W9136419R8006_Repair_Solar_Field_Solicitation_81219.pdf

SEE ADDENDUM

(No Collect Calls)

W9136419R8006 12-Aug-2019

b. TELEPHONE NUMBER

419-868-4314

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 11 Sep 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W913649. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MICHAEL FREESTONE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

180 FW CONTRACTING OFFICE

2660 S EBER ROAD

SWANTON OH 43558-8752

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE F9F3CE 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

F9F3CE - 180TH CES

JEREMY FERGUSON

2660 SOUTH EBER ROAD

SWANTON OH 43558-8752

TEL: 419-868-4009 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

334512

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF75

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9136419R8006

Section SF 1449 - CONTINUATION SHEET

SECTION 00010 NOTES

TABLE OF CONTENTS

SOLICITATION, CONTRACT, ORDER FOR COMMERCIAL ITEMS SF1449 FRONT AND SF 1449 BACK

SECTION 00010 ‐ NOTES

SECTION 00100 ‐ INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS, & BID SCHEDULE

STATEMENT OF OBJECTIVES (SOO)

SECTION 00600 – REPRESENTATIONS & CERTIFICATIONS

SECTION 00700 ‐ CONTRACT CLAUSES

SECTION 00800 ‐ SPECIAL CONTRACT REQUIREMENTS (LABOR CATEGORY)

SECTION 00010 NOTES

Funds are not presently available for this contract. Currently, the Government anticipates funds will become available prior to but no later than midnight 30 Sep 2019. This action has been identified on the National Guard priority list for award if funds become available and the prices received are within an award‐able range.

1. All information relating to this RFP, including pertinent changes/amendments and information will be posted on web site: http://www.fbo.gov.

2. Facsimile transmission of proposal is not authorized. Electronic submission of proposals are required to be sent to usaf.oh.180‐fw.mbx.contracting@mail.mil .

3. All information relating to this RFP, including pertinent changes/amendments and information will be posted on web site: http://www.fbo.gov. For security reasons, all potential offerors are required to be registered in the GSA System for Award Management (SAM) database. Firms can register via the SAM internet site at https://www.sam.gov/portal/public/SAM/. Interested bidders are required to submit their representations and certifications at the same site.

4. A complete proposal package must contain the following:

(a) Offer, Standard Form (SF) 1449 front and back signed

(b) Section 00010 line Items‐ all line items, line 0001, 0002, 0003, and 0004 must be priced using the SF 1449 continuation sheet.

(c) Section 006000, representations and certifications, completed and return only additional certifications found in this section. In addition, the offeror must have entered current and complete data within the past year in online representations and certifications at www.sam.gov.

(d) When completing the “Offeror” portion of the SF 1449 (Blocks 30a – 30c), an official having the authority to contractually bind the company must sign the SF 1449 in accordance with FAR 4.102(a). Digital signature is acceptable on the SF1449.

5. Joint venture requirements ‐ parties wishing to propose as a joint venture must submit, with the pro forma documents, an executed copy of the joint venture agreement. The joint venture agreement shall be executed in accordance with FAR 4.102(d). Each joint venture partner shall submit evidence satisfactory to the contracting officer that its board of directors has approved its participation in the joint venture or by an instrument of similarly binding character in the case of an unincorporated entity. Offerors are reminded that to obtain an award the awardee, to include a joint venture, must be registered in the System for Award Management (SAM) database. Applicable to set‐aside solicitations: Joint ventures must meet applicable size standards (See FAR Subpart 19.1). Submit with the proposal any size determination for the Joint Venture entity received from the Small Business Administration. A Joint Venture where‐in one party is not a small business may be referred to the Small Business Administration (IAW FAR 19.302 (b)) to determine eligibility. All questions regarding joint ventures must be directed to the Small Business Administration (SBA) and not the contracting officer.

End of Section 00010

Section 00100 ‐ Bidding Schedule/Instructions to Bidders

SECTION 00100 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

Description of the Project: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, to perform the ACA Bathroom Renovation a the 180 Fighter Wing (FW), Toledo Air National Guard Base (ANGB), Swanton, OH, USA. Performance shall be in accordance with the SOW.

1. Instructions to Bidders:

1.1. You are invited to proposal in response to our request for proposal (RFP) entitled W91364‐19‐R‐8004 ACA Bathroom Renovation, at Toledo Air National Guard Base (TANGB), Swanton Ohio.

1.2. As a result of this solicitation, the Government intends to award a Firm Fixed Price (FFP) contract resulting from this solicitation to the responsible bidder whose proposal, conforming to the request for proposal, will be most advantageous to the Government, considering only price.

1.3. The government may add funds to the base CLIN if we anticipate additional services are required.

1.4. This solicitation is total small business set‐aside to qualified contractors.

2. NOTICE OF PRE‐PROPOSAL CONFERENCE AND SITE VISIT:

2.1. A pre‐proposal conference will be conducted August 21, 2019 at 10:00 AM local time for the purposes of briefing on the proposal requirements and answering questions regarding this solicitation. This conference will be held at Toledo ANG Base, Bldg. 150, classroom room, 2660 South Eber Rd, Swanton OH 43558. Interested Contractors are highly encouraged to attend the pre‐proposal conference. The site visit will be held following the conference.

2.2. Due to security conditions, all offerors must register to attend this conference and site visit. Email the following information for all attendees to 180th Contracting Office at following address:

usaf.oh.180‐fw.mbx.contracting@mail.mil.

Firm Name and Telephone Number Visitor’s Name and Driver’s License Number

2.3. This information must be provided in advance, 2 business days prior to the meeting, in order to ensure access to the military base and conference site and ensure adequate seating for the conference attendees.

Even if you have access to the base you must register to ensure adequate seating. The furnishing of the above information is voluntary; however, your failure to furnish all or part of the requested information may result in the Government’s denial of your access to the pre‐proposal conference. This information will be provided to the Base Security Forces who will authorize your entrance to the site.

2.4. Visitors for the pre‐proposal conference should arrive at the installation main gate at least 30 minutes prior to the meeting start time to ensure access to the installation prior to the meeting start. The main gate location is near the Intersection of Salisbury Rd and Eber, South of Toledo Express Airport, Swanton OH. All visitors for pre‐proposal meeting will be escorted from the main gate to the pre‐proposal conference location and to the project site. Contractors will be permitted to drive their own vehicles on base assuming the individual has valid, (1) Current Vehicle Registration or Rental Car Agreement, (2) Valid Driver’s License. Any of the above information furnished by you is protected under the Privacy Act and shall not be released unless permitted by law and/or you have consented to such.

2.5. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

2.6. A record of the conference shall be made and furnished to all prospective bidders via posting at http://www.fbo.gov.

3. FORMAL COMMUNICATION, OFFEROR EXPLANATIONS:

3.1. Submit all questions in the format shown below by email to the contracting office at the addresses show below. All questions must come through the Contracting Office. (See RFI template form attached in FBO for your convenience that includes the following information).

Subject Line: Reference No. SOLICITATION W91364‐19‐R‐8006 Email: usaf.oh.180‐fw.mbx.contracting@mail.mil

RFI TEMPLATE FORMAT must be used, Proposal Inquiry: (Please clearly state your question) (See Attached RFI Template.)

3.2. Any explanation desired by an offeror regarding the meaning or interpretation of the solicitation, or proposals, drawings, specifications, etc. must be requested in writing and with sufficient time allowed for a reply to reach bidders before the submission of their proposal.

3.3. All questions and requests for information (RFI) must be received NOT LATER THAN the August 28, 2019. OFFERORS ARE STRONGLY ENCOURAGED TO SUBMIT QUESTIONS EARLY IN THIS PROCESS.

3.4. Any changes to the drawings, specifications, etc. will be issued in the form of an amendment.

However, any answers that clarify or provide an interpretation to the drawings, specifications, etc. will NOT be posted via amendment but rather as a response to the RFI on FBO at http://www.fbo.gov

3.5. For security reasons, all technical and data related to this solicitation will be distributed using the Federal Business Opportunities (FedBizOpps.gov or fbo.gov) system. Interested bidders/offerors must register with FedBizOpps before accessing the system.

3.6. Amendments, if/when issued will be posted to http://www.fbo.gov for electronic downloading. This will normally be the only method of distributing amendments prior to closing; therefore, it is the offerors responsibility to check the website periodically for any amendments to the solicitation. Websites are occasionally inaccessible due to various reasons.

NOTE – For your convenience a request for information form (RFI) has been attached to the RFP via FBO.

4. PROPOSAL OPENING:

4.1. Late receipt of proposals may not be deemed excusable and the Contracting Officer may declare the proposal “late” and not be accepted in accordance with FAR 14.304.

4.2. The proposal opening will occur at the time and date specified in Block 8 of the SF1449. Vendors will be notified of the status of their proposal by email once the selection is complete.

5. BASIS For AWARD: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering only price and price related factors.

6. OPTIONS: The Government will evaluate offers for award purposes only by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the options.

7. WAGE DETERMINATION:

Service Contract Act (SCA) Wage Rates are applicable to this project are 2015‐4741 revision 7 as shown in Section 00800.

8. PROPOSAL PREPARATION EXPENSES AND PRE‐CONTRACT COSTS:

This RFP does not commit the Government to pay costs incurred in preparation and submission of proposals or for other costs incurred prior to award of a formal contract.

9. CLAUSES:

Clauses and provisions from the Federal Acquisition Regulation (FAR) and supplements thereto are incorporated in this document by reference and in full text. Those incorporated by reference have the same force and effect as if they were given in full text.

10. DISPOSITION OF UNSUCCESSFUL PROPOSALS:

In compliance with FAR Subpart 4.8, the Government will retain one copy electronically of all unsuccessful proposals.

11. OFFERORS QUALIFICATIONS:

To establish its responsibility, the apparent low offer may be requested by the Government prior to award, to submit a statement regarding their previous experience in performing comparable work, their business and technical organization, financial and bonding resources and plant available to be used in performing the work. This action may be requested to determine if the contractor is responsible.

End of Section 00100

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Repair Solar Phases 4 & 5

FFP

To include the investigation for the repair of the communication system IAW the attached Statement of Objectives. Proposal prices must remain valid until 31 Decemebr 2019.

FOB: Destination

MFR PART NR: NA

SIGNAL CODE: A

PSC CD: 6117

NET AMT

0002 1 Job OPTION Option Bid Item 1

FFP

Repair by replacement the existing BayView server in the communications closet at building 150 IAW the Statement of Objectives. Option may be exercised at time of award or with in 180 days after receipt of Contract Award. Proposal prices must remain valid until 31 Decemebr 2019.

FOB: Destination

MFR PART NR: NA

0003 1 Job OPTION Option Bid Item 2

FFP

Repair by replacement the existing client work station in building 150 IAW the attached SOO. Option may be exercised at time of award or with in 180 days after receipt of Contract Award. Proposal prices must remain valid until 31 Decemebr 2019.

FOB: Destination

MFR PART NR: NA

0004 1 Job CMRA Reporting

FFP

IAW Statement of Objectives Section 1.25 reported at http://www.ecmra.mil Proposal prices must remain valid until 31 Decemebr 2019.

FOB: Destination

MFR PART NR: NA

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government

0004 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 270 dys. ANP 1 F9F3CE - 180TH CES

JEREMY FERGUSON

2660 SOUTH EBER ROAD

SWANTON OH 43558-8752

419-868-4009 FOB: Destination

F9F3CE

0002 270 dys. ANP 1 (SAME AS PREVIOUS LOCATION)

0003 270 dys. ANP 1 (SAME AS PREVIOUS LOCATION)

0004 270 dys. ANP 1 (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

SOO

STATEMENT OF OBJECTIVES

FOR

REPAIR SOLAR FIELD & MONITORING SYSTEM

WYTD192102

AT

180TH FIGHTER WING

GENERAL PROJECT INFORMATION

PART I GENERAL July 11, 2019

1.01 SCOPE

Contractors to furnish all engineering, engineering supervision, analysis and surveys, drawings, construction supervision, labor, materials, equipment, and supplies and other items of expense required to perform the work specified in this document in strict accordance with the specifications and drawings for this project and provide the government a complete and useable end product.

1.02 LOCATION

Site of the proposed work is at the Ohio Air National Guard Base, 180th Fighter Wing, 2660 S. Eber Road, Swanton, Ohio 43558-9645 (Adjacent to Toledo Express Airport).

1.03 SCOPE OF WORK:

A. Objective: Repair phases 4 and 5 of the installation’s main solar field to restore electrical production, and identify required repairs to the communications and monitoring system as described further in this statement of work and the project drawings. Provide a report of proposed repairs to the communications system and make the required repairs so the existing work station and server can communicate with all existing and new inverters. Upgrade the existing energy monitoring work station (OBI#2) and server (OBI#1) to 2019 current equipment and energy monitoring and reporting software.

1. The following drawings are attached:

i. 180th FW Base Map – Communications (Solar Field)

ii. 180th FW Base Map – Electrical (Solar Field)

iii. Existing Solar Communications Riser

iv. E0.01 PV Phase 5

v. E0.02 PV Phase 5

vi. E0.03 PV Phase 5

vii. E1.01 PV Phase 5

viii. E1.02 PV Phase 5

ix. E1.03 PV Phase 5

x. E1.04 PV Phase 5

xi. E1.05 PV Phase 5

xii. E1.06 PV Phase 5

xiii. E2.01 Partial Site Plan PV Phase 5

xiv. E2.02 PV Phase 5

xv. E2.03 PV Phase 5

xvi. E3.01 One Line Diagram PV Phase 5

xvii. E3.02 PV Phase 5

2. The following documents are incorporated by reference for design and repairs of the solar field.

i. UFC 3-540-08 Utility Scale Renewable Energy Systems

ii. UFC 3-550-01 Exterior Electrical Power Distribution with Change 2

iii. UFC 3-501-01 Electrical Engineering

iv. Most recent version of the National Electrical Code

B. Repair Phase 4 and 5 of the Main Base Solar Field:

1. Repair phase 4 and 5 of the solar plant to restore production of the panels and send electricity to base primary electrical distribution system. More specifically the work includes:

i. Note: The existing Phase 4 and 5 arrays have not been operational, in part or in whole, several times in the last 3 years. The contractor shall take all necessary precautions to safely disconnect and de-energize the system as required to perform the work.

ii. Base bid items: Provide all required engineering and analysis, labor, materials and equipment and all other items of expense required to repair Phase 4 and 5 solar production. Existing solar panels are to be reused to the greatest extent possible. Rewire panels if needed to work with the new the inverters, transformers and other related production and communications equipment. Coordinate designs with the solar panel manufacturer to ensure the solar panel warranty is not voided.

iii. Suggested sources: Rudolph-Libbe/Gem Energy installed phases 4 and 5 of the solar field. Bay Controls a subcontractor to Rudolph/Libbe was responsible for the communication and integration of phase 4 and 5 to make the system communicate and report to the existing energy monitoring work station in building 150. First Solar was the supplier of the solar panels.

iv. Intent: Remove the existing Nextronix inverters, damaged bus duct, combiner boxes, transformers and related circuitry and provide new inverters and transformers and connect the existing panels to restore production of these portions of the solar plant. Repair or replace low voltage DC and AC wiring systems (1000 volt or less) to inverters and transformers to comply with current electrical codes, regulations and good engineering practice.

v. Remove Transformers XF-3 (500KVA) and XF-4 (750KVA) and associated items and support pads as needed. Pad for Transformer 3 may be reused if possible. Note: Existing conduits and cables for primary power may be reused for new equipment if in good condition and is approved by the government.

vi. Remove existing invertors, bus duct, row boxes and related DC and AC voltage circuits between combiner box panels and primary transformers.

Remove all conduit, foundations and pads. Existing wiring from solar panels to existing row boxes may be reused if compatible and are wired correctly to work with the new inverters.

vii. Disconnect and safely store solar panels as needed. The solar panels and frames will remain and be reused with the new power distribution system.

1. Phase 4 contains 5,320 panels, rated at 75.0W for total of

399KW.

2. Phase 5 contains 3,920 panels, rated at 77.5W for a total of

304KW.

viii. Contractor shall design and build a new power distribution system that provides power from the existing solar panels and connects to the installation’s primary electrical distribution system (12.47kV).

ix. Provide new wiring and all related circuitry between solar panels and new inverters. Provide new concrete pads for inverters. Existing grounding system conductors for solar panels and racks may be reused if serviceable.

Provide a means of disconnecting the power for the new inverters at both the incoming and outgoing sides. Size inverters and circuits as required by the National Electrical Code and according to the solar panel and inverter manufacturer’s requirements.

x. Inverters shall meet the following requirements:

1. New inverters shall be a commercial off the shelf system that operate on standard voltages between 240 and 600 VAC, at 60 Hz and a maximum DC voltage of 1000 V.

2. Inverters shall be from a manufacturer that has been in business for 20 years and been manufacturing commercial inverters for a minimum of 15 years.

3. Inverters shall come with a warranty of not less than 10 years.

4. Inverters shall meet the requirements of UL 1741 and UL 1998.

5. Inverters shall have local digital readouts for output.

6. Interface with RS845 and Bluetooth

7. AC short circuit protection.

8. A minimum peak efficiency greater than 96%.

9. NEMA 3R enclosure, color as selected by the government from manufacturer’s standard colors.

xi. Provide buried conduits for new electrical circuits between inverters and new primary transformers. Conduits shall be PVC schedule 40, buried a minimum of 24” below grade. Provide all necessary conductors, connections and other related items. Size all circuits as required by the National Electrical Code.

xii. Provide new Medium Voltage transformers. Transformers shall be liquid filled and be pcb free. Windings shall be aluminum.

xiii. Provide new grounding system for the new transformers, inverters and other electrical equipment.

xiv. Verify medium voltage cables between existing medium voltage sectionalizers and new transformers are in serviceable condition if to be reused. If cables are damaged or not serviceable, report deficiencies to the government. If cables are in good condition make connections to new transformers and the base electrical grid.

xv. As part of the new electrical system provide a minimum of 2 weatherproof 120V, 20 amp duplex receptacle, spaced approximately 100’ apart along the middle row of Phases 4 and 5. Receptacles shall be located so maintenance access to equipment is not inhibited.

xvi. Provide power for any communications and monitoring equipment required in the solar field so that each inverter communicates between the solar field and the central monitoring station at building 150.

xvii. Energize the system and verify all items are operational.

xviii. The final site layout shall provide for safe access to all newly installed equipment and the ability to maintain and replace equipment (i.e.

transformers, inverters, etc.) without removing other operational components of the solar field. Indicate maintenance and access clearances on the drawings. Maintain a minimum traffic lane width of 10’ wide for an all-terrain forklift.

2. Communications (Base Bid):

i. Intent: Investigate and identify components of the existing communications cable pathway and equipment between and including the main solar field (all phases) and building 150’s telecommunication closet that are not operational. The contractor shall prepare a report identifying all cable and communications equipment and connections that require repair in order to make the communication system operational so the Energy Monitoring station in building 150 can view the production and status of the entire solar field. The report will itemize all required repairs required to make the system operational and provide an estimated cost of the repairs by component. Repairs shall be paid for under a separate CLIN as a modification to the contract.

ii. Provide new communications cabling and equipment (webboxes, modems, power supplies, etc.) for the new inverters at Phase 4 and 5 and connect the new inverters to the existing/repaired communications equipment located at Phase 1 and 2 of the main solar field so the equipment sends data to the monitoring station at building 150 from the newly repaired Phase 4 and 5 solar arrays. New equipment and software shall be compatible with the existing monitoring stations system and software. If the contractor proposes alternate software or system that is not compatible with the existing system, the contractor shall provide any and all required new software, equipment and programming to make the system fully functional at no added expense to the government. This includes the energy monitoring work station at building 150 and any required items for other connections at other building solar generating plant on base.

iii. The contractor shall design and build a communications system that will connect new inverters for the Phase 4 and 5 repairs to send production data to the monitoring station at building 150. The system shall be installed so that each inverter’s data can be viewed separately. Existing communications wiring and equipment not associated with Phase 4 and 5 will remain. Phase 4 and 5 communications cabling and conduits may be reused if in serviceable condition, otherwise provide new.

iv. The contractor shall verify that the existing cabling and equipment between the building 150 telecom room and the existing monitoring station is working and sending & receiving signals.

v. OBI #1: Repair by replacement the existing BayView server in the communications closet at building 150. New server shall be a Dell Tridium Server w/Windows 10 Pro or the most recent version of Windows at the time of bid. Provide Tridium Niagra N4 platform including all hardware and software. Additionally, upgrade communications components and software for the new Phase 4 and 5 inverters. Replace all SMA Sunnyboy Webboxes with JACE 8000 and SMA communications driver at the following facilities:

1. Main Field Tower #5 – 30 inverters (100 devices, 5000 points, 1 year maintenance)

2. Main Field Tower #6 – 30 inverters (100 devices, 5000 points, 1 year maintenance)

3. Main Field Tower #17 – 30 inverters (100 devices, 5000 points, 1 year maintenance)

4. Bldg 156/157 – 3 inverters (5 devices, 250 points, 1 year maintenance)

5. Bldg 136 – 3 inverters (5 devices, 250 points, 1 year maintenance)

6. Bldg 102 – 3 inverters (5 devices, 250 points, 1 year maintenance)

7. Bldg 158 – 5 inverters (5 devices, 250 points, 1 year maintenance)

8. Bldg 150 – 5 inverters (5 devices, 250 points, 1 year maintenance)

9. Kadoro SMA Driver

vi. OBI #2: Repair by replacement the existing client work station in building

150. Provide new tower, monitors, keyboard, mouse, cables, surge protector and all required software. Set up and install all required software to monitor all of the solar arrays on base. Connect new station to the existing color printer. Provide software for solar production and energy tracking. System will collect and report the following:

1. Weather data from the existing weather station including temperature, wind speed and solar irradiance.

2. Energy production from each inverter on base.

3. Total energy production.

4. The system shall be able to produce reports showing daily, monthly, year to date and annual totals for each inverter, each zone and or building.

5. Total rated production for each inverter at peak irradiance and expected production based on actual irradiance.

6. System shall provide alarms when equipment is not communicating.

7. System shall provide alarms when production at any inverter is 20% below expected production or below production of comparably installed inverters.

8. System shall maintain an event log showing alarm condition and the date and time event started and ended.

C. Design process:

1. Research and investigate existing layout and conditions of the main solar field and communications and monitoring system components to include the communication and computer equipment at building 150.

2. Research and investigate the applicable codes required for the repairs.

3. Provide a concept design (35%) for planned repairs and submit documents as follows:

i. New electrical and communication preliminary site plan

ii. Preliminary calculations and proposed equipment

iii. Preliminary single lines and details.

iv. Itemized report for communication system repairs to the solar field communications network.

4. Final Design: Final drawings shall be signed and sealed by a Licensed

Professional Engineer registered to practice in the State of Ohio.

i. Electrical Site Plan

ii. Grounding Plan and details

iii. Communications Site Plan

iv. Solar panel power plan & typical solar array circuit schematic

v. Electrical and communications site details

vi. Communication single line drawing

vii. Electrical single line drawing

viii. Engineering calculations.

D. Submittals: Provide 3 copies of each submittal to the government for approval or record as indicated below.

1. Schedule with a schedule of values within two weeks of award.

2. Quality Control reports for any testing services provided.

3. Drawings: Concept and Final design.

4. As-built equipment submittals

5. O&Ms for inverters, servers, transformers and other installed equipment.

6. As-built drawings (1 red line & 2 copies) as needed.

7. 180th FW Solid Waste Disposal and Tracking Form

F. General Requirements:

1. Contractor shall verify existing dimensions and conditions prior to submission of a bid and again prior to beginning work.

2. Contractor shall provide the government project manager 7 days advance written notice before performing any disturbance of the ground to a depth below 3 inches. Contractor shall ensure an approved Air Force Form 103 work clearance permit is issued before beginning any excavations.

3. Perform clean up on a daily basis. Work on the Parking Ramp and Aprons shall be kept clean continuously to prevent debris from construction/demolition work from becoming Foreign Object & Debris (FOD) that could damage airplanes.

All debris shall be properly contained in dumpster, drums, cans, etc… and covered until removed from the site.

4. Provide a minimum of 7 days notice in writing to the Contracting officer prior to the shut down of any building utility system, street or parking lot.

5. Whenever a conflict in drawings, specifications or code exists, the most stringent requirement shall apply.

6. The buildings will remain operational during this construction.

7. Provide all traffic control devices and barricades as needed to protect the work.

1.04 TOURS OF THE PROJECT SITE

Site visits will be scheduled in advance with Base Civil Engineering during the bidding period at (419) 868-4007, between the hours of 8:30 AM and 4:00 PM, Monday through Friday.

1.05 PERFORMANCE

Submission of a bid by a Contractor shall be accepted as prima facie evidence that he/she has examined the specifications and drawings and has satisfied him/herself as to the nature and location of the work and all matters which can in any way affect the work or cost thereof under this contract.

1.06 CONTRACT DOCUMENTS

Drawings and specifications cited herein are available from the Contracting Officer. Record drawings of existing facilities and utilities are available for review at the Office of Base Civil Engineer.

a. The intent of the drawings and specifications is to provide the Government with a complete and usable facility as indicated.

b. Any item mentioned in the specifications and not shown on the drawings or shown on the drawing and not mentioned in the specifications, shall be of like effect as if shown or mentioned in both.

c. In the case of differences between the drawings and specifications, the specifications shall govern. In the case of discrepancy in the figures in the drawings, or the specifications, the matter shall be promptly submitted to the Contracting Officer's Authorized Representative, who shall make a determination in writing. Any adjustments by the Contractor without such determination shall be at his/her own risk and expense. The drawings are intended to define an outline of the concept of the work to be accomplished and provide general locations of all items. The Contractor is ultimately responsible for field verifying the exact location.

1.07 APPLICABLE PUBLICATIONS

a. Various references are listed throughout these specifications. Such publications are incorporated into these specifications by reference. Materials and installations are to conform to the requirements of the specified applicable publications. The edition of each publication to apply is to be the most recent edition published prior to the date of the bid opening, unless stated otherwise where the actual reference is made. In case of conflict between the referenced document and the project specifications, the specifications shall govern.

b. Contractor shall insure that work performed is in full compliance with all federal, state and local laws and ordinances applicable to the construction of or the finished product of this contract.

1.08 MANUFACTURER'S INSTRUCTIONS

Where required in the specifications, the materials, products, processes, equipment or the like to be installed or applied, in accordance with manufacturer's instructions, directions, or specifications, or words to this effect, it shall be construed to mean that said installation or application shall be in strict accordance with printed instructions furnished by the manufacturer for use under conditions similar to those at the project site.

1.09 MATERIALS AND PRODUCTS

Locations where products are listed by brand names or equal (equivalent), are for informational purposes only, establishing a general standard of quality, and the Government in no way is making a warranty of availability or fitness of the product for use.

1.10 DIVISION OF WORK

a. The Contractor is responsible for all work. Should the Contractor award certain portions of the work to subcontractors, the division of work, the supervision of work, coordination of the work, and resolution of subcontractor disputes is entirely the Contractor's responsibility.

b. The Contractor shall locate the principal lines and grades for all construction and establish bench marks based on the elevations shown on the drawings.

c. The Contractor shall be responsible for the proper laying out of all work and for any damage which may accrue as a result of his/her inaccuracies.

1.11 CONTRACT PERIOD

The duration of this project shall be 270 days. However, work shall proceed in a continuous manner once started.

1.12 CLEANING REQUIREMENTS

a. Maintain the project site in an orderly condition that allows maximum access, does not impede traffic insures safety, and protects materials and equipment.

b. On a daily basis the Contractor shall remove all scrap, debris, and wastes from the project site or place it in the Contractor's approved containers daily and removed from the job site at least once each week. Properly dispose of all waste to an off-site location. In no case shall construction waste be placed in Government leased waste containers.

c. Mud, clay, stone, or other materials dropped by vehicles on paved surfaces shall be removed promptly and shall not be allowed to accumulate. Pavement areas that have been dirtied shall be swept broom-clean.

1.13 QUALITY ASSURANCE

a. Workmanship shall be in accordance with the best practices of the trade. All work shall be installed under direct supervision of a competent foreman.

b. Material and equipment shall be the standard products of a manufacturer regularly engaged in the Manufacture of the products. Items of equipment shall essentially duplicate equipment that has been in satisfactory use at least 2 years prior to bid opening.

1.14 ITEMS AND UTILITIES FURNISHED BY THE GOVERNMENT

Reasonable amounts of electrical power, water and sanitary sewer service shall be provided by the Government at no charge to the Contractor. The Contractor shall be responsible for the installation and removal of any connections required to accomplish this work.

1.15 SUBMITTALS

Submittals shall be in the form of data sheets, drawings, and/or samples as appropriate for the item. Three copies of each submittal shall be supplied to the BCE or his representative for approval. One Copy will be returned to the Contractor once reviewed by the government, and approved or disapproved.

1.16 WARRANTY

a. Materials, which do not have a guarantee stated elsewhere in these specifications, shall be guaranteed for a period of one year or as manufacturer's warranty states, whichever is longer.

b. Installation shall be guaranteed for a period of one year. Defective work shall be repaired or replaced as necessary during the guarantee period at the Contractor's expense.

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