30 CES - Annual Chiller Maintenance Services
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- FA461025Q0055
- Agency
-
Air Force Space Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Lompoc, California 93437, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Space Command is seeking annual preventive maintenance services for 22 air-cooled and water-cooled chillers at Vandenberg Space Force Base through solicitation FA461025Q0055. The contract requires comprehensive maintenance tasks including system diagnostics, oil and refrigerant level checks, electrical connection inspections, condenser coil cleaning, and component lubrication, with performance standards requiring 96% completion within 365 days and detailed reporting within five business days of service completion. Contractors must provide qualified maintenance crews with EPA Universal Certification and a Mechanical Contractors License, with at least one lead technician and one helper per team. The evaluation will consider technical capability and past performance combined as equal in weight to pricing, following a lowest-priced technically acceptable evaluation methodology. Critical deadlines include questions due by July 1, 2025 at 12:00 PM PST and quotations due by July 10, 2025 at 1:00 PM PST, with contract award expected by July 30, 2025.
This procurement is designated as a 100% Small Business Set-Aside under NAICS code 238220 with a $9,000,000 size standard, targeting commercial products and services. The contract structure includes a base period from August 1, 2025 to July 31, 2026, with four optional extension years extending through July 31, 2030, totaling a potential five-year performance period. The pricing structure consists of two Contract Line Items: annual maintenance services covering 22 maintenance events per year and a separate line item for repairs and replacement parts as needed. All maintenance work will be performed at Vandenberg Space Force Base in Lompoc, California, during normal business hours (7:00 AM to 4:30 PM PST, Monday through Friday, excluding federal holidays). Contractors must be registered in the System for Award Management (SAM), provide pricing valid for 90 days, and comply with specific base access requirements including REAL ID compliant identification for unescorted installation entry.
Notice text
2 versions
Update #2 · Latest ·
*7/7/2025 - RFIs UPLOADED / REVISED PRICING SHEET UPLOADED*
Annual Preventive Maintenance (PM) on Air Cooled and Water-Cooled Chillers (see PWS).
Questions due NLT 1 July 2025 at 12:00PM PST.
Offerors MUST fill out attached pricing sheet and MUST include their CAGE CODE in the designated section to be considered responsive.
Update #1 ·
Annual Preventive Maintenance (PM) on Air Cooled and Water-Cooled Chillers (see PWS).
Questions due NLT 1 July 2025 at 12:00PM PST.
Offerors MUST fill out attached pricing sheet and MUST include their CAGE CODE in the designated section to be considered responsive.
Files
| File | Type | Posted |
|---|---|---|
| Chiller MX_RFIs.pdf | ||
| Atch 2_Chiller MX_Pricing Sheet_7Jul25.xlsx | XLSX spreadsheet | |
| Chiller MX_RFQ.pdf | ||
| Atch 1_Chiller MX_PWS_7May2025.pdf | ||
| Atch 4_Wage Det_2015-5647_Rev24_2June2025.pdf | ||
| Atch 3_Clauses and Provisions.pdf | ||
| Atch 2_Chiller MX_Pricing Sheet.xlsx | XLSX spreadsheet |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 30 CES - Annual Chiller Maintenance Services | Award Notice | |
| This notice | Solicitation |
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