A07_Pre-Bid_Conference_&_Site_Visit_Minutes_18B6002_Underground_Utilties.pdf

DEPARTMENTS OF THE ARMY AND AIR FORCE

NATIONAL GUARD BUREAU

MASSACHUSETTS AIR NATIONAL GUARD

CONTRACTING DIVSION

25 July 2018

MEMORANDUM FOR RECORD

SUBJECT: Minutes of Pre-Proposal Conference and Site Visit, Solicitation W912SV-18-B-6002, Underground Utilities

1. The list of interested contractors attending the meeting is shown on the attached sign-in sheet. The following Government representatives attended the subject meeting:

NAME POSITION

Ms. Kerry Wells Contracting Specialist MSgt Kirk Wetherbee Contracting Specialist Mr. Manual Neves Civil Engineering Mr. Robert Fuller Civil Engineering Mr. Tom Ard Civil Engineering

2. The following items were discussed during the Pre-proposal Conference:

a. The Contract period is 365 days. Following receipt and approval of bonds, we will hold a pre-construction conference and issue NTP.

b. Interested offerors must be registered in SAM. To register go to:

https://www.sam.gov/portal/public/SAM/. You will need your DUNS number register.

3. A power point slide presentation on the project specifics and the selection process was provided to all attendees. (Attached)

4. All Questions must be submitted in writing via email, especially technical questions to:

kyle.d.kiepke.mil@mail.mil, kirk.b.wetherbee.mil@mail.mil, and kerry.a.well2.civ@mail.mil. DO NOT CONTACT the Design Engineers or the Government Engineers. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to the FBO website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued or posted at www.fbo.gov.

5. A bus with all attendees was driven out to the Otis Air National Guard Campus. Attendees were shown the various utility poles along Grandville Ave, Chaves Street, and Izzea Street to give them a general idea of the infrastructure and magnitude the project.

6. Any amendments that are issued will be posted to the web site. Contractors were advised to check the website frequently.

7. The pre-proposal conference and site visit concluded at 0955 hours.

KERRY A. WELLS, CIV, MA ANG

Contracting Specialist