Atch 1_Chiller MX_PWS_7May2025.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

ANNUAL PREVENTATIVE

MAINTENANCE OF CHILLERS

07 May 2025

30TH SPACE WING - VANDENBERG SFB

Table of Contents 1 Description of Work

1.1 Scope of Work

1.2 General Requirements

1.3 Contractor and Subcontractor Qualifications

1.4 Preventative Maintenance or Service Order In/Out Briefs

1.4.1 In-Brief

1.4.2 Out Brief

1.5 Facility Access

1.6 Work and Mechanics

1.7 References to Materials, Manufactures and Products

1.8 Annual Preventative Maintenance (CLIN X001)

1.8.1 Verification of Chillers

1.8.2 PM of Air-Cooled Chillers

1.8.3 Refrigerant Management Service Order Form

1.8.4 Site Maintenance

1.8.5 Work Area

1.8.6 Reports and Records

1.8.7 Additional Work Identified During Preventative Maintenance

1.9 Chiller Repair (CLIN X002)

1.9.1 Repair Warranty

2 Service Summary

2.1 Quality Control

2.2 Quality Assurance

2.3 Performance Assessment

2.3.1 Unsatisfactory Performance

2.3.2 Periodic Progress Meetings

3 Government Furnished Property and Services

3.1 Government Furnished Equipment

3.2 Utilities

3.2.1 Security, Fire, and Medical Services

4 Contractor Furnished Property and Services

4.1 Equipment

4.2 Vehicle

5 General Information

5.1 Hours of Operation

5.2 Recognized Holidays

5.3 Security Requirements

5.3.1 Main Base Access

5.3.2 Base Access Request

5.3.3 Security Manager

5.3.4 Physical Security

5.3.5 Key Control

5.3.6 Lock Combinations

5.3.7 Contractor Owned Vehicles

5.3.8 Contractor Communications Devices

5.4 Contractor Advertising

5.5 Key Personnel

5.5.1 Contracting Officer Representative (COR)

5.5.2 Contractor Personnel

5.5.3 Invoicing

5.5.4 Environmental Compliance

6 Appendices

6.1 Appendix A: Make/Model/SN of Air-Cooled Chillers

6.2 Appendix B: VAFB Refrigerant Service Order Form

6.3 Appendix C ENVIRONMENTAL REQUIREMENTS

1 Description of Work

1.1 Scope of Work

The Contractor shall provide all management, tools, supplies, equipment, personal protective equipment (PPE), labor and parts necessary to perform Annual Preventive Maintenance (PM) on

Air Cooled and Water-Cooled Chillers, listed in Appendix A, at Vandenberg SFB, Vandenberg

California. These services are to be performed in accordance with this PWS, industry standards, manufactures specifications and Federal, State, and Local laws and regulations.

Annual preventive maintenance services are to ensure all equipment listed in Appendix A remain in continuous operation and all work is scheduled and completed in the service months as outlined in Appendix A.

1.2 General Requirements

All work shall be accomplished in accordance with (IAW) The American Society of Mechanical

Engineers (ASME) boiler and pressure vessel code, ASME Air Cooled Heat Exchangers, National Plumbing Code and NFPA, section 70 latest editions. American Society for Testing and

Materials (ASTM); ASTM B1-01 Hard-Drawn Copper Wire, ASME Air Cooled Heat Exchangers, ASTM B8 Concentric-Lay-Stranded Copper Conductors, Hard, Medium-Hard, or Soft, ASTM D

1654 Evaluation of Painted or Coated Specimens Subjected to Corrosive

Environments.

1.3 Contractor and Subcontractor Qualifications

The contractor shall provide personnel possessing the skills, knowledge, and training to satisfactorily perform the services required, and shall submit a valid EPA Universal

Certification and a valid Mechanical Contractors License, to the KO/COR prior to work starting.

The PM crew shall contain a minimum of one (1) Lead Technician and (1) Helper.

1.4 Preventative Maintenance or Service Order In/Out Briefs

All PM work will be conducted throughout the year IAW Appendix A. Prior to conducting PM, the contractor shall provide an in-brief to the KO/COR ten (10) working days prior to commencement of the work. In-briefs shall be conducted on the phone or by email. Out-brief shall be conducted on-site with the KO/COR upon completion of work to inform the KO/COR of work completed, any information that is relevant to the facility regarding the completed work, and any outstanding issues remaining from the work.

1.4.1 In-Brief

At a minimum, the in-brief shall include the following information:

• Start, and finish dates.

• Schedule of the buildings/Equipment to be serviced.

• Contractor personnel information required for base access; full name, driver’s license number and state issued, date of birth, last 4 of social security number.

1.4.2 Out Brief

At a minimum, the out-brief shall include the following information:

• Status of all work completed.

• Review of PM checklist

• Any additional work recommended or required.

1.5 Facility Access

The Contractor shall be aware that not all buildings are equally accessible, and the projected schedule may be adjusted, subject to the KO acceptance. If the contractor is unable to gain access into a building, the Contractor shall notify the COR. The contractor shall also contact the COR if any problems arise during the course of the required work. If a security escort is needed, the COR shall coordinate this before the contractor arrives for PM.

1.6 Work and Mechanics

Coordinate and perform all operations in a manner that will result in a professional and expeditiously completed project. Adhere to strict accordance with prevailing industry standards and manufacture’s recommendations. Work and materials shall comply with Industry standards, manufactures recommendations, regulations, guidelines and codes. Coordinate and perform annual preventive maintenance to forty-nine (49) air-cooled chillers locations throughout

Vandenberg Space Force Base in Appendix A.

All equipment and systems shall be fully useable and operational at the completion of the annual preventive maintenance.

1.7 References to Materials, Manufactures and Products

Materials and equipment shall be the standard products of a manufacturer regularly engaged in the manufacture of the products and shall essentially duplicate items that have been in satisfactory use for at least two years prior.

1.8 Annual Preventative Maintenance (CLIN X001)

1.8.1 Verification of Chillers

The Contractor shall field verify all dimensions, serial numbers and model numbers of each chiller listed in Appendix A.

1.8.2 PM of Air-Cooled Chillers

Perform Preventive Maintenance IAW Industry Standards, Manufactures Instructions and PWS.

The contractor shall develop a checklist and test procedures as part of the PM. Services to be included but not limited are:

1. Check unit for proper operation, excessive noise or vibration

2. Run system diagnostics test

3. Check oil level in sight glass of lead compressor only, add oil as necessary

4. Check superheat and subcooling temperatures

5. Check liquid line sight glass, oil and refrigerant pressures

6. Check refrigerant level and if the equipment necessitates refrigerant charge correction, record utilizing the VAFB Refrigerant Management Service Order Form in IAW 1.8.3 and

Appendix B.

7. Check for leaks, repair minor leaks.

8. Check electrical wiring and connections: tighten loose connections

9. Clean intake side of condenser coils, fans and intake screens

10. Insect fan(s) or blower(s) for bent blades of imbalance

11. Lubricate shaft bearings and motor bearings as required

12. Inspect plumbing and valves for leaks, adjust as necessary

13. Check evaporator and surrounding area

14. Clean pump strainers.

15. Test and calibrate all safety controls and sensors.

16. Perform bearing calibration on all compressors.

17. Wash condenser coils using non-acid coil cleaner and straighten any bent coil fins

18. Repair/replace any insulation that was removed during work

1.8.3 Refrigerant Management Service Order Form

Complete the VSFB Refrigerant Management Service Order Form Appendix B for any equipment that necessitates refrigerant charge correction. The service report will be prepared and delivered to COR each time refrigerant charge correction is made.

1.8.4 Site Maintenance

Use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the

Government Installation. If the contractor fails to use reasonable care and causes damage to any property, the contractor shall replace or repair the damage at no expense to the Government.

1.8.5 Work Area

The Contractor shall always keep work area free from any accumulation of debris, waste material, rubbish, tools, equipment and materials. Upon completion of the job or when away from the work area, the Contractor shall leave the work area and its premises in a clean, neat, safe and workmanlike condition. The contractor shall clean any liquid that may have spilled during the preventive maintenance. The Contractor is responsible for removal and proper disposal of all job-related waste material from the worksite. Refuse dumpsters throughout the base are not to be used by Contractors.

1.8.6 Reports and Records

Upon completion of the Annual Preventive Maintenance, deliver a comprehensive written Annual

Preventive Maintenance report for each item listed in appendix A within five (5) business days after completion. The Contractor shall at a minimum include the following in the report content:

1. Manufacturer’s name

2. Equipment model and serial number (listed in Appendix A)

3. Equipment Type

4. Building Number

5. Components/parts inspected/serviced, and the condition.

6. Contractor’s (company) name and contact information

7. Qualified technician full (first and last) names and signatures

8. Work Dates

9. Spectrographic oil analysis results

10. Chiller operation logs

11. VAFB Refrigerant Management Service Order Form

12. Condenser tube status.

13. Inspection report

14. Overview of the equipment PM’d.

15. Separate report sections for PM for each chiller.

16. Separate report section for any additional work identified, refer to 1.10.1.

1.8.7 Additional Work Identified During Preventative Maintenance

During performance of PM any unexpected equipment failure encountered, the Contractor shall notify the KO/COR immediately. Further notification will include a written statement to identify recommended repairs and recommend corrective action along with an estimate indicating the date of completion to make the repair to include labor, material, travel, and incidental costs to accomplish the work. Material pricing will include manufacture part numbers, key specifications, published catalog pricing or product descriptions can be submitted to fulfill this requirement. The contractor must provide parts that are OEM or equal, fully compatible for use and do not void any applicable warranties. When an unexpected equipment failure is encountered, the contractor shall not continue with any of the additional work discovered unless the KO authorizes it.

1.9 Chiller Repair (CLIN X002)

The Government reserves the right, at its sole discretion, to authorize the Contractor to perform the quoted repair or replacement work identified under CLIN X001 section 1.8.7. The

Government’s decision to fund this work will be based on factors including, but not limited to, the criticality of the repair, the availability of funds, and the overall impact on mission requirements.

If the Government elects to fund the repair or replacement, a modification to the contract will be issued to authorize the work. The Contractor shall not commence any repair or replacement work until a written modification to the contract is received from the Contracting Officer. The

Government reserves the right to request updated quotations for previously identified repairs or replacements at any time during the contract period.

1.9.1 Repair Warranty

The contractor will provide the government with all manufacturer warranty information for the parts and components that are replaced as part of CLINX002 section 1. 9.

2 Service Summary

The contract service requirements are summarized in performance objectives that relate directly to measurable outcomes rather than direct performance processes. The performance threshold briefly describes the minimal acceptable levels of service required for each requirement. The Services

Summary (SS) and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

Performance Objective PWS para. Performance Threshold

Complete annual preventive maintenance on air-cooled chillers

1.8.2, 1.8.3 96% of annual maintenance can be completed within 365 days. 4% of the time, maintenance can be completed within 395 days

Provide an in-brief to the KO/COR ten (10) business days prior to commencement of the work.

1.4 96% provide a projected schedule

10 business days to the KO/COR prior to the commencement of work. 4% of the time, provide a projected schedule 7 business days to the KO/COR prior to the commencement of work

Produce reports within five business days from the completion of work.

1.10 95% reports provided within 5 business days from completion of work. 5% of the time, reports provided within 7 business days from completion of work.

Produce Refrigerant Management Service Report 1.8.3 99% report provided to COR at time refrigerant charge correction.

1% of the time, report is provided to the COR

2.1 Quality Control

Develop and implement procedures to identify, prevent, and ensure non-performance, and a continual repeat of poor service does not occur. Submit a written Quality Control Plan to the KO for review and feedback. Provide a written description of the quality control system to include identification of the standard industry practices, such as those of the American National Standards

Institute (ANSI), and American Society of Mechanical Engineers (ASME), and Occupational

Safety and Health Administration (OSHA). Include the inspection system requirements of FAR

52.246-4 in this document. Submit the plan no later than the pre-performance conference.

Specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement, and correcting deficiencies as required. Update the plan as changes occur and submit for review and acceptance by the KO. The Contractor’s shall maintain the QPC throughout the period of performance of the contract.

2.2 Quality Assurance

The Government may use any method to inspect and evaluate the Contractor’s performance to ensure that services have fulfilled the contract obligations on quality and quantity. Inspections include validating actual work performance, physically checking an attribute of the completed task, validating a management information report, investigating customer complaints, and conferring with facility managers. The KO or COR will use the Contractor’s work schedule or a modified version thereof, to record validation results. Results of the validation then become the official Air

Force record of the Contractor’s performance. When a performance threshold has not been met or

Contractor performance has not been accomplished, the COR will initiate and provide the KO a

Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the KO within one

(1) calendar days of receipt.

2.3 Performance Assessment

2.3.1 Unsatisfactory Performance

Unsatisfactory performance is defined as the service does not meet most contractual requirements, and recovery is not likely on time. Failing to meet the performance threshold, for any performance objectives, in any one month, may result in a warning or letter of concern. An unsatisfactory inspection is recorded and may require re-performance of the service. Failing to meet the performance threshold objectives for any two or more consecutive may constitute an immediate

Progress Meeting with the Multi-functional Team.

2.3.2 Periodic Progress Meetings

The KO, Functional Commander, QAP, other government personnel as appropriate, and the

Contractor will periodically meet to discuss the Contractor’s performance. The issues addressed range from opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance, and steps taken by the Contractor to prevent unacceptable occurrences in the future.

The Contractor is to provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends. The KO signs the written meeting minutes, and any other signatures as deemed appropriate, distributed to the functional area and the Contractor.

Should the Contractor not concur with the minutes, the Contractor will provide written notification to the KO identifying areas of non-concurrence for resolution.

3 Government Furnished Property and Services

3.1 Government Furnished Equipment

The Government will provide refrigerant to the contractor if a chiller is found to be low during the annual PM. The Contractor is responsible for all tools, trainings, supplies, materials, labor, vehicles, etc.

3.2 Utilities

The Contractor may have use of Government electrical, and water supplies available at each site.

The contractor shall practice energy and water conservation.

3.2.1 Security, Fire, and Medical Services

The government will provide Police, Fire Protection and Ambulance Service if needed.

4 Contractor Furnished Property and Services

The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under the contract.

4.1 Equipment

The Contractor shall ensure Contractor equipment is utilized for its intended function/purpose. The

Contractor shall also ensure that equipment used in the performance of work under the contract is maintained to be in proper and safe operating conditions.

4.2 Vehicle

In the event Contractor-owned equipment or vehicle becomes immobilized on VAFB during performance of the contract, the Contractor shall be responsible for the recovery of all Contractor-owned equipment and vehicles in a safe, timely manner.

5 General Information

5.1 Hours of Operation

The Contractor is responsible for conducting business, between the hours of 7:00 AM to 4:30 PM PST, Monday through Friday, except recognized Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the reasons noted above. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

5.2 Recognized Holidays

The Contractor is not required to perform services on recognized Federal holidays.

New Year’s Day (1 January)

Labor Day (1st Monday in September)

Martin Luther King Jr.’s Birthday (3rd Monday in January)

Columbus Day (2nd Monday in October)

President’s Day (3rd Monday in February)

Veteran’s Day (11 November)

Memorial Day (Last Monday in May)

Thanksgiving Day (4thThursday in November)

Independence Day (4 July)

Christmas Day (25 December

5.3 Security Requirements

At all times on VAFB premises, all Contractor employees shall comply with all VAFB security requirements imposed by the Installation Commander. The Contractor needs to be aware that entry requirements are subject to change due to installation and real-world situations. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services on VAFB. The Contractor shall be responsible for all such media issued to Contractor personnel, and these media shall be surrendered to the 30th Security Forces Squadron (30 SFS) Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment with the Contractor. The Contractor shall comply with all VAFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation only for the purpose of work under this contract and are not authorized in other facilities or areas without prior

Government authorization. Due to safety/security requirements, Contractor personnel shall be required to fluently speak, understand, read, and write English.

5.3.1 Main Base Access

Current security access restrictions at the Santa Maria Gate (Main Base Entry Gate) require all

Contractor vehicles (which are the size of a standard bread delivery truck or larger) to enter through the Lompoc Gate only (location at the intersection of Santa Lucia Road and Pine Canyon Road).

There is a vehicle check-pull off area, and the Contractor may be required to pull-off and submit to a vehicle search prior to gaining entry to the base. The Contractor should plan and allow for delays as a result of in-place security procedures.

5.3.2 Base Access Request

Upon contract award, the CO shall provide the Contractor with an SW Form 539 (Contractor

Application for Access) to complete and submit to the 30 SFS at the Vandenberg Visitor’s Control

Center, Bldg. 17596. The CO signed SW Form 539 shall designate Contractor points of contact

(POC) with vouching authority to request base access for Contractor personnel for purpose of performing of work under the contract. Designated Contractor POCs shall apply to the 30 SFS at the Vandenberg Visitor’s Control for additional instructions. Due to safety/security requirements, all Contractor personnel performing work on VAFB are subject to background checks.

5.3.3 Security Manager

Upon Contract award, the Contractor shall designate in writing to the Contracting Officer, a

Security Manager who shall be the Contractor’s point of contact for all security matters. Within five (5) working days of Contract award, the Contractor’s Security Manager shall contact the 30th

Civil Engineer Squadron (30 CES) Unit Security Manager (located in Building 11442) for assistance on accomplishing Contractor personnel security requirements.

All Contractor personnel shall be thoroughly briefed by the 30 CES Unit Security Manager on established security requirements and procedures as stipulated in the Air Force Policy Directive

(AFPD) 31-1, Physical Security Program.

The 30 CES Unit Security Manager will provide the necessary security requirements forms and will provide instructions for receiving, preparing, and processing these forms. After forms have been properly completed, the 30 CES Unit Security Manager will make an appointment for

Contractor employee(s) to Security Forces for submittal of paperwork and fingerprinting.

Appointments will be scheduled within in two (2) weeks of request. The 30 CES Unit Security

Manager can be reached by calling (805) 605-2059.

The Contractor shall brief all personnel that they shall immediately leave any area upon notification by the Contracting Officer, COR, constituted authority, or Security Forces personnel when directed as occasional operational requirements, real world activities, or emergencies dictate.

Restricted/Controlled (R/C) Areas. Contractor performance within R/C areas shall require

Contractor compliance with various levels of security and established personnel security entry control procedures. Contractor employees working in restricted/controlled areas must fluently speak, understand, read, and write English.

If required, the Facility Manager/user/occupant/requester shall be responsible for providing access, escorts, or temporary visitor access badges for Contractor personnel while performing Contract requirements. The Contractor shall be responsible for scheduling access/escorts/badges by contacting the Facility Manager/requester at the Entry Control Point of the R/C area.

At all times while in R/C areas, Contractor employee(s) shall be under direct surveillance of a person from that facility which is authorized to wear a Controlled Area Badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each time the employee(s) completes the duties and leaves the area.

5.3.4 Physical Security

The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

5.3.5 Key Control

The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the

Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Operations and Maintenance (O&M) Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The

Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the

Contracting Officer.

In the event keys--other than master keys--are lost or duplicated, then the Contractor shall re-key or replace the affected lock or locks only at the direction of the Contracting Officer. However, the

Government may replace the affected lock/locks or perform re-keying. When the Government performs replacement of locks or re-keying as a result of the Contractor’s loss or duplication of a key/keys; the total cost of re-keying or the replacement of the lock/locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost shall be deducted from the monthly payment due the Contractor.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees authorized for their use. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than the Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

5.3.6 Lock Combinations

The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

5.3.7 Contractor Owned Vehicles

All Contractors’ owned vehicles for use under this contract shall be readily identifiable.

Identification shall include displaying Contractor name in a clear and unobstructed location on the vehicle.

5.3.8 Contractor Communications Devices

Prior to operating communications devices on the Installation, the Contractor shall obtain approval of the Installation Communication Group by requesting an available clear frequency. The

Contractor shall follow all Installation procedures for operating communications devices on the

Installation in accordance with Department of Defense FAR Supplement (DFARS) 252.235-7003, Frequency Authorization.

5.4 Contractor Advertising

The Contractor shall not place or display (nor permit a third party to place or display) advertising of any kind on Government property or on the Contractor’s property located on the Installation.

Reasonable markings on the Contractor’s property, including vehicles, for the purpose of identifying it as the Contractor’s property are permitted.

5.5 Key Personnel

The follow personnel are considered key personnel by the Government: 30 CONS Contracting

Officer (CO), 30 CES/CEOES Service Contracts Contracting Officer’s Representative (COR). The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the CO. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

The contract manager or alternate shall be available between 0700-1630 hours Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

5.5.1 Contracting Officer Representative (COR)

The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

• Assure that the Contractor performs the technical requirements of the contract

• Perform inspections necessary in connection with contract performance

• Maintain written and oral communications with the Contractor concerning technical aspects of the contract

• Monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property and provide site entry of Contractor personnel.

The CO designates the COR in writing. A copy of the COR’s designation letter is provided to the

Contractor. The designation letter states the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the resulting contract.

5.5.2 Contractor Personnel

For purposes of this contract, the term “personnel” or “employee(s)” refers to any person performing work related to this contract, including but not limited to, the Contractor’s employees, agents, representatives, or subcontractors. The Contractor shall not permit any personnel to work under this contract if such person is identified to the Contractor as a potential threat to the health, safety, security, general well-being, or operational mission of the Installation or base populace.

The Contractor’s personnel shall present a neat appearance and be readily recognized as Contractor personnel. As required by the Installation, the Contractor shall ensure each employee obtains from

Security Forces an identification card that shall include at a minimum the employee’s name, photograph, and Contractor’s name. Each employee shall follow established Installation procedures for displaying their identification card while within the boundaries of the Installation.

5.5.2.1 Employee Certification

The Contractor shall ensure that employees meet all applicable federal, state, local, and Installation certification, licensing, and medical requirements to perform all assigned tasks and functions as defined in this contract.

5.5.2.2 Installation’s Rules Apply to the Contractor

Rules, regulations, directions, and requirements issued by the Installation, or other command authorities, under their responsibility for good order, administration, and security, apply to all personnel who enter the Installation.

5.5.2.3 Conflict of Interest

The Contractor shall not knowingly employ any person who is a U.S. Government employee if employing that person would create a conflict of interest. Additionally, the Contractor shall not knowingly employ any person who is an employee of the Government, either military or civilian, unless such person seeks and receives written approval according to DOD 5500.7-R, Joint Ethics

Regulations (JER).

5.5.2.4 Employment of Military Personnel

The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, changing duty hours, or deployment. Military reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform. However, their absence at any time shall not constitute an excuse for nonperformance under this contract.

5.5.2.5 Employment of Quality Assurance Representative Personnel

The Contractor is prohibited from employing Quality Assurance Representatives (QAR) who the

Contractor knows or should know are responsible for monitoring any contracts/subcontracts awarded to the Contractor.

Price changes for CLINs 0001 will be determined annually in accordance with the approved

Economic Price Adjustment methodology in VAFB AW UP contract SP0600-15-C-8302.

5.5.3 Invoicing

The Contractor shall invoice electronically utilizing the iRAPT application on the wide-area work flow e-business suite (WAWF) website (https://wawf.eb.mil) within the first five (5) business days of a given month for the previous month’s services. The Contractor shall invoice according to the

WAWF instructions listed in the contract terms & conditions and shall notify the COR upon submittal for processing. The Contractor shall provide supplemental documentation with each monthly invoice to be uploaded in iRAPT. Supplemental files shall include work orders issued and other documentation that was generated for each task (inspection records). Supplemental files are used to validate the pricing for the monthly invoicing.

Price changes for CLINs 0001 will be determined annually in accordance with the approved

Economic Price Adjustment methodology in VAFB AW UP contract SP0600-15-C-8302.

5.5.4 Environmental Compliance

The Contractor shall comply with all applicable environmental laws and regulations, including

Installation-specific requirements (collectively, “Environmental Requirements”). Environmental

Requirements include any applicable statute, law, act, ordinance, rule, regulation, order, decree, permit, or ruling of any federal, State, and/or local government, or administrative regulatory body, agency, board, or commission or a judicial body, relating to the protection of human health and/or the environment or otherwise regulating and/or restricting the management, use, storage, transportation, treatment, disposal, and/or any release of a hazardous substance, hazardous waste, pollutant, or other material. Should implementation of response actions with respect to

Environmental Requirements interfere with Contractor’s activities under the Contract, such actions may constitute an excusable delay for which Contractor may be entitled to an excuse from performance. See Appendix C for further details.

5.5.4.1 Notice of Violation

The Government shall provide the Contractor with a copy of all correspondence with environmental regulatory authorities related to enforcement actions or notices of violation (NOV) within five (5) days of receipt or issuance.

5.5.4.2 Environmental Restoration Program

VAFB is listed on the National Priorities List (NPL) under the Comprehensive Environmental

Response, Compensation, and Liability Act of 1980 (CERCLA). If the Air Force and the U.S.

Environmental Protection Agency (USEPA) have entered into a federal facility agreement/interagency agreement (FFA/IAG), and if applicable to the work performed under this contract, the Government will provide the Contractor a copy of the FFA/IAG and any amendments to it, which exist at the time of contract award. As applicable, future amendments to the FFA/IAG will be provided to the Contractor when they become effective. The Contractor agrees that should any conflict arise between the terms of such agreement as it may presently exist, or may be amended or entered into, and the provisions of this contract, the provisions of the FFA/IAG will take precedence.

6 Appendices

6.1 Appendix A: Make/Model/SN of Air-Cooled Chillers

CHILLER BLDG EQUIPMENT

DESC

EQUIPMENT TYPE

INSTALL

DATE

LOCATION MANUFACTURER MODEL NUMBER

SERIAL

NUMBER SIZE UOM REFRIGERANT SERVICE MONTH

23225 CH-1

Air Cooled Screw Liquid Chiller 2014 Exterior Mech Yard YORK YLAA0170SE46 SGBM-

998620 180 TON R410 January

2 23225 CH-2 Air Cooled Screw Liquid Chiller 2014 Exterior Mech Yard YORK YLAA0170SE46 SGBM-

998580 180 TON R410 January

23201 CH-1 Air Cooled Screw

Liquid Chiller 2013 Exterior TRANE

CGAM 052F 2P02 AXD2 A1A1 A1JX

XA1A 1A4X XXXX XAXA 3A1D

1XXL XX

U16J57917 80 TON R410-A January

12006 CH-2

Air Cooled Chiller, Reciprocating

2009 Exterior Mech Yard MCQUAY AGZ080CHHNN-ER10 STNU081000 156 80 TON R410-A February

12006 CH-1

Air Cooled Chiller, Reciprocating

2009 Exterior Mech Yard MCQUAY AGZ080CHHNN-ER10 STNU081000 134 80 TON R410-A February

12006 CH-4

Air Cooled Chiller, Reciprocating

2009 Exterior Mech Yard MCQUAY AGZ080CHHNN-ER10 STNU081000 147 80 TON R410-A March

12006 CH-5

Air Cooled Chiller, Reciprocating

2009 Exterior Mech Yard MCQUAY AGZ080CHHNN-ER10

STNU081000

155 80 TON R410-A March

12006 CH-3

Air Cooled Chiller, Reciprocating

2009 Exterior Mech Yard MCQUAY AGZ080CHHNN-ER10

STNU081000

147 80 TON R410-A March

10577 CH-1

Air Cooled Chiller, Reciprocating

2010 Exterior Chiller Yard MCQUAY AGZ160CHSNN-ER10 STNU100500 051 175 TON R410-A March

10577 CH-2

Air Cooled Chiller, Reciprocating

2010 Exterior Chiller Yard MCQUAY AGZ160CHSNN-ER10

STNU100500

057 175 TON R410-A April

10577 CH-3

Air Cooled Chiller, Reciprocating

2010 Exterior Chiller Yard MCQUAY AGZ160CHSNN-ER10 STNU100500 072 175 TON R410-A April

1610 CH-1

Air Cooled Chiller, Reciprocating

2000 Exterior Mech Yard TRANE

CGAM 026F 2003 AXB2 A1A1 A1CX

XA1D 1A4X XXXX XBXA 3X1D

1XXL X

U18A65899 20 TON R410-A April

1610 CH-2

Air Cooled Chiller, Reciprocating

2012 Exterior Mech Yard TRANE

CGAM 026F 2003 AXB2 A1A1 A1CX

XA1D 1A4X XXXX XBXA 3X1D

1XXL X

U18A65898 20 TON R410-A April

1610 CH-3

Air Cooled Chiller, Reciprocating

2012 Exterior Mech Yard TRANE

CGAM 026F 2003 AXB2 A1A1 A1CX

XA1D 1A4X XXXX XBXA 3X1D

1XXL X

U18A65897 20 TON R410-A May

1546 CH-1 Chiller, Scroll 2025 Exterior of Mech Room TRANE

CGAM 030F 2AA3 EXB2 A1A3

A1AX XA1C 2B4X XXXX XAXA

3A1D 1XXL XX

U23L03294 20 TON R454-B June

1546 CH-2

Air Cooled Chiller, Reciprocating

2025 Exterior of Mech Room 2 TRANE

CGAM 030F 2AA3 EXB2 A1A3

A1AX XA1C 2B4X XXXX XAXA

3A1D 1XXL XX

U23L03295 20 TON R454-B June

1900 CH-1

Air Cooled Chiller, Reciprocating

2022 Near Mech Room TRANE

CGAM A35F 2W02 AXB2 C1A1

A1AX XA1C 1A4X XAXX XA3A

3A1D 1X2L X

U21H02469 NA TON R410-A August

1900 CH-2

Air Cooled Chiller, Reciprocating

2022 Enclosure TRANE

CGAM A7AF 2W02 AXB2 C1A1

A1AX XA1C 1A4X XAXX XA3A

3A1D 1X2L X

U21H02470 NA TON R410-A August

6670 CH-2 Chiller, Scroll 2004 Near Mech Room TRANE

CGAM 060F 2W03 AXD2 A1A1

A1DX XA1C 1A4X XAXX XA1A

3010 1X2L XX

U21G01725 NA TON R410-A September

6670 CH-1

Air Cooled Liquid Chiller, Rotary Screw

2004 TRANE CGAM 060F 2W03 AX62 A1A1

A1DX XA1C 1A4X XAXX XA1A U21G01724 80 TON R410-A September

6525 CH-1

Air Cooled Chiller, Reciprocating

1990 Exterior North TRANE

CGAM 052F 2Z03 AXB2 A1A1 A1AX

XA1C 1A4X XXXX XAXA 3X1D

1XXL XX

U22L05141 30 TON R410-A October

6525 CH-2

Air Cooled Chiller, Reciprocating

1990 Exterior North TRANE

CGAM 052F 2Z03 AXB2 A1A1 A1AX

XA1C 1A4X XXXX XAXA 3X1D

1XXL XX

U22L05140 30 TON R410-A October

6.2 Appendix B: VAFB Refrigerant Service Order Form

Vandenberg Space Force Base

6.3 Appendix C ENVIRONMENTAL REQUIREMENTS

B1 ENVIRONMENTAL COMPLIANCE REQUIREMENTS

1.1 Vandenberg Air Force Base (VAFB) Contractors, and their subcontractors, shall comply with the most stringent federal, state, and local environmental laws, regulations, and Air Force policies, instructions, and plans.

The federal Government is not exempt from compliance with environmental regulations. The Contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on VAFB.

1.2 Environmental Coordination: The 30th Civil Engineering Squadron, Environmental Flight (30 CES/CEI) is the single point of contact for coordination with all environmental regulatory agencies. The Contractor shall provide copies of any regulatory agency notification, report, consultation, permit, and/or regulatory document to

30 CES/CEI.

1. The Contractor shall comply with all permit conditions and consultation requirements.

2. The Contractor shall provide all required testing analysis and monitoring.

3. The contractor may obtain VAFB environmental documents and plans from 30 CES/CEI.

1.3 Environmental Planning: The Contractor shall comply with all testing, monitoring, record keeping, reporting, mitigation, and protection measure requirements resulting from the National Environmental Policy Act (NEPA), the Environmental Impact Analysis Process (EIAP), and the VAFB AF IMT 332 process. To initiate NEPA and

EIAP, submit an AF Form 813 to the Planning Office in 30 CES/CEI. Completion of the NEPA and EIAP processes can take between three weeks to one year to complete. Early coordination is highly advised.

1.4 Environmental Audits/Inspections: The Contractor shall support the Government with all federal, state, local, and Air Force environmental inspections, audits, or assessments.

1.5 Notices of Violation (NOV): The Contractor shall be liable for any Notices of Violation (NOV), enforcement action, fine, penalty, and/or corrective action imposed by federal, state, or local environmental regulatory agencies for activities under the Contractor’s control. The Contractor shall provide verbal notification to 30 CES/CEI and the Contracting Officer within 24- hours of receiving an NOV followed by written notification within three (3) working days.

B3. SPILL OR RELEASE AND CLEANUP REQUIREMENTS

3.1The Contractor shall comply with, but not limited to: 30 SW Plans, 32-4002-C, Spill Prevention Control and

Countermeasures Plan; 32-7043-A, Hazardous Waste Management Plan; 32-7043-E, Recoverable and Waste

Petroleum Products Management Plan; 32-7086, HAZMAT Management Plan; and 32-4002-A, HAZMAT

Emergency Response Plan.

3.2 Notification: When the Contractor has a spill or release, then the Contractor shall immediately notify 30

CES/CEI, (805) 606-1921 / 605-2015, fax (805) 734-1339, the Command Post, (805) 606- 9961, and the

Contracting Officer. Based on the Reportable Quantity of the contractor's spill or release, 30 CES/CEI will determine if an environmental regulatory agency incident release report will need to be prepared and submitted based on the reportable quantity of the contractor's spill or release. (Note: If a regulatory agency incident release reporting action is required for the Contractor’s spill or release on VAFB, then 30 CES/CEI is responsible to notify the appropriate regulatory agency within the mandated reporting period).

3.3 Reporting: When the Contractor has a spill or release, then the Contractor shall provide a copy of the

Community Awareness and Emergency Response (CAER) Hazardous Materials Incident Reporting Form and any other required documentation to 30 CES/CEI, (805) 606-1921 / 605- 2015, fax (805) 734-1339, for 30 CES/CEI to provide the appropriate regulatory agency’s mandatory reporting. (References: 30 SW Plan, 32-7043-A, Hazardous Waste Management Plan, Appendix 8; EPP; or 30 SW Plan, 32-4002-A, HAZMAT Emergency

Response Plan).

3.4 Clean-up: The Contractor shall take immediate actions involving hazardous material spill or release to properly contain, clean up, make notifications, and provide final cleanup documentation for their spill or release. When the

Contractor is unable to conduct proper cleanup activities for a spill or release, then immediate notification to the

Government is required. The Government reserves the right to conduct the mandatory clean-up activities until the

Contractor is able. All costs incurred by the Government until the Contractor is capable of taking control of the clean-up activities are the sole responsibility of the Contractor.

3.5 30 SW 32-7043-A: The contractor is responsible for the characterization and disposal of cleanup materials and/or hazardous waste generated from its spill, release, and cleanup activities. (Reference the 30 SW Plan, 32-

7043-A, Hazardous Waste Management Plan).

1. For generally “large” hazardous waste or hazardous material spills or releases, the Contractor shall comply with, but not limited to: 30 SW Plan 32-4002-A, Hazardous Materials (HAZMAT) Emergency Response Plan.

2. For generally “small” hazardous waste or hazardous material spills or releases, the Contractor shall comply with, but not limited to: 30 SW Plan 32-7043-A, Hazardous Waste Management Plan.

B4. HISTORICAL, ARCHAEOLOGICAL, AND CULTURAL RESOURCES REQUIREMENTS

4.1. The Contractor shall comply with, but not limited to: the National Historic Preservation Act of 1966, Archaeological Resources Protection Act of 1979, Native American Graves Protection and Repatriation Act of

1990, American Indian Religious Freedom Act of 1978, State of California Health and Safety Statutes; and AFI

32-7065, Cultural Resources Management.

4.2. Base Historic Preservation Officer (BHPO): The Contractor shall not disturb any historical, archaeological, or cultural sites or collect any prehistoric and/or historic artifacts on VAFB without proper authorization from 30

CES/CEI BHPO.

4.3. Cultural Resources: Cultural resources are sites, structures, features, artifacts, and other human derived items.

These include, but are not limited to: arrowheads and other flaked stone tools, beads, ornaments, sacred objects such as charmstones, hammerstones, stone bowls, bone tools, human remains, non-human bone, charcoal concentrations, unnatural concentrations of stone, shellfish remains, fossils, asphaltum, old bottles, cans, coins, buttons, antiques, foundations, early military materials, and other historical items. As a general rule, any cultural resource item over 50 years of age is protected. If any previously unidentified materials of these types are found individually or in concentrated deposits within the project area, the Contractor shall report these to the on-site CEI environmental representative archaeological monitor, CEI, or the BHPO. Cultural resources are not to be collected or disturbed without approval from the on-site archaeological monitor or the BHPO.

Avoidance and Mitigation: The Contractor is responsible, unless otherwise noted, for implementation of any cultural resources avoidance or mitigation measures assigned to projects as a condition of approval for their activities. These measures may include, but are not limited to, literature searches, archaeological and American

Indian monitoring, flagging or fencing to protect resources, avoidance of resource areas, archa testing, data recovery, and report preparation. The Contractor shall coordinate with the BHPO who will provide statements of work for contracted archaeological work that implements project specific required mitigation measures.

B5. PROTECTION OF FISH, WILDLIFE, PLANTS, AND NATURAL RESOURCES REQUIREMENTS

5.1. The Contractor shall comply with, but not limited to: the National Environmental Policy Act (NEPA); the

Endangered Species Act; the Marine Mammal Protection Act, the Migratory Bird Treaty Act, Executive Order

11990, Protection of Wetlands; Executive Order 13112, Executive Order 13186, California Coastal Act of 1976;

AFI 32-7064, Conservation and Management of Natural Resources; and Vandenberg's Integrated Natural

Resources Management Plan. The Contractor shall keep activities under surveillance and control to minimize disturbances and damage to the natural resources on VAFB.

5.2. Notification: The Contractor should be aware of, completely avoid, any federally listed species in the area.

The Contractor shall immediately notify 30 CES/CEANC, Chief of Natural Resources, if the Contractor or their biological monitors suspect the presence and impacts to any federally listed endangered or threatened species or their habitat. Vandenberg currently manages for 15 threatened and endangered species, including but not limited to the California red-legged frog, unarmored three- spine stickleback, western snowy plover, California least tern, Gaviota tar plant, and fairy shrimp.

5.3. Encountering Natural Resources: The Contractor shall not feed wild animals or cause litter (especially from lunch activities). The Contractor shall not travel in unauthorized areas in order to avoid disturbing sensitive resources or potentially coming in contact with ticks, Hantavirus, wild animals, unstable coastline areas, and unsafe water situations.

5.4. Nesting Sites: The Contractor shall immediately notify 30 CES/CEI of any nesting sites for avian species, nesting sites containing eggs and/or chicks, or roosting bats.

5.5 Disturbance of Plants: Contractors shall adhere to requirements stated in the AF IMT 332 process with respect to disturbance or removal of all plants and trees on VAFB. Mitigation may be required.