Revised Attachment 0003_ Revised CCTV 52.212-1 Addendum.pdf

INSTRUCTION TO OFFERORS

52.212-1 Addendum

52.212-1 INSTRUCTION TO OFFERORS--COMMERICAL ITEMS (OCT 2017) (ADDENDUM)

L.1.1 GENERAL

Proposals submitted in response to this solicitation shall include the identified volumes describing Technical Capability and Price. An Offeror's failure to provide in its proposal the information specified below might result in that proposal not being considered by the Government for award. The proposal shall represent the Offeror's best effort to respond to the solicitation.

Award will be made using Lowest Priced Technically Acceptable (LPTA) procedures. The Government intends to award to the lowest price that meets the needs of the solicitation. The Government may reject any offer not substantially in compliance with the terms and conditions of the requirement.

All supporting data required for development of the proposal shall be included or summarized in each proposal within the stated page limitations. Mere statements that the Offeror understands the requirements and can or will comply with the requirements without supporting information are not acceptable and may be reason for determining a proposal to be unacceptable. The Government is not responsible for evaluating aspects of the proposal that are not in the appropriate volume.

Offerors are advised that the Government may incorporate some or all the successful offeror’s proposal into the contract.

L.1.2 SITE VISIT (STRONGLY ENCOURAGED)

DATE AND TIME: 25 August 2026 at 10:00am

LOCATION:

4411 Llewellyn Ave Fort Meade MD, 20755

Each participating company will provide their own transportation. Offerors who do not possess a valid CAC Card will need to report to the Fort Meade Visitors Center so they can be checked in. Upon arrival at the Visitors Center offerors will need to contact Mr. Eric Sharpe at (301) 938-2156 to coordinate entry. Offerors shall e-mail the following information to the Contract Specialist: Kenneth Lutes at Kenneth.l.lutes.civ@army.mil and the Contracting Officer: Oswald Pascal at Oswald.pascal.civ@army.mil NLT 3:00 PM EASTERN TIME ON 21

AUGUST 2026.

a. The names of no more than THREE individuals that will attend and confirmation they possess a Primary ID (REAL ID drivers license or passport), and a Secondary ID (social security card, birth certificate, or voters registration card). Names on all IDs (primary & secondary) presented for vetting must match, otherwise the IDs will not be accepted.

b. Company name, address and POC phone number

c. Include the solicitation number in the e-mail.

3. The Government requests attendees to travel in no more than one (1) vehicle per company.

L.1.3 SUBMITTAL OF SOLICITATION QUESTIONS

NOTE: The Government intends to make contract award without discussions in accordance with FAR 52.215- 1(f)(4) Instructions to Offerors – Competitive Acquisition.

mailto:Kenneth.l.lutes.civ@army.mil mailto:Oswald.pascal.civ@army.mil

During the evaluation process, the Government may, at its discretion enter into clarifications or communications as needed. The Government need not enter into communications or clarifications with all Offerors.

Discussions: The Government intends to evaluate offers and may make awards without discussions or exchanges with Offerors. Therefore, the Offerors’ initial offer should contain the best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest.

Questions, concerns, clarifications, and any other communications regarding this solicitation shall be made via email to the primary Contract Specialist, Kenneth Lutes at kenneth.l.lutes.civ@army.mil Contracting Officer, Mr. Oswald Pascal at Oswald.pascal.civ@army.mil THE DUE DATE FOR QUESTIONS AND COMMENTS REGARDING THIS RFP IS 26 AUGUST 2026 at 4:00 PM EASTERN TIME.

When submitting questions and comments, please refer to the specific text of the RFP in the Following format:

Subject: W91QV126RA069 Reference RFP Section , Paragraph(s) , Page(s) .

All questions will be answered via amendment and provided to all Offeror's via the Government Point of Entry, Sam.Gov at https://www.sam.gov and questions will not be attributed to the submitting Offerors.

L.1.4. PROPOSAL PREPARATION & ORGANIZATION

The Offeror shall submit a proposal via email to the points of contact specified herein for Solicitation W91QV126RA069 before the due date and time specified in Block 8 of the solicitation cover sheet/Standard Form (SF) 1449.

The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

In order to maximize efficiency and minimize the effort involved in the proposal evaluation process, the Offeror must comply with the following instructions for proposal format and content including applicable page limitations and number of volumes. If the proposal does not comply with these instructions, the Offeror may be considered non-responsive and ineligible for award. The proposal must be clear, coherent and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria.

The Government intends to make one award as a result of the solicitation. The Government may reject any offer not substantially in compliance with the terms and conditions of the requirement.

It is the Government’s desire to award without discussions; however, the Government reserves the right to hold discussions when necessary. Proposals shall set forth full, accurate, and complete information as required by this solicitation (including Attachments).

If the proposal contains exceptions, qualifications, conditions, assumptions or any other deviations from the solicitation, the proposal may be rejected by the Government and considered ineligible for award.

This electronic version of the Request for Proposal (RFP) is the official version for this acquisition. No hard copy of this solicitation will be issued. The Offeror shall submit the proposal electronically. If the proposal is received after the due date and time specified for receipt, the proposal will be considered late and may be rejected. Pages submitted in excess of the stated page limitations will be removed and not evaluated. The Offeror’s proposal shall consist of three separate volumes.

Electronic Submission – The Offeror shall submit the proposal electronically via email to the following points of contact and include the solicitation number, “W91QV126RA069” in the subject line of the email.

Oswald Pascal Email: oswald.pascal.civ@army.mil

Kenneth L. Lutes Email: Kenneth.l.lutes.civ@army.mil

The proposal submitted in response to the solicitation shall be formatted as followed and furnished in the number of copies stated herein.

Page / margin size – Single-spaced on 8 ½ x 11 inch paper format, with a minimum one-inch margin all around.

Pages shall be numbered consecutively. Failure to follow the aforementioned formatting instructions may cause your proposal to be deemed unacceptable by the Government.

A) Format - To be considered for award an Offeror shall submit a proposal in accordance with the instructions of the RFP. The proposal shall meet the requirements within these Proposal Submission Instructions using the sequence and format described.

B) Signed SF 1449 and Technical Proposal shall be submitted in PDF format. Each MS Word, PDF, and MS Excel Worksheet electronic page setup of the proposal shall be 8 ½” x 11”, including a minimum of one-inch margins on all four sides of each page within a file sequentially page numbered in the center of the footer. Type fonts shall be no less than 12 pt font for paragraph text and no less than 10 pt font for tables with single spacing, except in graphics where it shall be large enough to be legible.

The Offeror shall comply with the following instructions:

The Offeror shall submit a COVER LETTER, COMPLETED SF 1449, TECHNICAL PROPOSAL and PRICE

PROPOSAL.

The submission of the above documentation will constitute the Offeror’s acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement (PWS) and the proposed contract type.

L.1.5. Volume I - COVER LETTER/COMPLETED SF 1449

Cover Letter: The proposal shall include a cover letter signed by an individual authorized to commit the company to the proposal. The cover letter shall identify all enclosures being transmitted as part of the proposal. The letter shall reference the solicitation number and acknowledge that it transmits an offer in response to the solicitation. It shall state:

- Name of the official authorized to bind the Offeror’s organization shall be clearly identified.

- Company/Division street address; CAGE Code; and UEI.

- Confirmation of active registration in the System for Award Management (SAM).

- Acknowledgement of receipt of any amendments.

The Contract SF 1449 shall:

- Have filled out and completed boxes 17a, 30a (signed), 30b and 30c

- Have filled out proposed pricing

- Be executed by a representative of the Offeror authorized to commit the Offeror to contractual obligations. The Offeror on the SF 1449 must match the information for the Offeror in the SAM.

mailto:oswald.pascal.civ@army.mil mailto:Kenneth.l.lutes.civ@mail.mil

L.2 PROPOSAL CONTENT

The proposal shall be clear, concise and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. The Government will base its evaluation exclusively on the information presented in the Offeror’s proposal.

L.2.1 Volume II – TECHNICAL CAPABILITY

The Offeror shall demonstrate its knowledge and understanding of the requirements outlined in the PWS. The technical approach shall include a complete description of the requirements outlined in the PWS. The Offeror shall include product literature, technical specs, guarantee, and delivery information. No pricing information is to be provided in the Technical Proposal. The Offeror shall include the resumes of the proposed contract manager and alternate and a list of the proposed system components. The Technical Proposal shall not exceed 12 pages excluding Executive Summary, Key Personnel Resumes, Table of Contents.

L.2.2 Volume III - PRICE

L.2.2.1 Price Proposal

The offeror shall complete the Schedule of Supplies/Services page(s) of the Standard Form (SF) 1449 of the solicitation with pricing for each contract line item (CLIN). The offeror shall include a spreadsheet with the breakout of the proposed labor categories and all estimated supplies, equipment, and materials. The Offeror shall provide fully burdened labor rates for all personnel for the base year and all option years as well as costs for the supplies, equipment,and material. All dollar values shall be rounded to the nearest whole cent. Offerors shall not submit a price for the extension of services period at FAR 52.217-8. If items required to meet the intent of the PWS are missing or inaccurately estimated, the Offeror is expected to address the inadequacy in their narrative and provide for the addition(s) in their cost proposal.

L.2.3 DELIVERY OF OFFERS

Offerors shall email the specified number of copies of proposals as specified in the Proposal Submission by the Proposal due date/time specified in Block 8 of the solicitation (Standard Form [SF] 1449).

LATE OFFERS: Proposals or modifications of proposals received after the exact time specified for receipt of proposals WILL NOT be considered.

Additional Information:

(1) Final Proposal Revisions (FPR): Once discussions (if required) have concluded, the Contracting Officer may request the Offeror provide a FPR.

(2) Amendment to Proposals: Amendments to proposals shall be submitted prior to the solicitation closing date as a complete revised proposal and labeled “Revised Proposal. Changed pages will not be accepted.

(3) How to Request and Receive Explanations and Clarifications of this Solicitation:

I. Before preparing their proposal or requesting an explanation or clarification of this Solicitation, the Offeror should first read the Solicitation in its entirety.

II. If the Offeror requires an explanation or interpretation of the Solicitation requirements, the Offeror should request a response in writing from the Contracting Officer, Oswald Pascal. The Contract Specialist, Kenneth Lutes, shall be copied on the email.

III. Only the Contracting Officer is authorized to answer questions about this solicitation. The Government is not responsible for any information provided about the solicitation by any other source.

IV. All questions regarding this solicitation shall clearly identify the solicitation number and the specific section of the solicitation from which the question is derived.

(4) Amendments to the Solicitation:

I. All amendments to this solicitation will be posted to SAM.gov.

II. The prospective Offeror bears complete responsibility for ensuring that all amendments have been downloaded, reviewed and complied with in the preparation of the proposal. Furthermore, the Offeror is required to acknowledge ALL amendments as part of the proposal submission. Failure by the Offeror to acknowledge all amendments may result in the offer being rejected by the Government as non-responsive to the solicitation requirements.

(End of provision)