APPENDIX_B_-_GROUND_DATA_FORMS_AND_DEFINITIONS.docx

APPENDIX B

GROUND DATA FORMS AND DATA DEFINITIONS/ELEMENTS

SAMS-1E DCR Listing (AHN-008/009/010)

Part Status Detail Listing (AHN-011)

APPENDIX B

GROUND EQUIPMENT MAINTENANCE EVENT FORMS AND DEFINITIONS

Parts Received Not Installed List (AWCMF436)

Service Schedule (AWCMF450/452/454)

Non-Mission Capable Equipment (AWCMF458)

Equipment Usage (AWCMF522)

Dispatch Control Log (DA Form 5982-E)

Maintenance and Inspection Worksheet (DA Form 5988-E)

Work Order Parts List

Workable Jobs (AHN-001)

Work Order Detail (AHN-018)

Weapon Record Data (DA Form 2408-4)

Equipment Control Record (DA Form 2408-9)

Deadlined Equipment by Battalion (AHO-026)

Ground Data Forms

· SAMS-1E DCR Listing (AHN-008/009/010): The Document Control Register assists in managing all the supply documents of the system.

· Parts Status Detail Listing (AHN-011): Determines if and when parts on-hand may be transferred to other work orders to expedite maintenance. Lists by WON sequence all work order part requirements by priority according to age. Shows the supply status of parts ordered against work orders and prints document numbers in sequence.

· Parts Received Not Installed List (AWCMF436): Lists all parts that have been received and not yet installed. Opens the admin number and the ORGWON. If the unit is a Direct Support Unit (DSU) the ORGWON, opened in the far-right column, can be used for reference.

· Service Schedule (AWCMF450/452/454): Produces service schedules for selected date ranges, admin number, NIIN/PNO, or all admin numbers.

· Non-Mission Capable Equipment (AWCMF458): Lists all non-mission capable equipment in the Unit.

· Equipment Usage (AWCMF522): Shows equipment usage between a previous reporting period and present usage.

· Dispatch Control Log (DA Form 5982-E): The log contains vehicle admin number, dispatch date/time, destination, operator data, and dispatcher data for all equipment dispatched.

· Maintenance and Inspection Worksheet (DA Form 5988-E): A maintenance and inspection worksheet that opens equipment data, current fault data, and part requests for equipment. Also provides an area to enter new fault data used during PMCS, inspection, or service activities.

· Work Order Parts List: Provides the parts associated with each work order. Lists only open work orders (those not in R, S, T, U, V, W, X, Y, Z status) with a work order part record.

· Workable Jobs (AHN-001): Lists all work order parts pertaining to work orders where the parts have been received but not issued to the work order.

· Work Order Detail (AHN-018): Summarizes work order details. Also shows cost data and contains two sub reports: WO Data and Task Data.

· Weapon Record Data (DA Form 2408-4): Used to records firings and other information on the service life of weapons with cannon or mortar tubes

· Equipment Control Record (DA Form 2408-9): gives maintenance managers at all levels a record of equipment acceptance and other inventory and maintenance data. It also tracks ownership, location, usage, transfers, gains, losses, and overhauls/rebuilds/recapitalizations.

· Deadlined Equipment by Battalion (AHO-026): Provides data on status, parts ordered, parts status, days NMC, ERC, and work order number for Field and Sustainment levels.

Maintenance Action Codes

FUNCTIONAL GROUPING CODES

Functional Grouping Codes (FGC) are established to identify major components and subcomponents of materiel on which inspection, maintenance and/or service is required.

Component: A group of physically connected assemblies and/or parts which are capable of independent operation or may be externally controlled and may derive their power from another source. When combined with other components, assemblies, and/or parts, they form a subsystem or end item.

Functional Group Code. A standardized system to index materiel for ready identification. The basic or two-digit code identifies the major assembly, and the next two digits identify the subassembly and/or part within the major assembly.

Example: Code 01 identifies an engine assembly and Code 0102 identifies the crankshaft and related parts within the engine assembly.

MAINTENANCE LEVELS

MAINT_LVL (F): FIELD-LEVEL

MAINT_LVL (S): SUSTAINMENT FACILITY (DEPOT)

FAILURE CODES – Ground Failure Codes listed are IAW ALARACT 112/2008 (TAMMS Failure Code Change) dated 23 April 2008

SOURCE MAINTENANCE AND RECOVERABILITY CODE (SMR)

Source Maintenance and Recoverability Code is a five position code containing Supply/requisitioning information, Maintenance level authorization criteria, and Disposition instructions. The Sample Data Collection and Analysis Program requires the SMR Code to be entered into all Parts. SMR Codes must be a valid SMR Code that can be requested from supply.

SOURCE CODE EXPLANATION (Positions 1 and 2): Source codes are assigned to support items to indicate the manner of acquiring support items for maintenance, repair, rework, or overhaul of end items and to identify items requiring special handling (for example, hazardous and precious materials).

P Series Source Coded Items: Items which are centrally procured.

PA – Item procured and stocked for anticipated or known usage. Items are normally considered for replenishment.

PB – Item procured and stocked for insurance purposes because essentiality dictates that a quantity be available in the supply systems.

PC – Item procured and stocked, but is deteriorative in nature.

PD – Support item excluding support equipment, procured for initial issue or outfitting and stocked only for subsequent or additional initial issues or out-fittings. Not subject to automatic replenishment.

PE – End item or support equipment procured and stocked for initial issue or outfitting for specific maintenance repair activities.

PF – Support equipment which will not be stocked, but which will be centrally procured on demand.

PG – Item procured and stocked to provide for sustained support for the life of the equipment. It is applied to an item, which because of probable discontinuance or shutdown of production facilities, would prove uneconomical to reproduce at a later time.

PH – Item procured and stocked and has been identified to contain hazardous material that requires special handling during normal use. Item requires recordation in the Hazardous Material Information Resource System and a Safety Data Sheet.

PR – End item and support item, terminal or obsolete and replaced. No longer authorized for procurement. On hand assets may be issued until exhausted. Then use replacement item.

PZ – Item terminal or obsolete with no replacement; discontinue use (Army only). This code will not affect other Services if they are recorded as a user at the Defense Logistics Agency (DLA) Logistics Information Service.

K Series Source Coded Items: Contained in kits and do not/will not have an NSN assigned.

KD – An item contained in a depot overhaul or repair kit and not purchased separately. Depot kit defined as a kit that provides items required at the time of depot overhaul or repair.

KF – An item contained in a maintenance kit and not purchased separately. Maintenance kit defined as a kit that provides an item that can be replaced at organizational or intermediate LOMs.

KB – Item included in both a depot overhaul or repair kit and a maintenance kit.

M Series Source Coded Items: Are to be manufactured or fabricated at some level of maintenance.

MO – Item to be manufactured or fabricated at organizational activity.

MF – Item to be manufactured or fabricated at intermediate maintenance activity. U.S. Marine Corps (USMC)-Field, Army-Field, and U.S. Navy (USN)-afloat.

MH – Item to be manufactured or fabricated at intermediate maintenance activity. USMC-Field component repair activity, Army-Sustainment, and USN-ashore.

ML – Item is to be manufactured at a specialized repair facility (for example, environmental considerations).

MG – Item to be manufactured or fabricated at both afloat and ashore intermediate maintenance activities (USN use only).

MD - Item to be manufactured or fabricated at depot maintenance activity.

A Series Source Coded Items: Are authorized for assembly at some level of maintenance.

AO – Item to be assembled at organizational activity.

AL – Item is to be assembled at a specialized repair activity (for example, item requires specialized tests and fixtures to insure proper assembly).

AF – Item to be assembled at intermediate maintenance activity. USMC-Field, Army-Field, and USN-afloat.

AH – Item to be assembled at intermediate maintenance activity. USMC-Field component repair activity, Army-Sustainment, and USN-ashore.

AG – Item to be assembled at both afloat and ashore intermediate maintenance activities. (USN use only).

AD – Item to be assembled at depot maintenance activity.

X Series Source Coded Items: Are items for which no demand is anticipated.

XA – Item is not procured or stocked because the requirements for the item will result in the replacement of the next higher assembly.

XB – Support item with low mortality rate, not procured or stocked. Item may or may not be available through salvage. Salvage should be considered, unless use of salvage item is prohibited by instructions in equipment publications. If prohibited, requisition through normal supply channels using commercial and government entity code and reference number.

XC – Installation drawing, diagram, instruction sheet, or field Service drawing, that is identified by the manufacturers' part number.

XD – Support item with low mortality rate, not stocked. Local purchase or requisition through normal channels using contractor and commercial and government entity and reference number. Not obtainable from salvage or cannibalization.

MAINTENANCE CODE EXPLANATION (Position 3 – Use Code): Indicates the LOM and/or maintenance activity authorized to use, remove, and replace the item.

C – Support item is removed, replaced, used by the operator/crew.

O – Support item is removed, replaced, or used at the organizational activity (Field Level).

F – Support item is removed, replaced, or used at Field Level Maintenance.

H - Support item is removed, replaced, used at below depot sustainment.

K – Repairable item. Item is removed, replaced, or used at contractor facility.

L – Item is removed, replaced, or used at designated specialized repair activity.

D – Support items that are removed, replaced, or used at depot only.

MAINTENANCE CODE EXPLANATION (Position 4 – Repair Code): Indicates whether the item is to be repaired and identifies the LOM and/or maintenance activity with the capability to perform a complete repair action.

C – The lowest maintenance activity capable of complete repair of the support item is the operator/crew.

O – The lowest maintenance activity capable of complete repair of the support item is the organizational activity (Field Level).

F – The lowest maintenance activity capable of complete repair of the support item is Field maintenance or ASB.

H – The maintenance activity capable of complete repair of the support item is Below depot sustainment.

K – Repairable support item. Complete repair capability exists at a designated contractor facility.

D – The lowest maintenance level capable of complete repair of the support item is the depot activity.

L – Repair should be performed at the designated specialized repair activity.

Z – Non-repairable. No repair is authorized.

B – No repair is authorized. The item may be reconditioned (for example, by adjusting and lubricating) by the user.

RECOVERABILITY CODE EXPLANATION (Position 5): Indicates the LOM and/or maintenance activity authorized to dispose of the item. If the item is reparable, it also indicates repair as applicable under the progressive maintenance concept.

C – Repairable item. When uneconomically repairable, condemn and disposed by the operator/crew.

Z – Non-repairable item. When item becomes unserviceable, condemn and disposed of by authorized activity.

O – Repairable item. When uneconomically repairable, condemn and dispose at organizational activity (Field Level).

F – Repairable item. When uneconomically repairable, condemn and dispose at Field maintenance or ASB.

G – Field level repairable item. When uneconomically repairable, condemn and dispose at either afloat or ashore intermediate levels (USN use only).

H – Repairable item. When uneconomically repairable, condemn and dispose at Below depot sustainment.

K – Repairable item. Condemnation and disposal to be performed at contractor facility.

D – Repairable item. When beyond lower level repair capability, return to depot. Condemnation and disposal not authorized below depot level.

L – Repairable item. Repair, condemnation, and disposal not authorized below depot level.

A – Non-repairable. Item requires special handling or condemnation procedures because of specific reasons (for example, precious metal content, high dollar value, contains hazardous or critical materials). Refer to appropriate manuals and directives for specific instructions.

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