19WA8025Q0025 - Preventative Maintenance on Fire Suppression Systems in cafeteria & MSGR kitchens.
Closed Solicitation Posted
- Solicitation number
- PR14949574
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 23899 All Other Specialty Trade Contractors
- PSC
- Z1AA Maintenance Of Office Buildings
- Place of performance
- Namibia
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Windhoek is seeking a contractor to provide preventative maintenance services for fire suppression systems in two commercial kitchens: the embassy cafeteria and the Marine Security Guard Residence (MSGR) kitchen. This solicitation, issued by the Department of State, requires comprehensive cleaning and inspection of kitchen equipment, exhaust systems, ventilation, refrigeration units, and fire safety equipment. The contract will be a firm fixed-price type with a base year and four optional one-year extensions, with services to be performed bi-annually on Fridays to minimize kitchen disruption. Potential contractors must be registered in the System for Award Management (SAM) database and will be evaluated based on lowest price, acceptable, and responsible offeror criteria. The solicitation documents must be submitted by April 22, 2025, at 17:00 local time, with a pre-quotation conference scheduled for April 10, 2025, at 09:30 AM Namibian time.
The solicitation is not set aside for any specific category of businesses and will be open to all qualified contractors. While no specific incumbent contractor is mentioned, the contract requires detailed technical and commercial proposals including company profiles, references, and key personnel information. Though a specific award value is not explicitly stated, the contract will be payable in Namibian Dollars and cover comprehensive maintenance services for the two kitchen locations in Windhoek, Namibia. The services will include deep cleaning of all kitchen equipment, mechanical components, and fire safety systems, with a performance standard limiting customer complaints to no more than one per month. The contract's scope includes semi-annual maintenance, with contractors responsible for providing trained technicians, necessary equipment, and comprehensive documentation of their service activities.
Notice text
The U.S. Embassy in Windhoek hereby provides the following solicitation notice in respect of the issuance of a Request for Quotation (RFQ) for: Preventative Maintenance on Fire Suppression Systems in our cafeteria and the marine residence's kitchens at the U.S. Embassy Office Buildings in Windhoek. The contractor/vendor shall provide all mentioned services as per detailed Statement of Work, which is added in this full solicitation, as attachements.
The US Government may award the contract, based on the initial offer, without discussion. The resultant contract will be a firm fixed priced type of contract for its duration. The U.S. Government hereby issues the full solicitation on this platform and on our U.S. Embassy website as from today. Please see RFQ for actual response date.
Queries should be addressed to e-mail: Whkproc@state.gov
NOTE: Registration in the US SYSTEM for AWARD MANAGEMENT (SAM) database is mandatory to be considered for an award. Offerors/bidders may obtain information on registration and annual confirmation requirements via the internet at the help tab of https://sam.gov
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| PR14949574 - Preventative Maintenance on Fire Suppression Systems in cafeteria & MSGR kitchens. | Pre-Solicitation |
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| Opportunity | Agency | Set-aside | Responses due |
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| 19WA8026Q0036 - Janitorial services at Embassy office building and Warehouse. | Department of State | No set-aside | |
| Solicitation for MSG Cook Services | Department of State | No set-aside |
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