36C24122Q0945_1.docx

SUBJECT*

Provide and Replace Chillers in 2 Buildings. Remove and Dispose of existing Chillers

GENERAL INFORMATION

VAMC White River Junction

215 North Main Street White River Junction VT 05009

POINT OF CONTACT*

Contract Specialist Krisanne Dernago Krisanne.Dernago@va.gov

PLACE OF PERFORMANCE

VA Medical Center - Bedford

200 Springs Road

Bedford MA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis Solicitation – VA Medical Center, 200 Springs Road, Bedford MA. Building #70 and Building #4 - Provide and Install Chillers. Remove and dispose of existing Chillers.

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 36C24122Q0945 and the solicitation is issued as a request for quotation (RFQ).

(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06.

(iv) This requirement is being issued as VOSB/SDVOSB Set Aside. The associated NAICS code is 333415 “Air Conditioning and Warm Air Heating and Commercial and Industrial Refrigeration Equipment Manufacturing and small business size standard is 1,250.

(v) The Government intends to award a firm-fixed price award for the purchase of Chillers to include Installation and removal/disposal of existing chillers for the Bedford, MA VAMC. Please see the attached Statement of Works for full requirement details.

Please complete the Price Schedule below and submit with the quote submission.

(vi) The Contractor shall provide all resources necessary to perform Services per the attached Statement of Work. Please see the attached SOW for full requirement details.

(vii) The Place of Performance as outlined in the SOW is:

Department of Veterans Affairs VA Medical Center 200 Springs Road Bedford, MA

(viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addendums to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008).

(ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement.

Mandatory Walk Through:

A Mandatory Walk through is scheduled for Thursday, August 18 at 10:00 am EST at:

Department of Veterans Affairs VA Medical Center 200 Springs Road Bedford MA Building # 4 Facility POC: Robert Mccusker, 781-687-4481, Robert.Mccusker@va.gov

Submission of Quotes:

Evaluation Process:

Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.

Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory.

The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price (Follow these instructions):

(x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy.

(xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda’s to the clause: 52.252-2 Clauses Incorporated by Reference (FEB 1998), 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013).

852.212-70 Provisions and Clauses Applicable to VA Acquisitions of Commercial Items (APR 2020)

852.219-74 Limitations on Subcontracting – Monitoring and Compliance (JUL 2018) – is included in this requirement

(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.204-14, 52.209-6, 52.219-28, 52.222-3, 52.222-21, 52-222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-3, 52.225-13, 52.232-33, 52.222-41, Wage Determination 2015-4047, 52.222-42, 52.222-55, 52.222-62

(xiii) All contract requirement(s) and/or terms and conditions are stated above.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement.

COVID-19 Precautions:

Covid-19 precautions can potentially change at any time; Contractors shall be required to follow all current Federal, State and Local VA COVID-19 regulations. See internal VA POC for precaution updates prior to arrival on station. Contractors shall wear PPE (mask) covering their mouth and nose while on VA property, this includes outside areas and parking lots. The mask shall be work throughout the entire period of service.

COMPLIANCE:

All services provided must be compliant with the most current applicable Federal, State and Local Standards, Laws and Regulations. In any event where the awarded Contractor creates a scenario where the Contracting Agency is found to be out of compliance with any Federal, State and Local Standards, Laws and Regulations (Department of Health, Labor & Industry, etc), the awarded Contractor will be liable and responsible for any damages (Administrative, Operational, Monetary) suffered by the Government. All non-compliance issues shall be addressed and resolved by the awarded Contractor within (48) forty-eight hours of notification.

(xv) RFQ responses are due August 26, 2022 10:00 AM EST. RFQ responses must be submitted via email to: Krisanne.Dernago@va.gov. Hand deliveries shall not be accepted.

(xvi) The POC of this solicitation is Krisanne Dernago See attached document: Statement of Work See attached document: Wage Determination 2015-4047 Revision 20 See attached: Solicitation/Request for Quotations See attached: Limitations on Subcontracting Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

STATEMENT OF WORK (Building #70)

1. OVERVIEW —

1.1 Government Agency Department and Address:

Edith Nourse Rogers Memorial Veterans Hospital 200 Springs Road Bedford, MA 01730

1.2 Project Data:

Project Title: Bldg. #70 Air Cooled Chiller Replacement

A. OBJECTIVE:

The objective of this project is to:

· Provide a replacement for the existing Bldg. #70 Air Cooled Chiller

· Remove old chiller and discard

· Provide new Daikin Chiller Model # AGZ061E or Equal

· Provide new Y-strainer in piping

· Provide needed piping changes for chiller connections to existing piping

· Provide insulation for newly installed piping

· Insulation will consist of 2" fiberglass, covered with vinyl jacketing

· Deliver new chiller to equipment pad and remove existing Chiller

· Vendor to confirm existing electrical, piping, and control connections.

B. GENERAL SCOPE:

Contractor shall completely prepare site for building operations, including labor and materials to perform the work in Edith N. Rogers Veterans Memorial Hospital, 200 Springs Road, Bedford, Massachusetts as required by specifications and scope herein. Work to include, but not limited to:

Remove & dispose existing air cooled chiller.

Replace chiller with similar cooling capacity, provide start up and training

C. GENERAL REQUIREMENTS:

1. Use of common areas in order to deliver and remove existing chiller shall be coordinated with the COR for approval.

2. Vendor shall provide products as specified with manufacturers named when noted. Pricing shall be based on specified item. Substitutions can be offered as a deduct alternate if it provides a cost savings. Vendor shall obtain written approval for substitution.

3. The Medical Center is a 24/7 facility with multiple end users. The Vendor is required to work directly with the COR. Any changes in the schedule or coordination required with the end user shall be facilitated by the COR. No changes shall be made to the terms of the contract without prior authorization in the form of a modification from the Contracting Officer.

D. Detailed Requirements:

Bldg. #70 Air Cooled Chiller Replacement

· Provide a replacement for the existing #70 Air Cooled Chiller

· Reclaim Refrigerant from chiller. (by VA)

· Disconnect piping,(by VA)

· Disconnect Electrical (By VA)

· Remove old chiller and discard

· Provide new Daikin Chiller Model # AGZ061E or Equal

· Install new electrical feed from the existing disconnect, to chiller and tie in power. (By VA)

· Provide new Y-strainer in piping

· Provide needed piping changes for chiller connections to existing piping

· Provide insulation for newly installed piping

· Insulation will consist of 2" fiberglass, covered with vinyl jacketing

· Vendor to confirm existing electrical, piping, and control connections.

· Vendor to supply any material or devices to interface with existing systems (i.e. pipe connections, control interface, or electrical interphase)

· Provide factory Start-up.

11/21/2018

END OF SCOPE OF WORK

STATEMENT OF WORK (Building #4 )

1. OVERVIEW

Project Data:

Project Title: Bldg. #4 Air Cooled Chiller Replacement

Specifications: Industry Standard, National Electric Code, & Eversource Standards

OBJECTIVE:

The objective of this project is to:

· Provided two air existing Bldg # 4 Air Cooled Chiller

· Reclaim Refrigerant from chiller (by VA)

· Dispose of existing Chiller 1 & 2, York, 104-ton Air-Cooled Scroll Chiller, Model YCAL0104EC46XCADBT

· Disconnect piping (by VA)

· Disconnect Electrical (by VA)

· Provide two new 100 Ton chillers

· Replacing York, 104-ton Air-Cooled Scroll Chiller, Model YCAL0104EC46XCADBT

· Install new electrical feed from the existing disconnect, to chiller and tie in power (by VA)

· Provide piping and appurtenances to connect new chillers to existing piping

· Provide insulation for pipng piping

· Insulation will consist of 2" fiberglass, covered with vinyl jacketing

· Deliver new chiller to equipment pad and remove existing Chiller

· Vendor to confirm existing electrical, piping, and control connections

GENERAL SCOPE:

Vendor shall deliver and remove chillers located at Edith N. Rogers Veterans Memorial Hospital, 200 Springs Road, Bedford, Massachusetts bldg. #4. Vendor shall provide the following:

Remove & dispose existing air cooled chiller.

Replace chiller with similar cooling capacity, provide start up and training

E. GENERAL REQUIREMENTS:

4. Use of common areas in order to deliver and remove existing chiller shall be coordinated with the COR for approval.

5. Vendor shall provide products as specified with manufacturers named when noted. Pricing shall be based on specified item. Substitutions can be offered as a deduct alternate if it provides a cost savings. Vendor shall obtain written approval for substitution.

6. The Medical Center is a 24/7 facility with multiple end users. The Vendor shall work directly with the COR. Any changes in the schedule or coordination required with the end user shall be facilitated by the Contracting Officer.

Detailed Requirements:

Bldg. #4 Air Cooled Chiller Replacement

· Provide a replacement for the two existing #4 Air Cooled Chiller

· Reclaim Refrigerant from chiller. (by VA)

· Disconnect piping,(by VA)

· Disconnect Electrical (By VA)

· Remove old chiller and discard

· Provide new Daikin Chiller Model # AGZ061E or Equal

· Install new electrical feed from the existing disconnect, to chiller and tie in power. (By VA)

· Provide new Y-strainer in piping

· Provide needed piping changes for chiller connections to existing piping

· Provide insulation for newly installed piping

· Insulation will consist of 2" fiberglass, covered with vinyl jacketing

· Vendor shall confirm existing electrical, piping, and control connections.

· Vendor shall supply any material or devices to interface with existing systems (i.e. pipe connections, control interface, or electrical interphase)

· Provide factory Start-up.

· Attached Drawing from original contract for reference only (B4.2002.MECH.4-H19 & B4.2002.SITE.4-C3)

· Picture of nameplate for reference only

Subject: Compliance with 13 C.F.R. 125.6; FAR 52.219-14 and/or VAAR 852.819-74

DATE:

Contractor Point of Contact Business Name

DUNS #:

Solicitation Number 36C241_________

Offerors are required to comply with 13 C.F.R. 125.6. For small business set asides or sole source procurements valued over the Simplified Acquisition Threshold, offerors shall comply with the percentages in FAR 52.219-14 and VAAR 852.819-74. For SDVOSB/VOSB set asides or sole source at any value, offerors shall comply with the percentages in VAAR 852.819-74 and the “similarly situated” requirement. Offerors are to check which applies block applies:

[ ] I certify that no subcontractors are anticipated in performing services under this contract. My Company receives 100% of the cost of this contract.

[ ] I certify that my company and those subcontractors that are similarly situated are estimated to receive at least 50% of the value of this contract. I understand that a similarly situated subcontractor must meet the size standard for NAICS assigned by the prime and must be in certified in VIP. Please provide the following information to identify and calculate the cost of the work self-performed and what is subcontracted.

For each subcontractor provide the flowing: business name, DUNs number, description of work, Percentage COST of Contract.

Value of work in % Contractor DUNs Number Description of Work Contract Services

Total % of value of contract by Prime Contractor ____________ Total % of value of contract by similarly situated subcontractors ____________ WARNING: Severe Penalties for Contractors that violate the Limitations on Subcontracting Rule: If caught during the performance violating the FAR government subcontracting rules or limitations on subcontracting clause under the Code of Federal Regulations 13 C.F.R. 125.6(g), there can be stiff penalties: “Whoever violates the requirements set forth in paragraph (a) of this section shall be subject to the penalties prescribed in 15 U.S.C. 645(d), except that the fine shall be treated as the greater of $500,000 or the dollar amount spent, in excess of permitted levels, by the entity on subcontractors. A party's failure to comply with the spirit and intent of a subcontract with a similarly situated entity may be considered a basis for debarment on the grounds, including but not limited to, that the parties have violated the terms of a Government contract or subcontract pursuant to FAR 9.406-2(b)(1)(i) (48 CFR 9.406-2(b)(1)(i)).” Contracting Officers may require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during the performance of the contract by having the Contractor provide invoices, copies of subcontracts, or a list of the value of tasks performed.

I certify the above representations are true and correct to the best of my knowledge.

Return this certification via email to: CO NAME See attached document: P07 WD 2015-4047 Rev 21 Bedford.

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