19VM3026Q0013 - BPA setup for Make Ready - Cleaning Services for the U. S. Embassy Hanoi
Closed Solicitation Posted
- Solicitation number
- 19VM3026Q0013
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 56172 Janitorial Services
- PSC
- S201 Housekeeping- Custodial Janitorial
- Place of performance
- Ha Noi Ha Noi Vietnam
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is soliciting quotations for make-ready cleaning services for the U.S. Embassy in Hanoi, Vietnam through Request for Quotation (RFQ) #19VM3026Q0013. The solicitation seeks comprehensive cleaning services to prepare residential properties for occupancy, including general deep cleaning, kitchen and bathroom cleaning, furniture cleaning, post-construction cleaning, and welcome kit setup. Prospective bidders must submit proposals by April 24, 2026 at 17:00 local time to Ms. Nga Nguyen at NguyenTN4@state.gov, with required documentation including Standard Form 1449, technical proposals, NDAA certification, and SAM registration. Award will be made to the responsible company offering the lowest technically acceptable price, and quotations must remain valid for a minimum of 120 calendar days. The Government intends to award based on initial quotations without discussions, though discussions may be conducted with companies in the competitive range if necessary.
This solicitation carries no set-aside designation and is issued as a Blanket Purchase Agreement (BPA) with an estimated total purchase volume of USD $39,000, though the Government is not obligated to purchase any definite amount. Individual transactions under the BPA may not exceed USD $15,000. The contract period runs from June 2026 through December 2028, covering cleaning services for residential apartments, duplex apartments, and stand-alone houses at the U.S. Embassy Hanoi. The contractor must provide all equipment, tools, personal protective equipment, and approved chemicals, with working hours scheduled from 8:00 AM to 12:00 PM and 1:00 PM to 5:00 PM. Pricing must be submitted on a firm fixed-price basis including VAT with separate line items for weekday labor, weekend labor, overtime rates, and materials specific to each property type, with delivery to the Embassy Warehouse at 324A Nguyen Trai, Thanh Xuan, and payment by bank transfer within 30 days of service completion and invoice receipt.
Notice text
To: Prospective Bidders
Subject: Request for Quotation # 19VM3026Q0013 – Make ready – Cleaning services for the U.S. Embassy Hanoi
Enclosed is the Statement of Work/Request for Quotation (SOW/RFQ) for Make ready – Cleaning services for the U.S. Embassy Hanoi for the period June 2026 to December 2028. If you would like to submit a proposal, complete the required portions of the attached document, to include:
- Standard Form 1449: block 17a,22, 23, 24, 30a, 30b, 30c
- Standard Quotation
- Technical proposal as required in RFQ
- NDAA certification
- Registration for System for Award Management (SAM)
The Embassy estimates that the volume of purchase through this BPA will be USD $39,000. The Embassy is not obligated to purchase any definite amount under this BPA. The amount of any one transaction will not exceed USD $15,000.
Submit the package electronically to Ms. Nga Nguyen (NguyenTN4@state.gov, cc: HanoiGSOProcurement@state.gov) on or before the deadline of April 24, 2026 at 17:00 local time.
The U.S. Government intends to award a contract/purchase order for each requirement to the responsible company submitting an acceptable quotation at the lowest technically acceptable price. Quotes must be valid for a minimum of 120 calendar days. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussion with companies in the competitive range if there is a need to do so.
Please email any questions regarding this request to HanoiGSOProcurement@state.gov
Sincerely,
Stephen Hurley
Contracting Officer
Files
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