Solicitation Amendment W91QV125RA0380001 SF 30.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Addendum to Contract Clauses

Additional Information/Notes

The following clauses were added:

FAR Clauses Incorporated by Reference

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

52.237-3 Continuity of Services. Jan 1991

Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

Miscellaneous text in this section has been modified to:

Addendum 52.212-1 INSTRUCTIONS TO OFFERORS

Proposal Submission and Design Package Requirements

1. General. These instructions prescribe the format of the proposal and describe the approach for the development and presentation of the proposal data. These instructions are designed to ensure the submission of necessary information and to provide for the understanding and comprehensive evaluation of proposals. Carefully review this section and its relationship to FAR 52.212-2 and Addendum prior to commencing proposal preparation. All solicitation amendments must be acknowledged.

2. . Questions, concerns, clarifications, and any other Submittal of Solicitation Questions communications regarding this solicitation shall be made via email to the Contract Specialist, Edward Faison, Edward.k.faison.civ@army.mil, Contracting Officer, Oswald Pascal, Oswald.pascal.civ@army.

mil and Division Chief, Kenneth L. Mitchell, Kenneth.l.mitchell.civ@army.mil.

3. THE DUE DATE FOR QUESTIONS AND COMMENTS REGARDING THIS RFP IS 12:00 PM ET

ON 20 June 2025

When submitting questions and comments, please refer to the specific text of the RFP in the following format:

Subject RFP No: W91QV1-25-R-A038 Reference RFP Section ______, Paragraph(s) ______, Page(s) _______

All questions will be answered via amendment and provided to all Offertory via the Government Point of Entry at SAM.gov and questions will not be attributed to the submitting Offerors.

. The offeror's proposal shall be submitted via email as set forth below. The Proposal Submission

W91QV125RA0380001

offeror's proposal shall consist of 4 (four) separate volumes. The Volumes are I - Administrative, Volume II - Technical, Volume III - Past Performance, Volume IV - Price. The intent of this standardized format is not to limit creativity. Creativity is permitted within the parameters below to allow the Government a more fair and easy assessment of offers. THE DUE DATE FOR PROPOSAL SUBMISSIONS IS 12:00

PM ET ON

7 July 2025

The Government intends to make award based on the initial proposal submissions without Discussions.

conducting discussions. Therefore, each offer should contain the Offeror's best terms from a price and technical standpoint. However, the Government reserves the right to hold discussions if, during the evaluation, it is determined to be in the best interest of the Government. Discussions are fluid interaction

(s) between the Contracting Officer (KO) and the contractors that may address any aspect of the proposal and may or may not be documented in real time. However, the Government reserves the right to conduct discussions using Evaluation Notices (EN). Offeror responses to ENs will be considered in making the order selection decision. Discussions may be conducted with one, some or all Offerors as the Government is not required to conduct discussions with any or all contractors responding to this solicitation.

Proposals shall be submitted to the following email addresses:

Contract Specialist: Edward Faison at Edward.k.faison.civ@army.mil Contracting Officer: Oswald Pascal at Oswald.pascal.civ@army.mil Division Chief: Kenneth L. Mitchell at Kenneth.l.mitchell.civ@army.mil

Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date, and Request for Proposal (RFP) number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins - Top, Bottom, Left, Right - 1" Gutter -0" From Edge - Header, Footer - 0.5" Page Size, Width - 8.5" Page Size, Height - 11"

The following additional restrictions apply: Each paragraph shall be separated by at least one blank line.

A standard, 12-point minimum font size applies. Calibri fonts are required. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape.

. To the extent possible, proposals shall be submitted in one email with four file volumes, Email Files unless files are too large. The subject line of the email(s) shall be "Company Name - RFP No. W91QV1- 24-R-0106. If more than one (1) email is sent, include the volume name(s) in the subject line of the email after the RFP No.

b. Page Count. The file name convention and page count for each volume is as follows:

Volume Title File Name Maximum Number of Pages

Volume I - Administrative

Company Name _Tree & Surbs_V1.

docx

NTE 30 pages, excluding covers, title pages, executive summaries and table of contents

Volume II - Technical Capability

Company Name _Tree & Surbs_V2.

docx

NTE 50 pages, excluding resumes, covers, title pages, executive summaries, table of contents, drawings and Quality Control Plan has no page limit.

Volume III - Past Performance

Company Name _Tree & Shrubs _V3.docx

NTE 15 pages, excluding covers, title pages, executive summaries and table of contents.

Volume IV- Price

Company Name _Tree

& Shrubs _V4.docx

No page limit.

Those pages that exceed the page counts for each volume or attachment will not be evaluated.

d. . All information shall be confined to the appropriate volume. The offeror shall Content Requirements confine submissions to essential matters, sufficient to define the proposal details, in a concise manner, to permit a complete and accurate evaluation of each proposal. Each volume of the proposal shall consist of a Cover Sheet that identifies the Volume, Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the volume. Proprietary information shall be clearly marked. The following shall be included in the Narrative discussion.

- Offerors must submit the Standard Form (SF) 1449 in its entirety. Offerors Volume I - Administrative must fill in all information required in block 17a. Including offeror's Cage Code. Offerors must also return any applicable SF30s - amendment cover sheets. Both the SF30 (15 a & b) and the SF1449 (30 a, b, & c) shall be signed and dated by an official having the authority to contractually bind the firm. In addition, a complete copy of the offeror's System for Award Management (SAM) record, inclusive of Representations and Certifications shall be submitted.

Volume II - Technical Capability - Offerors shall submit all necessary information to permit evaluation of this volume. No pricing information is to be provided in the Technical Capability Proposal. This volume is comprised of two subfactors as outlined below:

Sub-factor I: Technical Approach:

The ability to perform the work outlined in Part 5 of the PWS must be clearly demonstrated by the capabilities shown in your proposal. Included in this section shall be the offeror's proposed:

a. : which addresses the monitoring, inspecting, and correcting deficiencies in a Quality Control Plan manner that is appropriately tailored to the work outlined in section 1.6.1 of the PWS.

b. : which details the management, and includes a staffing plan, and equipment list as they Work Plan pertain to the tasks in Part 5 of the PWS and Technical Exhibits 4 (including a logistics plan for getting materials and equipment to worksite). This shall include the annual labor hour estimates, and considers the information contained in the RFP to include the technical exhibits to consider scheduling**

c. : written narrative detailing similar work experience (based on size, scope, and Work Experience complexity) performed within the last five years, which addresses: which contractor or subcontractor performed the work; the type of work performed; the dates and/or time period the work was performed;

the location; the type of the location (cemetery, university, sports field, etc.); the approximate dollar amount for which the contractor was responsible; the size of the property; and challenges faced in performing the work and solutions implemented. To the extent that the narrative is duplicative of narratives for Past Performance, do not refer to the Past Performance Volume; rather, repeat the information in both volumes.

** Scheduling Considerations: a narrative that describes work scheduling considerations on an annual, seasonal, and daily basis to accomplish the tasks outlined in the PWS including any special considerations inherent in performing work at Arlington National Cemetery.

Sub-factor II: Key Personnel:

The ability to perform the work outlined in PWS Section 1.6.10.1 through 1.6.10.3 must be clearly demonstrated by the capabilities shown in your proposal. Included in this section shall be the offeror's proposed:

Key Personnel matrix that clearly identifies the names of everyone proposed for each Key Personnel position identified in the PWS.

One (1) resume* and a letter of commitment from the individual proposed for: Site Manager, General Tree Care Supervisor and Quality Control Manager.

*Resumes shall clearly establish that the proposed individuals meet the minimum requirements provided in the PWS. The resumes may contain a section that indicates which experience it proposes meets the minimum requirements.

** An offer can be rejected if a written commitment from the persons listed in the proposal as "Key Personnel" is not also submitted with the resume.

- Offerors shall provide information on no more than three (3) current Volume III - Past Performance or previous contracts performed in the last three years for projects of similar dollar value, scope, and complexity. Offerors are advised that the Government may use past performance information obtained from centralized past performance databases and sources other than those identified by the offeror and the information may be used for both the responsibility determination and the best value decision.

Contracts listed may include those entered with Government agencies. The Government will evaluate CPARS as part of past performance, except that it may consider "other information"

b. Offerors shall provide a specific narrative explanation of each contract, listed in part a - Performance.

contract descriptions, describing the objectives achieved and detailing how the effort is relevant to the requirements of the solicitation.

For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide a copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offerors or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

d. . New corporate entities may submit data on prior contracts involving its New Corporate Entities officers and employees. However, in addition to the other requirements in this section, the offerors shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above.

- The Offeror shall complete the Schedule of Supplies/Services page(s) of the Volume IV - Price Standard Form (SF) 1449 of the solicitation with pricing for each contract line item (CLIN). The Offeror shall also complete Attachment B which includes a spreadsheet with the breakout of the proposed labor categories and all trees and shrubs. On the SF 1499, please use the totals from Attachments B Pricing Charts as indicated. All dollar values shall be rounded to the nearest whole cent; any dollar values containing more than two (2) decimal places will be rounded to the nearest whole cent. Offerors shall *not* submit a price for the potential extension of services period at FAR 52.217-8.

On the SF 1499, include the price for CLIN 0001 the Phase-In Period. There is no corresponding chart on Attachment B for CLIN 0001, Phase-In Period.

On the SF1499, CLINs 0002/1001/2001/3001/4001 include the breakdown of the costs such as labor, supplies, material costs, and indirect rates (if applicable) in the price. See Technical Exhibits 1, 6, and 9.

On Attachment B, complete charts B1 and B2. The prices for CLINs 0002/1001/2001/3001/4001 must match the per year totals of charts B1 and B2 added together.

On SF 1499, CLINs 0004/1002/2002/3002/4002 must include cost for Trees & Shrubs including-delivery and or pick-up cost. See Technical Exhibits 1. On Attachment B, complete chart B4. The prices for 0004/1002/2002/3002/4002 must match the per year totals from chart B4.

On the SF 1499, the CLIN 0005 price must include all equipment listed. See Technical Exhibits 8. On Attachment B, complete chart B3. The price for CLIN 0005 must match the total from chart B3.

ADDITIONAL INSTRUCTIONS

Unique Entity ID (UEI) Number. (Applies to all proposals exceeding $3,000, and proposals of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its bid, the annotation "UEI" number that identifies the offeror's name and address. The UEI number may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a UEI number, it should contact System Award Management (SAM) at https://www.sam.

gov. All responses shall be received by the date and time that proposals are due. MICC-Fort Belvoir is not responsible for responses that are not received for any reason. The Questionnaire shall be forwarded to this designated point of contact, NOT back to the offeror.

SITE VISIT (STRONGLY ENCOURAGED):

1. Wednesday 18, June 2025 @ 10:00am

a. The names of no more than THREE individuals that will attend.

b. Company name, address and POC phone number; AND

c. Include the solicitation number in the e-mail.

2. Address to Meet: Interested parties will park along the side of the ANC Welcome Center on Memorial Avenue before being escorted by Government personnel.

3. The Government requests attendees to travel in no more than one (1) vehicle per company. Each participating company will provide their own transportation. Offerors shall e-mail the following information to the Contract Specialist Edward Faison at Edward.k.faison.civ@army.mil and the Contracting Officer (KO) Oswald Pascal at Oswald.pascal.civ@army.mil.

9410 JACKSON LOOP SUITE 101, FORT BELVOIR VA 22060-5116

FORT BELVOIR, VA 22060-5116

UNITED STATES

EDWARD FAISON, EMAIL: EDWARD.K.FAISON.CIV@ARMY.MIL TELEPHONE: 804-512-1837

AdminBy:

SCD: PAS:

A. ADD FAR 52.237-3 CONTINUITY OF SERVICE CLAUSE TO THE SOLICITATION.

B. ADD THE CORRECT SOLICITATION NUMBER (W91QV125RA038) TO FAR 52.212-1 INSTRUCTION TO OFFEROR C. INCUMBENT PERFORMING THE CONTRACT SERVICES IS DISCOUNT TREE SERVICES INC. CONTRACT NUMBER# W91QV1-20-C-0021