A07_W91CRB-17-T-0028_Solicitation_amendment_01_final.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to: provide responses to questions on the solicitation; incorporate additional clauses; update Attachments 1, 4,, 5-14, Appendix H, Appendix L; and revise Sections J, L, and M.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 54

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91CRB-17-R-0028

X 9B. DATED (SEE ITEM 11)

04-Aug-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0001

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Aug-2017

CODE

ACC - APG - W91CRB

4310 BOOTHBY HILL AVE

ABERDEEN PROVING GROUND MD 21005-3013

W91CRB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91CRB-17-R-0028

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION F - DELIVERIES OR PERFORMANCE

The following have been added by reference:

52.242-15 Alt I Stop-Work Order (Aug 1989) - Alternate I APR 1984

SECTION G - CONTRACT ADMINISTRATION DATA

The following have been added by full text:

AMC-LEVEL PROTEST PROGRAM (Aug 2012)

ACC-APG 5152.233-4900

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible Contracting Officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the Contracting Officer) to:

Headquarters U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Phone: (256) 450-8165 Fax: (256) 450-8840 E-mail: amcprotests@conus.army.mil

The AMC-Level Protest Procedures are accessible via the Internet at:

www.amc.army.mil/amc/commandcounsel.html. If Internet access is not available, contact the Contracting Officer or HQ, AMC, to obtain the AMC-Level Protest Procedures.

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

52.215-10 Price Reduction for Defective Certified Cost or Pricing Data AUG 2011 52.215-12 Subcontractor Certified Cost or Pricing Data OCT 2010 52.222-19 Child Labor -- Cooperation with Authorities and Remedies OCT 2016 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.237-3 Continuity Of Services JAN 1991 52.249-2 Termination For Convenience Of The Government (Fixed-

Price)

APR 2012

52.251-1 Government Supply Sources APR 2012 252.231-7000 Supplemental Cost Principles DEC 1991 252.243-7001 Pricing Of Contract Modifications DEC 1991

The following have been added by full text:

52.216-18 ORDERING. (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of award through end of ordering period.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

The following have been modified:

52.216-7 ALLOWABLE COST AND PAYMENT (JUN 2013)

(a) Invoicing.

(1) The Government will make payments to the Contractor when requested as work progresses, but (except for small business concerns) not more often than once every 2 weeks, in amounts determined to be allowable by the Contracting Officer in accordance with Federal Acquisition Regulation (FAR) subpart 31.2 in effect on the date of this contract and the terms of this contract. The Contractor may submit to an authorized representative of the Contracting Officer, in such form and reasonable detail as the representative may require, an invoice or voucher supported by a statement of the claimed allowable cost for performing this contract.

(2) Contract financing payments are not subject to the interest penalty provisions of the Prompt Payment Act.

Interim payments made prior to the final payment under the contract are contract financing payments, except interim payments if this contract contains Alternate I to the clause at 52.232-25.

(3) The designated payment office will make interim payments for contract financing on the 30th day after the designated billing office receives a proper payment request.

In the event that the Government requires an audit or other review of a specific payment request to ensure compliance with the terms and conditions of the contract, the designated payment office is not compelled to make payment by the specified due date.

(b) Reimbursing costs. (1) For the purpose of reimbursing allowable costs (except as provided in subparagraph (b)(2) of the clause, with respect to pension, deferred profit sharing, and employee stock ownership plan contributions), the term "costs" includes only--

(i) Those recorded costs that, at the time of the request for reimbursement, the Contractor has paid by cash, check, or other form of actual payment for items or services purchased directly for the contract;

(ii) When the Contractor is not delinquent in paying costs of contract performance in the ordinary course of business, costs incurred, but not necessarily paid, for--

(A) Supplies and services purchased directly for the contract and associated financing payments to subcontractors, provided payments determined due will be made--

(1) In accordance with the terms and conditions of a subcontract or invoice; and

(2) Ordinarily within 30 days of the submission of the Contractor's payment request to the Government;

(B) Materials issued from the Contractor's inventory and placed in the production process for use on the contract;

(C) Direct labor;

(D) Direct travel;

(E) Other direct in-house costs; and

(F) Properly allocable and allowable indirect costs, as shown in the records maintained by the Contractor for purposes of obtaining reimbursement under Government contracts; and

(iii) The amount of financing payments that have been paid by cash, check, or other forms of payment to subcontractors.

(2) Accrued costs of Contractor contributions under employee pension plans shall be excluded until actually paid unless--

(i) The Contractor's practice is to make contributions to the retirement fund quarterly or more frequently; and

(ii) The contribution does not remain unpaid 30 days after the end of the applicable quarter or shorter payment period (any contribution remaining unpaid shall be excluded from the Contractor's indirect costs for payment purposes).

(3) Notwithstanding the audit and adjustment of invoices or vouchers under paragraph (g) of this clause, allowable indirect costs under this contract shall be obtained by applying indirect cost rates established in accordance with paragraph (d) of this clause.

(4) Any statements in specifications or other documents incorporated in this contract by reference designating performance of services or furnishing of materials at the Contractor's expense or at no cost to the Government shall be disregarded for purposes of cost-reimbursement under this clause.

(c) Small business concerns. A small business concern may receive more frequent payments than every 2 weeks.

(d) Final indirect cost rates. (1) Final annual indirect cost rates and the appropriate bases shall be established in accordance with Subpart 42.7 of the Federal Acquisition Regulation (FAR) in effect for the period covered by the indirect cost rate proposal.

(2)(i) The Contractor shall submit an adequate final indirect cost rate proposal to the Contracting Officer (or cognizant Federal agency official) and auditor within the 6-month period following the expiration of each of its fiscal years. Reasonable extensions, for exceptional circumstances only, may be requested in writing by the Contractor and granted in writing by the Contracting Officer. The Contractor shall support its proposal with adequate supporting data.

(ii) The proposed rates shall be based on the Contractor's actual cost experience for that period. The appropriate Government representative and the Contractor shall establish the final indirect cost rates as promptly as practical after receipt of the Contractor's proposal.

(iii) An adequate indirect cost rate proposal shall include the following data unless otherwise specified by the cognizant Federal agency official:

(A) Summary of all claimed indirect expense rates, including pool, base, and calculated indirect rate.

(B) General and Administrative expenses (final indirect cost pool). Schedule of claimed expenses by element of cost as identified in accounting records (Chart of Accounts).

(C) Overhead expenses (final indirect cost pool). Schedule of claimed expenses by element of cost as identified in accounting records (Chart of Accounts) for each final indirect cost pool.

(D) Occupancy expenses (intermediate indirect cost pool). Schedule of claimed expenses by element of cost as identified in accounting records (Chart of Accounts) and expense reallocation to final indirect cost pools.

(E) Claimed allocation bases, by element of cost, used to distribute indirect costs.

(F) Facilities capital cost of money factors computation.

(G) Reconciliation of books of account (i.e., General Ledger) and claimed direct costs by major cost element.

(H) Schedule of direct costs by contract and subcontract and indirect expense applied at claimed rates, as well as a subsidiary schedule of Government participation percentages in each of the allocation base amounts.

(I) Schedule of cumulative direct and indirect costs claimed and billed by contract and subcontract.

(J) Subcontract information. Listing of subcontracts awarded to companies for which the contractor is the prime or upper-tier contractor (include prime and subcontract numbers; subcontract value and award type; amount claimed during the fiscal year; and the subcontractor name, address, and point of contact information).

(K) Summary of each time-and-materials and labor-hour contract information, including labor categories, labor rates, hours, and amounts; direct materials; other direct costs; and, indirect expense applied at claimed rates.

(L) Reconciliation of total payroll per IRS form 941 to total labor costs distribution.

(M) Listing of decisions/agreements/approvals and description of accounting/organizational changes.

(N) Certificate of final indirect costs (see 52.242-4, Certification of Final Indirect Costs).

(O) Contract closing information for contracts physically completed in this fiscal year (include contract number, period of performance, contract ceiling amounts, contract fee computations, level of effort, and indicate if the contract is ready to close).

(iv) The following supplemental information is not required to determine if a proposal is adequate, but may be required during the audit process:

(A) Comparative analysis of indirect expense pools detailed by account to prior fiscal year and budgetary data.

(B) General organizational information and limitation on allowability of compensation for certain contractor personnel. See 31.205-6(p). Additional salary reference information is available at http://www.whitehouse.gov/omb/procurement_index_exec_comp/.

(C) Identification of prime contracts under which the contractor performs as a subcontractor.

(D) Description of accounting system (excludes contractors required to submit a CAS Disclosure Statement or contractors where the description of the accounting system has not changed from the previous year's submission).

(E) Procedures for identifying and excluding unallowable costs from the costs claimed and billed (excludes contractors where the procedures have not changed from the previous year's submission).

(F) Certified financial statements and other financial data (e.g., trial balance, compilation, review, etc.).

(G) Management letter from outside CPAs concerning any internal control weaknesses.

(H) Actions that have been and/or will be implemented to correct the weaknesses described in the management letter from subparagraph G) of this section.

(I) List of all internal audit reports issued since the last disclosure of internal audit reports to the Government.

(J) Annual internal audit plan of scheduled audits to be performed in the fiscal year when the final indirect cost rate submission is made.

(K) Federal and State income tax returns.

(L) Securities and Exchange Commission 10-K annual report.

(M) Minutes from board of directors meetings.

(N) Listing of delay claims and termination claims submitted which contain costs relating to the subject fiscal year.

(O) Contract briefings, which generally include a synopsis of all pertinent contract provisions, such as: Contract type, contract amount, product or service(s) to be provided, contract performance period, rate ceilings, advance approval requirements, pre-contract cost allowability limitations, and billing limitations.

(v) The Contractor shall update the billings on all contracts to reflect the final settled rates and update the schedule of cumulative direct and indirect costs claimed and billed, as required in paragraph (d)(2)(iii)(I) of this section, within 60 days after settlement of final indirect cost rates.

(3) The Contractor and the appropriate Government representative shall execute a written understanding setting forth the final indirect cost rates. The understanding shall specify (i) the agreed-upon final annual indirect cost rates,

(ii) the bases to which the rates apply, (iii) the periods for which the rates apply, (iv) any specific indirect cost items treated as direct costs in the settlement, and (v) the affected contract and/or subcontract, identifying any with advance agreements or special terms and the applicable rates. The understanding shall not change any monetary ceiling, contract obligation, or specific cost allowance or disallowance provided for in this contract. The understanding is incorporated into this contract upon execution.

(4) Failure by the parties to agree on a final annual indirect cost rate shall be a dispute within the meaning of the Disputes clause.

(5) Within 120 days (or longer period if approved in writing by the Contracting Officer) after settlement of the final annual indirect cost rates for all years of a physically complete contract, the Contractor shall submit a completion invoice or voucher to reflect the settled amounts and rates. The completion invoice or voucher shall include settled subcontract amounts and rates. The prime contractor is responsible for settling subcontractor amounts and rates included in the completion invoice or voucher and providing status of subcontractor audits to the contracting officer upon request.

(6)(i) If the Contractor fails to submit a completion invoice or voucher within the time specified in paragraph (d)(5) of this clause, the Contracting Officer may--

(A) Determine the amounts due to the Contractor under the contract; and

(B) Record this determination in a unilateral modification to the contract.

(ii) This determination constitutes the final decision of the Contracting Officer in accordance with the Disputes clause.

(e) Billing rates. Until final annual indirect cost rates are established for any period, the Government shall reimburse the Contractor at billing rates established by the Contracting Officer or by an authorized representative (the cognizant auditor), subject to adjustment when the final rates are established. These billing rates--

(1) Shall be the anticipated final rates; and

(2) May be prospectively or retroactively revised by mutual agreement, at either party's request, to prevent substantial overpayment or underpayment.

(f) Quick-closeout procedures. Quick-closeout procedures are applicable when the conditions in FAR 42.708(a) are satisfied.

(g) Audit. At any time or times before final payment, the Contracting Officer may have the Contractor's invoices or vouchers and statements of cost audited. Any payment may be (1) Reduced by amounts found by the Contracting Officer not to constitute allowable costs or (2) Adjusted for prior overpayments or underpayments.

(h) Final payment. (1) Upon approval of a completion invoice or voucher submitted by the Contractor in accordance with paragraph (d)(5) of this clause, and upon the Contractor's compliance with all terms of this contract, the Government shall promptly pay any balance of allowable costs and that part of the fee (if any) not previously paid.

(2) The Contractor shall pay to the Government any refunds, rebates, credits, or other amounts (including interest, if any) accruing to or received by the Contractor or any assignee under this contract, to the extent that those amounts are properly allocable to costs for which the Contractor has been reimbursed by the Government. Reasonable expenses incurred by the Contractor for securing refunds, rebates, credits, or other amounts shall be allowable costs if approved by the Contracting Officer. Before final payment under this contract, the Contractor and each assignee whose assignment is in effect at the time of final payment shall execute and deliver--

(i) An assignment to the Government, in form and substance satisfactory to the Contracting Officer, of refunds, rebates, credits, or other amounts (including interest, if any) properly allocable to costs for which the Contractor has been reimbursed by the Government under this contract; and

(ii) A release discharging the Government, its officers, agents, and employees from all liabilities, obligations, and claims arising out of or under this contract, except--

(A) Specified claims stated in exact amounts, or in estimated amounts when the exact amounts are not known;

(B) Claims (including reasonable incidental expenses) based upon liabilities of the Contractor to third parties arising out of the performance of this contract; provided, that the claims are not known to the Contractor on the date of the execution of the release, and that the Contractor gives notice of the claims in writing to the Contracting Officer within 6 years following the release date or notice of final payment date, whichever is earlier; and

(C) Claims for reimbursement of costs, including reasonable incidental expenses, incurred by the Contractor under the patent clauses of this contract, excluding, however, any expenses arising from the Contractor's indemnification of the Government against patent liability.

(End of clause)

AMSAA Sample Data Collection and Analysis

C.1. INTRODUCTION

This Performance Work Statement (PWS) describes the requirement for performance of Sample Data Collection and Analysis (SDC&A) services on selected models of Army aviation equipment (rotary, winged, and unmanned aerial systems), ground combat systems, tactical wheeled vehicles, and ground support equipment.

The Army SDC&A Program involves three types of data collections:

The first type captures data during field training exercises (FTX). Generally, a sample of select equipment from a Brigade Combat Team (BCT) or Combat Aviation Brigade (CAB) is captured during the entire rotation of the exercise. The duration of an FTX typically ranges from two weeks to three months.

The second type captures data on select equipment on a continuous basis for an indefinite period of time.

This may include unit deployments in support of Overseas Contingency Operations (OCO).

The third type includes special, short-term field information tasks designed to support Army Staff, Combined Arms Support Command (CASCOM), Program Executive Offices (PEO), Program Managers (PM), and Life Cycle Management Command (LCMC) requirements that do not dictate a full-scale SDC&A project. They may also be used to augment selected Army Staff objectives, but will not duplicate other ongoing efforts.

The contractor shall collect, maintain, and deliver required data elements for the SDC&A program. Data elements are used for multiple analyses, including repair parts analysis, identifying reliability and maintainability characteristics of equipment over the life cycle, providing assessments of fleet health, analysis of component life, and providing data for estimating Army studies for Manpower requirements.

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Development of health indicators and prognostic algorithms will continue through multiple data sources. Each algorithm will be capable of predicting and providing significantly earlier warnings of failure than current warning indicators on major assemblies. AMSAA will also utilize data acquisition systems to monitor other items of interest, to include but not limited to electrical power consumption of vehicles and generators. The AMSAA HUM program results in significant benefits, such as: identification of readiness drivers, avoiding a non-mission capable day through prognostics; preventing an accident through improved situational awareness; better understanding of the condition of a vehicle prior to dispatch; continuous product improvement; influencing condition-based RESET; and cost avoidances/savings. RCM data collection provides AMSAA with validated and verified root causes of failure, failure modes and effects information at the platform either when it is currently undergoing maintenance or preceding an anticipated component failure.

The SDC&A program requires collection and verification of data in support of the SDC&A additional mission to provide independent logistics analysis and provide the Army with materiel analyses to detect systemic materiel issues and develop actionable recommendations derived through Soldier feedback, technical and statistical analyses, and direct observation. The SDC&A research and analysis component of this program develops and delivers comprehensive mitigating and corrective courses of action for systemic materiel issues on wheeled, tracked, engineer, materiel handling, weapons, and ground support equipment using data-driven analyses. The methodology used for this program consists of onsite data collection; problem definition; technical research; root cause analysis;

solution and mitigation strategy development; corrective action implementation; and disposition tracking.

Products developed by AMSAA include: product improvement analysis; physics of failure analysis; failure mode and effect analysis; root cause analyses; systems performance and effectiveness analysis; quality deficiency exhibits;

field advisory reports; and special studies upon request. The SDC&A research and analysis capabilities are a valuable asset to the Army's program managers, the Army Materiel Command, and to operational forces. The results of SDC&A efforts influence improvements to engineering design, reliability, maintainability, quality, safety, and training, and generate millions of dollars in cost avoidance/savings/quality.

The results of the SDC&A program data collection effort must be complete and of the highest possible quality, as the products of the SDC&A Program are used by HQDA staff, PEOs/PMs, AMC, TRADOC, FORSCOM, CASCOM, and (most importantly) operational commands and units.

C.2 APPLICABLE DOCUMENTS AND REFERENCES

The contractor shall be responsible for ensuring that the most current version of all applicable documents are used.

Some applicable references are:

AR 25-2, “Information Assurance (IA)” AR 70-1, “Army Acquisition” AR 700-138, “Army Logistics Readiness and Sustainability” AR 700-139, “Army Warranty Program” AR 700-4, “Logistics Assistance” AR 702-7, “Product Quality Deficiency Report Program” AR 702-7-1, “Reporting of Product Quality Deficiencies” AR 710-2, “Supply Policy Below the National Level” AR 750-1, “Army Materiel Maintenance Policy” AR 750-10, “Army Modification Program” DA PAM 738-751, “The Army Maintenance Management System – Air” DA PAM 750-8, “The Army Maintenance Management System” DA PAM 700-24, “Sample Data Collection” DA Form 2408-12, “Army Aviators Flight Record” DA Form 2408-13-1, “Aircraft Inspection and Maintenance Record” DA Form 2408-13-2, “Related Maintenance” DA Form 2408-13-3, “Aircraft Technical Inspection Worksheet” DA Pamphlet 750-8, “The Army Maintenance Management System (TAMMS)”

DA Pamphlet 738-751, “Functional User’s Manual for the Army Maintenance Management System” DoD 8140.01, Cyberspace Workforce Management DoDI 8500.01, Cybersecurity DoD 8570.01-M, Information Assurance Workforce Improvement Program Software Development Standards Life Cycle (SDLC) Guidelines National Institute of Standards and Technology (NIST) 800-53, “Recommended Security Controls for

Federal Information Systems” Special Devices Standard Operating Procedures Condition Based Maintenance Standard Operating Procedures Management Plan Quality Control Plan Field Monitors Guide Technical Manual 9-2320-Series, Wheeled and Engineer Vehicles Technical Manual 9-2330-Series, Trailers Technical Manual 9-2350-Series, Combat Systems (Tracks) Technical Manual 9-2355-Series, MRAP Vehicles Technical Manual 9-6115-Series, Power Generation Technical Manual 1-1520 Series IETM Aviation Technical Manual 1-2840-248 Series IETM Aviation Technical Manual 1-2835-205 Series IETM Aviation Technical Manual 1-1550-689-23&P IETM Shadow Technical Manual 1-1550-1689-23&P IETM Shadow V2 Technical Manual 1-1550-696-23&P IETM Gray Eagle Vehicle Health, Usage and Monitoring Diagnostic Trouble Code, Field Root Cause Analysis Guide

C.3. SERVICES TO BE PERFORMED

The contractor shall ensure that databases are populated with the current and historical data captured under this contract.

The contractor shall ensure that the data recorded accurately reflects the event that is captured. When issues occur, the contractor shall research the issue and correct all data (past and present), as needed to address the issue.

Additionally, if the cause of the issue is rooted in the collection software or collection methodology, the contractor shall correct the software and/or methodology so that the issue does not happen again.

Data collected, compiled and aggregated (regardless of platform) during performance of this PWS is Government-owned. The original sources of data are also Government-owned.

Unless otherwise stipulated and agreed to in the contract, the software used to collect, revise, manage and aggregate the collected data is Government-owned.

Work performed under this contract shall comply with the latest versions of applicable industry standards.

C.3.1. Phase-In.

C.3.1.1. Within 15 days after contract award, the contractor shall conduct an initial review of current organization equipment authorization document, applicable and current equipment technical manuals (TMs), military specifications (MILSPECs) and other technical publications which pertain to the unit equipment involved. These documents will be made available by AMSAA to be reviewed on site at the AMSAA office, APG, MD or through the Logistics Support Activity’s (LOGSA) website (https://liw.logsa.army.mil).

C.3.1.2. SDC&A Seminar.

Within 15 days of contract award (and annually thereafter) the contractor shall participate in a two-day AMSAA-conducted SDC&A seminar at Aberdeen Proving Ground, Maryland. At a minimum, the contractor’s supervisory personnel shall participate.

AMSAA will determine the exact dates, time, and location of the seminar.

The seminar will cover the following areas:

Introduction to the SDC&A Program Background Program Methodology Data Requirements Equipment sample densities Definitions of important terms Army Structure Maintenance and Supply Flow Field Level Maintenance Sustainment Level Maintenance Review of Standard Forms and Reports Particular Areas of Concern Operation and input of data into the SDC&A database Special data collection devices standard operating procedures Application Software Development Standards and Change Management Policies Data accuracy standards and requirements

C.3.1.3. SDC&A Orientation.

Select contractor personnel shall participate in a two-week orientation on the steps and procedures for the compilation of standardized reports generated in the SDC&A program, and operation and maintenance of the government SDC&A database. Specific personnel to participate in the orientation will be identified after award, but will likely include program managers, database managers, and other technical support staff.

During the orientation, each deliverable product required by this PWS will be reviewed and explained to ensure mutual understanding.

AMSAA will determine the exact dates, time, and location of the orientation.

C.3.1.4. Data Collection Plan.

The contractor shall prepare and submit a Management Plan, Quality Control Plan and a Field Monitor’s Guide within 30 days of contract award. These three documents comprise the Data Collection Plan.

C.3.1.4.1. Management Plan. CDRL A0001

The contractor shall prepare and deliver a Management Plan within 30 days of contract award. The plan shall discuss the proposed program management and staff structure related to performance of the tasks in this PWS. The plan shall explain, in detail, how the contractor will manage the worldwide mission of the SDC&A Program.

Specifically, the Management Plan shall:

Explain how issues that arise in the field will be communicated and resolved expeditiously, whether internal to the company, or between the contractor and the Government.

Include provisions that data monitors’ work load is monitored and periodically assessed and re-balanced as required to ensure maximum efficiency.

Describe the contractor’s optimal ratio of “front line” SDC&A employees to supervisors.

C.3.1.4.1.1 Application Software Support Plan. CDRL A0001

The contractor shall prepare and submit an Application Software Support Plan within 30 days of contract award.

The plan shall discuss the continued support of the existing application software as well as any transitions to application software that will be new to the SDC&A program. A copy of the plan must be provided to the AMSAA Information System Security Manager (ISSM).

Minimally, the Application Software Support Plan shall address:

Define the support requirements and impact during the transition period.

Define the methodologies, procedures, environment(s) and documentation for change management.

Application software testing strategies Development environment assessment highlighting any differences required from the current environment.

Third party packages, commercial off the shelf (COTS) to be incorporated into the SDC&A software applications or procedures.

AMSAA will review and may require revisions to this plan within 30 days of receipt.

C.3.1.4.2. Quality Control Plan (QCP). CDRL A0002

The contractor shall prepare and deliver a QCP within 30 days of contract award. The QCP will detail the methodology the contractor shall use to measure compliance with the requirements of this PWS, and describe mitigation measures to ensure continuous improvement.

Specifically, the QCP shall:

Outline the contractor’s organizational roles and responsibilities for quality management.

Describe, in detail, processes and procedures for measuring process quality, identifying trends, and implementing effective corrective actions when required.

Outline procedures for software installation and upgrade for each platform, to ensure efficiency and cost effectiveness.

Outline procedures for backup and recovery of data for each platform, to ensure there is no loss of data, fidelity and access. Network Enterprise Center (NEC) hosted platforms are backed up by NEC policy. This document shall address the interaction with NEC policies as well as any shortfalls of the NEC policies.

AMSAA will review this plan within 30 days of receipt. Revisions may be required.

C.3.1.4.3.Field Monitor’s Guide. CDRL A0003

The contractor shall prepare and deliver a Field Monitor’s Guide within 30 days of contract award. The Field Monitor’s Guide shall describe in detail the responsibilities and tasks required to execute the AMSAA’s Sample Data Collection and Analysis Program Specifically, the Field Monitor’s Guide shall describe the contractor’s:

Processes/procedures for data collection, verification; and Methods for validating data accuracy.

The Field Monitor’s Guide shall be updated at least annually.

AMSAA will review this guide within 30 days of receipt. Revisions may be required.

C.3.2. Sample Data Collection, Analysis and Reporting.

AMSAA may require SDC&A services at the following sites:

Continental United States (CONUS) Locations Outside the Continental United States

(OCONUS) Locations

Fort Benning GA Fort Knox KY Alaska

Fort Bliss TX Fort Leonard Wood MO Hawaii / PTA

Fort Bragg NC Joint Base Lewis-McCord WA Germany

Fort Campbell KY Fort Polk LA Italy

Fort Carson CO Fort Riley KS Korea

Fort Drum NY Fort Rucker AL Kuwait

Fort Hood TX Fort Sill OK Qatar

Fort Huachuca AZ Fort Stewart GA Afghanistan

Fort Irwin CA White Sands MR Iraq

Okinawa

Depots:

Anniston AL Rock Island IL

Red River AR Charleston CEG-A SC

Letterkenny PA Tobyhanna PA

Corpus Christi TX Sierra CA Note: This is not an all-inclusive list. AMSAA reserves the right to expand or reduce the site list. Projected equipment densities for collection will be specified in each task order. Exact sites and projected equipment densities are estimates only. The exact sites for data collection are dependent on unit OPTEMPO, AMSAA priorities, and funding. The number of collection sites and equipment may increase or decrease depending on AMSAA budgetary adjustments, unit deployments, and data collection requirements. The contractor shall adjust according to fluctuations in workload. Task orders will not be modified unless the variance in equipment quantities is +/- twenty percent.

Figure 2 .SDC&A Collection and Reporting Tasks

C.3.2.1. Initial inventories.

C.3.2.1.1. The contractor shall conduct initial inventories of the specified unit’s equipment selected for induction in the SDC&A program. See Appendix A for the overall equipment list. This task involves collecting data on items of ground and aviation equipment as specified in this paragraph. Equipment is considered enrolled into the SDC&A program, once the inventory is completed and the associated data described in this paragraph is entered into the SDC&A system.

Conduct Initial Inventories C.3.2.1.

Monitor and Record Data C.3.2.2.

Data Verification C.3.2.3.

Data Reporting C.3.2.6.

Data Maintenance of Historical Elements in database C.3.2.5.

Data Delivery C.3.2.4.

Health and Usage Monitoring

(HUM)

C.3.2.7.

Research, Analysis, and Technical Support

C.3.2.8.

Reliability Centered Maintenance (RCM)

C.3.2.9.

Each Task Order will include an equipment density list for that effort if required. AMSAA may adjust the equipment density as required. On each item, the following data shall be recorded during the initial and final inventories. Data elements may be added or eliminated as required by AMSAA. See Appendix B for a detailed explanation of the forms.

Ground and Aviation Systems

Unit standard designation (including brigade and division affiliation) Unit Identification Code (NOTE: UICs do not include the letters “I” or “O”) Unit home location Data collection location Date of inventory Type of item (bulk or individual) Configuration (armor packages installed) Equipment noun nomenclature Equipment model number (Army type designator as listed in the current Master Maintenance Data File-

MMDF)

Equipment serial number (individual items only) as shown on the data plate and validated with unit records.

Equipment unit identification number (e.g. bumper number) Equipment National Stock Number (NSN) End item NSNs shall be compared to the equipment model list.

The list will be periodically updated by AMSAA and provided to the contractor in writing. An initial model listing is provided in Appendix A.

Name of manufacturer Year of manufacture (individual items only) Year of overhaul (if any, individual items only) Cumulative usage since new or last overhaul (miles, actual rounds, hours) (individual items only), while under collection Identify all maintenance and OPTEMPO/Usage as described in paragraph C.3.2.2. Monitor and record data.

Not mission capable time, maintenance, or by Army Materiel Status System (AMSS) rollup by system/subsystem administration number (Unit).

Not mission capable time, supply, or by AMSS rollup by system/subsystem administration number (Unit).

Quantity serviceable (bulk items only) Quantity unserviceable (bulk items only) POL consumption (as directed by the COR) Current usage metrics (miles, hours, rounds, flight hours, landings, launches, etc). Usage source for ground includes visual readings and on-item Digital Tracking Equipment. Usage source for aviation includes DA Form 2408-13-2, “Related Maintenance”.

Vehicle registration number (ground only) Digital Operations Requirement (log digital component metadata) Global Combat Support System-Army (GCSS-A) notifications and other unique terms System of systems considerations Component configuration management and unique identification where appropriate

Note: The current primary source for Aviation data is ULLS-A(E) and Unmanned Aircraft Systems-Initiative (UAS- I)as well as communications with the maintaining unit. Other sources can and should be used to supplement and correct the data from the above sources.

Note: Ground data is currently captured from several sources, including: hardcopy documents, SAMS-1 (Legacy System), GCSS-A and communications with the maintaining unit. Other sources can and should be used to supplement and correct the data from the above sources.

C.3.2.2. Monitor and record data.

This task involves monitoring and recording data from all documented, using units current LIS, and/or observed unit and support activity maintenance actions and maintenance records for equipment enrolled in the collection effort. It includes any maintenance action performed by the operator/crew, unit/support activity, or other echelon of support that corrects a fault or deficiency, or that requires a replacement part and shall be recorded. In addition, it includes any documented inspection, regardless of faults found, that records man-hours expended to complete the inspection.

Applications of Modification Work Orders (MWO) are scheduled maintenance events under the SDC&A program.

When a repair action/part that is not included in the equipment’s applicable technical manual scheduled maintenance (service schedule) list is found, that action/part shall be recorded as an unscheduled maintenance event.

All scheduled maintenance shall be recorded as NMC “No” in the database.

C.3.2.2.1. The contractor shall monitor and record data from all documented and/or observed unit and support activity maintenance actions, and maintenance records for equipment enrolled in the collection effort. This includes both ground equipment and aviation equipment. Contractor shall collect required data from units current Logistics Information Systems (i.e. Global Combat Support System-Army, Standard Army Maintenance System-Enhanced, Unit Level Logistics System Aviation Enhanced (ULLS-A(E) and Unmanned Aircraft Systems-Initiatives (UAS-I), etc.).

The Military Occupational Specialty (MOS) of personnel performing maintenance shall be verified and edited when unit records are incorrect (see DA Pam 611-21 for MOS information).

The contractor shall annotate whether maintenance is performed by a contractor or Department of the Army civilian.

Verify and record direct labor man-hours for each maintenance action. If the maintenance code is recorded as a replacement, the contractor shall verify that the part was actually replaced. For each recordable maintenance action that occurs during the collection period or exercise, the following data shall be reported by the contractor personnel.

Data elements may be added or eliminated as required by AMSAA.

The repair times recorded during the data collection effort shall reflect all of the time utilized by the mechanic(s) in the performance of that specific action. It shall include time consumed in accomplishing all of the following:

Getting to a job in the immediate area.

Consulting reference materials (such as log books and training manuals).

Preparing the item for maintenance (such as cleaning, lifting, and warming).

Diagnosing the problem (obtaining, connecting, and using diagnostic equipment in the immediate area).

Disassembly (including acquisition of tools in the immediate area).

Remove and replace actions (including acquiring parts available in the immediate area).

Align and adjust actions.

Final checkout actions Documentation (preparing standard forms such as log books, DA Form 2407) Initial and final inspections, including maintenance test flights when applicable. Maintenance test flight time shall only include the portion of the flight applicable to the test.

The repair times shall not include the following:

Contact team travel time to and from Maintenance Jobs.

Any delays during which the mechanic is available to perform other duties (waiting for parts delivery, waiting for facilities to become available, waiting for additional personnel).

Other activities not specifically related to the maintenance action being performed at the time (cleaning or maintaining the maintenance facility and equipment).

Army units are expected to cooperate in providing maintenance and maintenance manpower information.

The contractor shall comply with the Army Unit Procedures Guide, DA Pam 700-24, Sample Data Collection in collection of data at the unit level. Contractors shall not implement procedural changes without advance approval of the COR.

Contractor personnel shall avoid interfering with the participating unit’s or activity’s performance of its mission while collecting and verifying data. Contractor personnel shall be afforded access to pertinent data at each Army unit participating in this SDC&A effort. In particular, Field level, AVIM, and AVUM data recorded under TAMMS (DA Pamphlet 750-8 and DA Pamphlet 738-751) on DA Forms and other such information may be requested by contractor personnel on those items of material specified in Appendix A.

All Equipment:

Unit standard designation (Division, Brigade, Battalion, and Company) OPCON/ADCON Relationship Unit Identification Code (NOTE: UICs do not include the letters I and O) Equipment noun nomenclature Equipment model number Equipment serial number (individual items only) as shown on the data plate and validated with unit records.

Technical Manual number and date Technical Manual figure and item number Date item returned to duty (aka Corrective Date) Functional Group Code (FGC) or Work Unit Code (WUC). For ground, the FGC is captured at the Task level. For all aviation, the WUC is captured at the event and task level.

Noun nomenclature of each repair part used Prime NSN and actual NSN of part removed and installed. If the NSN is not available, the part number of each part shall be used to include Manufacturer Federal Supply Code (MFSC).

Part numbers shall be researched and updated in the SDC&A database with the appropriate NSN when published in the Army Master Data file (AMDF). The contractor shall research and update this information monthly. When NIINs are assigned to part numbers, all database records shall be updated accordingly with all pertinent information. Part pricing shall reflect the most current FedLog pricing available in AMDF.