar in scope and size with the requirement detailed in the Statement of Work. References must include contact information; brief description of the work completed, and contract # (if relevant). References may be checked by the Contracting Officer to ensure your company is capable of performing the Statement of Work. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources.

Technical: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Performance Work Statement in a timely efficient manner.

a. Contractor shall demonstrate their corporate experience and approach to meet all requirements stated in the Performance Work Statement.

b. Contractor shall demonstrate that their technicians meet the qualification standards stated in the Performance Work Statement.

c. Contractor shall submit any applicable certification for the State of Massachusetts.

d. If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort. Limitations on Subcontracting attached

(x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy.

(xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda s to the clause: 52.252-2 Clauses Incorporated by Reference (FEB 1998), 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013).

852.212-70 Provisions and Clauses Applicable to VA Acquisitions of Commercial Items (APR 2020)

852.203-70 Commercial Advertising

852.232-72 Electronic Submission of Payment Requests

852.273-70 Late Offers

852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018) is included in this requirement

(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.204-14, 52.209-6, 52.219-28, 52.222-3, 52.222-21, 52-222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-3, 52.225-13, 52.232-33, 52.222-41, Wage Determination 2015-4047, 52.222-42, 52.222-55, 52.222-62

(xiii) All contract requirement(s) and/or terms and conditions are stated above.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement.

COVID-19 Precautions:

Covid-19 precautions can potentially change at any time; Contractors shall be required to follow all current Federal, State and Local VA COVID-19 regulations. See internal VA POC for precaution updates prior to arrival on station. Contractors shall wear PPE (mask) covering their mouth and nose while on VA property, this includes outside areas and parking lots. The mask shall be work throughout the entire period of service.

COMPLIANCE:

All services provided must be compliant with the most current applicable Federal, State and Local Standards, Laws and Regulations. In any event where the awarded Contractor creates a scenario where the Contracting Agency is found to be out of compliance with any Federal, State and Local Standards, Laws and Regulations (Department of Health, Labor & Industry, etc), the awarded Contractor will be liable and responsible for any damages (Administrative, Operational, Monetary) suffered by the Government. All non-compliance issues shall be addressed and resolved by the awarded Contractor within (48) forty-eight hours of notification.

(xv) RFQ responses are due August 26, 2022 10:00 AM EST. RFQ responses must be submitted via email to: Krisanne.Dernago@va.gov. Hand deliveries shall not be accepted.

(xvi) The POC of this solicitation is Krisanne Dernago

See attached document: Statement of Work

See attached document: Wage Determination 2015-4047 Revision 20

See attached: Solicitation/Request for Quotations

See attached: Limitations on Subcontracting