A07_Attachment_9_Peckham_General_Vendor_Shipping_Instructions_W91CRB-16-R-0010.pdf

PEO Soldier Staging Facility Peckham Vocational Industries, Lansing, MI

General Vendor Shipping Instructions Revision: 10 Date: 4 November 2016

Approved By: Michael T. Bell

Form Number PGVSI – Revision 10 Page 1 of 5

The following requirements are the minimum required labeling, packaging, and shipping instructions. Any deviations to these requirements shall be addressed in Section D of the contract.

SHIP TO LOCATION:

Peckham Vocational Industries, Inc.

7100 Millet Highway Lansing, MI 48917

DODAAC: W912H7

Deliveries by appointment only Receiving Hours: Monday – Friday 08:30am – 2:30pm Deliveries made outside of these hours shall be pre-approved by the Supervisor of Receiving.

Points of Contact (POC) for deliveries:

Jim Gustafson 517-316-4072 or Sara Moore 517-316-4314

DD-250 (Packing List):

The DD-250 packing list shall be attached to the lead pallet, inside a packing list envelope. The packing list shall list each National Stock Number (NSN), Management Control Number (MCN) or Manufacturer Part Number (MAN-P) and a quantity for each NSN, MCN, or MAN-P contained within the shipment.

Items delivered without an NSN, MCN, or MAN-P listed on the packing list will not be received in the warehouse until all information is communicated to Peckham Vocational Industries Inc. This includes production and test items.

Bar Tag Instructions:

Bar codes shall be encoded using the Standard Code 39 representation complying with all commercial requirements and shall be readable using commercial bar code scanners. The bar code marking shall be applied to a durable label so that heavy handling will not render the bar code unreadable.

General Vendor Shipping Instructions Revision: 10 Date: 4 November 2016

Approved By: Michael T. Bell

Form Number PGVSI – Revision 10 Page 2 of 5

Sample of a Code 39 Linear Bar Code

Individual Box Instructions:

1. Box dimensions shall be calculated to maximize the space on the skid while aligning all edges (with no more than one inch overhang), but not exceeding 50” wide x 42” deep x 54” high.

PEO Soldier prefers 52” max height (the 54” includes the height of the pallet).

2. If the products in the boxes are not enclosed in protective wrapping, the box shall have a Kraft paper liner inside the box on the top and bottom of the product.

3. Each box shall contain only one NSN, MCN, or MAN-P.

4. There can be only be one single partial (short) box per NSN, MCN, or MAN-P per shipment, that box shall be clearly identified as a partial box.

5. All boxes within a shipment shall be placed on the pallet with the labels facing outward.

6. A single label shall contain, as separate lines, each of the following fields in both human readable and standard Barcode 39 format:

o Vendor’s name (Optional and Human Readable Only)

General Vendor Shipping Instructions Revision: 10 Date: 4 November 2016

Approved By: Michael T. Bell

Form Number PGVSI – Revision 10 Page 3 of 5 o Cage Code of the company awarded the contract o Identification that matches the contract nomenclature (Human Readable Only) o National Stock Number (NSN), Management Control Number (MCN) or Manufacturer Part

Number (MAN-P) o On Sized Items, the Material Size o Quantity o Contract or order number (including the call number) o Lot number or N/A if not Lot tracked o Serial Number or N/A if not Serialized o Products with a “Shelf-Life” requirement shall include the Date of Manufacture

7. Unique Box Identification (UBI) - Along with the box label, each box shall have a unique passive RFID box identification. This unique identification shall conform to the “United States Department of Defense Suppliers’ Passive RFID Information Guide” Latest Version (version 10 and higher).

Sample Box Label

Pallet Instructions:

1. All items shall be delivered on a standard 4-way entry Type 1, 48” wide x 40” deep pallet (Wing Tip

Pallets preferred).

General Vendor Shipping Instructions Revision: 10 Date: 4 November 2016

Approved By: Michael T. Bell

Form Number PGVSI – Revision 10 Page 4 of 5

2. The pallet and packages combination shall not exceed 54” (PEO Soldier prefers 52”) in overall height.

3. The packaging shall not exceed 1” overhang per pallet edges, allowing the final packaged dimensions of the package to be no greater than 50” wide by 42” deep and 54” in height.

4. A pallet may contains multiple National Stock Numbers (NSN), Management Control Number (MCN) or Manufacturer Part Number (MAN-P). Each NSN, MCN or MAN-P must be boxed or wrapped separately, clearly identified, and labeled on the pallet.

5. Loads containing multiple contract requirements shall not be mixed on a pallet.

6. The pallet label shall contain a bar code label on the outside of the pallet packaging, containing as separate lines, each of the following fields in both human readable and standard Barcode 39 format:

Peckham Vocational Industries Inc.

7100 Millet Highway Lansing, MI 48917

DODAAC: W912H7

Phone: 517-316-4072 o Vendor’s name optional (Human Readable Only) o Cage Code of the company awarded the contract o Nomenclature that matches the contract nomenclature (Human Readable Only) o National Stock Number (NSN), Management Control Number (MCN) or Manufacturer

Part Number (MAN-P) shall be listed on all packaging and accompanying paperwork.

Items delivered without a NSN, MCN, or MAN-P on both the packaging and the accompany paperwork shall not be received in the warehouse until all confirming documentation is communicated to Peckham Vocational Industries Inc. This includes production items and test items, o Pallets containing more than one NSN, MCN, or MAN-P shall be clearly identified as a mixed pallet.

o Contract or order number (including the CLIN) o CLIN (encoded using six characters, including zero fillers placed to the left of the number, for example, 0001AB).

54” (P

General Vendor Shipping Instructions Revision: 10 Date: 4 November 2016

Approved By: Michael T. Bell

Form Number PGVSI – Revision 10 Page 5 of 5 o Exact total quantity o Contractor Shipment Number, encoded using seven characters or eight if including a suffix, in accordance with the DFARS Appendix F, Part 3. The first three positions will always be alpha, the last three always numeric, and the fourth either alpha or numeric o Pallet number and the total number of pallets o Shipment Number made against the contract

7. A Unique Passive RFID Pallet Identification Tag: In addition to the pallet label, each pallet shall have a unique passive RFID pallet identification tag. This unique identification tag shall conform to the “United States Department of Defense Suppliers’ Passive RFID Information Guide” Latest Version (version 10 and higher).

8. Any wood pallets used, must be heat treated and contain the international heat treated marking.

9. The boxes on the pallets shall stretched wrapped to the pallet.