A07_W91CRB18R0002_Attachment_J-4_CDRLs_A001-A007.pdf

0001-0008, 0017-0020, 0023 AAA Program Management

STORM II

A001 Integrated Program Management Report (IPMR) Product Manager, SPTD

DI-MGMT-81861A SOW 3.3.2, 3.3.4.4

LT

N/A

Monthly see blk 16

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The contractor shall prepare and submit an IPMR for all reviews and meetings. The contractor shall submit the IPMR 5 working days prior to the Post Award Conference, Design Review (DR) and for all scheduled review/meetings. Following the DR, the contractor shall submit the IPMR monthly on the final work day of each month.

For guidance on content and format of the IPMR the contractor shall refer to the OUSD AT&L IPMR Implementation Guide, 20 June 2012 and DI-MGMT-81861A.

The document shall be compatible with Windows and Microsoft Office 2013 products (i.e., Word, Excel, PowerPoint, etc.) and MS Project 2013, or a format agreed-upon by the IPT.

The objective of the IPMR is to provide a tool that provides sufficient detail and insight to the STORM II Integrated Product & Process Team (IPPT) with the current contract status and to project future contract performance. The IPMR will address the following areas of interest: Contract Work Breakdown Structure (WBS), Organizational Categories, Baseline, Staffing, Integrated Master Schedule (IMS), Explanations and Problem Analyses, and Cost History and Forecast File.

Security marking shall contain DISTRIBUTION STATEMENT F: Further dissemination only as directed by Product Manager Soldier Precision Targeting Devices, SFAE-SDR-SSL-SPTD, 10170 Beach Road, Bldg. 325T, Fort Belvoir, VA 22060- 5800.

Date of determination is date product is generated.

Content

• Contract Work Breakdown Structure (CWBS). Defines performance, schedule and cost data by product-oriented WBS. For guidance on WBS content and format refer to

MIL-STD-881C.

• Organizational Categories. Defines performance, schedule and cost data by the contractor’s organizational structure (e.g., Functional or Integrated Product Team (IPT)).

• Baseline. Defines changes to system performance.

• Staffing. Defines staffing forecasts.

• IMS. Defines activities and tasks for the entire effort under the contract. Tasks/activities shall be logically linked to the appropriate CWBS, showing predecessor/successor relationships, and critical path.

(see next page)

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(DI A001 (IMPT) continued)

• Explanations and Problem Analyses. Narrative report used to provide analysis of areas WBS, Organizational Categories, Baseline, Staffing, and IMS.

• Cost History and Forecast File. Defines the time-phased historical & forecast cost submission and shall indicate whether effort is below, at, or above cost.

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A002 Risk Management/Mitigation Plan

DI-MGMT-81808, DI-PSSS-81656A SOW 3.3.3 Product Manager SPTD

LT See Remarks Below

See Remarks

See Blk 16

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The contractor shall prepare and submit a Risk update for all reviews and meetings. The contractor shall submit a Risk update five (5 ) working days prior to the Post Award Review, Design Review, IPTs and for all scheduled review(s) / meetings. The contractor shall submit the Risk update monthly on the final work day of each month.

The contractor shall use a risk management/mitigation plan and assessment for the IPT to document, track, and manage areas of risk for all functional areas (Systems Engineering, Program Management, Quality & Test, Reliability, Logistics, Manufacturing, Obsolescence (DMSMS), etc.) during the life of the contract.

The initial submission shall be included as part of the proposal. The risk matrix will be provided to the government 5 days prior to the IPT event.

Risk management considerations shall be updated and briefed by the contractor, and reviewed by the IPT at each IPT meeting, or major program review / event.

For guidance on content and format of the Risk Management Plan the contractor shall refer to DI- MGMT-81808.

Contractor format is acceptable. The document shall be compatible with Windows and Microsoft Office 2013 products (i.e., Word, Excel, PowerPoint, etc.) and MS Project 2010, or a format agreed-upon by IPT.

Content The plan shall contain a cover and title page identifying the following:

• Plan date of issue.

• Plan document number/revision number or letter.

• Contract number.

• Contractor name and address.

• Title of plan.

• Program title.

The plan shall address in depth each of the following:

• Introduction

• Scope.

• Program Summary

• Risk Management Strategy and Process

(DI A002 (Risk Management) continued)

• Responsible /Executing Organizational Component

• Risk Management Process and Procedures

• Risk Identification for all functional areas (SE, Program Management, Quality/Test, Reliability, Logistics, Manufacturing, etc.)

• Risk Analysis

• Risk Mitigation Planning and deadlines to manage risk

• Risk Mitigation Implementation

• Risk Tracking (Green/Yellow/Red characterization or equivalent) o Provision to add new and/or change characterization of existing risk factors.

o Update, track, and present the risk plan and tool throughout performance period

• Figure(s) and Table (s)

0001-0008 AAA Program Management

A003 IPT Agenda, Read-Ahead Brief and Meeting Minutes

See Blk 16 SOW 3.3.4.3, 3.3.4.4, 3.3.6.1.1 Product Manager SPTD

LT See Remarks Below

See Remarks

See Blk 16

See Blk 16

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Block 4 - Authority: DI-ADMIN-81249B, DI-ADMIN-81250B, DI-ADMN-81373, DI-ADMN-81505.

IPT co-chairs will develop an agenda for all reviews/meetings. The contractor shall provide an agenda and read-ahead brief for all meetings/reviews no later than five (5) business days before the scheduled review/meeting. Items list provide a record of all actions required by the IPT to address and/or resolve issues identified during the course of the IPT meeting.

At the end of each review/meeting, the contractor and Government shall jointly prepare meeting minutes. IPT minutes provide a record of the IPT meeting, attendance, agenda topics discussed, issues raised, decisions taken and recommendations. The Government shall have five (5) days to review and provide comments.

Contractor format is acceptable. The document shall be compatible with Windows and Microsoft Office 2013 products (i.e., Word, Excel, PowerPoint, etc.) and MS Project 2013.

Security marking shall contain DISTRIBUTION STATEMENT F: Further dissemination only as directed by Product Manager Soldier Precision Targeting Devices, SFAE-SDR-SSL-SPTD, 10170 Beach Road, Bldg. 325T, Fort Belvoir, VA 22060-5800.

Date of determination is date product is generated.

Content

• As required by IPT meeting format and IPT agenda.

• Action Item List:

There shall be a single IPT action item list. Multiple action item lists shall not be generated, except at specific direction of the IPT. At a minimum, action item list content shall include:

o Action item description.

o Date opened.

o Responsible party.

o Due date (suspense).

o Current Status.

o Date closed.

o Resolution Status (Open/Closed).

o Maintains visibility of all action items (open and closed). A separate tab may be maintained for closed items.

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0001-0008 AAA Program Management

(DI A003 (IPT Agenda, Read-Ahead Brief and Meeting Minutes) continued)

• Meeting Minutes:At a minimum o Attendee list.

o Review of prior IPT action items.

o Final briefing slides as an attachment.

o Agenda items

Issues/Discussions.

Decisions.

Special WIPT assignments Date and purpose of next IPT meeting.

0002 & 0023 AAA Program Management

A004 Production Manufacturing Plan (PMP)

See Blk 16 SOW 3.3.8, 3.13.7.22 Product Manager SPTD

LT See Remarks Below

See Remarks

See Blk 16

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Block 4 - Authority: DI-MGMT-81797, in section 3, A - G are applicable;

DI-MGMT-81889.

The contractor shall submit a Production Manufacturing Plan as part of their proposal for STORM II Qualification systems. The plan must provide sufficient narrative to enable an evaluation of the contractor’s ability to produce the proposed STORM II design at the production rates provided in the Government RFP. The Production Manufacturing Plan shall be updated prior to the government conducting a Product Readiness Review decision.

The Production Manufacturing Plan shall be compatible Windows and Microsoft Office 2013 products (i.e., Word, Excel, PowerPoint, etc.) and MS Project 2013.

The Production Manufacturing Plan shall describe the contractor’s ability to effectively apply manufacturing management principles and methods to assure efficient manufacture, or preparation for manufacture, of defense acquisition programs hardware. The plan shall establish, and assure application through program phases, criteria for capability, capacity, assembly, producibility, productivity, manufacturing planning and risk reduction, strategic and critical materials conservation, and surge and mobilization to each aspect of hardware design, procurement, manufacture, and shipment.

Contractor format is acceptable. Include DISTRIBUTION STATEMENT E: Distribution authorized to DoD Components only per the STORM II Security Classification Guide. Date of determination is date product is generated. Further dissemination only as directed by Product Manager Soldier Precision Targeting Devices, SFAE- SDR-SSL-SPTD , 10170 Beach Road, Bldg. 325T, Fort Belvoir, VA 22060-5800. Date of determination is date product is generated.

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0002 & 0023 AAA Program Management

(DI A004 (PMP) continued) Content

• The Production Manufacturing Plan shall address the following:

• Proposed manufacturing layout o Methods, Tools and Instrumentation o Test equipment, Material(s) and processes o Manpower required

• Production rates o Initial monthly rate o Normal monthly rate (based on one shift, operating 8 hours a day, 5 days a week) o Minimum monthly economical rate o Maximum monthly production capacity

• Ramp-up activities, equipment/production station investment, and lead time needed to achieve:

o Normal production rate and surge production rate

• Identification of potential bottlenecks and limiting factors to production

• Existing manufacturing facilities

• Detailed plans to increase capacity if required

• Use of subcontractors and/or partners, both domestic and offshore, to provide components and/or subassemblies at production rates (initial monthly, normal monthly, minimum economical, maximum monthly, surge)

• Other topics shall include:

o Funding – When materials are to be ordered o Testing – procedures, failure reporting, analysis and trends o Production - discussion of initial monthly production rate, maximum monthly production capacity, minimum monthly economical rate, manufacturing screening, product assurance, production control, yield thresholds, assembly flow charts, and normal monthly production rate (based on one shift, operating eight hours a day, five days a week) o Facilities – modernization, factory improvements, productivity center o Logistics – manpower, support and test equipment, spares, BOM list for the product baseline configuration with OEM part numbers and supplier reference, training materials, technical manuals, critical processes, receiving inspection requirements o Design – requirements, traceability to specifications and testing, BIT/BITE, engineering release plan, design reviews and release process o Management – Overall product strategy, personnel required, data management, risk, production breaks

0002, 0003, 0023 AAA Program Management

A005 Production Readiness Review (PRR)

SOW 3.3.6.1, 3.3.7 Product Manager SPTD

See Remarks Below

See Remarks

See Blk 16

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The contractor shall host Production Readiness IPT Review, in conjunction with the Government, at the Contractor’s facility no more than 150 days After Receipt of Order. All Engineer Drawings shall be final prior to the PRR.

The purpose of the PRR is to assure the Government that the STORM II design is finalized and that the Contractor has the personnel, material, and facility resources to produce the STORM II. The Contractor shall prepare and submit the PRR presentation material in Contractor format. The contractor shall fully address the following criteria. The Government will determine whether the contractor has accomplished/verified the following:

a. Design is ready for production; contractor meets Manufacturing Readiness Level (MRL) 9.

b. No unacceptable production risks (cost, schedule, performance) exist for prime and subcontractors.

c. Established and documented system product baseline.

d. Established adequate processes and metrics for the program to succeed.

The document shall be compatible with Windows and Microsoft Office 2013 products (i.e., Word, Excel, PowerPoint, etc.) and MS Project 2013, or a format agreed-upon by the IPT.

Security marking shall contain DISTRIBUTION STATEMENT F: Further dissemination only as directed by Product Manager Soldier Precision Targeting Devices, SFAE-SDR-SSL-SPTD, 10170 Beach Road, Bldg. 325T, Fort Belvoir, VA 22060-5800.

Date of determination is date product is generated.

0002, 0003, 0023 AAA Program Management

(DI A005 (PRR) continued)

0001, 0002, 0003, 0023 AAA Program Management

A006 Test Readiness Review (TRR)

SOW 3.3.6.1, 3.3.6.1.3 Product Manager SPTD

See Remarks Below

See Remarks

See Blk 16

See Blk 16

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The Contractor shall conduct a Test Readiness Review no less than five (5) days prior to start of contractor testing at the Contractor facility.

The contractor shall prior to the start of Product Qualification Test (PQT), conduct a TRR to assess test objectives, test methods and procedures, scope of tests, safety, and verify required test resources have been properly identified and coordinated to support planned tests. The contractor shall host TRRs for the events no later than 60 days before the start of the test. At the TRR, the T&E WIPT shall verify the traceability of planned tests to program specifications and determine the completeness of test procedures and their compliance with test plans and descriptions. The contractor shall provide evidence to assess the system for development maturity, cost/schedule effectiveness and risk to determine readiness to proceed to formal testing. The contractor shall meet the Exit criteria for the completion of the TRR shall (at a minimum) include:

a. Test plan(s) completed.

b. Test Procedures completed, when applicable.

c. Completed identification and coordination of required test resources, to include roles and responsibilities of all test participants identified.

d. Test/inspection data on subsystem and components verifying that the requirements in the System Requirements Management System have been met for those items.

e. Identified risk level acceptable to the program leadership.

f. Configuration of the systems under test has been identified; both hardware and software, and all units and test are of the same configuration.

g. All action items from previous technical and design reviews have been completed and closed.

Contractor format is acceptable. The document shall be compatible with Windows and Microsoft Office 2013 products (i.e., Word, Excel, PowerPoint, etc.) and MS Project 2013, or a format agreed-upon by the IPT. Security marking shall contain DISTRIBUTION STATEMENT F: Further dissemination only as directed by Product Manager Soldier Precision Targeting Devices, SFAE-SDR-SSL-SPTD, 10170 Beach Road, Bldg. 325T, Fort Belvoir, VA 22060-5800. Date of determination is date product is generated.

(DI A004 (TRR) continued)

A007 Design Review (DR) Report(s)

SOW 3.2.1, 3.3.6.1, 3.3.6.1.2-3 Product Manager SPTD

See Remarks Below

See Remarks

See Blk 16

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The CDR Report summarizes the Contractor’s DR. The DR ensures that a system can proceed into fabrication, demonstration, and test and can meet stated performance requirements within cost, schedule, risk, and other system constraints. The Contractor shall prepare a DR Report that summarizes the Contractor’s DR NLT 10 days after the DR.

The Government will complete review/comment NLT 30 days after receipt of the Draft document. The contractor shall submit the Final document NLT 30 days after receipt of Government comments.

Contractor format is acceptable. The DR Report shall be compatible with Windows and Microsoft Office 2013 products (i.e., Word, Excel, PowerPoint, etc.) and MS Project 2013.

Content The DR Report shall include, but is not limited to the following:

• DR Agenda.

• DR Participant Table/List.

o Table/List of all participants [name(s), organization(s), program role, phone number(s), e-mail address.

o Identify DR chair(s).

• DR Exit Critera.

o Provide list of exit criteria.

o Indicate which criteria have been met.

• DR Issues, Actions, and Closure Plans.

o List and summarize issues, actions, action plans, action officers, and closure dates.

o Justify why the DR should be considered complete if open action items still exist.

• Summary of Design o Update Allocated Baseline. A description of the proposed initial product baseline for the system.

o Identification of all exposed materials of the design (to include ancillary items) to support the Chemical, Biological, Radiological, and Nuclear (CBRN) Contamination Survivability analysis.

o Identification of all precious metals (including amount in grams), toxic or hazardous materials, and all material(s) for each optical element, of the entire design (to include ancillary items).

o Drawings. Update the status of the number of incomplete drawings/design models.

100% of the drawings should be released to manufacturing by the DR.

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(DI A007 (DR) continued) o Reliability and Maintainability. Update the status of the reliability and maintainability engineering design activities, to include design for reliability activities.

o Risk. Provide an updated risk assessment for the system. Identify those issues/risks that could result in an impact on the program’s cost, schedule, or performance.

o Output from System Reliability modeling.

Contractor format is acceptable. The document shall be compatible with Windows and Microsoft Office 2013 products (i.e., Word, Excel, PowerPoint, etc.) and MS Project 2013, or a format agreed-upon by the IPT. Security marking shall contain DISTRIBUTION STATEMENT F: Further dissemination only as directed by Product Manager Soldier Precision Targeting Devices, SFAE-SDR-SSL-SPTD, 10170 Beach Road, Bldg. 325T, Fort Belvoir, VA 22060-5800. Date of determination is date product is generated.