W9133L-19-R-0001_DDRP_QA_07May2019.pdf

Questions & Answers for Solicitation W9133L19R0001

Air National Guard Drug Demand Reduction Program Specimen Collection Services

Question Number

Document Page Number

Section and Paragraph or line

Question Government Answer

1 RFP Unnumbered 1449 continuation sheet & all travel CLINS & paragraph 1.4.12

Can the government provide an estimated cost number to cover all travel during the contract for all offerors to use as a way of leveling the submissions?

Not To Exceed (NTE) amounts will be provided for all X002-series cost CLINs for Travel.

RFP 56 FAR 52.223-5 Pollution Prevention and Right-To- Know Information (May 2011)

This clause appears to be specific to operating a facility rather than operating on a facility. Please clarify.

Per FAR 23.1005, clause 52.223-5 shall be in solicitations and contracts that provide for performance, in whole or in part, on a Federal facility.

3 RFP 58 Paragraph (c) The RFP requires offerors to hold prices firm for 30 days after May 10. That seems to be an unusually short period of time in which all proposals will be evaluated, and an award made. Should the period of holding prices firm be extended?

The RFP will be updated to state that the offeror agrees to hold the prices in its offer for 90 calendar days from the date specified for receipt of offer.

4 RFP 58 Paragraph (2)(i) Referenced para says late proposal submissions can still be considered as long as they are “received before award is made”.

This seems unusual. Will the government accept late submissions?

Proposals are due by the due date stated in the solicitation.

Late proposal submissions may be considered at the discretion of the Contracting Officer. RFP language will be updated to clarify.

5 RFP 61 2.1 line 1 It says “four volumes” but then lists six- how many volumes are there? Are PDFs acceptable?

The Offeror’s proposal shall consist of six volumes. PDFs are acceptable. See RFP page 62 Section 3.3.2

6 PWS 62 3.3.1 Do the table of contents and the summary count towards the page Yes limits?

7 RFP 63 3.4 Proposal Submission The offeror respectfully asks for an extension of three weeks from the receipt of answers to these questions for submittal. There are multiple, outstanding questions that need to be answered before offerors are able to create a complete and comprehensive project plan to incorporate into the proposal. Is a three-week extension possible? Also, will it be possible to ask additional follow-on questions once the answers to the initial questions are provided?

The proposal due date has been extended in accordance with Amendment P00001. Answers to additional questions received after the Q&A posting will be attempted to be answered as soon as possible, however answers are not guaranteed

8 RFP 67 Paragraph 2 Do the letters of commitment and the consent to use past performance count against the past performance page limits?

Letters of Commitment and Consent to Use Past Performance will be excluded from the page count.

9 RFP 69 Section 7 Volume IV If an offeror is a small business under NAICS code 621511 must that offeror still submit a small business subcontracting plan?

Small Business Subcontracting plans applies to Other Than Small Businesses. However, Small Business Participation Plans applies to both Other Than Small Businesses and Small Businesses. Please refer to page 69

– 7 Volume Small Business Participation

10 PWS Unnumbered 1.2.1 How many of the 105,000 ANG samples collected annually are from the AFSC Specialty or a TDP Code for Title 5 personnel?

Currently there are approximately 365 civilian TDP for Federal Title 5 personnel. All ANG members are required to provide a specimen each FY.

11 PWS Unnumbered 1.4.12 Contractor Travel How much travel will contract staff be required to make? Who will be required to travel? Will there be funds for travel? What can the travel be used for? For example, can the travel budget be used for the train-the-trainer functions for all contract staff?

Depends upon Wing assigned and GSUs assigned to the Wing. Wing DDRPM will be required to travel. A travel budget has been provided as a NTE amount and travel must be pre-approved by the COR

12 PWS Unnumbered 1.4.2 Quality Assurance

(QA)

Will the QASP be available for review by offerors before proposals are submitted?

The QASP will not be posted to FBO.

13 PWS Unnumbered 1.4.4 Place and Performance of Service

1. Are you expecting staff on site at each location M-F 0800

- 1630? If so, how many staff at each location?

2. Are services required every weekday at each location?

3. Can we have the training schedule published by the Wing

Commanders to determine the 12 minimum weekends? If

1. Yes, one – the Wing DDRP Manager

2. Yes

3. Yes, each Wing Commander will publish annually the

12 minimum weekends.

not, how many Regularly Scheduled Drills (RSD) are there at each location?

4. If there are services required outside of the stated service hours are they in addition to the regular M-F hours? In other words, are contractors required to work more than 40 hours per week?

5. Do all ANG units drill the same weekend of the month, Nationwide?

6. How many of the 140 active ANG units throughout the US, Guam, Puerto Rico, Virgin Islands and the District of Columbia require testing staff to be present? Is it the 94 that are listed? Who are the others that are not listed that require staff?

4. Yes, they are required to work RSD weekends.

5. No

6. The listed testing locations (94) require a Wing DDRP

Manager to be present.

14 PWS 1.4.4. Place and Performance of Service

Please confirm which positions are required to present M-F between 0800-1630 – (a) the WDDRPM, DTPAM, and Observers,

(b) only the number of personnel necessary to complete scheduled testing at a location during that day, or (c) a different standard.

The Wing WDDRP Manager ONLY required M-F 0800- 1630. The DTPAM and Observers are required at the locations on scheduled testing days.

15 PWS 1.4.4 What are the RSDs for each wing? RDS schedule is identified by the Wing Commander annually and published

16 PWS Unnumbered 1.4.5.4 CAC Requirements Are there any circumstances where a fully trained observer could perform their duties without a CAC card but with an escort? For example, if they are substituting for a contractor that is unexpectedly ill?

No. The Wing DDRP Manager is the only person with a

CAC.

17 PWS Unnumbered 3.1 Property In addition to the government furnished property may the WDDRPM use a contractor furnished computer and hotspot (not connected to the government network) to directly connect with the contractor headquarters for administrative purposes?

Yes, personal electronic devices are authorized IAW ISO/IPO policy.

18 PWS 5.0 Air Force E-Publishing no longer has a published version of AFI 90-508. Please furnish a copy or provide an alternated reference.

AFI 90-508 was rescinded and replaced by AFMAN 44- 198, effective 24 Jan 2019. PWS has been updated.

19 PWS Unnumbered 5.2.1 DDR Program Are the 20 Trainers full-time and if so, what are their requirements?

These trainers are associates of the vendors. The Government will train up to 20 vendor associates. At that time the training material will be given to the vendor to train their staff accordingly

20 PWS Unnumbered 5.2.1 DDR Program The “train-the-trainer” is five days in San Antonio; how long is the end user training at the Wings?

The same, 5 days to training Wing DDRP Managers

21 5.2.1 DDR Program Will NGB/SGOH provide digital copies of the training to the awarded contractor?

Are there any restrictions on who can become a trainer, e.g.

minimum experience requirements?

What would be the first TTT event that an awardee could feasibly get trainers into, August 2019 or January 2020?

Yes

No

Dependent upon date of award and start of contract

22 PWS Unnumbered 5.3.1 The DoD standard for Civilian drug testing is 100% over a two-year period. Does the ANG intend to test 100% of Civilians in TDPs annually?

No. ANG will follow AFMAN 44-198 for testing

23 PWS Unnumbered 5.3.1.2 How often will out of cycle testing be required? The out of cycle testing will vary depending upon the Wing Commanders requirement

24 PWS Unnumbered 5.3.2 How many different WDDRPMs should the contractor employ? Is this 91 full-time staff at each of the locations listed in Technical Exhibit 1?

One Wing DDRP Manager at each of the 94 locations listed in Technical Exhibit 3.

25 PWS Unnumbered 5.3.2.2 Who signs the appointment letter for contract staff, the contract company or the Government?

The Wing Commander signs the appointment letter.

26 PWS Unnumbered 5.3.2.3 Can you describe the drug prevention, education and outreach initiatives the government is interested in having the contractor provide? For example, can the Government provide the current prevention education lesson plans and materials being used? What

The GOV will provide the PE&O initiatives for the Wing DDRP Manager to instruct/teach/brief at the location assigned.

outreach initiatives and resources are currently being provided to the Airmen? Are the WDDRPMs alone required to deliver the prevention and education outreach initiatives or are other staff required? If additional staff are required, how many?

Red Ribbon Week (Oct of each year), printed materials, short 3-5 min briefs for service members

Yes, Wing DDRP Managers provide the information No additional staff is required

27 PWS Unnumbered 5.3.2.3.4 Would the government consider allowing more than one random test per month, per site?

Yes

28 PWS Unnumbered 5.3.2.9.4 Will the mandatory testing of AGR, AFSC specialties and Title 5 required tests be reported at the monthly CFOC? Is the shipping time to the laboratory also required to be reported?

Yes but the CFOC is not a monthly requirement (see AFI 90-507, para 2.6.4.1.6) Yes

29 PWS Unnumbered 5.3.3 DTPAM Services How many DTPAMs must the contractor employ? Will there be 94 full-time DTPAMs as outlined in Technical Exhibit 1?

Determined upon the collection size per collection event

No

30 PWS Unnumbered 5.3.3.1 Can we have a copy of the AFMOA approved training materials? No. Training material will be provided to contractor during initial training by the Government.

31 PWS Unnumbered 5.3.4 Drug collection observers are sometimes required to testify at a service member’s courts martial regarding possible drug abuse.

Are there any legal constraints, consequences, or limitations regarding the use of non-government personnel as CM witnesses?

If so, what are they?

32 PWS Unnumbered Technical Exhibit 1 – 5.3.2.4

How do contract staff access CarePoint? Are there any training requirements associated with using this site?

On a GOV laptop with the use of a CAC

Yes, covered in the Wing DDRP Manager training

33 PWS Unnumbered Technical Exhibit 1 – 5.3.2.9

How often and where will the inspections take place?

Will any required travel be covered under the travel budget?

Minimum - annually at the Wing/GSU where the contractor is assigned

Not To Exceed (NTE) amounts will be provided for all X002-series cost CLINs for Travel

34 PWS Unnumbered Technical Exhibit 1 – 5.3.2.9

What is MICT on the PRS Review? Is it Management Internal Control Toolset?

Yes, it is the Management Internal Control Toolset

35 PWS Unnumbered Technical Exhibit 1 – 5.3.2.9.6

What are the expectations for the prevention, education, and outreach guidelines?

The GOV will provide the PE&O initiatives for the Wing DDRP Manager to instruct/teach/brief at the location assigned.

Red Ribbon Week (Oct of each year), printed materials, short 3-5 min briefs for service members

Wing DDRP Managers provide the information

36 PWS Unnumbered Technical Exhibit 1 – 5.3.2.9.13

Can we have a copy of the Annual DDRPM Checklist? Yes. A copy will be provided as a Technical Exhibit.

37 PWS Technical Exhibit 2 – 1.4.1 Please confirm that a Quality Control Plan is required both in the solicitation response as well as within 15 calendar days of contract award.

Yes and yes.

38 Technical Exhibit 2 – 1.4.9 For Item 1.4.9, is this individual not considered a Key Personnel position that would have to be submitted with the proposal per Sub-factor 1 of the Management Approach?

This individual is not considered Key Personnel. No resume is needed.

39 PWS Unnumbered Technical Exhibit 3 It appears that several Wings and unit numbers may be missing (e.g., 112, 135, 160, 170 and 191). Please confirm that this is not an oversite or they don’t exist.

The Technical Exhibit 3 is what is required for this PWS

40 PWS Unnumbered Technical Exhibit 3 Is the Estimated Specimen Collection number for each site the total for the year? Approximately how many collection days a month are there at each location?

Estimated total

Minimum of 1 day – maximum determined by Wing Commander

41 PWS Unnumbered Technical Exhibit 3 Lists 108,540K for the estimated specimen collection. What is the actual End Strength of each of the G-Codes listed?

Estimated End Strengths are listed – changes minimally monthly with enlistments/discharges

42 PWS Unnumbered Technical Exhibit 3 How many Title V employees are tested out of the 105,00K samples?

Currently there are approximately 365 civilian TDP for Federal T-5.

43 PWS Unnumbered Technical Exhibit 3 Technical Exhibit 3 shows the estimated collection numbers. Can you please provide the actual historical testing numbers for the last three years?

The estimated collection numbers contained in Technical Exhibit 3 are based on historical amounts and should be used for estimating purposes of the proposals

44 RFP Page 68

Section 3 - Subcontracts Can the Government please clarify if the percentage for major subcontractor if more than 25% or 20%? On page 68 of the solicitation it states major subcontractor is more than 25% on page 71 it states major subcontractor perform more than 20%.

20%. RFP has been updated.

45 RFP Page 70 8 Volume – Price Section 8.2

Will the government provide the “Price Proposal Matrix” template, at stated in Section 8.2?

Price Proposal Matrix will be provided

46 RFP Page 64 Management Approach Can the Government please clarify if resumes, proposed labor resources, which include labor category, hours per labor category and qualification are due for key personnel only and whether resumes count towards the page count?

Resumes, proposed labor resources, which include labor category, hours per labor category and qualification are due for key personnel (WDDRPM) only.

Resumes count towards total pages.

47 RFP Page 64 Management Approach Given that the Phase schedule does not propose that operations begin at all locations until Phase 3, would the Government reconsider changing “provide a resume of all proposed personnel” to “provide a resume of all proposed key personnel”? Non-key personnel submitted with the proposal may not be available upon the initiation of Phase 2,3, or 4?

Provide a resume of all proposed WDDRPM personnel ONLY. This section has been updated for clarification

48 RFP Page 71 Volume 9 – Section 9.1 On page 71 the solicitation states: Each offeror shall complete (fill-in and signatures) the solicitation sections indicated below

The only documents required for Volume VI are the signed SF1449 and the Fill-In Certifications and using the file (without modification to the file) provided with the RFP. An authorized official of the firm shall sign the Standard Form (SF 1449), Solicitation/Contract/Order for Commercial Items and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

Can the Government confirm the only required documents that need to be provided in Volume VI are the SF1449 signed and the Fill-in Certifications and Representation provided in the solicitation?

Representation.

49 RFP Page 56 Clauses Based on the inclusion of FAR 52.222-17, are there any individuals that would qualify to transfer from an existing contract to this contract?

There is no previous contract for this requirement.

50 RFP Addendum 52.212-1 The proposal response is stated to consist of four volume, but lists six. Please confirm/clarify

There are six volumes.

51 RFP Clauses Should FAR 52.222-41 or FAR 52.222-62 be included in this solicitation?

FAR 52.222-41 and FAR 52.222-62 – Not required as this is for professional services.

52 PWS 1.4.14 Please clarify how this contract will necessitate access to proprietary/source selection information or performing evaluation services that may create a current or future OCI. If not relevant, please revise to remove such reference.

This referenced section will remain as-is. The Government has determined this as necessary due to inherent conflicts of interest that may arise from the nature of the requirement. Further information can be found via FAR 9.505-4 -- Obtaining Access to Proprietary Information.

Will the WDDRPM, DTPAM, or Observers be required to complete a SF-85 or SF-86 background investigation prior to performing services under this contract?

The contractor is responsible for completing background investigations prior to performing services under this contract.

53 PWS Will the WDDRPM, DTPAM, or Observers be required to complete any medical credentialing prior to performing services at any ANG Wing locations?

54 RFP Will the Government consider accepting completed CPARS reports as an additional method of assessing past performance?

The Government may utilize all available information in addition to Past Performance Volume.

55 PWS Technical Exhibit 3 Please confirm that the Estimated Specimen Collection numbers in Technical Exhibit 3 are annual numbers.

Yes, they are estimated annual collection numbers

56 PWS Please confirm the historical number of testing days per month for each wing

Historically – 1 day minimum, with 2-3 days on average