A07_W91CRB-17-T-0028_Solicitation_mod_03_released.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide responses to questions received and extend the due date for proposals. Attachment 4 - PWS for Task 0001 is revised to correct the density totals. No other changes w ere made.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Sep-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91CRB-17-R-0028

X 9B. DATED (SEE ITEM 11)

04-Aug-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Sep-2017

CODE

ACC - APG - W91CRB

4310 BOOTHBY HILL ROAD

APG MD 21005

W91CRB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91CRB-17-R-0028

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 11-Sep-2017 01:00 PM to 15-Sep-2017 01:00 PM.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been added by full text:

AMENDMENT 0003 QUESTIONS

Amendment 0003 Questions

52. Sample Task C.7 identifies four CBM device Installer/Downloaders but only list three locations– Hood, Carson, and JBLM. Which site has two Installer/Downloaders or is there another site that should be referenced? There are four CBM device Installers/Downloaders at each of these locations: Fort Carson, Fort Hood and JBLM.

53. Sample Task - By location, what vehicles and how many of each are equipped with HUM devices? There are approximately 2,160 HUM devices spread over multiple Family of vehicles such as: FMTV, HEMTT, HET, PLS, STRYKER at the following locations: JBLM, Hood, Germany, Irwin, Bliss, Stewart, Hawaii and Carson.

54. Where in Germany is the equipment listed in the Sample Task located? The equipment is at Vilseck and Graf.

55. Sample Task C.7. Is the equipment listed as Artillery self-propelled or towed? If a mix, please provide the number of each (self-propelled or towed) by location? The equipment listed as Artillery is towed.

56. Anniston Army Depot is listed in the sites in Table in Section C.3.2 but is not in the table at the end of the Sample Task listing the equipment to be collected on. What is the collection effort required at ANAD? Research, Analysis and Technical Support is required.

57. Sample Task PWS C.3.2.1.1 (page 15): Each reportable item of equipment listed in the unit is classified as either “individual” or “Bulk”. The difference is that the individual items have usage indicators (odometers, hour-meters, round count, etc..) while the “bulk” items do not. Question: Most trailers do not have usage meters, are these treated as bulk items? No.

58. Sample Task PWS C.3.2.7.7. The contractor shall assist in the writing of technical reports as part of CBM initiatives. Please provide the historical workload to perform this function. Historical workload is not the best indicator of projected workload since the mission and level of effort required changes frequently. Please base your proposal on the task PWS.

59. Sample Task PWS 3.8. What is the workload projection for database administration for the databases? Please see response to question #58.

60. Sample Task PWS 3.8. What is the workload projection for web server administration support? Please see response to question #58.

61. Ref Q&A 38. You cited projected workload for RCM efforts as 15,000 hours a year. Can you break that down by location? Please see response to question #58.

62. For Special Data Collection Projects (C.3.2.8); What is the expected lead time and process for notification by the government and delivery by the vendor for special data collection projects? Charges using standard rates? There is variance in the lead time and notification process. It is dependent upon the location, what the special project is, and how quickly the data is needed. Standard rates are used.

63. Reference section C.5. Secret Clearance for all individuals working this project and the contractor must have a valid Top Secret FCL? Contractors are required to have a minimum of a “Secret” Security Clearance. A Top Secret facility clearance is not required.

64. Reference PWS section C.3.5. All data collection forms and software provided by the government? Or are there forms contractor need to install? Yes, under the current contract all data collection forms and software are provided by the Government. However, offerors may propose alternative forms and software.

65. Most federal contracts already have an incumbent prior to the release of the RFP; is this the case with this particular proposal? As stated in the pre-solicitation notice, the previous contract is W91ZLK-15-D-0006. Copies of the previous contract can be obtained by filing a Freedom of Information Act (FOIA) request in writing with Ms. Melinda Mcquire. She can be reached at melinda.l.mcguire.civ@mail.mil or usarmy.apg.usamc.mbx.alc-apg-foia@mail.mil.

66. Will the Government provide historical levels/estimated work hours required for this contract effort for each employee’s effort or task? Please see response to question #58.

67. Is offsite monitoring and troubleshooting acceptable in order to accomplish tasks required by the government?

The government requires tasks to be accomplished in accordance with the Performance Requirements Summary.

68. Will any of the contractor's staff need to have specific certifications? Such as PMP? Certifications are required as stated in paragraphs C.3.8 and C.5.1. For IT positions, experience with technologies stated in C.3.3 is required.

69. Please confirm that the Period of Performance for the full year pricing for Sample Task 0001 is as follows (exclusive of the 45-day transition): 09 July 2018 – 08 July 2019. That is correct.

70. Response to Question 30 states that “any company with employees will need to provide one” (Total Compensation Plan). If a subcontractor’s proposed staffing on this program consist of only SCLS (SCA) positions, are they still required to submit a Total Compensation Plan in their Cost Proposal? If a subcontractor is only providing SCA positions, then at a minimum, they must provide a statement that they are adhering to the requirements of the SCLS.

71. Reference Section L.5. Many companies have hundreds of prime contracts ranging in contract value from several hundred million to a couple thousand dollars. Accounting systems do not generally track contract value in a manner that a report can easily be generated that would identify cost variances from initial awarded value. Would the Government revise this subsection to limit to the offeror’s 20 largest contracts? This section has been revised to remove the requirement to address cost and schedule variances.

72. Question 24 references Appendix A and says the Government will not be furnishing vehicles and that any required vehicles will have to be leased. Will the Government please clarify whether vehicle costs should be entered as ODC for the transition period and first task? The estimated vehicle leasing costs are included as part of the normalized ODC amount of $1,620,000 a year. Will the Government please clarify whether leased vehicle expense will be reimbursable as ODC? Vehicle expenses will be a reimbursable costs as ODCs.

73. Reference Government answer to question 8, regarding clarification questions, states final questions should be submitted by 01 September 2017 to allow time for responses to be posted. The weekend immediately following 01 September is a Federal holiday weekend (Labor Day, 04 September) for Government and contractor employees.

Non-local offerors will need to ship their proposal packages to APG no later than 07 September to ensure receipt by the current due date. Due to the short time allocated between final questions due date, the intervening holiday, and the necessary ship dates for proposals, will the Government please consider extending the due date to 22 September to allow the contractors time to fully assimilate answers to questions and ensure the ability address properly address any resulting changes to their proposals? The due date is extended to 15 September 2017.

74. RFP Section L, Volume II – Technical Approach (2nd bullet). Is a Basis of Estimate required for Transition?

Yes

75. As a follow up to Q&A # 46 and to allow for a better price comparison, please provide the following clarification: For the Data Monitor, please clarify whether the offeror should use the wage specified in the applicable Wage Determination for General Clerk II or the wage specified in the applicable General Schedule (GS) for GS-8? In some cases the difference is as much as $19K, and will likely cause significant variations between offerors’ pricing. The rate proposed cannot be lower than the rate on the Wage Determination for the General Clerk II category. If the Government was to hire a Government employee to do the work, that position would be hired at a GS-8 level. The GS-8 information is provided as reference only.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SUBMISSION INSTRUCTIONS

Proposal Submission.

1. Proposal Files. Files shall not contain classified data. The use of hyperlinks in proposals is prohibited.

Each volume shall be submitted in a separate three-ring binder. Any pages that are changed (as a result of negotiations or proposal revisions) should be of a different color and have changed information clearly marked by a vertical line in the right margin of the page. The revised pages shall be dated. Each binder shall be clearly labeled with its title and a copy number (e.g., copy 1 of 4). Each factor shall contain clearly identified sections and all pages shall be appropriately numbered and identified by the complete company name, date, and solicitation number in the header and/or footer.

The proposal shall be submitted as follows:

Volume Title Printed Copies

Digital Copies

Maximum Pages

Volume I – Management 6 1 35 pages for each sub-factor. Resumes do not count towards page count.

Volume II – Technical Approach 6 1 50 pages, BOE does not count towards limit Volume III – Cost Proposal 2 1 No limit Volume IV – Small Business Participation Plan

1 1 15 pages for Participation Plan. A Subcontracting plan (if required) will not count towards this limit. An appendix with enforceable commitments is excluded from the page count.

Volume V - Past Performance 2 1 See limits specified in Past Performance section

***Price information shall not appear in volumes I or II.

The offeror shall provide digital copies of all proposal materials in electronic format on compact disc (CD). All information must be Microsoft Office 2007 compatible. Adobe documents, which are word searchable, and graphics in a. jpg format are allowed for volumes other than the Cost volume.. No information may be locked;

all information must be read/writable. The offeror is responsible for ensuring electronic copies on CD- ROM are virus-free. The titles and contents of the volumes should be as defined in this document. The completed Microsoft Excel Worksheets shall NOT be "linked" to an external worksheet unless that worksheet is also provided to the Government. Price information shall be submitted on its own separate disks, but other volumes may be submitted on the same disk. Zip disks are not permitted. Each disc shall be externally labeled with the volume number, date, and the offeror’s name. **Please note – Self extracting exe files are not acceptable. ** If the hard-copy proposal differs from the electronic version, the hard copy will govern.

The proposal shall remain valid for a minimum of one hundred and eighty (180) days and shall not contain classified data/information. Proposals not marked with a validity period shall automatically be considered valid for 180 days.

Proposals shall be limited to the number of pages as shown above for each factor. Any pages exceeding stated page limits will NOT be evaluated. A page printed on both sides will be counted as two (2) pages. Pages containing text shall be typewritten, on 8-1/2 X 11 inch paper. Drawings or other graphics should be reduced only to the extent legibility is not lost. Each page shall be single spaced with a minimum of twelve (12) point Times New Roman font and one (1) inch borders. Within tables and graphics, a minimum of ten (10) point Times New Roman font shall be utilized. 11x17 foldout pages are permitted when needed to adequately describe the offer, and shall count as two (2) pages. The offeror’s proposal along with its subcontractors’ proposals must be received by the closing date and time. If subcontractors choose to submit separately, then the package must be clearly marked to include the prime contractor's name.

Hard copies of the proposal and the CDs shall be delivered no later than the closing date and time set forth in the solicitation to:

Army Contracting Command – Aberdeen Proving Ground

Attn: ACC-APG Aberdeen Division D (Jackie Harris/Tara Casey) 4310 Boothby Hill Road, Bay 1 Aberdeen Proving Ground, MD 21005

(a) Content Requirements.

1. Volume I – Management. The offeror is responsible for including sufficient details (without reference to contract cost) to permit a complete and accurate evaluation.

Sub-factor 1 – Project Management. Offerors shall ensure their proposal does the following:

Describes corporate experience and knowledge of Army Logistics Information Systems, policies and procedures relevant to the data collection tasks in the PWS. Experience must be for at least three years and be obtained within the last five years;

Provides a Sample Data Collection Project and Personnel Management Plan. At a minimum, the plan should:

Identify key positions (include minimum qualifications of key positions), and provide resumes for up to eight key personnel. Resumes are excluded page count limitations.

Describe the offeror’s ability to maintain a skilled workforce, including a description of the approach to training and mentoring necessary to keep the workforce up-to-date on current technologies, trends, and best practices.

Describe potential personnel retention risks and proposed mitigation measures.

Provide evidence that they have individuals who are Information Assurance Training

(IAT) Level I certified, per Appendix J.

Provide evidence that they have individuals with the appropriate mechanical knowledge in order to successfully install monitoring devices on a wide variety of equipment

Demonstrate that their employees possess the adequate knowledge and experience required in order to understand the wide variety of weapons systems they will be inducting into this program for the purpose of obtaining the maintenance, supply, and data required.

Explains what plans they will have in place to secure the data as well as to ensure against loss/spillage of data;

Explains the mechanisms in place if an actual or potential Organizational Conflict of Interest is discovered;

Provides a discussion relating to corporate structure, existing contracts and procedures for oversight, implementation and update of the OCI plan as well as a strategy to mitigate the effects of a conflict if a conflict is identified; and

Describes the plans for transitioning in and out in accordance with the PWS. The Transition Plan shall present a detailed timeline showing the number of personnel expected to be hired and when major milestones will be accomplished to support a successful 45 day transition. Additionally, a Transition-out plan shall be included that details the drawdown of the contract.

Sub-factor 2: Quality Control Offerors should ensure their proposal does the following:

Describes their proposed procedures for ensuring accurate recordation of data and how they will develop the required working relationships with the individual units in order to ensure the data is correct and reliable;

Describes the proposed organizational quality control strategy, including a description of actions that will implement the quality control objectives and how quality will be monitored;

Explains how software quality will be assured during the Software Life Cycle and explains the means (documented tools, techniques, processes, measures, and any other factors) to ensure software quality, security, reliability and maintainability attributes; and

Documents plans on how they will meet Government and industry requirements and guidance such as DoDI 8510.01 Defense Information Assurance Certification and Accreditation Process (DIACAP), Networthiness, DoDI 8500.2 DCSQ-1, the Defense Information Systems Agency (DISA) Application Security And Development Security Technical Implementation Guide, Version 2, Release 1, 24 July 2008, and IEEE 1028-2008 Standard for Software Reviews and Audits.

2. Volume II – Technical Approach. Offerors should ensure the proposal does the following:

Explains how all tasks in the PWS would be accomplished. Addresses data collection in the locations specified in the PWS. Describes processes and procedures for data collection in accordance with the PWS, and the timeframes and personnel involved in the data collection.

Explains the technical approach to establishing the data collection program and the techniques for managing the program in response to the task order. This narrative description should correlate with the Basis of Estimate (BOE) which will detail labor categories, hours and skill mix for performing the task.

Describes the methods for accomplishing the specified tasks in an expedient and effective manner.

Describes how they would perform the initial inventories and how they would report and validate data. Identifies any performance risks and explains risk mitigation measures.

Explains how they would manage the worldwide mission for coverage of Field Training Exercises and Garrison Operations, and demonstrates an understanding of the difference between CONUS and OCONUS performance requirements, including Status of Forces Agreements, and contingency operation/combat zone theater entry requirements. Describes how the data monitor will locate equipment out of the immediate area to ensure all inventories are completed and the baseline is set in order to conduct the program, and explains how the offeror would keep AMSAA apprised.

Explains alternative work flows and procedures that will be in place for when communications with the central repository are unavailable.

Identifes how the contractor will ensure all reports and deliverables are submitted in accordance with the PWS.

3. Volume III - Cost Proposal. In the Cost volume, each offeror must sign and submit the cover page of the solicitation along with the first page of all solicitation amendments. A completed DD 254 with any subcontractor information must also be submitted in this volume.

The task shall be priced on a cost-plus-fixed fee and firm fixed priced basis. The task order is the basis for the cost proposal. It is anticipated that the task order will be awarded at time of contract award as order 0001. Transition costs must be included in the cost proposal, but will not be considered part of the Total Evaluated Price (TEP).

The overall Cost Proposal shall include the following files: xxxxCOSTNARRxxxx.DOC” and xxxxCOSTxxxx.XLSX”. Offerors shall replace “xxxx” with the Offeror’s name and the date of the proposal. Example, OfferorA COST090112.xls.

Volume Document File Name Notes Cost Cost Narrative xxx COSTNARRxx.docx Cost Narrative - No Page Limit Cost Cost Proposal xxx COSTxx.xlsx Cost Proposal - Offerors shall use the Cost model provided as attachment #1.The cost proposal (Cost Spreadsheet) SHALL be submitted in an unlocked Excel format (.xlsx) with no hidden formulas or protected cells. Proposals submitted which do not adhere to the format or cell requirements may not be further considered for award.

a. Contractor shall provide proposed cost and/or fee as required for all CLINs in Section B. For proposal purposes, CLINs with an “estimated” normalized amount for Other Direct Costs (ODC) are included.

Each offeror shall include these “estimated” normalized amounts in their proposal. Any material handling and/or G&A may be applied to ODCs as appropriate. Since ODCs are estimated amounts that may or may not occur, NO FEE shall be proposed on normalized CLIN amounts..

b. In accordance with FAR 15.403-1(b), data other than certified cost or pricing data is required to support cost realism. Each offeror's cost proposal shall contain supporting quantitative and narrative documentation necessary to adequately support the FAR 15.404-1 fairness & reasonableness of proposed costs/prices for all CLINs. Narrative and documentation shall also be provided to address the FAR 15.404-1(d) cost realism for any costs proposed on cost reimbursable CLINS. Offeror price proposals shall conform to the criteria in FAR 15.408, Table 15-2. Specifically, each offeror's cost proposal shall be broken out by cost element as specified in Table 15-2, II Cost Elements. FAR 15.403-5 allows the Contracting Officer to specify the format of cost or pricing data or data other than cost or pricing data.

Therefore, a Microsoft Excel workbook titled "Cost.xls" has been provided as an attachment to this solicitation. Instructions for completing Cost.xls are contained in the file. Each offeror is to complete and include the spreadsheets in Cost.xlsx (will be provided later), as part of their cost/price proposal. These spreadsheets will help facilitate a more efficient, consistent, and fair evaluation of each offeror's proposal, and aid in post-award contract administration. Offerors are permitted to alter the format of the spreadsheet (i.e. add and subtract rows, columns, and formulas as necessary, etc) in order to conform to the nuances of the offeror's accounting and estimating systems.

c. The offeror and any subcontractor(s) shall be responsible for ensuring compliance with the Service Contract Labor Standards (SCLS) aka Service Contract Act for all applicable labor categories. FAR

37.107 and FAR 22.10 provide for minimum wages and fringe benefits as well as other conditions of work under certain types of service contracts. Each offeror and any subcontractors shall clearly identify and cross-reference any Fair Labor Standards Act (FLSA) non-exempt labor categories covered by specific Service Contract Labor Standards/Department of Labor (DoL) Wage Determinations in the price/cost proposal. Offerors shall also disclose the state and county in which the proposed SCLS labor categories will be performing, the Wage Determination Schedule used for its proposed SCLS labor rates, and the Occupation Code and Title for each proposed SCLS labor category. No escalation shall be proposed on SCLS positions.

d. Prime and any subcontractors shall provide supporting supplemental information in the cost proposal necessary to determine the fairness/reasonableness/realism for all proposed cost including proposed salary/direct labor rates. It is the responsibility of the prime offeror and any subcontractors to propose reasonable and realistic salary/direct labor rates that reflect the estimated anticipated labor rates to be experienced during the contract. Therefore, each prime contractor and any subcontractors shall substantiate proposed Non SCLS salary/direct labor rates by submitting documentation in the following order of preference: (1) Payroll/W-2 salary data showing the direct labor rate paid to current or past employees who have performed the same or similar work. (2) Rates from formal DCMA Forward Pricing Rate Agreements (FPRAs), DCAA Provisional Rate Agreements, or other formal signed rate agreements substantiating proposed labor rates. (3) Signed letters of intent signed by the offeror/subcontractor and prospective employees showing labor rate/salary to be paid to the employee under the contract. (4) If none of the above is available, salary survey labor rate data from a reputable survey provider may be proposed as long as the salary survey labor rates are truly reflective of the actual rates anticipated to be experienced during the contract and the offeror/subcontractor provides a statement to the effect that the offeror/subcontractor can realistically obtain labor at the proposed rates. Copies of the salary survey data, input assumptions, and percentile cutoffs shall also be included/addressed in the price proposal and clearly indexed to the applicable labor categories in the price proposal. Offeror and its subcontractor(s) shall disclose the location (Government site or Contractor site) of each proposed labor category’s performance locations in their cost proposals.

e. Each offeror’s Cost Narrative shall include its Defense Contract Management Agency (DCMA) and Defense Contract Audit Agency (DCAA) point of contact name, telephone number, and email address, its CAGE Code, and Contractor Fiscal Year. Current FPRAs, DCAA Provisional Rate Agreements, or other agreements should also be submitted to substantiate the reasonableness and allowability of the offeror's indirect rates/costs (i.e. fringe, overhead, material handling, G&A, etc.) if this information is available. If formal rate agreements are not available, each offeror or subcontractor shall provide the proposed expense pool (by expense account) and allocation base detail, along with the last three years actual pool, base, and rate information in the Sample Fringe-OH Worksheet and Sample G&A Worksheet contained in the Cost.xls cost model attached to this solicitation and provide adequate narrative in the price proposal to substantiate proposed indirect rates. The rates reflected in the FPRA, FPRR, FPRP, DCAA/DCMA audit or review or other statement of current rates shall directly match the proposed rates as detailed in the proposal, except as adjusted to reflect this contract. If the rates do not match, the offeror and/or its subcontractor(s) shall provide sufficient detail explaining how the proposed rates are realistic. Offerors shall propose Indirect Expense Rates according to its Fiscal Year

f. Each offeror is to provide two hard copies and one electronic copy (i.e. CD) of their cost/price proposal.

The Excel version of the completed Cost.xlsx shall also be included on the CD. The CD shall contain two

(2) copies of files. One shall be locked (read-only) and one shall be unlocked. Worksheet formulas shall be functional and readable. The completed Microsoft Excel Worksheets shall NOT be "linked" to an external worksheet unless that spreadsheet is also provided to the Government.

g. Since this requirement is for primarily a cost reimbursable type contract, each offeror shall provide documentation necessary to demonstrate that the offeror's accounting system is adequate in accordance with the requirement in FAR 16.301-3(a)(3) and DFAR 252.242-7006 with respect to cost type contracts.

This requirement also applies to subcontractors if subcontractor costs are proposed on a cost reimbursable basis. If a subcontractor's accounting system is not adequate, then the offeror should consider a subcontract award on a fixed price or Time and Materials (T&M) basis other than a cost basis. The proposal shall state that whether the offeror's and subcontractors' accounting system been verified as adequate by the Defense Contract Audit Agency (DCAA) within the last three years. If it was found adequate or inadequate by DCAA, provide a copy of the audit report with the cost/price proposal. If offeror's or subcontractor's accounting system has not been found adequate by DCAA, or has NOT been examined by DCAA, provide the documentary evidence addressing the system criteria contained in paragraph "c" of DFAR 252.242-7006. Also indicate the name, vendor, and version of accounting software used (i.e. Deltek, QuickBooks, etc.). Any audit reports from CPAs or independent accountants/auditors commenting on the adequacy of offeror’s or subcontractor's accounting system for cost reimbursable contract purposes shall be included.

h. In accordance with FAR 15.404-3(b)(1) each offeror shall conduct the appropriate price and/or cost analysis to establish the reasonableness and realism of proposed subcontract cost/prices. Evidence of this review shall be submitted as part of the offeror's cost/price proposal. The offeror shall identify all proposed subcontractors and the contract type the offeror has with each subcontractor in its Cost Narrative. The offeror shall include with the proposal a statement that it has verified the subcontractor’s accounting system and it is sufficient to support the proposed subcontract arrangement.

i. Uncompensated overtime is NOT encouraged in accordance with FAR 37.115-2. If any of the offeror or subcontractor labor rates contain "uncompensated overtime" as defined in FAR 37.115-2 and FAR 52.237-10 the offeror and/or subcontractor shall so indicate the existence of uncompensated overtime and its cost/price impact on the offeror's or subcontractor's proposal to the offeror as part of the offeror's cost/price proposal.

j. FAR 52.222-46 requires that each offeror submit a total compensation plan setting forth and describing total compensation (i.e. salaries/direct labor rates and fringe benefits) proposed for professional employees who will work on the contract.

k. For OCONUS labor, offerors shall provide supporting documentation of other costs to include danger and hardship pay, Defense Base Act (DBA) Insurance coverage, or OCONUS signing or completion bonuses in its Cost Narrative. Such bonuses shall be supported by a Bonus Policy that details when bonuses are applicable and how the bonus is to be calculated. The Bonus Policy shall detail the countries for which these bonuses are applicable. If no bonuses are proposed, no bonuses are allowable for performance of this effort. No fee will be allowed on bonuses. If proposing other than the Department of State danger or hardship maximums the proposed rates shall be supported with documentation. These rates are subject to adjustment based on outside sources, to include but not limited to the Department of Labor, Department of State, or DBA offering insurance carriers.

l. Offerors shall ensure that the total level of effort proposed for task 0001 in the Technical Volume is included in the Cost Spreadsheet documents. This shall include all proposed labor categories and hours for the prime and its subcontractor efforts regardless of the contractual relationship between the prime and subcontractor (e.g. FFP, T&M, CPFF).

m. The fee rate proposed for the Task Order shall be incorporated into the basic contract as a ceiling fee rate for all future task orders subject to downward negotiations only.

IMPORTANT: Offerors and their subcontractors that fail to follow the above instructions and/or provide all of the above submission requirements may be determined unacceptable and may not be considered for award.

Competition is anticipated therefore certified cost and pricing data is not currently required in accordance with FAR 15.403-1(b)(1), however the Government reserves the right to request certified cost or pricing data prior to award if adequate competition is not received.

4. Volume IV - Small Business Participation Plan and Subcontracting Plan (if applicable) This factor is comprised of two distinct components: the Small Business Participation Plan and the Small Business Subcontracting Plan which is only required of large bsuinesses. This factor evaluates the offeror’s approach to maximizing opportunities for small businesses in the effort, both in terms of the percentage of overall contract value (SB Participation Plan) and in terms of the percentage of the subcontracted portion’s value (SB Subcontracting Plan).

a. Small Business Participation. All offerors, both small and large businesses, are required to submit Small Business Participation Plan information in accordance with DFARS 215.304. The proposal will (at a minimum) describe the activities anticipated to be subcontracted, proposed targets based on total acquisition value of the contract, and past performance in achieving small business goals.

Format and Content. The cover page or introduction (first two pages) for the Small Business (SB) factor shall summarize the offeror’s SB Participation goals for the requirements in a separate column form the SB Subcontracting percentage vales (if required). The offeror’s SB Participation Plan percentages are to be presented in terms of total dollars of work for each SB category, divided by the total contract value. The format is as follows:

Element SB Participation SB Subcontracting

SB _____% _____%

SDB _____% _____%

WOSB _____% _____%

HUBZone SB _____% _____%

VOSB _____% _____%

SDVOSB _____% _____%

The offeror shall identify the extent and nature of participation of Small Businesses (SB), Small Disadvantaged Businesses (SDB),Woman-Owned Small Businesses (WOSBs), Historically Underutilized Business Zone Small Businesses (HUBZone SBs), Veteran Owned Small Businesses (VOSBs), and Service Disabled Veteran Owned Small Businesses (SDVOSBs) in the performance of the proposed contract. The offeror’s own participation as a SB, SDB, WOSB, HUBZone SB, VOSB, or SDVOSB shall be identified and included in the percentages.

The plan shall include, at a minimum:

the name and DUNS number (or CAGE code) of each of the firm(s) included in the plan the specific components to be produced or services to be performed by each firm the NAICS code (appropriate to the planned subcontract) supporting each firm’s size status the estimated total dollar value subcontracted to each firm the estimated total dollar value subcontracted to each SB category the percentage of total contract value (base and options) subcontracted to each firm the percentage of total contract value (base and options) subcontracted to each SB category

The offeror shall provide evidence of any enforceable commitments in place between itself and the participating small businesses. Evidence of enforceable commitm,ents can be provided as an appendix, which is excluded from the page count limitations. Each participation percentage shall be accompanied by detailed supporting documentation regarding the individual commitments.

SB Participation Plan Goals. The Government’s minimum requirements for Participation Plan goals for this acquisition are as follows:

Small Business - 19% Small Disadvantaged Business – 8.00% Women-Owned Small Business - 3.59% HUBZone Small Business - 1.30% Service-Disabled Veteran-Owned Small Business - 3.00%

b. Small Business Subcontracting Plan. The SB Subcontracting Plan is a requirement for award to a large business and will be incorporated into any resultant contract. This plan is only required from an offeror which is itself other than a SB, SDB, WOSB, HUBZone SB, VOSB, SDVOSB, or HBCU/MI.

The SB Subcontracting Plan describes the offeror’s approach to maximizing opportunities for small businesses in this effort, relative to the subcontracted portion’s value. The offeror’s SB Subcontracting Plan percentages are to be presented in terms of total dollars of work for each SB category, divided by the total value of subcontracts.

The required elements of the SB Subcontracting Plan are set forth by FAR 52.219-9, DFARS 252.219- 7003, and AFARS Appendix DD-301. All small businesses and historically black colleges or universities and minority institutions included in the SB Subcontracting Plan shall be specifically identified to facilitate compliance with 252.219-7003(g).

SB Subcontracting Plan Goals. The offeror’s Subcontracting Plan goals shall correlate properly to the submitted SB Participation Plan. For each category in which the offeror’s SB Subcontracting Plan contains goals below those described at above the offeror shall provide a detailed explanation as to why.

5. Volume V - Past Performance This file shall consist of three sections as described below. Offerors are cautioned that in conducting the past performance assessment, the Government may use data provided in the offeror's proposal and data obtained from other sources. Since the Government may not necessarily interview all of the sources provided by the offerors, it is incumbent upon the offerors to explain the relevance of the data provided. Offerors are reminded that while the Government may elect to consider data obtained from other sources, the burden of proving acceptable past performance rests with the offerors.

Section 1 – Contract List In this section, each prime offeror and all subcontractors performing at least 15% of the total effort shall complete the Microsoft Excel workbook entitled “PASTPERFSEC1.XLSX” (Attachment 2) for at least two, but no more than five recent and relevant contracts to this effort. In addition, each prime offeror and all subcontractors performing at least 15% of the total effort s shall list all contracts in the past five years that have had one of the following: termination for default, cure notice, suspension or debarment, any security inspection or assessment ratings or reports indicating security programs or facilities are less than satisfactory, and/or any suspensions or revocations of a facility security clearance, or notifications received for violations of FAR 32.006.

Section 2 - Narratives. Offerors shall provide a specific narrative explanation of each contract listed in Section 1 describing the objectives achieved and detailing how the effort is similar to the requirements of this solicitation.

New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Narratives are limited to two (2) pages for each contract.

Section 3 – Performance Events., Any “Yes” answer in Section 1 requires a written explanation of the event (i.e., Cure Notice, Terminations,etc.) including the corrective action taken. The written account for each of the events shall be included in this section and shall not exceed two (2) pages for each explanation. Note:

One contract may have more than one event that needs to be explained.

(End of Summary of Changes)