A01_SOW_Underground_Utilities_REVISED_22AUG18.pdf

PERFORMANCE WORK STATEMENT

FOR THE

REPAIR ELECTRICAL DISTRIBUTION

JOINT BASE CAPE COD

PROJECT NO. SPBN 162011

(Revised) August 22, 2018

102d INTELLIGENCE WING, MASSACHUSETTS AIR NATIONAL GUARD

JOINT BASE CAPE COD, MASSACHUSETTS

FOR UNITED STATES PROPERTY AND FISCAL OFFICER

MASSACHUSETTS NATIONAL GUARD

TABLE OF CONTENTS

SPECIFICATIONS

DIVISION 01 - GENERAL REQUIREMENTS

011100 Summary of the Work 011400 Work Restrictions 013100 Project Management and Coordination 013200 Construction Progress Documentation 013300 Submittal Procedures 013523 Owner Safety Requirements 013543 Environmental Procedures 014000 Quality Requirements 014100 Regulatory Requirements 015000 Temporary Facilities and Controls

017700 Closeout Procedures

DIVISION 02 - EXISTING CONDITIONS

024119 Selective Demolition

DIVISION 03 - CONCRETE

033000 Cast-in-Place Concrete

DIVISION 26 - ELECTRICAL

260050 General Provisions Electrical 260513 Medium-Voltage Cables 260526 Grounding and Bonding for Electrical Systems 260529 Hangers and Supports for Electrical Systems 260533 Manhole, Pull boxes and Vaults for Electrical Systems 260543 Underground Ducts and Raceways for Electrical Systems 260553 Identification for Electrical Systems 261200 Outdoor, Pad-Mounted, Oil-Filled Transformer 261201 15kV Separable Connectors, Sectionalizing Termination Cabinets and Pad Mounted Switchgear 265600 Lighting Requirements 265700 Existing Underground Communications System

DIVISION 31 - EARTHWORK

311000 Site Clearing 312000 Earth Moving

DIVISION 32 - EXTERIOR IMPROVEMENTS

321216 Asphalt Paving

321313 Concrete Paving 321373 Concrete Paving Joint Sealants 321723 Pavement Markings

329200 Turf and Grasses

ATTACHMENTS

1. Contractor Hazardous Material Identification Form Part I and II

2. Joint Base Cape Cod (JBCC) Fire Prevention Standard 911-1

3. JBCC Dig Safe Request Form

DIVISION I

SECTION 01-11-00

SUMMARY OF WORK

1. GENERAL

1.1. This section covers the administrative requirements of this project. The Contractor shall ensure compliance with all information contained within. The proposed project is to support the 102d Intelligence Wing (102IW) located on the Joint Base Cape Cod (JBCC) Massachusetts.

2. GOVERNMENT ROLES AND RESPONSIBILITIES

2.1. The Contracting Officer (KO) is the only individual with the authority to authorize changes within this project that will have an effect on the scope and/or monetary value (increase or decrease) of contract.

2.2. The Contracting Officer’s Representative (COR) is the individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions on contracts. The key role of the COR is to observe, document, and communicate contractor performance to both the KO and Contractor.

2.3. Government Inspector(s) is the individual(s) assigned to monitor daily progress of project performance.

2.4. Government personnel other than KOs and the authorized COR, may, with KO coordination, observe Contractor operations. However, these personnel may not interfere with Contractor performance or make any changes to the contract.

2.5. Other Observers. Military Public Health (MPH) personnel, Inspector General (IG) Personnel, and other authorized government personnel shall be permitted to observe operations as necessary. These operations include but are not limited to mess attendant duties at the Contractor’s facility, transportation from the Contractor’s facility to the installation and return to the Contractor’s facility. Contractors may be requested to provide State and Municipal certificates.

3. SCOPE OF WORK

3.1. The Contractor shall be responsible for all requirements described in the contract documents and all work including that of his Sub-contractor(s), shall be done in accordance with the contract documents. Failure to familiarize himself with their requirements will not relieve the Contractor of his responsibility to comply.

3.2. The organization of the specifications into divisions, sections, and articles, and the arrangement of the drawings shall not control the Contractor in dividing the work among Sub-contractors or in establishing the extent of the work to be performed by any trade.

3.3. The proposed project is to support the 102d Intelligence Wing (102IW) located at the Joint Base Cape Cod (JBCC), Massachusetts. This is a performance based work statement identifying the required outcome of this project. The Contractor shall furnish all plant, labor, materials, equipment, and qualified personnel to perform all necessary travel and services required to complete the requirement herein described.

3.4. The scope of work required of this project includes the following information:

3.4.1 Remove and dispose of approximately eighty-five (85) existing utility poles and associated overhead cabling and other pole mounted related devices.

3.4.2 Remove and replace existing single phase and three phase transformers.

3.4.3 Concrete encase several thousand LF of various size PVC electrical conduit and appropriately sized underground conductors.

3.4.4 Provide pad mounted separable connector cabinets

3.4.5 Provide pad mounted fusible underground switchgear

3.4.6 Provide appropriately sized manholes, handholes and pullboxes

3.4.7 Provide new exterior lighting

3.4.8 Provide necessary soil sampling for project

3.4.9 Provide lighting plan.

4. VERIFICATION OF QUANTITIES

4.1. The Contractor shall review the scope of work for the project including all details and technical aspects, verify needed quantities of materials and also inspect and review the existing site conditions for any discrepancies. The Contractor is required to immediately notify the Contracting Officer of any discrepancies, in writing, prior to submitting a bid/proposal (pre-award phase) and immediately upon identification while performing work under this project (post award phase).

5. SUBMITTALS

5.1. AF Form (FM) 66 and AF FM 3000. Contractor shall use as cross reference documentation. Contractor shall record the “transmittal numbers” assigned when submitting materials in the “REMARKS” column of the AF FM 3000. DO NOT pre-assign transmittal numbers when preparing the submittal register (AF FM 66). Contractor shall provide submittal documentation in electronic/digital format (PDF format). Original hard copies will be made available upon Contracting Officers request. Transmittal numbers shall be represented by sequential numbering.

5.1.1. The transmittal for (AF FM 66): Contractor shall submit one set of AF FM 66 listing each item for which submittals are required. The Contractor shall fill in the date entitled “Required Submission Date” and return 2 completed copies to the Contracting Officer for approval within ten (10) days after Notice to Proceed. Also see Sections 013300 and 013301.

5.1.2. The transmittal for (AF Form 3000), Contractor shall use this form for submitting both Government Approved and Information Only submittals in accordance with the instructions on the reverse side of the form. Additional comments and instructions may be inscribed on the reverse side of the transmittal form (AF Form 3000). Also See Sections 013300 and Section 013301.

5.2. Not used

5.3. Performance and/or Payment Bonds. In accordance with FAR 28.102 performance and payment bonds may be required (Payment Bond required for contracts that exceed $150,000, Performance Bond required for contracts that exceed $30,000). Bonds are required to cover 100% of the contract price (to include subsequent modifications). Contractor shall furnish all bonds or alternative payment protections, including any necessary reinsurance agreements, to the Contracting Officer within ten (10) days after award, and before receiving a notice to proceed with the work or being allowed to start work.

5.4. Insurance in accordance with FAR 28.306. Contractors shall carry insurance during the performance of contract. The contractor policies shall contain an endorsement that any cancellation or material change in the coverage adversely affecting the Government’s interest shall not be effective unless the insurer or the contractor gives written notice of cancellation or change as required by the contracting officer. Contractor shall furnish insurance certificates, to the Contracting Officer before receiving a Notice to Proceed.

5.5. Superintendent Designation Letter. Contractor shall, prior to the Pre-Construction Conference submit the Superintendent Designation Letter to the Contracting Officer. The Superintendent shall be physically on site during any performance being performed under this contract.

5.6. Contract Project/Schedule Plan: See Section 013200 for information related to Progress Documentation.

5.6.1. Government shall have fifteen (15) days to review project schedule with acceptance or rejected (with comments) back to Contractor, unless otherwise noted.

5.7. NGB Contract Progress Report. Contractor will submit this joint use report seven (7) days after the end of the performance period covered.

5.8. Subcontractor’s Statement and Acknowledgement (SF 1413). Refer to Section 01-11-00, paragraph 15.2. Submit proposed subcontract list to the Contracting Officer with SF 1413s within fourteen (14) days after award, and prior to subcontractor performing on the contract.

5.9. Identification of Apprentices. Refer to Section 01-11-00, paragraph 15.1. Contractor shall submit required apprentice documentation with the first payroll of apprentice performance.

5.10. Base Access/Security Matrix. Refer to Section 01-14-00, paragraph 2.7. The Contractor shall furnish security matrix, at the pre-construction meeting or ten (10) days prior to start of work with any additions to be made no less than 72 hours prior to requested access time.

5.11. Anti-Terrorism (AT) Level 1 Awareness Training. See Section 01-14-00, para 2.9.

Contractor will submit certificates of completion for all required contractor employees within thirty (30) days after Notice to Proceed and within thirty (30) days of new employees commencing performance.

5.12. Material Approval Submittals (AF FM 3000). Contractor shall start submittals to the Contracting Officer within ten (10) days after receipt of Notice to proceed or as directed by the Contracting Officer.

5.13. Material Safety Data Sheets. The Contractor shall submit, no later than five (5) days after award to the Base Environmental Management Office, Contracting Officer’s Representative (COR), and Contracting Officer for review and approval, all material safety data sheets for any materials to be utilized by the Contractor prior to the commencement of work.

5.13.1. Government shall have fifteen (15) days to review material safety data sheets with acceptance or rejected (with comments) back to Contractor. Also see sections 013300 and section 013301.

5.14. Warranties and O&M Manuals. Refer to Section 01-11-00, paragraph 8. Contractor will submit Warranty and O&M Manual Package to the COR within seven (7) days of project acceptance.

5.15. Payrolls and Statements. Refer to Section 01-11-00, paragraph 15.3. Contractor will submit payrolls and statements (prime and subcontractor) on a (weekly basis) within seven (7) days to the Contracting Officer after the close of the regular weekly payroll.

5.16. Safety Meeting Minutes. Refer to Section 01-35-22, paragraph 3. Contractor shall provide Safety Meeting Minutes within five (5) days after meeting to the Contracting Officer. Also see section 013200.

5.17. OSHA Trained Contract Monitor. Refer to Section 01-35-22, paragraph 8. Contractor will submit letter of designation and OSHA certificates to the Contracting Officer prior to the Notice to Proceed. Contractor will provide all employees OSHA certificates as required by their job capacity.

5.18. Job Hazard Analysis. Refer to Section 01-35-22, paragraph 8.3. Contractor shall submit to the Contracting Officer at the pre-construction meeting.

5.19. Health and Safety Plan (HSP). Refer to Section 01-35-22, paragraph 8.4. Contractor shall submit to the Contracting Officer at the pre-construction meeting.

5.20. Emergency Response Plan (ERP). Refer to Section 01-35-22, paragraph 8.5. Contractor shall submit to the Contracting Officer at the pre-construction meeting.

5.21. Storm Water Pollution Prevention Plan (SWPPP). Contractor shall, prior to the commencement of work, submit a plan in narrative form as to schedule, means and methods, including erosion and pollution control Storm Water Pollution Prevention Plan (SWPPP), etc., to be employed to insure a professional and complete project. The Contractor shall not be allowed to commence work until the schedule is approved by the Contracting Officer. The Contracting Officer reserves the right, at any time, to request a revised work schedule, for approval, from the Contractor if the progress of work has been affected.

5.22. Hazardous Waste Management Plan. Refer to Section 01-35-43. The Contractor shall submit, to the Base Environmental Office, the Contracting Officer’s Representative (COR), and the Contracting Officer a hazardous waste management plan to be employed during the construction activities.

5.23. Hazardous Materials Inventory List. Refer to Section 01-35-43. The Contractor shall, prior to commencing construction activities, prepare and submit a hazardous materials inventory list to the Base Environmental Management Office, the Contracting Officer’s Representative (COR), and the Contracting Officer. The list shall include quantities of all hazardous/regulated materials present as well as means and methods for the removal, handling and disposal of said hazardous/regulated materials. The Contractor shall utilize this list to prepare all required notifications and all required work plans.

5.24. BWP AQ 06. The Contractor shall be required to file form BWP AQ 06, Notification Prior to Construction or Demolition, with the Massachusetts Department Environmental Protection Agency a minimum of ten (10) days prior to the commencement of work. The Contractor shall provide written verification of this action to the Base Environmental Office, Contracting Officer’s Representative (COR) and the Contracting Officer.

5.25. Permits. Refer to Section 01-41-00. The Contractor shall obtain and submit copies, to the Base Environmental Management Office, Contracting Officer’s Representative (COR), and the Contracting Officer, of all required permits, including but not limited to a National Pollutant Discharge Elimination System (NPDESP), as required etc., prior to the Notice to Proceed, and commencement of work.

5.26. Contractor Manpower Reporting (CMR) for Contract Services:

5.26.1. The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Army and Air Force via a secure data collection site. The contractor is required to completely fill in all required fields using the following web address: http://www.ecmra.mil .

5.26.2. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil .

5.27. Other Required Submittals. The Contractor shall refer to individual sections of this specification for other required submittals prior to the commencement of work. Refer to Section 01-77-00 for closeout requirements.

6. MATERIALS AND WORKMANSHIP

6.1. The Contractor shall furnish and install all materials as required to complete the intent of this contract, in accordance with FAR 52.236-5, Material and Workmanship (April 84).

6.2. All materials utilized for this project shall be new and of the most suitable quality that conforms to these specifications or for the purpose intended, unless otherwise noted.

6.3. All work shall be performed by skilled personnel with sufficient knowledge, certifications, licenses, experience and training necessary to execute work assigned to them.

6.4. All work shall be completed in accordance with all recognized standards of quality. Any work that does not conform to recognized standards of quality, in the opinion of the Contracting Officer and Contracting Officer’s Representative (COR), shall be re-executed by the Contractor at his own expense.

6.5. Where brand names are shown, these names are intended to describe a quality of product, and in no way are intended to limit products of equal quality. Therefore, products of other manufacturers may be employed for this work provided they are equivalent materials and construction and equally adaptable to the conditions as approved by the Contracting Officer.

Reference Contract Clause FAR 52.236-5, “Materials and Workmanship”.

6.6. The Contractor shall ensure that any subcontractors, or sub-subcontractors, instruct their personnel on the requirements and matters of this contract.

6.7. The Contractor shall be held responsible for their sub-contractors, or sub-subcontractors.

7. QUALITY CONTROL, TESTING, AND QUALITY ASSURANCE

7.1. The Contractor is responsible for quality control of the materials, equipment, and performance under this project.

7.2. The Contractor shall select a certified independent testing laboratory, at his/her own expense, to perform all required tests. The testing laboratory shall be acceptable to and approved by the Contracting Officer in writing.

7.3. The Government is responsible for quality assurance as it relates to the quality of materials, equipment and performance under this project.

8. WARRANTY AND OPERATIONAL AND MAINTENANCE (O&M) MANUALS.

8.1. Contractor must assemble any/all warranties (Contractor and Manufacturer) and Operation and Maintenance (O&M) Manuals. Contractor shall package (hard and digital copies) and submit to the Contracting Officer’s Representative in the following manner:

8.1.1. Warranty and O&M Manuals shall be bound in hard backed three ring binders with an index, sub dividers and reinforced sheets. Contractor will provide electronic/digital copies (PDF format).

8.1.2. Contractor shall submit the Warranty and O&M Manual Package to the COR within seven

(7) days of project acceptance.

8.1.3. Government has fourteen (14) days to review and verify that the Warranties and Operation and Maintenance Manuals are complete.

8.1.4. The Contractor shall refer to each section within this Performance Work Statement to fully comply with other submittal requirements.

9. HAZARDOUS/REGULATED MATERIALS

9.1. The Contractor shall remove and dispose of all hazardous/regulated material in accordance with all applicable local, state, and federal regulations. Identification of hazardous/regulated materials if applicable to this project will be further identified and addressed in other sections of this document.

10. DEMOLITION

10.1. The term demolition shall mean the removal of existing equipment and disposal, to a proper disposal facility, of all debris off of Government property, unless otherwise noted.

10.2. The Contractor shall demolish and dispose of all items using minimal cost methods that meet the project technical provisions, health and safety requirements and all Local, State and Federal regulations.

11. CLEANING

11.1. The Contractor shall furnish all materials, equipment, labor, etc. necessary to maintain clean and orderly facility work areas at all times.

11.2. The Contractor shall make sure that any subcontractors, or sub-subcontractors, instruct their personnel on all requirements of this contract.

12. WARRANTY OF CONSTRUCTION

12.1. The provisions of the entire warranty clause from FAR 52.246-21 (March 94) and Federal Acquisition Regulation are incorporated in this contract. The clause is written, in part, as follows: “In addition to any other warranties set out elsewhere in this contract, the Contractor shall warrant that work performed under this contract conforms to the contract requirements and is free of any defect of equipment, material, or design furnished or workmanship performed by the Contractor or any of his subcontractors or suppliers at any tier. Such warranty shall continue for a period of two (2) years from the date of final acceptance of the work.” If the Government specifies in the contract the use of any equipment by “brand name and model, use this clause with Alternate I (April 84).

13. SUSPENSION OF WORK

13.1. The Contracting Officer reserves the right to suspend the Contractor’s work under this project during periods of severe weather not suitable for the type of work to be done under this project as well as times of Federal or State emergencies.

14. PAYMENT PROCESS

14.1. Apprentice Certifications: The contractor shall provide documentation by use of Employment and Training Administration (ETA) Form 671, Apprenticeship Agreement, or a locally authorized form, verifying that the employee is registered in a bona fide apprenticeship program registered with the U.S. Department of Labor, Employment and Training Administration, or with a State Apprenticeship Agency recognized by the Department of Labor.

Electronic/Digital format (PDF) is preferred. Failure to comply with this requirement may delay contract performance payments.

14.2. Subcontractor Documentation: In accordance with FAR Clause 52.222-11, the prime contractor and any tier subcontractors are required to submit a fully executed Standard Form

1413, Statement and Acknowledgement, within 14 days of award of the contract and within 14 days after award of any subsequently awarded subcontract. Electronic/Digital format (PDF) is preferred.

14.3. Payroll Documentation (Payrolls): Contractor shall submit complete and accurate payrolls as required directly to the Contracting Officer only. Electronic/Digital format (PDF) is preferred. Submission of incorrect or incomplete payrolls may delay contract performance payments.

14.3.1. Copies of Payrolls (prime and subcontractors) are due to the Contracting Officer on a weekly basis. No Work Letter and/or No Work WH-347 are required for periods of the contract when no work is performed.

14.3.2. The contractor shall submit, within seven (7) calendar days after the regular payment date of the payroll week covered, for the prime contractor and each subcontractor, copies of weekly payrolls applicable to the contract and weekly statements of compliance for both the prime and all subcontractors. Contractors may utilize the U.S. Department of Labor Wage and Hour Division Form WH-347, Payroll, A DD Form 879, Statement of Compliance (to accompany the firm’s own payroll accounting system); or a similar form that provides the same data and identical representations.

14.3.3. Contractor shall ensure each payroll clearly identifies the Contract Number, Applicable Depart of Labor Wage Determination; Labor Code and Work Classification (and Group when applicable).

14.3.4. Contractor shall comply with Privacy Act of 1974 (5 U.S.C. 552a). When identifying the worker by first name, and last name do not use their social security number or their last 4 social security number digits. Contractors will use an employee number. Contractor shall not identify the home address of any worker identified on the payroll forms.

14.3.5. Contractor shall complete the back of the WH-347 (or on the firm’s own payroll accounting system) and identify the manner in which a workers fringe is paid.

14.4. Submission of Invoice/Payment Process.

14.4.1. In accordance with FAR 52.212-1(k), prospective awardees shall have an active Cage Code prior to award of a government contract. In accordance with FAR 52.212-3, prospective awardees shall have completed the Online Representations and Certifications. To register for a Cage Code or to complete Online Representations and Certifications, go to the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/.

14.4.2. Contractor must not be debarred, suspended, proposed for debarment, excluded or disqualified under the non-procurement common rule, or otherwise declared ineligible from receiving Federal contracts, certain subcontracts, and certain Federal assistance and benefits. The Government will not issue an award to any business identified as debarred, or otherwise disqualified as identified above.

14.4.3. Contractors interested and capable of obtaining contract award must register with the Wide Area Work Flow (WAWF) located at https://wawf.eb.mil/. Contractors are required to create and submit invoices electronically through WAWF and receive payment via electronic funds transfer (EFT) for supplies or services rendered. WAWF is a secure Web-based system for electronic invoicing, receipt and acceptance. The WAWF application enables electronic form submission of invoices, government inspection, and acceptance documents in order to support DoD’s goal of moving to a paperless acquisition process.

14.4.4. Contractor shall submit invoice consistent with the format of the contract line items.

14.4.5. The Government will review the invoice and reject or authorize payment as applicable thru WAWF.

14.4.6. The contract payment terms will be made IAW established discounted terms. Contractor is encouraged to provide additional discounts when submitting their invoice

14.5. Application for Payment and Invoice. Contractor shall provide a “DRAFT” itemized invoice to the Contracting Officer’s Representative and the Contracting Officer within five (5) days of period of performance for review and approval. Electronic/Digital format (PDF) is preferred. Itemized invoice will include:

14.5.1. Itemization of dollar amounts requested, related to elements of work.

14.5.2. List dollar amount of work performed by each subcontractor.

14.5.3. List dollar amount of each subcontract.

14.5.4. List amount of payments made to each sub-contractor.

14.5.4.1 Government will have five (5) days to provide approval or rejection of “Draft” invoice (with comments) to Contractor.

14.5.5. Contractor shall submit approved invoice through Wide Area Workflow (WAWF) for payment.

14.5.6. Government will review invoice and authorize payment (as applicable) through Wide Area Workflow (WAWF).

14.5.7. Contract payment terms are NET 14. Final invoice contract payment terms are NET 30.

Contractor must identify the last application for invoice final payment as “FINAL”.

14.5.8. Contractor shall pay subcontractors within seven (7) days.

14.6. Contractor shall provide an updated Progress Schedule and Schedule of Values with each invoice submitted. Contractors are required to send this information to the Contracting Officers

Representative (COR) and Contracting Officer along with their “DRAFT” invoice for review and approval before entering the invoice/documents with WAWF for payment processing.

15. PRODUCTS

15.1. Contractor providing electronic products under this contract shall comply with:

15.1.1. Electronic Product Environmental Assessment Tool (EPEAT) which is a global rating system for greener electronics. Information and qualified products can be found at http://www.epeat.net

15.1.2. Section 508 of the Rehabilitation Act of 1973

15.2. Contractor providing products (supplies and materials) under this contract shall comply with:

15.2.1. Section 6002 of the Resource Conservation and Recovery Act (RCRA) and Executive Orders 13423, and 13514. The Environmental Protection Agency (EPA) Comprehensive Procurement Guidelines (CPG) program provides a list of designated products and the accompanying recommendations for post-consumer content and recovered materials content.

EPA has identified eight product categories: Construction; Landscaping; Non-Paper Office Products; Paper and Paper Products; Park and Recreation; Transportation; Vehicular; and Miscellaneous. The Supplier Directory and Product Resource Guides are also available for each of the eight categories which can be found at http://www.epa.gov/epawaste/conserve/tools/cpg/products/index.htm

15.3. Contractor may submit a waiver request (as appropriate) to the Contracting Officer to deviate from the above requirements.

16. EXECUTION (Not Applicable)

END OF SECTION 011100

SECTION 01-14-00

WORK RESTRICTIONS

1.1. This section covers work restrictions associated with performance of this project. The Contractor shall ensure compliance with all information contained within.

2. SECURITY REQUIREMENTS/ENTRY TO BASE/ACCESS TO SITE

2.1. Security Clearances: Not Required. The government reserves the right to deny access at any time, for any reason.

2.2. The Government will not be held liable for any delays or breach of contract caused by refusal of the Security Forces to allow entry. Security requirements/processes are strictly enforced, delays and/or costs associated with not adhering to this requirement will be at the Contractor’s own expense.

2.3. Contractor shall comply with all regulations and orders of the Commanding Officer of the 102IW, as presented by the Contracting Officer, respecting identification of employees, movements on installation, parking truck entry, and all other military regulations, which may affect the work.

2.4. In the event of unforeseen emergency situations the Contracting Officer may be required to stop work on the contract for security reasons. Contractor shall ensure the Contracting Officer has a current “Off Duty” contact name and telephone number at all times to facilitate notifications.

2.5. Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by 102 Security Forces Pass and Identification (ID) Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, United States Air Force (USAF), and local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

2.6. Contractor shall inform all personnel working under its jurisdiction (including subcontractor and visiting supplier personnel) that access to areas outside of the immediate work area, excluding direct haul and access routes, contracting and the COR and point of supply and storage is prohibited. Circulation of said personnel will be limited to official business only.

Persons in violation of the above may be apprehended and turned over to the appropriate authorities.

2.7. JBCC, and the 102IW are “Closed” facilities. Entrance to the installation is controlled and security is strictly enforced. The Contractor shall be required to furnish information on an Exhibit A, Security Matrix, at the pre-construction meeting or 10 days prior to start of work with any additions to be made no less than 72 hours prior to requested access time. Upon processing of the information, the Contractor’s personnel will obtain necessary passes from the Base Pass and Identification (ID) Office, Building 1805. Prior coordination with the Pass and ID Office is required (508-968-4593). The Contractor shall ensure that all his employees, subcontractors and their employees and suppliers are registered for Base entrance and that they shall remain within the designated “Limits or Work” as identified at the pre-construction meeting. The Contractor is cautioned that these requirements shall be strictly enforced and any delays and/or costs associated with not adhering to these requirements shall be at the Contractor’s own expense.

2.7.1. Contractor shall coordinate with the COR on all security issues and to gain access to the base and all areas necessary to execute this service.

2.7.2. Contractor shall ensure that all employees, suppliers, and subcontractors and their employees comply with established security procedures for entering the installation and its facilities, including special security procedures for entry to restricted or controlled areas.

2.7.3. All prospective contractors MUST be U.S. citizens or MUST have established and maintain legal residence in the U.S., and be authorized by the US government to work in the United States (i.e. Green card, worker authorization, etc.). All prospective contractors MUST have at least one form of US government issued photo identification (driver’s license, US passport, US work visa, etc.) for entry to the installation. Security Forces will review any questionable identification documents for determination as to whether or not said identification is authorized for access to the installation.

2.7.4. All personnel, the vehicles and property under their control are subject to search upon entering or exiting the installation, or at any point while on the installation. Any vehicles or personnel found in possession of prohibited items will be removed, and/or barred, from the installation and released to the appropriate civil authorities.

2.7.5. During construction, the Contractor shall permit base personnel access to the facilities within the work area. The Contractor shall provide protection to persons and property through the process of the work.

2.8. Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured. The contractor shall ensure that all parts of the facility where work is being performed are adequately protected against vandalism and theft.

2.9. Anti-Terrorism (AT) Level 1 Awareness Training: All contractor employees, to included subcontractor employees, requiring access to National Guard Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available at the following website: https://atlevel1.dtic.mil/at

2.10. Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

3. UNAUTHORIZED PERSONNEL/ORGANIZATIONAL CONFLICTS OF

INTEREST

3.1. The Contractor shall inform all personnel working under his jurisdiction (including subcontractor and visiting supplier personnel) that access to areas outside of the immediate work are excluding direct haul and access routes, contracting and the COR and point of supply and storage is prohibited. Circulation of said personnel will be limited to official business only.

Persons in violation of the above may be apprehended and turned over to the appropriate authorities.

3.2. Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in Federal Acquisition Regulation (FAR) Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

4. HOURS OF WORK

4.1. Normal working hours at 102IW Base are 7:00 A.M. to 4:30 P.M., Monday through Friday, excluding Federal Holidays. If the Contractor desires to work any times, other than normal operational hours, i.e. weekends or holidays, the Contractor must request permission in writing from the Contracting Officer and Base Civil Engineer a minimum of 96 hours in advance of the proposed work and must receive approval prior to the requested work time.

4.2. Recognized Holidays: The following are recognized U.S. Holidays. The contractor shall not perform under this contract on these days. NOTE: Any of the below holidays falling on a

Saturday will be observed the preceding Friday, holidays falling on a Sunday will be observed on the following Monday.

4.2.1. New Year’s Day 1 January

4.2.2. Martin Luther King’s Birthday Third Monday of January

4.2.3. President’s Day Third Monday of February

4.2.4. Memorial Day Last Monday of May

4.2.5. Independents Day 4 July

4.2.6. Labor Day First Monday in September

4.2.7. Columbus Day Second Monday in October

4.2.8. Veteran’s Day 11 November

4.2.9. Thanksgiving Day Fourth Thursday in November

4.2.10. Christmas Day 25 December

4.3. Prior to commencing work on the job initially, resumption of work after prolonged interruption (7 calendar days or more) commencement of any warranty work, and upon completion of warranty work, the Contractor shall notify the Contracting Officer (or his/her Contracting Officer Representative). When relocating to new sites, returning to sites for follow-up work on a phased work plan, notification to the Contracting Officer’s Representative is sufficient. Notification shall be by personnel contact; however advance notification may be by email and should be accomplished sufficiently in advance to allow scheduling of inspection forces. The above precautions are to ensure construction inspection and recording of work proceedings.

END OF SECTION 011400

SECTION 013100

PROJECT MANAGEMENT AND COORDINATION

1.1 RELATED DOCUMENTS

1.1.1 Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

1.2.1 Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1.2.1.1 General coordination procedures.

1.2.1.2 Coordination drawings.

1.2.1.3 Requests for Information (RFIs).

1.2.1.4 Project Web site.

1.2.1.5 Project meetings.

1.2.2 Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

1.2.3 Related Requirements:

1.2.3.1 Section 013200 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

1.3 DEFINITIONS

1.3.1 RFI: Request from Contracting Officer Representative or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

1.4.1 Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1.4.1.1. Name, address, and telephone number of entity performing subcontract or supplying products.

1.4.1.2. Number and title of related Specification Section(s) covered by subcontract.

1.4.1.3. Drawing number and detail references, as appropriate, covered by subcontract.

1.4.2 Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1.4.3 Post copies of list in project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times.

1.5 GENERAL COORDINATION PROCEDURES

1.5.1 Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1.5.2 Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

1.5.3 Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

1.5.4 Make adequate provisions to accommodate items scheduled for later installation.

1.5.5 Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1.5.6 Prepare similar memoranda for Contracting Officer Representative and separate contractors if coordination of their Work is required.

1.5.7 Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1.5.7.1 Preparation of Contractor's construction schedule.

1.5.7.2 Preparation of the schedule of values.

1.5.7.3 Installation and removal of temporary facilities and controls.

1.5.7.4 Delivery and processing of submittals.

1.5.7.5 Progress meetings.

1.5.7.6 Pre-installation conferences.

1.5.7.7 Project closeout activities.

1.5.7.8 Startup and adjustment of systems.

1.5.8 Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1.5.9 Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. See other Sections for disposition of salvaged materials that are designated as Government's property.

1.6 COORDINATION DRAWINGS

1.6.1 Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity. Show locations of existing manholes, hand holes, etc. when submitting coordination drawings.

1.6.2 Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data.

Include the following information, as applicable: show all existing equipment and it’s proximity to where newly installed equipment is to be located.

1.6.3 Use applicable Drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

1.6.4 Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

1.6.5 Indicate required installation sequences.

1.6.6 Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements.

1.6.7 Provide alternate sketches to Contracting Officer Representative indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

1.6.8 Coordination Drawing Organization: Organize coordination drawings as follows:

1.6.8.1 Review: Contracting Officer Representative will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are the Contractor's responsibility.

1 . 6 . 8 . 2 If Contracting Officer Representative determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, Contracting Officer Representative will so inform Contractor, who shall make changes as directed and resubmit.

1.6.8.3 Coordination Drawing Prints: Prepare coordination drawing prints according to requirements in Section 013300 "Submittal Procedures."

1.7 REQUESTS FOR INFORMATION (RFIs)

1.7.1 General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1.7.2 Contracting Officer Representative will return RFIs submitted to Contracting Officer Representative by other entities controlled by Contractor with no response.

1.7.3 Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

1.7.4 Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1.7.4.1 Project name.

1.7.4.2 Project number.

1.7.4.3 Date.

1.7.4.4 Name of Contractor.

1.7.4.5 Name of Contracting Officer Representative.

1.7.4.6 RFI number, numbered sequentially.

1.7.4.7 RFI subject.

1.7.4.8 Specification Section number and title and related paragraphs, as appropriate.

1.7.4.9 Drawing number and detail references, as appropriate.

1.7.4.10 Field dimensions and conditions, as appropriate.

1.7.4.11 Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

1.7.4.12 Contractor's signature.

1.7.4.13 Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

1.7.4.14 Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

1.7.4.15 Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

1.7.4.16 RFI Forms: Contractor shall use RFI form provided by the Contracting Officer

1.7.4.17 Attachments shall be electronic files in Adobe Acrobat PDF format.

1.7.4.18 All RFI’s shall be submitted to the Contracting Officer.

1.7.5 Contracting Officer Representative's Action: Contracting Officer Representative will review each RFI, determine action required, and respond. Allow seven working days for Contracting Officer Representative's response for each RFI. RFIs received after 1:00 p.m. will be considered as received the following working day.

1.7.6 The following Contractor-generated RFIs will be returned without action:

1.7.6.1 Requests for approval of submittals.

1.7.6.2 Requests for approval of substitutions.

1.7.6.3 Requests for approval of Contractor's means and methods.

1.7.6.4 Requests for coordination information already indicated in the Contract

1.7.6.5 Documents.

1.7.6.6 Requests for adjustments in the Contract Time or the Contract Sum.

1.7.6.7 Requests for interpretation of Contracting Officer Representative's actions on submittals.

1.7.6.8 Incomplete RFIs or inaccurately prepared RFIs.

1.7.7 Contracting Officer Representative's response may include a request for additional information, in which case the time for response will date from time of receipt of additional information.

1.7.8 Contracting Officer Representative's response on RFIs that may result in a change to the Contract Time or the Contract Sum will result in a Government provided addendum and request for proposal provided solely by the Contracting Officer.

1.7.9 If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Contracting Officer in writing within 10 days of receipt of the RFI response.

1.7.10 RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly. Include the following:

1.7.10.1 Project name.

1.7.10.2 Name and address of Contractor.

1.7.10.3 Name and address of Contracting Officer Representative.

1.7.10.4 RFI number including RFIs that were returned without action or withdrawn.

1.7.10.5 RFI description.

1.7.10.6 Date the RFI was submitted.

1.7.10.7 Date Contracting Officer Representative's response was received.

1.7.11 On receipt of Contracting Officer Representative's response, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify within seven days if Contractor disagrees with response.

1.8 PROJECT MEETINGS

1.8.1 General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1.8.2 Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Contracting Officer and Contracting Officer Representative of scheduled meeting dates and times.

1.8.3 Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

1.8.4 Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Contracting Officer and Contracting Officer Representative within three days of the meeting.

1.8.5 Preconstruction Conference: Contracting Officer will schedule and conduct a preconstruction conference before starting construction, at a time convenient to all parties, but no later than 15 days after contract award.

1.8.6 Conduct the conference to review responsibilities and personnel assignments.

1.8.7 Attendees: Authorized representatives of Contracting Officer, and their…