PM on FSS. 2x Kitchens. Cover letter.pdf
PDF 193 KB Posted
- Attached to
- 19WA8025Q0025 - Preventative Maintenance on Fire Suppression Systems in cafeteria & MSGR kitchens.
- Solicitation number
- PR14949574
- Issued by
-
Department of State
About this file
This document is a Request for Quotations (RFQ) issued by the U.S. Embassy in Windhoek, Namibia for preventative maintenance and cleaning services for two kitchens (Cafeteria and Marine residence) at their embassy office building. The solicitation (Number 19WA8025Q0025) seeks quotations for these services, with a pre-quotation conference scheduled for April 10, 2025, at 09h30 AM Namibian time. Quotations are due by April 22, 2025, at 17h00 PM local time, and must be submitted either in a sealed envelope or electronically to windhoekbidsubmission@state.gov.
Key submission requirements include completing and submitting the SF-1449, Section I Pricing, Section 5 Representations and Certifications, additional information from Section 3, and proof of SAM Registration. Offerors must be registered in the System for Award Management (SAM) database prior to proposal submission. The U.S. Government intends to award a contract/purchase order to the responsible company submitting the lowest-priced acceptable offer, potentially without holding discussions, though they reserve the right to negotiate with companies in the competitive range if necessary.
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Text version
Embassy of the United States of America
April 03, 2025
Dear Prospective Quoter:
Subject: Request for Quotations number 19WA8025Q0025.
Enclosed is a Request for Quotations (RFQ) for the Preventative Maintenance and cleaning services on 2x kitchens (Cafeteria and Marine residence) at our Embassy office building in
Windhoek. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site. The pre-proposal conference will be held on April 10, 2025 at 09h30 AM Namibian time at the Embassy office building. Prospective offerors/quoters should contact Havalon Plaatjies at whkproc@state.gov by
April 08, 2025 at 12h00PM local time for additional information or to arrange entry to the building.
Quotations are due by April 22, 2025 at 17h00 PM local time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted in a sealed envelope marked "Quotation Enclosed for Sarah E.
Kahnt, 19WA8025Q0025. PM on FSS at Embassy:
U.S. Embassy
38 Metje Street
Klein Windhoek
Namibia
Your quotation can also be submitted electronically to windhoekbidsubmission@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 15MB.
If the file size should exceed the 15MB, the submission must be made in separate files and attached to separate emails with less than 15MB each.
mailto:windhoekbidsubmission@state.gov
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.
Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Example include 52.222-25, Affirmative Action Compliance, and paragraph (d) of
52-212-3, Offeror Representations and Certifications – Commercial Products and Commercial
Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.
Sincerely, Sarah E. Kahnt- Canterbury
Contracting Officer
Enclosure:
https://www.sam.gov/
File details come from the government source that posted it. Updated .