APPENDIX_D_-_AVIATION_DATA_FORMS_AND_DEFINITIONS.docx

APPENDIX D

AVIATION DATA FORMS AND DATA DEFINITIONS/ELEMENTS

DA FORM 2408-12

DA FORM 2408-13-1

DA FORM 2408-13-2

DA FORM 2408-13-3

DA FORM 2405

DA FORM 2408-12 AVIATOR FLIGHT RECORD MISSION SYMBOLS

A = Acceptance Test Flight - A flight made to accept a contractor-produced aircraft, or one on which a contractor or Army depot has performed maintenance or contract modification before return to the operational inventory It can also be a flight made by the receiving unit upon transfer of aircraft between components and/or units.

C = Combat Mission - Combat mission directly against the enemy within a designated combat zone.

D = Imminent Danger - Applies when Imminent Danger Special Pay is authorized per Department of Defense (DOD) Pay Manual F = Maintenance Test Flight - Mission conducted to diagnose a maintenance issue or to confirm that a repair was successfully completed.

S = Service Mission - Service missions, other than A, C, F, T, or X.

T = Training Flight - Training flight for individual qualification, refresher, mission, or continuation.

X = Experimental Test Flight.

Reviewed Codes

0 - New (Not Reviewed) 1 - Under Review (Working still needs to be completed) 1P - Under Review (Awaiting Part Approval) 2 - Rejected Event returned to lower level for reprocessing.

3 - Required Approval at next level A - Review Complete (ready to save) B - Auto Review Complete (Flight was auto reviewed cannot make changes) H - History (Not in date range for review but can look at previous flights. Records are not reviewed. Do not change unless directed from APG.

X - Not Applicable (Record removed from review process)

DA Form 2408-13-1/ 13-2 FIELDS USED IN THE DATA COLLECTION PROGRAM

STATUS - Status of Fault/Remarks write-up WHEN DIS - When the fault was discovered HOW REC - How the fault was recognized.

MAL EFFECT - How did the fault effect the mission.

ACTION CODE - What action was used to corrected the fault.

WUC - Work Unit Code of the part pertains to the area of the aircraft the component was used.

PID Information - MOS, Rank, and Role MAN HOURS - Man hours for action code on PID line.

MAINT TYPE - Scheduled or Unscheduled TI INFORMATION - Required if status symbol is Red X or Circle Red X NARR – Contains Information describing the Events Fault or Related Maintenance Procedure.

CORR NARR – Contains Information pertaining to the Corrective Action performed to resolve the corresponding NARR.

DM SCORE - Status of record

STATUS SYMBOLS

STATUS X = Grounding X STATUS + = Circle X STATUS - = Dash STATUS / = Diagonal STATUS B = Biological Contaminated STATUS C = Chemical Contaminated STATUS N = Nuclear Contaminated

When Discovered Codes B = Handling C = STIRS Inspection D = Depot level repair/overhaul/rebuild E = Storage G = Flight H = Phase or Progressive Phase Maintenance (PPM) inspection J = Calibration K = Unscheduled maintenance L = Maintenance operational check M = Maintenance test flight N = AOAP results O = Special inspection P = Diagnostic test Q = Servicing R = Rearmament S = Reconfiguration T = Preflight inspection U = Thru flight inspection V = Post flight inspection W = Acceptance Inspection X = Daily/Preventive Maintenance Service (PMS)/PMS1 inspection Y = Intermediate inspection Z = Periodic Inspection

How Recognized Codes Code Description A = Aerodynamic/Vibration B = Audio/Hearing C = Standard cockpit instruments D = Onboard test equipment F = Ground support test equipment G = Visual H = Odor K = Feel M = Off aircraft maintenance (component repair) O = Special inspection, scheduled maintenance NOTE: How Recognized codes will be used to record how the fault was recognized.

Malfunction Effect Codes 1 = No malfunction (Scheduled maintenance events) 2 = No effect (could continue the mission without restrictions or limitations) 3 = Partial failure (could continue the mission with restrictions) 4 = Reduced performance (could continue the mission with limitations) 5 = Mission abort (could not take off or could not complete mission due to fault write-up) 6 = Precautionary landing (Had to land as soon as possible because of the fault write up) 7 = Forced landing (Had to land immediately because of the fault write up) 8 = Incident/accident (write up caused by a Incident or accident) 9 = Off aircraft maintenance (component repair) NOTE: Malfunction Effect codes will be used to record how the fault write – up affected the mission.

Maintenance Action Codes A = Replaced. This code will be used when an item (repair part, component, etc.) is removed and replaced concurrently (or later) by a like or an equal. (missing parts will use this code. Washers, nuts, camlocks, screws, etc.)

B = Adjusted. This code will be used when tightening, adjusting, bleeding, rigging, or activating reset button switches, regulating, etc. All parts used to make the adjustments (cotter pins, nuts, safety wire…..)

Note: Entering an A or D Action code will require a part to be entered in the Maintenance Parts Record.

Note: All parts used to complete any scheduled or unscheduled event, on any form, must be entered on Maintenance Parts Rec C = Repaired. This code will be used when a reparable item is repaired. This will include, but not be limited to, disassembly, cleaning related to repair action, inspection, adjustment, internal lubrication, replacement of integral parts, assemblies and subassemblies, and welding. Does not include overhaul/rebuild. All parts used to make the repair (sheet metal, rivets, fiberglass, etc) must have an A action code in the PID line.

D = Manufacture/fabrication of repair parts. This code will be used when repair parts are manufactured or fabricated from stock. This will include but not be limited to such items as hydraulic tubes, lines and hoses, and on critical airframe members and brackets.

Note: When a part is removed (tube, line, hose,….) the manufactured part is installed, Action Code D must entered on forms.

F = Initial Inspection. This code will be used when inspecting items to establish maintenance action(s) needed to return item to serviceable status.

G = Final Inspection. This code will be used when inspecting items to determine acceptability of maintenance accomplished.

H = MWO. This code will be used to identify the application of MWOs.

I = Corrosion. Removal/clean/wash.

J = Tested. This code will be used when performing diagnostic or mechanical tests that are used to measure the performance of an item against established serviceability/ technical standards.

K = In process inspection.

L = Removed and Installed. This code will be used when an item is removed for any reason and the same item is reinstalled.

M = Checked NRTS. This code will be used when an item is checked or tested and it is determined to be "Not Reparable at this station." Local policy may prescribe use of RTS codes. (Not used SDC&A Aviation Programs – use Action code that fixed unscheduled fault write-up)

Maintenance Action Codes (cont.)

N = Checked Not Reparable. This code will be used when n item is checked or tested and it is determined to be no repairable. This code applies also for items beyond economic repair limitations.

O = Overhauled/Rebuilt/Remanufactured.

P = Checked Serviceable. This code will be used for items checked or tested and no repair is required. This code applies only if it is determined that a reported fault does not exist or cannot be duplicated.

Q = MWO Removal This code will be used to identify the removal of a MWO as a result of cancellation of the MWO requirement.

R = Removed. This code will be used when an item is removed and only the removal time is to be accounted for. Use Action Code L (Removed and Installed) otherwise.

S = Installed. This code will be used when an item is installed and only the installation time is to be accounted for. Use Action Code L (Removed and Installed) otherwise.

T = SOF/ ASAM/ AWR/ SOU/ TB Compliance. This code will be used to identify the compliance with the instructions of a specifically cited SOF/ASAM/TB or SOU/TB.

U = Decontamination.

W = Hour Meter Change. This code will be used to indicate the replacement of an hour meter.

X = Gun Change. This code will be used to report the replacement of a gun.

Y = Special Mission Alteration (SMA), apply/applied).

Z = Safety / Slip mark (Not used in SDC&A Aviation Programs) 1 = Servicing Scheduled (aircraft only). This code will be used when servicing actions that include replenishment or removal of consumable items used during flight operations (such as fuel, oil, water, alcohol, hydraulic fluid, oxygen, air, nitrogen, ammunition, bombs, etc.) is accomplished at intervals specified in maintenance manuals and inspection checklists that apply.

2 = Servicing unscheduled (aircraft only). This code will be used when servicing actions, which include replenishment removal of consumable items used during flight operations (such as fuel, oil, water, alcohol, hydraulic liquid, oxygen, air, nitrogen, ammunition, etc.), are accomplished at unspecified intervals.

3 = PMD, PMS or PMS1 (aircraft only). This code will be used to report accomplishment of the visual inspection portion of the inspection. Other action codes will be used for related corrective actions as they apply.

4 = Maintenance test flight / Maintenance operational check aircraft only 5 = Preventive Maintenance. Periodic, phase or PPM (aircraft only). This code will be used to report accomplishment of the visual inspection portion of the inspection. Other action codes will be used for related corrective actions as they apply.

6 = Special Inspection (aircraft only). Use this code when a specific action or inspection called for is not otherwise covered. This code will be used for recording temporary storage inspections. This code will be used for the visual inspection effort only. Other action codes will be used for related corrective actions as they apply.

7 = Ground Handling (aircraft only). Use this code for ground support actions such as towing, jacking, parking, removal or installation of ground safety pins, mooring, etc 8 = Maintenance action not able to be performed (SAMS Unique) 9 = Modification by replacement

WORK UNIT CODE

Work Unit Codes (WUC) are established to Identify functional grouping, major sections, systems installations, or major components/ modules, specific major components/modules, and subcomponents of the aircraft. The primary and updated WUC list is found in the WUC block of the SDC program. The following is an example of the CH47 WUC.

Functional Group Black / Major Component Red / Major Assy. Purple / Subcomponents Green

CH‐47F 06 DRIVE SYSTEM

CH‐47F 06B FORWARD TRANSMISSION

CH‐47F 06B02 FWD XMSN OIL SYSTEM

CH‐47F 06B02A OIL FILTER

MAINTENANCE LEVELS

MAINT_LVL (F): FIELD-LEVEL

MAINT_LVL (S): SUSTAINMENT FACILITY (DEPOT)

DA FORM 2408-13-1 and 13-2 PARTS

Trans Code = the source of the part.

A = Supply. Part is obtained from TEC supply generating a cost to the unit.

D = Fabricated. Fabrication and/or assembly of items. Manufacture/fabrication of repair parts. This code will be used when repair parts are manufactured or fabricated from stock. This will include but not be limited to such items as hydraulic tubes, lines and hoses, and noncritical airframe members and brackets.

U = Repairable Exchange. RX is a supply system maintained at AVIM level. It is designed to speed up the available repair parts system with repair recoverable items on hand for issue on a one-for-one basis. RX eliminates the need to request issue or turn-in. DA Form 2765 (Request for Issue or Turn-in) and DA Form 2765-1 (Request for Issue or Turn-in) are prepared and hand-carried, along with the unserviceable items, to the AVIM RX section for exchange for a serviceable item.

V = Controlled Substitution. ORF (Operational Readiness Float) is that quantity of items authorized for issue to MACOMs for use by DS maintenance units in exchanging with supported units if a like item cannot be repaired in a timely manner. The use of V Controlled Substitution ensures that AMSAA’s cost per flying hour calculations are not overstated? See examples below. UHF/FM RADIOS, MMS, 30mm, 50 cal, APR KY-58's, ARC-201 singars, ALQ-144, M134 Mini-Gun, ALQ-136 Radar Jammer, ARC-186 VHF Radio, ALQ-162 Radar Jammer, APR-39 Processor, Rescue Hoist, ARC-164 UHF Radio, APX-118 IFF. OH58D - MAST MOUNTED SIGHT SYSTEM (MMS) NSN 1260012086448 PART # (1D49200-507 IN MANUAL) PART # (1D49200-505 IN FEDLOG) PRICE $3,425,600.00 CAGE: OFC43 SMR:PEODD X = Controlled Exchange. Controlled Exchange Removal of serviceable parts, components / modules and assemblies from unserviceable but economically reparable aircraft or components / modules, and their immediate or planned reuse in restoring a like item of equipment to a mission capable condition.

FAILURE CODES – The reason the part is being replaced

929 = **COMPONENT REMOVAL PER DMWR

931 = **REMOVAL OF A ONE TIME USE ITEM

800 = *COMPONENT REMOVAL/REINSTALLED TO FACILITATE OTHER MAINTENANCE

798 = *MWO not applicable 717 = Accident damage 127 = Adjustment improper 002 = Air leak 128 = Air start failure 031 = Alignment improper 007 = Arcing, arced 998 = ASAM/TB compliance 693 = Audio faulty 129 = Backfiring 731 = Battle damage (use for all battle damage in AOR) 710 = Bearing or bushing failure 780 = Bent 705 = Beyond specific tolerance 135 = Binding, includes friction excessive, locked 917 = Bird strike 050 = Blistered 060 = Brittle 070 = Broken 108 = Broken safety wire or key 720 = Brush failure/worn excessively 109 = Buckled or twisted 080 = Burned out 900 = Burned, includes charred 171 = Burred 111 = Burst, exploded, ruptured 024 = Calibration incorrect 025 = Capacitance incorrect 120 = Chafed 910 = Chipped 180 = Clogged 027 = Collapsed 160 = Contact/connection defective 306 = Contamination 674 = Controlled exchange 114 = Controls inoperative 844 = Corona effect 170 = Corroded 190 = Cracked 675 = Crash damaged 845 = Crystallized 029 = Current incorrect 116 = Cut 846 = Delaminated 200 = Dented FAILURE CODES(cont.)

210 = Detent action poor 117 = Deteriorated 230 = Dirty 118 = Disconnected 201 = Distortion 235 = Dry 293 = Electrical power loss 295 = Electromagnetic environmental effect (E3) electronic interfe 231 = Elongated 802 = Equipment previously modified, restored to original 234 = Excessive G forces 015 = Excessive noise (electronics) 508 = Exposed to fire/high temperatures 507 = Exposed to salt water environment 290 = Fails diagnostic/automatic tests 051 = Fails to tune or drifts 602 = Failure caused by other component failure 281 = Faulty reading 055 = Feedback incorrect 240 = Flaking 069 = Flame out 037 = Fluctuates/unstable 301 = Foreign object damage 250 = Frayed 748 = Frequency, erratic or incorrect 179 = Fuel pressure incorrect 280 = Fungus effect 472 = Fuse blown 061 = Fused, includes melted 001 = Gassy 214 = Grooved 300 = Grounded 311 = Hard landing 855 = Heat damage 320 = High voltage breakdown 065 = High VSWR 079 = Hot firing damage 317 = Hot start 248 = Icing 916 = Impending or incipient failure indicated by spectrometric oil 703 = Improper amplitude 627 = Improper attenuation 688 = Improper energy response 239 = Improper fit, form, function 689 = Improper source output 340 = Improperly installed 088 = Incorrect gain 064 = Incorrect modulation FAILURE CODES(cont.)

169 = Incorrect voltage 923 = Inspection required before use 350 = Insulation breakdown 081 = Interference 360 = Intermittent 374 = Internal failure 370 = Jammed 381 = Leaking (liquid) 918 = Lightning strike 382 = Liquid/vapor lock 383 = Lock-on malfunction 730 = Loose 105 = Loose bolts, nuts, screws 385 = Loose or missing rivets 181 = Low compression 004 = Low GM or emission 092 = Low power (Electronic) 537 = Low power or torque 500 = Lubrication (over or under) orabsent 604 = Manifold pressure beyond limits 225 = Manufacturer's defect 040 = Mechanical binding 372 = Metal on magnetic plug 009 = Microphonic 253 = Misfires 750 = Missing 106 = Missing bolts, nuts, screws 908 = Miswired 420 = Moisture saturation (condensation) 801 = MWO application 797 = MWO previously complied with 425 = Nicked 305 = No fuel cutoff 367 = No indicating lights 022 = No oscillation 255 = No output/incorrect output 008 = Noisy (chattering) 919 = Obsolete part turned in to supply 432 = Off frequency 398 = Oil Consumption excessive 603 = Oil in induction system 307 = Oil Leak 405 = Oil pressure incorrect 450 = Open 003 = Open filament tube circuit 437 = Operating error 457 = Oscillating 790 = Out of adjustment, includes out of tolerance/calibration FAILURE CODES(cont.)

461 = Output too high 462 = Output too low 481 = Over heats 021 = Over loaded 464 = Over speed 259 = Oversize 927 = Pinched 520 = Pitted 530 = Polarity reversed 263 = Poor bonding 964 = Poor spectrum 977 = Pressure incorrect 540 = Punctured 476 = Rate of feather slow 804 = Removed for scheduled maintenance 805 = Removed for SOF Message/use/analysis 803 = Removed for TC/RC 567 = Resistance high 568 = Resistance low 734 = Rise time incorrect 324 = RPM beta governing faulty 315 = RPM fluctuation/incorrect 740 = Saturation resistance high 935 = Scored 473 = Seal/gasket blown 840 = Seized 799 = Serviceable, no defect 807 = Servo mag amp time constant 585 = Sheared 196 = Shorted 163 = Slip ring or commutator failure 640 = Slippage 314 = Slow acceleration 318 = Slow deceleration 159 = Smoking 279 = Spray pattern defective 271 = Sprung 513 = Stalls, compressor 329 = Starting stall 922 = Static display/museum use 928 = Stolen or pilfered 921 = Storm damage 660 = Stripped 945 = Structural failure 504 = Sudden stoppage, blade/propeller strike 519 = Surged 649 = Sweep malfunction 695 = Sync absent or incorrect FAILURE CODES(cont.)

334 = Temperature incorrect 664 = Tension Incorrect 274 = Timing off 379 = Tooth broken on gear 947 = Torn 167 = Torque incorrect 816 = Total impedance, high 817 = Total impedance, low 924 = Transportation damage 926 = Troubleshooting 925 = Turned in to supply (Removed from maintenance trainer aircra 561 = Unable to adjust limit 939 = Unable to load program 670 = Unbalanced 275 = Undersize 680 = Unstable 930 = Used for maintenance trainer aircraft 690 = Vibration excessive 692 = Video faulty 701 = Warped 722 = Weld cracked or broken 622 = Wet 020 = Worn excessively 950 = Wrong part

SOURCE MAINTENANCE AND RECOVERABILITY CODE (SMR)

Source Maintenance and Recoverability Code is a five position code containing Supply/requisitioning information, Maintenance level authorization criteria, and Disposition instructions. The SDC&A Aviation Programs require the SMR Code to be entered into all Parts. SMR Codes must be a valid SMR Code that can be requested from supply.

The first and second positions are the source code which tells you how to get the item. The third position is who can install, replace, or use the item. The fourth position is who can do complete repair on the item. The fifth position indicates special handling requirements or who determines disposition action on an unserviceable item

SOURCE MAINTENANCE AND RECOVERABILITY CODE (SMR)(cont.)

CODE EXPLANATION FIRST TWO POSITIONS

P series source coded items are items which are centrally procured.

PA = Stocked items – use the applicable NSN and part number to PB = request / requisition items with these source codes.

PC** ** Note: Items coded PC are subject to deterioration

PD

PE

PF

PG

Parts numbers with the above codes are acceptable to use without restrictions. PR Item is no longer procured and has been replaced by a preferred item. The degree of interchangeable will be reflected in the description column. The item should be assessed for repair prior to disposition. If terminal or obsolete item is used a statement in remarks is required. Did it come from PLL, bench stock, or shop stock? PZ Item terminal or obsolete with no replacement; discontinue use. (Army only. This code will not affect other Services if they are recorded as a user at DLSC.)

K series source coded items are contained in kits and do not/will not have an NSN assigned.

KD = Not to be requested / requisition individually. Part of a kit and complete KF = kit must be requisitioned and applied.

KB = Parts with these codes are acceptable, but must order complete kit. Note. In those instances where an item is part of a kit and is also an item extraneous to the kit, the P series source code will take precedence.

M series source coded items are to be manufactured or fabricated at some level of maintenance.

MO = Not to be requested / requisition individually, made from bulk material.

MF

MG (Navy)

MH

ML

MD

Note: Parts with these codes cannot be ordered. The part number in the IETM is only a reference to the Maintenance procedures for illustrated field manufactured items list. All bulk materials needed for manufacture of an item are listed by part number or specification number in a tabular list on the illustration.

A series source coded items are authorized for assembly at some level of maintenance. These codes should be assigned when all parts for assembly, the required support equipment and the skills required for the assembly are available at the specified level of maintenance.

AO = Not to be requested / requisition individually. The parts that make up AF = the assembled item must be requisitioned or fabricated and assembled AH = at the level of maintenance indicated by the source code.

AL

AD

Note: Part numbers with these codes cannot be ordered (as an assembly). See below. Items with these codes are not to be requested/requisitioned individually. The parts that make up the

SOURCE MAINTENANCE AND RECOVERABILITY CODE (SMR)(cont.)

assembled item must be requisitioned or fabricated and assembled at the level of maintenance indicated by the source code.

X series source coded items are items for which no demand is anticipated.

XA = Part numbers with these codes cannot be ordered. Item is not procured or stocked because the requirements for the item will result in the replacement of the next higher assembly. Order its next higher assembly.

XB = Item may/may not be available through salvage. Salvage should be considered unless use of salvage item is prohibited by instruction in equipment publication.

If prohibited, requisition through normal supply channels using Commercial and Government Entity (CAGE) code and reference number.

XC Cannot be ordered. = Installation drawing, diagram, instruction sheet, field Service drawing not an aircraft part. Installation drawing, diagram, instruction sheet, field Service drawing, that is identified by manufacturers’ part number. Note: Part numbers with SMR code of XC sometimes will FedLog but it is still a Installation drawing, diagram, instruction sheet, field Service drawing not an aircraft part.

XD = Item is not stocked. Order “XD” – coded items through normal supply channels using cage and part number given, if no NSN is available. Support item with low mortality rate, not stocked. Local purchase or requisition through normal channels using contractor and government entity code (CAGE) and reference number. Not obtainable from salvage/cannibalization. Statement in remarks is required explaining where part came from local purchase or requisition through normal channels. XD part without an NSN must explain in the part data line REMARKS block where the part was researched and found to be legitimate.

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