Y25-718_Part_C-_Supplemental_Conditions_Special_Provisions.pdf

Y25-718

WEST BUILDING OVERHEAD CATWALK LIGHTING INSTALLATION

PART C: SUPPLEMENTAL CONDITIONS/SPECIAL PROVISIONS

1. SECURITY AND IDENTIFICATION:

A. A Level 1 (5 years) FDLE Background check for the Contractor’s staff and its Subcontractors must be approved by Orange County’s Security team prior to working in any County facility. Contractors are responsible for obtaining the necessary forms for background checks for work at the Convention Center.

All background check results will be sent to the OCCC Project Manager.

The Contractor’s staff and its Subcontractors will not be allowed in Orange County facilities without a completed and approved background investigation.

The Convention Center Capital Planning Division will inform the Contractor of their Access Badge approval results.

B. The contractor shall be responsible for all costs for background investigations. Background checks must be renewed annually. The County shall have the right to request any additional investigative background information including, but limited to, the employment record, Right-To-Know records, E-Verify system records (if the Contractor uses this service as a means to determine employment eligibility, available through www.uscis.gov), training records, payroll records, position for which hired including site location of any personnel assigned to perform the services. The Contractor shall furnish, in writing, such information to the extent allowed by law, prior to commencement of services. The County reserves the right to conduct its own investigation of any employee of the Contractor.

For security purposes and to maintain privacy when submitting FDLE Background Checks via e-mail the subject line of the email must contain the following **EXEMPT**

C. Upon Background Check approval, the Contractor’s staff shall arrange an appointment with the

Convention Center staff to obtain an Orange County photo ID badge. An affidavit of Identity form (issued by the Contractor) and a State of Florida ID or Driver’s License will be required from the staff. All badges must be returned at the end of the project. The cost associated with stolen, lost, or unreturned badges is $35.00 for each.

D. The Contractor shall arrange an appointment with the OCCC Project Manager to receive, when applicable, keys to the project areas the Contractor requires access. The Contractor shall be responsible for returning all the keys to OCCC Project Manager at the project close-out phase. If any of the keys are lost, the Contractor shall reimburse OCCC for replacement of the core associated with the key that was lost. The cost for each core is $35.00. The Contractor shall also request OCCC parking hang tags for Contractor’s staff to park on OCCC designated parking lots during construction work hours. The Contractor shall submit the required forms given by the OCCC Project Manager for the issuance of hang tags. All hang tags must be returned at the end of the project. The cost associated with lost, stolen, or unreturned parking hang tags is $35.00.

2. CONTRACTORS SUBMITTALS: The Contractor shall submit all submittals, product data, shop drawings, mockups and samples documentation and other submittals via e-Builder to the A/E Design Team. All submittals will be returned to the Contractor and all responses shall also be (filed) in the e-Builder. All approved submittals shall bear the A/E Design Team’s stamp. The Owner Project Team will manage and monitor at all times the Submittal log in conjunction with the A/E Design Team. The status of the log will be reviewed by the Owner Project Team as a part of each Construction Progress Meeting.

3. CONSTRUCTION SCHEDULE / LIQUIDATED DAMAGES: This work has an anticipated construction substantial duration of 310 consecutive calendar days from the OCCC official Notice to Proceed, and a final completion of 30 consecutive calendar days from the date of substantial completion. On-Site work availability is limited due to convention center events. Work is required to be scheduled around show activity. If substantial and final completion is not met by the required time, liquidated damages will be applied at a rate of $500.00 per day for substantial and a rate of $250.00 per day for final completion, as per the provisions in the Contract governing liquidated damages. If applicable, liquidated damages for Substantial Completion and Final Completion may run concurrently, if Substantial is not reached prior to the Final deadline.

4. CONSTRUCTION SCHEDULE WITH EVENTS: The Convention Center is an occupied and active space that is operational at all times. On-Site work availability is limited due to convention center scheduled show events and Orange County holidays. The project site is anticipated to be available to the contractor seven (7) days per week.

Contractor work hours are anticipated to be from 6:00 PM to 6:00 AM. Any noise generated activity off hours and any exceptions to the work hours must be approved in advance by the OCCC Project Manager, unless approved otherwise by the OCCC Project Manager at least 48 hours in advance for work outside those hours. Work shall be sequenced for shows to be accommodated during the project duration.

Any permissible work activities during the non-workdays will be determined at the OCCC Project Manager’s discretion. With the advanced approval of the OCCC Project Manager, specific dates may be coordinated with the Contractor for their work schedule.

5. COMMUNICATION AND GENERAL OVERSIGHT: The Contractor shall communicate with all the project participants during all phases of pre-construction, construction, project close out and other project activities to include the following:

a. Communicate daily or periodically with the OCCC Project Manager and its Project Team as needed. The Contractor shall submit a report daily on concerns related to design and construction efforts, activities, costs, scope, and schedule.

b. The Contractor shall have a Supervisor/qualified person present onsite for the entire duration when performing their own work or any of their sub-contractors, suppliers or any other project team members.

c. The Contractor shall include in its bid a minimum of one (1) license in order to utilize the County’s adopted e-BuilderTM program for all communications with the A/E Design Team, and other members of Owner Project Team. This is to include but not limited to: changes orders, RFI’s, submittals, daily reports or any other correspondence deemed to be necessary by the county project management team. The cost of a single license is approximately $2,050 per year. The Contractor is responsible for the costs of their e-Builder licenses and renewals throughout the duration of construction and closeout phases.

d. The Contractor shall conduct the project progress meetings and any other workshops with the OCCC Capital

Planning Team and the Architect/Engineer of Record including preparation of the agenda, record meeting minutes, and distributing the meeting minutes to the attendees and uploaded to the E-Builder under Daily Reports Process within three (3) business days from the date of the meeting. The project progress meeting minutes shall include at the minimum following items as applicable:

1. Deliveries

2. Off-site Fabrication challenges/updates

3. Site Access Protocols

4. Hours of work

5. Hazards and risks

6. Housekeeping

7. Payment Requests Status

8. Submittals Status

9. Correction of Deficient Items

10. Request for Information (RFI’s) Status

11. Project Schedule

12. Pending Change Orders, Claims and Disputes Status

6. CONSTRUCTION REPORTS: The Contractor shall submit and File in e-Builder Daily Construction Reports within 48 hours. These reports shall contain information on construction activities, manpower, equipment, materials, deliveries, safety, and other pertinent information. Each construction daily report shall include:

a. The date, time on and off site, weather conditions and temperature

b. General discussion of the daily work and progress, including a description of the activities completed and started and an assessment of the work accomplished by location.

c. Project accidents, deficiencies, changes or corrective action to maintain schedule.

d. Damage to existing facilities

e. Project delays, reason for delay and corrective action to maintain schedule.

f. Record when Contractor is on site, number of workers by craft and list of equipment items by type

g. Construction testing activities, results, and observations

h. Where possible and appropriate, the quantities of work should be put into place.

i. Description of potential disputes between the Contractor and Orange County and/or A/E Design Team

j. Description of any direction or corrective action given to the Contractor

k. Description of non-conforming work

l. Detailed record of materials, equipment and number of works by craft used in connection with extra work, or in situations where there is reason to suspect a request for a change order or claim may be submitted by the Contractor.

m. Photographic documentation and associated log with description. These photographs should be capturing daily project progress, overall site conditions, job accidents, deficiencies noted, deviations or changes from drawings or technical specifications, items that could cause delays (i.e., weather conditions, unforeseen conditions) and staged materials/equipment.

n. Incident Reports (if applicable)

Monthly reports shall be submitted to the Owner Project Team by the first of every month, detailing construction progress during the month, costs, safety remarks, schedule milestones, manpower and upcoming events. Each monthly report shall be Filed in e-Builder.

7. WORK RESTRICTIONS: The Contractor shall be responsible for covering exposed work areas. The work areas shall be covered to prevent visible exposure.

The Contractor is responsible prior to demolition of ceilings to survey the above ceiling and ensure existing wiring is not damaged during demolition.

The Contractor is responsible for providing their own equipment and method of construction waste disposal. The Contractor shall have a designated location for their waste disposal containers. The Contractor shall be responsible for ensuring these containers are used for disposal of project specific debris. The Contractor is also responsible for securing the waste disposal containers from unauthorized use.

Battery operated lifts shall have gel cell batteries. Accessibility for equipment such as scissor lifts or electric powered maintenance carts shall be permitted with limited access areas, as coordinated, and approved with the OCCC Project Manager.

Availability of space for staging/lay down area will determine whether County will permit the Contractor to set up a staging area. The OCCC Project Manager will make reasonable staging/storage accommodations on property. The Contractor staging area on site will depend on availability of space; however, relocation of staging area may be required during project.

After completion of the work, the Contractor shall replace or restore to the original condition all affected areas within the project limits. The Contractor is required to provide all materials for patching and painting.

8. FIRE PROTECTION SYSTEM INSTALLATION PROTOCOL: The Contractor and their Sub-Contractors are responsible for reviewing and following the attached Fire Protection Protocol for Installing, Downloading the Program, Pretesting, and Final Testing. Any deviations from the attached protocol will need written authorization from the OCCC Project Manager.

9. FIRE WATCH: The Contractor shall provide a 24/7 fire watch for all inactive areas during the construction phase. The fire watch is the action of an onsite person whose sole duty is to watch for the occurrence of fire the entire time the fire sprinkler system and/or fire alarm system (includes but is not limited to smoke detectors, duct detectors, sprinkler risers, etc.) is disabled. Fire watch personnel shall be a fire watch trained security guard, they must be competent, equipped with a cell phone to contact OCCC Security (OCCC Security line 407-685-9828), have a thorough understanding of the purpose and responsibilities of their assignment, and shall know the location and operation of all portable fire extinguishers onsite. Fire watch personnel shall conduct continuous hourly rounds by walking throughout the affected area, looking for evidence of smoke, fire or any abnormal conditions. The specific route shall be laid out so that the fire watch person is required to pass through the entire area to be covered. A separate log identifying each building, or area, under the fire watch by name and address shall be kept. Log entries shall be made hourly at the completion of each round. Log entries shall consist of the date, the time the round was completed, a summary of what was observed, and the name and signature of the individual conducting the fire watch. The fire watch log shall be kept readily accessible for review by the Fire Marshal and submitted daily through the E-Builder system. The personnel must be a fire watch trained security guard. The onsite OCCC Fire Inspector will check to ensure that the fire watch security guards are properly trained.

10. TRANSPORT DEVICES: Personal transport equipment such as rollerblades, razor scooters, skates, hover-boards, and skateboards are not permitted on OCCC premises.

The Contractor shall obtain prior approval from the OCCC Project Manager for operation of electric motor vehicles (e.g. Segways®) on the show floor. Safe operating practices shall be used at all times. Segways® and electric scooter-style wheelchairs are currently the only personal transport equipment with rubber wheels allowed in OCCC concourses, lobbies, and registration areas. Non-gasoline powered motorized vehicles, such as electric carts and bicycles, may be operated in OCCC’s exhibit halls during move-in and move-out days only. Bicycles shall be walked, not ridden, across any OCCC concourse, lobby, or registration area. All vehicles, transport devices, and equipment shall be operated in a safe manner.

Motorized vehicles, such as personnel carts, forklifts, pallet jacks, and other related motorized vehicles with steel and/or hard metallic wheels are not permitted on the OCCC’s concourses, lobbies, and registration areas. Lifts or other wheeled vehicles approved for use in carpeted areas shall have non-marking tires, or tires that are covered with carpet tape or heavy-duty polyethylene sheeting. Carpeted areas shall be protected by Rhino board or similar products in concours/high traffic areas. The use of Masonite is not permitted in concourse/high traffic areas. Gasoline or propane motorized vehicles are not permitted on the OCCC’s concourses, lobbies, tunnels, and registration areas.

The on-site staging areas shall be coordinated and approved by the OCCC Project Manager. Any vehicle or equipment that requires charging of lead acid or similar battery type, shall be done outside of the exterior of the building.

Contractor vehicle parking is in a specific parking lot to be coordinated with the OCCC Project Manager.

11. OWNER PROVIDED EQUIPMENT / CONTRACTOR INSTALLED: If the Contractor is provided with owner equipment/material, Contractor shall be responsible for costs associated with receiving the material from the shipper, storing material in designated location, provide security for the stored material, relocate the material from staging area to jobsite, and to install, connect, erect, use, clean and condition, as required, in accordance with the instructions of the applicable manufacturer instructions/warranty. Contractor shall schedule and coordinate with the OCCC Project Manager the inspections and relocation to the jobsite of equipment/material. Any request for access to materials stored by OCCC managed locations outside of normal business hours would need to be approved by the OCCC Project Manager at least forty-eight (48) hours in advance. The contractor shall inspect the equipment/material prior to accepting it from the OCCC Warehouse or other OCCC managed locations. After acceptance, Contractor shall be responsible for the condition of the equipment/material until final acceptance of the project. Any delivered equipment/material found to be damaged shall be reported to OCCC Project Manager within 48 hours (via email with pictures and serial number and description of damages). The owner will be responsible for contacting suppliers regarding any warranty issues.

The facilities restrooms can be used by the Contractor with previous coordination and approval of the OCCC Project Manager. Where possible, the owner will provide temporary power. The Contractor is responsible for connection to the owner provided power.

12. UTILITY COORDINATION: The Contractor shall coordinate any utility improvements and / or relocations for this project. The Contractor shall not use utility delays as a basis for additional compensation. The Contractor shall be responsible for all coordination with utilities and the OCCC Project Manager and shall cooperate fully with utility companies in the relocation of their utilities.

13. LICENSES/PERMITS/FEES: Refer to “Invitation for Bids”, Item 2 “COUNTY PAID LICENSES/PERMITS AND FEES”.

The Contractor is responsible for cost associated with permit lapse renewal. The Contractor is also responsible for cost associated with failed inspections and expired permits.

The Orange County Building Division has assigned the following Building Permit Number: ____________

14. REQUEST FOR ADDITIONAL INFORMATION (RFI): The County will require a reasonable amount of time, no more than 3 (three) business days, to respond to any RFI submitted by the Contractor. Any delays in responding to the RFI shall not be the basis for reimbursement of any additional compensation, including delay claims. The Contractor shall submit all Requests for Information (RFI) through the e-Builder to request technical interpretation of the plans/drawings and specifications. The A/E Team will evaluate requested deviation from the approved design or specification; will review and respond to RFIs. Any supplementary sketches will be provided using e-builder for clarification of construction plans and assist in resolving actual field conditions encountered e-Builder. The Owner Project Team will monitor and manage at all times an RFI log of all RFI’s submitted by the Contractor in conjunction with the A/E Design Team. The status of RFI log will be reviewed as part of each Project Progress Meeting.

15. Mobilization: The Schedule of Value of Mobilization Costs shall not exceed 2.5% percent of the Contract Price.

Attachment:

1. OCCC Fire Protection System Protocol for Capital Planning Projects - Version 1 Dated 08/19/2024

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OCCC Fire Protection System Protocol for Capital Planning Projects

Location: Orange County Convention Center

Procedure for installing:

1. After approval from OCCC Project Management Team, the OCCC designated Fire Alarm

Company technicians arrive onsite.

2. The OCCC designated Fire Alarm Company technician checks in with prime contract holder.

3. The prime contract holder is to notify OCCC Capital Planning prior to the work being performed. Capital Planning staff will inform OCCC Security/Life safety.

4. The OCCC Designated Fire Alarm Company technician arrives at the TSW in command and confirms number of existing alarms, troubles, supervisory, and bypasses on the system and documents in a debrief report.

5. The OCCC Designated Fire Alarm Company technician notifies OCCC Security to put the system in test until X:XX as needed.

6. The OCCC Designated Fire Alarm Company technician disables any points needed and document disabled points.

7. The OCCC Designated Fire Alarm Company technician starts installation of scope.

8. The OCCC Designated Fire Alarm Company technician will reenable any disabled points disabled by

The OCCC Designated Fire Alarm Company.

9. Once the scope of work is complete The OCCC Designated Fire Alarm Company technician will verify the system is left with the same or lesser number of alarms, troubles, supervisory, or bypasses on the system then when started and documents them on a debrief report.

10. The OCCC Designated Fire Alarm Company technician notifies OCCC Security to take the system off test prior to leaving site.

11. A debrief report that includes the system status will be signed and a copy left with the prime contract holder to be submitted to OCCC Capital Planning.

12. The Prime contract holder is responsible for notifying OCCC Capital Planning that the work is complete.

Procedure for downloading a program:

1. After approval from OCCC Project Management Team, the OCCC designated Fire Alarm Company technicians arrive onsite.

2. The OCCC Designated Fire Alarm Company must provide at least two technicians, one technician must remain at the TSW and one or more technician(s) performing the download at the specific node(s).

3. The OCCC Designated Fire Alarm Company technician checks in with prime contract holder.

4. The prime contract holder is to notify OCCC Capital Planning prior to the work being performed.

Capital Planning staff will inform OCCC Security/Life safety.

5. The OCCC Designated Fire Alarm Company technician arrives at the TSW in command and confirms number of existing alarms, troubles, supervisory, and bypasses on the system and documents on a debrief report.

6. The OCCC Designated Fire Alarm Company technician also confirms all panels being downloaded are communicating with the network and no known troubles are found that will hinder the ability to download.

7. The OCCC Designated Fire Alarm Company technician notifies OCCC Security to put the system in test until X;XX as needed.

8. The OCCC Designated Firm Alarm Company technician turns on any bypasses as needed.

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9. The OCCC Designated Fire Alarm Company technician completes the download at each panel and does not move on to the next until the panel is completely back up on the network.

10. Once the scope of work is complete The OCCC Designated Fire Alarm Company technician will check the system is left with the same or lesser number of alarms, troubles, supervisory, or bypasses on the system then when started and documents them on a debrief report.

11. The OCCC Designated Fire Alarm Company technician will turn off any bypasses.

12. The OCCC Designated Fire Alarm Company technician notifies OCCC Security to take the system off test prior to leaving site.

13. A debrief report that includes the system status will be signed and a copy left with the prime contract

14. The Prime contract holder is responsible for notifying OCCC Capital Planning that the work is complete.

Procedure for the OCCC Designated Fire Alarm Company pretesting:

Company technicians arrive onsite.

2. The OCCC Designated Fire Alarm Company must provide at least two technicians, one technician must remain at the TSW and one or more technician(s) performing the testing of the device(s).

3. The OCCC Designated Fire Alarm Company technician checks in with prime contract holder.

4. The prime contract holder is to notify OCCC Capital Planning prior to the work being performed. Capital

Planning staff will inform OCCC Security/Life safety.

5. The OCCC Designated Fire Alarm Company technicians arrive at the TSW in command and confirm the number of existing alarms, troubles, supervisory, and bypasses on the system and documents on a debrief report.

6. The OCCC Designated Fire Alarm Company technician notifies OCCC Security to put the system in test until X:XX as needed.

7. The OCCC Designated Fire Alarm Company technician turns on any bypasses as needed.

8. The OCCC Designated Fire Alarm Company technician starts required testing.

9. When testing the OCCC Designated Fire Alarm Company technician confirms points triggered are received at the TSW in command center.

10. Once the scope of work is complete the OCCC Designated Fire Alarm Company technician will check the system is left with the same or lesser number of alarms, troubles, supervisory, or bypasses on the system then when started and documents them on a debrief report.

11. The OCCC Designated Fire Alarm Company technician will turn off any bypasses.

12. The OCCC Designated Fire Alarm Company technician notifies OCCC Security to take the system off test prior to leaving site.

13. A debrief report that includes the system status will be signed and a copy left with the prime contract

14. The Prime contract holder is responsible for notifying OCCC Capital Planning that the work is complete.

Procedure for final testing with the AHJ:

Company technicians arrive onsite.

2. The OCCC Designated Fire Alarm Company must provide at least two technicians, one technician must remain at the TSW and one or more technician(s) performing the testing of the device(s).

3. The OCCC Designated Fire Alarm Company technician checks in with prime contract holder.

4. The prime contract holder is to notify OCCC Capital Planning prior to the work being performed. Capital

Planning staff will inform OCCC Security/Life safety.

5. The OCCC Designated Fire Alarm Company technicians arrive at the TSW in command and confirm the number of existing alarms, troubles, supervisory, and bypasses on the system and documents on a debrief report.

6. The OCCC Designated Fire Alarm Company technician notifies OCCC Security to put the system in test until X:XX as needed.

7. The OCCC Designated Fire Alarm Company technician turns on any bypasses as needed.

8. The OCCC Designated Fire Alarm Company technician starts required testing with AHJ.

9. When testing the OCCC Designated Fire Alarm Company technician confirms points triggered are received at the TSW in command center.

10. Once the scope of work is complete the OCCC Designated Fire Alarm Company technician will check

V e r s i o n 1 - 8 / 1 9 / 2 0 2 4 P a g e 3 | 3 the system is left with the same or lesser number of alarms, troubles, supervisory, or bypasses on the system then when started and documents them on a debrief report.

11. The OCCC Designated Fire Alarm Company technician will turn off any bypasses.

12. The OCCC Designated Fire Alarm Company technician notifies OCCC Security to take the system off test prior to leaving site.

13. A debrief report that includes the system status will be signed and a copy left with the prime contract

14. The Prime contract holder is responsible for notifying OCCC Capital Planning that the work is complete.