KRG LNO PWS 16 Nov Revision 1.pdf

PERSONAL SECURITY DETAIL SERVICE

MULTI-NATIONAL DIVISION – NORTH

KURDISTAN REGIONAL GOVERNMENT DIVISION LIAISON OFFICER

PERFORMANCE WORK STATEMENT – Revision 1

16 November 2009

1.0 BACKGROUND: The Kurdistan Regional Government (KRG) Division Liaison Officer

(LNO) is currently located at Zaytun/Erbil. His duties require him to travel throughout the

Kurdistan Region, to include Dohuk, Erbil and Sulaymaniah conducting key leader engagements (KLE) as required or directed. Additionally, maintain the ability to attend planning meetings and briefs at the MND-N CP's in Kirkuk, Mosul, and Diyala when required/directed. With no military personnel available in that area to provide security and protection to the LNO, contracted support is necessary.

2.0 OBJECTIVE: The objective of this effort is to provide all resources, labor, tools, equipment, supplies, supervision, management, utilities and transportation necessary to perform personal security detail (PSD) services for the KRG LNO. PSD services include security program management, movement/escort security, and transportation support.

3.0 DEFINITIONS:

3.1 Expatriate: Current United States Citizen or British Citizen

3.2 Local National: Current Iraqi Citizen

3.3 Third Country National: Current Citizen of a country other than the United States or

Iraq

4.0 PERIOD OF PERFORMANCE: The period of performance will contain

(1) Base period - Three (3) months

(2) Option Period One – Six (6) Months

(3) Option Period Two – Six (6) Months

(4) Option Period Three – Six (6) Months

5.0 GOVERNMENT FURNISHED CONTRACTOR SUPPORT: The Government will furnish contractor support IAW JCC-I/A Clause 952.225-0011 Government Furnished

Contractor Support (Apr 2009). The contractor will maintain strict accountability of all government furnished property and submit monthly status reports in accordance with paragraph 6.1 of this Performance Work Statement (PWS). If additional equipment is purchased during the performance of this contract or procured during a preceding contract then the contractor is responsible for informing the Contracting Officer‟s Representative

(COR) and updating the list upon identification of the equipment.

5.1 Government Furnished Fuel: The US Government shall provide fuel to the contractor for the performance of the contract work requirements for the basic contract period and all option periods that are exercised by the US

Government. Fuel for contractor vehicles shall be limited to actual consumption in the performance of the contract requirements.

Within 10 days after contract award, the contractor shall provide: (1) a list of vehicles that will be used during the performance of the contract period to include year, make, model, and license plate number; and (2) the estimated monthly fuel usage, and fuel tank capacity for each vehicle to the Contracting Officer (CO) and the Contracting

Officer Representative (COR). The contractor shall report changes to the contractor‟s vehicle fleet (additions, removals, or substitutions) to the CO/COR within 10 days of the change.

5.1.1 Reporting Requirements:

5.1.1.1 Contractor Vehicle Fuel Report: Not later than the third day of each month, the contractor shall provide actual fuel consumption for contractor-owned vehicles for the previous month to the CO and COR.

The reports shall include:

(a) a list of vehicles that used fuel during the month to include year, make, model, fuel type and license plate number;

(b) the actual number of gallons per vehicle used during the month; and,

(c) the date fuel was received for each vehicle during the month.

| 5.1.1.2 The contractor shall provide fuel use “estimates” each quarter to the

CO/COR, to include the fuel tank capacity for each vehicle. If the contractor determines that additional fuel is required, the contractor shall provide: (1) the new estimated monthly fuel usage, and fuel tank capacity for each vehicle requiring the additional fuel; and (2) the reason for the additional fuel.

5.1.2 Prohibited Uses: The following are prohibited uses of US Government fuel: (1) use for purposes other than executing requirements of the contract (or US

Government contracts); (2) use of fuel in excess of what is needed to execute the requirements of the contract (or US Government contracts); and (3) resale, exchange, or transfer. If the contractor knowingly engages in any prohibited use of fuel, the contractor is liable to the US Government for the value of any

US Government fuel beyond contract requirements and may be subject to contract termination for cause. If the contract is terminated for cause, the termination will impact future business between the terminated contractor and the US Government.

5.2 Government Identification Cards: All Contractor employees will be issued the

Biometrics Identification for Access (BISA) badge by MND-N. The BISA documents

Contractor employee entitlement for access to installations as well as DFAC, MWR, Government laundry, APO, medical and PX privileges as provided for in the contract.

5.2.1 The BISA badge will be issued at FOB Warrior (Kirkuk, Iraq). The contractor is responsible for ensuring all personnel have the BISA badge prior to arrival at

Zaytun/Erbil.

5.2.2 Upon redeployment, the contractor shall ensure that all issued BISA and other

Government Identification cards are promptly returned to the Government.

6.0 REQUIREMENTS:

6.1 Provide PSD service for the KRG LNO: Provide all equipment, supplies, and non personal services necessary to manage the safe transportation of the KRG LNO and assist in the movement of MND-N division staff personnel throughout all areas of the Kurdistan Region of Iraq, primarily in the Erbil, Dohuk and Sulaymaniah city areas; but also in Mosul, Kirkuk, and Diyala Provinces.

6.1.1 Provide PSD configurations and equipment to reduce risks associated with road transportation.

6.1.2 Work hours will be from 0001 hours to 2400 hours each day, seven (7) days a week. The exact days for which missions are planned will be provided by the KRG LNO.

6.1.2.1 All personnel shall be available within two (2) hours of notification of movement. The KRG LNO will alert the PSD of a pending mission 24-48 hours prior to execution whenever possible.

6.1.3 Provide a minimum of two (2) up-armored sport utility vehicles (SUVs).

6.1.3.1 All vehicles shall be Euro B6 level armored vehicles

6.1.3.2 Each vehicle shall be operated by a contractor provided driver and assistant driver.

6.1.3.3 The Team Leader must be an Expatriate. The Team Leader‟s vehicle will be the primary vehicle used for transportation of personnel.

6.1.3.4 In the event that a vehicle shall become disabled, personnel will be

“cross leveled” or transferred into other armored vehicles within the convoy in order to egress from the scene of the incident as swiftly as possible.

6.1.4 The PSD team (hereafter known as the team) that accompanies the KRG LNO shall include at a minimum, one Expatriate (who shall be in charge of the team) and three (3) Local Nationals (LN).

6.1.4.1 All members of the team shall be able to read, write, and communicate orally in English.

6.1.4.2 The team, should include at least two (2) members that can read, write, and communicate orally in all Kurdish, Mosul, Kirkuk, and Diyala

Province dialects.

6.1.4.3 All team members shall be trained to protect personnel and be able to effectively remove them from the source of threat.

6.1.4.4 The Government will supplement the PSD with additional personnell as needed if travel is required in a high threat area such as Mosel, Kirkuk, or

Diyala.

6.1.5 All team members shall be armed IAW JCC-I/A Clause 952.225-0001 and MNF-I

Overarching FRAGO 09-109. A waiver will not be granted for the MP5 class of weapons.

6.1.6 All team members shall be able to provide first aid medical treatment in order to stabilize a casualty that has suffered a severe gunshot or shrapnel wound from a direct or indirect weapon system as well as an injury suffered as a result of a vehicle accident.

6.1.7 Each team shall maintain continuous communications with the operations room at Camp Zaytun or COS Erbil throughout movement via mobile phone and satellite phone. Each team shall be equipped by contractor provided mobile and satellite telephones.

6.1.8 At the start of a mission, the team shall pick up personnel at the MND-N KRG

LNO residence in Erbil, Camp Zaytun or COS Erbil.

6.1.9 The team shall avoid obtrusive tactical driving maneuvers (unless an incident should occur) and maintain a distance between vehicles in an armored convoy to reduce the PSD profile. The team shall recognize the authority of the Iraqi and

Kurdistan Regional Government and respect the local population. Should a security incident occur, the team shall move personnel away from the point of danger as quickly as the situation allows.

6.1.10 The contractor shall have a set of procedures in place to deal with emergency situations. These procedures shall be made available to the Contracting Officer

Representative (COR) and Contracting Officer at their request. Preplanned

“Actions on Contract” shall be in place for the following situations:

(1) Contact while mobile

(2) Contact while on foot

(3) Separation or Lost

(4) Road traffic accident or breakdown

(5) Medical Emergencies

6.2 Project Management, Command, Control and Communications:

Provide overall guidance and monitoring of the program:

6.2.1 Maintain a proactive approach to administrative oversight of all personnel and equipment under the contract.

6.2.2 Maintain the capability, licensing, and requirements to operate throughout all areas of the Kurdistan Region of Iraq, Mosul, Kirkuk, and the Diyala

Provinces.

6.2.3 Develop and maintain up-to-date quality control procedures (QCP). QCP is due to the COR within 14 days of contract award.

7.0 DELIVERABLES: Submit reports in accordance with the schedule below. Report formats will be created by the contractor and approved by the COR within 14 days of contract award.

Deliverables Qty Due Date

Program Management Reports MULT Monthly

Emergency Action Procedures ONE Within 14 days of contract award and at the request of the

COR or Contracting Officer

Operating License(s) and Business

License(s) as Required by the Government of Iraq

ONE Submitted with Proposal and at the request of the COR or

Contracting Officer

Quality Control Procedures ONE Within 14 days of contract award and at the request of the

COR or Contracting Officer

7.1 Program Management Reports: Provide program management reports monthly.

Reports will include a brief summary of operations conducted, a personnel tracker outlining the location and travel status of all assigned contractor personnel, and a status of all government furnished property.

8.0 PERFORMANCE STANDARDS:

Performance Objective Performance

Standard

Acceptable Quality

Level

Method of

Surveillance

No later than the third day of each month, provide actual fuel consumption for contractor owned vehicles for the preivious month (Para

5.1.1.1)

100% 95% of the time 100% Inspection

Each quarter, provide fuel use

“estimates” (Para 5.1.1.2)

100% 95% of the time 100% Inspection

All personnel shall be available within two (2) hours of notification of movement

(Para 6.1.2.1)

100% 95% of the time 100% Inspection

The contractor shall have a set of procedures in place to deal with emergency situations.

(Para 6.1.8)

100% 100% of the time (no deviation)

Periodic Inspection

Maintain the capability, licensing, and requirements to operate throughout all areas of the Kurdistan Region of Iraq, Mosul, Kirkuk, and the Diyala

Provinces. (Para 6.2.2)

100% 100% of the time (no

Periodic Inspection

Quality Control Procedures 100% 98% of procedures are Periodic

(Para 6.2.3) current and effective Inspections

Customer

Complaints

Monthly Program

Management Reports (Para

7.1)

100% 100% of the time (no

100% Inspection

9.0 CONTRACTOR PERSONNEL REQUIREMENTS:

9.1 Personnel Administration: The contractor will be responsible for badging all personnel hired to support this contract, access to required U.S. facilities, and the transportation of all personnel, equipment and material in support of this contract without direct or special assistance of Coalition or Iraqi Forces. The contractor shall badge staff under this contract as sponsor (including ex-pat, foreign national and

Iraqi national employees). The closest FOB available to attain the required BISA badge is Camp Warrior (Kirkuk, Iraq). Contractor is responsible for ensuring personnel have all required badges prior to starting contract performance.

9.2 Life Support: The contractor will be responsible for all housing and life support for all contractor personnel. In the instance where government housing is available, the COR will approve government housing for contractor personnel on a case by case basis.

9.2.1 Travel: In the event that the Government „s requirements result in the contractor not being able to stay overnight at their place of residence or on in a

Government facility, the contractor will be reimbursed under the Travel CLIN.

Prior to reserving and paying for non-governmental lodging or purchasing meals, the COR shall authorize the non-availability of Government lodging and meals in writing. Travel will be invoiced monthly as needed. The contractor shall notify the Government when 80% of the funded amount has been expended. The Travel CLIN is not profit bearing. G&A is allowable as part of the total travel cost if required IAW the contractor‟s disclosed accounting practices. Actual travel expenses will be IAW the most current Joint Federal

Travel Regulation. Receipts must be submitted with invoice, regardless of receipt amount.

9.3 Office Space: Due to current space limitation on the Government facility, office space will not be available. The contractor is responsible for providing all necessary office space and supplies to complete the PWS requirements. The contractor must have a local telephone line (hard line, cell phone, or satellite phone) that the Government can call to communicate mission requirements.

9.3 Transportation: The contractor is responsible for providing all employee transportation into and out of the place of performance, to include but not limited to, air and vehicle transportation.

9.4 Mobilization: The contractor is responsible for mobilizing work-force, supervision, material, equipment, weapons and all other materials/supplies/personnel as necessary to successfully perform services within 21 days after award of contract.

9.5 De-Mobilization: The contractor is responsible for de-mobilizing work-force, supervision, material, equipment, weapons and all other materials/supplies/personnel as necessary to successfully perform services within 14 days after contract completion.

10.0 SECURITY AND PRIVACY:

10.1 The Contractor shall provide personnel to support this contract that are able to be allowed access, at a minimum, to non-secure DoD facilities. Contractor employees assigned to this contract on a full-time or close to full-time basis will be expected to acquire a badge for access to the building, bases, and theaters of operation. Those employees will be required to complete associated security paperwork and comply with established policies.

10.2 Performance of this contract may require the Contractor to access data and information proprietary to the Government or of such a nature that its dissemination or use, other than in performance of this contract would be adverse to the interest of the

Government or others. The Contractor shall not divulge or release data or information developed or obtained in performance of this contract except to authorize Government personnel or upon written approval of the Contracting Officer.

10.3 The Contractor shall not use, disclose, or reproduce proprietary data, other than as required in the performance of this contract. The limitations above do not apply to data or information that has been made public by the Government. Further, this provision does not preclude the use of any data independently acquired by the

Contractor without such limitations or prohibit an agreement at no cost to the

Government between the Contractor and the data owner, which provides for greater rights to the Contractor.

10.4 All products produced and their associated work papers are to be considered the property of the Government.

11.0 ACCEPTANCE: The Contractor shall submit all deliverables to the Contracting Officer‟s representative (COR). The COR will ensure that acceptance of the deliverable is | coordinated with the Procuring Contracting Officer (PCO) and the Office of the Defense

Procurement and Acquisition Policy. After coordination of the parties, the COR will accept the deliverable or provide written comments to the Contractor concerning any deficiencies in the deliverable.

12.0 ORGANIZATIONAL CONFLICT OF INTEREST AND NON-DISCLOSURE

REQUIREMENTS:

12.1 The Contractor warrants that to the best of its knowledge and belief and except as otherwise disclosed, he or she does not have any organizational conflict of interest, which is defined as a situation in which the nature of work under a Government contract and a Contractor‟s organizational, financial, contractual or other interests are such that:

12.1.1 Award of the contract may result in an unfair competitive advantage.

12.1.2 The Contractor‟s objectivity in performing the contract work may be impaired.

12.2 The Contractor agrees that if after award he or she discovers an organizational conflict of interest with respect to this contract, he or she shall make an immediate and full disclosure in writing to the Contracting Officer that shall include a description of the action that the Contractor has taken or intends to take to eliminate or neutralize the conflict. The Government may, however, terminate the contract for the convenience of the Government if doing so would be in the best interests of the Government.

12.3 In the event the Contractor was aware of an organizational conflict of interest before the award of this contract and intentionally did not disclose the conflict to the

Contracting Officer, the Government may terminate the contract for default.

12.4 The provisions of this provision shall be included in all subcontracts and consulting agreements wherein the work to be performed is similar to the service provided by the prime contractor. The Contractor shall include in such subcontracts and consulting agreements any necessary provisions to eliminate or neutralize conflicts of interest.

12.5 The government may require non-disclosure agreements to be signed by individuals exposed to certain sensitive information. Agreements shall be designed to preclude any competitive advantage that may be gained by company use of such knowledge.

13. PAYMENT: Payment will be made by DFAS-ROME. If the contractor is requesting a wire transfer, the following information from the vendor‟s bank applies. If the bank is not located in the U.S., a corresponding U.S. bank is required so that payment can be routed via the

New York Federal Reserve to the US corresponding bank and then to the bank in the country that is requested. The bank information should include a SWFT code for the final destination bank and the US corresponding bank, the name of the account holder and the account number for the final destination bank. If the vendor‟s bank is a U.S. bank, only the

U.S. bank SWFT code, the account name and the account number are needed.

13.1 Payment Office

DFAS-Rome

DFAS-RO-FPT

325 Brooks Road

Rome, NY 13442

Rome-vpfileroom@dfas.mil]

-- END OF PERFORMANCE WORK STATEMENT --

mailto:Rome-vpfileroom@dfas.mil