Warranty_Letter_.pdf

This is a Contractor Warranty Letter issued by the Clay County Board of County Commissioners for the Oakleaf Community Park Drainage Improvements project in Orange Park, Florida. The warranty document establishes the contractor's obligation to guarantee that all labor, materials, and work performed comply with contract documents and authorized modifications. The contractor must warrant all work free from defects due to defective materials or workmanship for a two-year period from the date of completion and acceptance by the County. The contractor agrees to remedy any defects arising from improper materials, workmanship, or arrangement at its sole expense and must respond to all warranty calls from the owner within twenty-four hours of notification. The warranty period excludes defects resulting from owner abuse or neglect, acts of God, or normal wear and tear, and does not preclude or replace any additional warranties required by the contract documents.

The warranty letter template requires the contractor to provide their name, address, project identification, contract number, and license number, with signature and date certification. This warranty requirement aligns with the project's broader contractual obligations, which include a mandatory pre-bid meeting on April 23, 2026, at 11:00 a.m., with bids due May 7, 2026, at 4:00 p.m. and bid opening on May 8, 2026, at 9:00 a.m. The project involves drainage improvements and grading work with substantial completion required within 120 days of the Notice to Proceed and final completion within 30 days thereafter, subject to liquidated damages of $500 per day for delays. The project value is anticipated at $200,000 or less, with award made to the lowest responsive bid from a responsible bidder meeting all licensing, experience, insurance, and bonding requirements.