Y25-184_Specifications_-Scope_of_Services_Rev3_ahf.rtf

Y25-184 Specifications/ Scope of Services | Page 1 of 5

SPECIFICATIONS / SCOPE OF SERVICES

The Contractor shall provide the fabrication and delivery of Control Panels and Supervisory Control and Data Acquisition (SCADA) remote terminal units (RTU) to be used on the Orange County Utilities (OCU) Pump Stations for the Field Services Division. The Work consists of furnishing all labor, equipment, and materials in accordance to County standards specifically developed for duplex and triplex SCADA and pump station control panels as specified herein.

ABBREVIATIONS AND SYMBOLS

Please refer to Attachment X, AH Hernandez Fernandez, Alina Jenna, please update. Abbreviations and Symbols, for commonly used abbreviations and/or symbols used throughout this scope of service.

PUMP STATION CONTROL PANELS

Fabrication of pump station Pump Control Panels as specified.

Panels shall be supplied for 240 Volt, 3 Phase, 4 Wire, 60 Hertz or 480 Volt, 3 Phase, 4 Wire, 60 Hertz pump station applications. On the 480V panels, the control transformer shall be 2KVA- Square D 9070T200001.

Each panel shall be designed for use with a range of horsepower ratings with a specified maximum horsepower rating up to 5HP, 7.5HP, 10HP, 15HP, 20HP and 25HP for 240-volt motor installations. The same requirements apply for 5HP, 7.5HP, 10HP, 15HP, 20HP, 25HP, 30HP, 47HP, 60HP and 88HP motor installations for 480-volt applications.

Panels shall be UL 508A Labelled.

All pilot lights shall be IDEC AP22M Series with the following part numbers:

24 VAC – RED – IDEC AP22M-2Q4R

24 VAC – RED – IDEC AP22M-2Q4A

C – RED – IDEC AP22M-2Q4R

Phase Monitors shall be MPE Inc. model 001-DVM-118-ORCO.

Alarm strobe shall be Federal Signal model 141ST - 120R.

Alarm strobe shall be mounted on top of the alarm back box using a 12” long ½” aluminum nipple that allows the strobe to extend a minimum of 8” above the top of the control panel.

The overhead interior light mounted in the control panel shall be 18” LED.

All Control panels require an emergency breaker. If the main breaker is larger than 200 amps, the emergency breaker shall be Square D - JGL36200 - 200 AMP 3 Phase 600 volt breaker and the generator receptacle shall be Crouse Hinds AR2042- S22 installed with an AJA 1 angled adapter for 480 volt and Crouse Hinds AR2042 installed with an AJA 1 angled adapter for 240 volt. If the main breaker is greater than 200 AMPS there shall be a relay installed that prevents the Lag pump for Duplex panels and Lag Lag pump for Triplex panels from operating while the Emergency Breaker is on.

PUMP STATION SCADA PANELS.

Fabrication of pump station Duplex and Triplex SCADA Panels as specified.

Panel Drawings are included as Attachment VI.

Panel Specifications are included as Appendix 13431.

SCADA panels shall include the built-in monitoring of AC Fail, battery fail and input wiring fault.

The Contractor shall refer to Technical Specification 13431 for requirements regarding the SCADA/RTU panels.

GENERAL

Panels shall be fabricated in strict accordance with the plans and specifications included.

The Contractor shall furnish all labor, equipment, tools, services and incidentals to complete all work required by these specifications and as shown on the drawings.

The Contractor shall comply with all Municipal, County, State, Federal, and other codes which are applicable to this Project.

WORK UNDER THIS CONTRACT

The scope of these specifications is to ensure the delivery of a complete unit ready for operation. Omission of any essential detail from these specifications does not relieve the Contractor from furnishing a complete unit, and shall be regarded as meaning that only the best general practice is to prevail and that only material and workmanship of the best quality is to be used. Interpretation of these Specifications shall be made upon that basis.

MATERIALS AND EQUIPMENT

All equipment shall be new or current manufacture in production at the time of bid opening and carry standard warranties. Bids shall be considered only on eEquipment which canshall, on short notice AH Hernandez Fernandez, Alina We should state what the timeline for service and maintenance should be. AH Hernandez Fernandez, Alina Additionally, you could also add this as an affirmation under the Bid Response Form section. JA Allen, Jenna M I do believe this is where this confirmation statement comes in to affirm, “The respondent confirms to be an approved Control Panel Supplier as noted in Appendix D, Orange County Utilities Standard and Construction Specification Manual List of Approved Products.

The following are Approved Control Panel Suppliers:

Panels shall be fabricated and delivered in accordance with the Technical Specifications, Drawings, and Scope of Services as specified herein.

For other componentry listed on the bid schedule, reference manufacture listed. No approved equals will be allowed for direct replacement of parts.

Victor please confirm. JA Allen, Jenna M Victor, also identify “on short notice” is this 24 hours, 48 hours? What is the timeline? VA Andujar Rivera, Victor M Replace with: A. All equipment shall be new or current manufacture in production and carry standard warranties. The Contractor shall service and maintain the equipment within 24 hours of receiving a service request. , be serviced and maintained by the Contractor.

All equipment shall be new or current manufacture in production and carry standard warranties. The Contractor shall service and maintain the equipment within twenty-four (24) hours of receiving a service request.

At the time of bid opening, the Bidder shall be an authorized dealer, distributor, and/or representative of the manufacturer for the brand/model being bid. For the purposes of this solicitation, dealer, distributor, and/or representative means a firm or person that owns, operates, or maintains a store, warehouse, or other establishment in which materials, supplies, parts, articles, or equipment of the general character described in the specifications are bought, kept in stock and sold commercially or to the public in the usual course of business. AH Hernandez Fernandez, Alina This is submission requirement. Perhaps you can make this an affirmation of the Bid Response Form section. But the scope of services should not make mention of bid submission requirements. VA Andujar Rivera, Victor M This is formatted as it was in Y20-163 page 26 (Equipment) and in Y22-1019 term, page 37 (Material and Equipment) This is a statement that needs to be included in the specification. Feel free to edit and add it to the appropriate section. AH Hernandez Fernandez, Alina Jenna, please add this as an affirmation in the Bid Response Form section of your IFB.

All materials, equipment, skills, tools and labor that is reasonably and properly inferable and necessary for the proper completion of the Work in compliance with the requirements stated or implied by these Specifications and/or Drawings shall be furnished by the Contractor without additional compensation, whether specifically indicated in the Contract Documents or not.

All workmanship and materials shall be of the highest quality. The equipment shall be the product of manufacturers who are experienced and skilled in the field with an established record of research and development. No equipment will be considered unless the manufacturer has designed and manufactured equipment of comparable type and size and has demonstrated sufficient experience in such design and manufacture.

The Bidder Contractor shall maintain a normal supply of repair parts and be equipped with personnel and facilities to provide such services if necessary to keep the equipment in operation with a minimum of delay.

Failure to meet these requirements, in the County’s sole opinion, may be a cause for rejection. AH Hernandez Fernandez, Alina I suggest deleting this sentence, again, this is speaking to submission requirements as the dept makes reference to rejection of the bid. Delete this sentence.

Perhaps this can be added as an affirmation in the Bid Response Form section. JA Allen, Jenna M I agree, I have added an affirmation to the “Bid Response Form (Submittal) section” of openGov that the Respondent must confirm.

Affirmation of Repair Parts Supply and Service Readiness By submission of this offer the Respondent confirms their capability of maintaining a normal supply of repair parts and their ability to be equipped with personnel and facilities to provide such services to the County if necessary to keep the equipment in operation with minimal delay.

Victor are you agreeable?

CODES AND REGULATIONS AH Hernandez Fernandez, Alina Jenna, there are a lot of acronyms which have not been defined. JA Allen, Jenna M Victor, make sure that if you mention an acronym within for the first time that the first one is spelled out with the acronym behind it, so any acronym that follows has been specified. Is NFPA specified? UL, NEMA, ICEA, IEEE? Keep tracked changes on for these changes. VA Andujar Rivera, Victor M Jenna I have sent a list of definitions, is it possible to add to the first paragraph (specifications) the following sentence: The contractor should use attachment 01070 as a reference to abbreviations and symbols used on this specification / scope of services. AH Hernandez Fernandez, Alina Jenna, please see Section 1 at the top of the scope. Made reference to that attachment, please update it with the correct attachment name/number.

The Contractor shall strictly comply with all Federal, State and local building and safety codes.

The contractor should use attachment 01070 as a reference to abbreviations and symbols used on this specification / scope of services.

NFPA-70 Compliance: The Contractor shallC comply with NFPA-70 requirements as applicable to construction, installation and color-coding of electrical wires and cables.

UL Compliance: The Contractor shall comply Comply with applicable requirements of UL Std. 83, "Thermoplastic Insulated Wires and Cables" and Std. 486A, "Wire Connectors and Soldering for Use with Copper Conductors".

UL Compliance: PThe Contractor shall provide wiring/cabling and connector products, which are UL, listed and labeled.

NEMA/ICEA Compliance: The Contractor shall comply Comply with NEMA/ICEA Std. Pub/No's WC5, Thermoplastic Insulated Wires and Cable for the "Transmission and Distribution of Electrical Energy", and WC30, "Color Coding of Wires and Cables", pertaining to electrical power type wires and cables.

IEEE Compliance: The Contractor shall comply Comply with applicable requirements of IEEE Standards 82, "Test Procedures for Impulse Voltage Tests on Insulated Conductors", and Standard. 241, "IEEE Recommended Practice for Electric Power Systems in Commercial Buildings" pertaining to wiring.

The Terms "Listed" and "Labeled": As defined in the "National Electrical Code", Article 100.

Listing and Labeling Agency Qualifications: A "Nationally Recognized Testing Laboratory" (NTRL) as defined in OSHA Regulation 1910.7. AH Hernandez Fernandez, Alina Jenna, could we merge these into one requirement? It seems to me that they’re all related. Listing and Labeling: Provide producted specified in this Section that are listed and labeled. The Terms “Listed” and Labeled” as defined in the “National Electrical Code”, Article 100. Agency Qualifications: A “Nationally Recognized Testing Laboratory” (NTRL) as defined in OSHA Regulation 1910.7.

MINIMUM STANDARD OF PERFORMANCE

The contract performance shall be quality based, in which the County will assess the construction of control and SCADA panels by its compliance with specifications and workmanship as specified in the Scope of Work.

The Contractor shall comply with all response times specified trough this scope of workservice.

ROUTINE ORDERS

The County’s Representative or designer will e-mail a copy of the Delivery Order to the Contractor. The Work shall commence as soon as possible after issuance of the Delivery Order. The Delivery Order will state the panel type, delivery location and a delivery due date. Selected due date shall be within thirty (90) days of Delivery Order. After issuance of a Delivery Order, no changes in the scope of Work will be permitted unless initiated by the requesting division, and documented by a written Change Order.

FINAL INSPECTION

Tests of electrical and mechanical equipment and appliances shall be conducted in accordance with recognized test codes of the ANSI, ASME, or the IEE, and in compliance with Appendix C, Panel Factory Test.

C. All materials and equipment furnished by the Contractor shall be subject to the inspection, review and acceptance of the County’s Representative or designee and meet the requirements as outlined in the Orange County Utilities Standards and Construction Specifications Manual. If in the testing of any material or equipment it is ascertained by the County/Professional that the material or equipment does not comply with the Contract, the Contractor shall be notified thereof, and the Contractor will be directed to refrain from delivering said material or equipment, or to remove it promptly from the site. Work not accepted by the County shall be replaced with acceptable material, without cost to the County.

E. Should the County’s Representative or designee determine that the Work is incomplete or defective, they will promptly notify the Contractor in writing, listing the incomplete and defective items, to the best of County’s Representative or Designee’s knowledge at that time. The Contractor shall take immediate steps to remedy the stated deficiencies and send a second written notification to the County’s Representative or designee that the deficiencies have been remedied and Work is completed.

EQUIPMENT INFORMATION / IMPROVEMENTS

The Contractor shall keep abreast of all equipment changes and product improvements and will continually explore new and better methods of higher technology that will enhance the County’s preventive maintenance service agreement capabilities and enhancements to its operations. The Contractor shall notify the County of these changes, improvements, methods, as they occur, so that the County may enhance their operations and maintenance programs.

The County may request an upgrade to any part of a SCADA panel, including but not limited to internal components, subcomponents, and/or the cabinet as a means to correct product changes or replacements, changes to codes, laws or ordnances governing the panels and any of the components contained within and/or to incorporate design variations. When a change is required, the County will request from the vendor a construction drawing detailing and quoting the upgrade. The upgrade will be quoted by the Ccontractor as follows:

An upgrade consisting of the replacement of an existing (as originally designed) component of a panel will be quoted by listing the specification and list price of the original component to be changed vs versus the specification and list price of the replacement component. The price increase to the original panel cost will be on a dollar per dollar basis equal to the difference between the two (2) list prices. AH Hernandez Fernandez, Alina What does this mean? I’m not sure what their intent is with this language.

Also, would we not issue an amendment to add whatever the addition is? I suggest revising this language. JA Allen, Jenna M Revised. Victor- please review Any upgrade that involves the replacement of an existing (as originally designed) component shall be incorporated into this contract through a bilateral written amendment, clearly identifying the changes agreed upon and such amendment shall be executed by both parties.

An upgrade consisting of the addition of a component not originally contemplated in the design of a panel will be quoted by listing the added component specification and-or description and its list price. The price increase to the original panel price will be on a dollar per dollar basis of the given list price. AH Hernandez Fernandez, Alina What does this mean? I’m not sure what their intent is with this language.

Also, would we not issue an amendment to add whatever the addition is? I suggest revising this language. JA Allen, Jenna M Revised. Victor- please review JA Allen, Jenna M When it comes to the upgrade, I agree that we need to delete that last fee schedule line item for Upgrade allowance. Any upgrade that involves the addition of a component not originally contemplated in the design shall be incorporated into this contract through a bilateral written amendment, clearly identifying the changes agreed upon and such amendment shall be executed by both parties.

This subpart only applies to new, as quoted panels specified in the this contract bid Fee Sschedule. If approved, the price increase difference of the control or SCADA panel upgrade will be paid under the appropriate line item in the bid Fee Sschedule.