Preproposal_slides_UTES__01_June_2013.pdf

PRE-PROPOSAL CONFERENCE

01 July 2013

01 July 2013

USPFO Massachusetts

INTRODUCTION

William R Pettingell: Project Manager (MAARNG-

FMO)

CW2 Erika Reinikainen-Rovinelli: Contracting Officer

(MAARNG- USPFO- P&C)

1LT Pedro R. Lara: Contracting Specialist (MAARNG-

USPFO- P&C)

MAJ Jonathan Carney: Contracting Officer’s

Representative (MAARNG- FMO)

Base + Options 1-15 669 Days after

NTP

Construct a Unit Training

Equipment Site (UTES)

Magnitude-$10,000,000-

25,000,000

One Firm-fixed Price

Contract Will Be Awarded

Project is being solicited 100% Small

Business Set Aside

The Contract Will Be Awarded Using

Source Selection Tradeoff

Procedures (FAR Part 15)

Evaluation Factors – Technical, Past

Performance and Price

Phase I – Construct UTES facility approximately 45,389 sq/ft.

Phase II – Demolition of existing UTES building, removal of hazardous material, and construction of a new Controlled

Humidity Shelter at the same location.

On The Web - https://www.fbo.gov Solicitation Exhibits Questions & Answers Document Amendments Check Regularly & Refresh Web Page Plans & Specifications- must be registered and have password on FBO https://www.fbo.gov/

Export Controlled Materials company must be certified (via an approved DD Form 2345) by the Joint Certification Program (JCP) administered by the DLA Logistic Information Service (DLIS)

Questions about this program or DD Form 2345 should be addressed to U.S./Canada Joint Certification Office, DLA Logistics Information Services (DLIS), Federal Center, 74 Washington Avenue North, Battle Creek, MI 49017-3084. The Joint Certification Office may be contacted by telephone at: 1-(800) 352-3572; or email: jcp-admin@.dla.mil mailto:jcp-admin@.dla.mil

The U.S./Canada Joint Certification Program

(JCP) office reported to this office that once a company is certified with the JCP office

(normally 7 to 12 business days), the company should contact FBO to have them add their JCP number to their FBO account.

JCP has indicated that they are currently experiencing a three (3) week delay in addition to the normal waiting period.

CONSTRUCTION PERIOD

IS 669 DAYS AFTER NOTICE

TO PROCEED

The Government Intends to Award

Without Discussions and There

May Not Be a Chance for

Discussions, Corrections, or

Revised Proposals

Offerors Are Strongly Cautioned To

Carefully Read The Requirements Of

The Solicitation And Comply

Accordingly

Section 00110 Of The RFP Details The Submission Requirements and Instructions

Be familiar with FAR Provision 52.215-1, Instructions to Offerors - Competitive Acquisition

2 Volumes Are Required

VOL 1 – Price/Cost Proposal

Pro forma documents

Pricing information

VOL 2 – Two Parts Part 1- Technical Capability Proposal

Part 2- Past/Present Performance Info

Offeror portion of SF1442 Section 00010 – Pricing Info – All Line items Exhibit D (Option Information) Section 00600 – Representations and

Certifications (R&C) Complete R&Cs in ORCA on the web Complete and Return DoD R&Cs in Section 0600 Complete & Include Supplemental Information-

Section 00110 Paragraph 3.4.1.2

Part I-Technical Capability

Comprised of two (2) sub factors:

Experience & Capability

LEED® Experience with building to US

Green Building Council (USGBC) LEED®

Standards

Technical Capability Ratings:

ACCEPTABLE: Proposal meets the minimum requirements.

UNACCEPTABLE: Proposal does NOT clearly meet the minimum requirements.

Subfactor 1 (Experience & Capability)

Limited to ten (10) pages

Demonstrate experience with building to perform a project of this magnitude & complexity

If no such experience indicate in detail how offeror plans to overcome this lack of experience

Subfactor 2 – (USGBC) LEED®

Experience building to (USGBC)

LEED® standards

Demonstrate that key construction personnel have experience in

LEED®

If no experience, offeror must explain how they will overcome the lack of experience

Exhibit A- Part 1- Performance Relevancy Questionnaires – Use Exhibit Format!

Complete not more than 5 forms for Relevant

Contracts Completed Or Substantially Completed (75%) In The Last Five Years

Exhibit A-Part 2 – Describe compliance with FAR 52.219-8, Utilization of Small Businesses

Send Questionnaires for the Exhibit A Projects to your references

“Do This Early” – must be rec’d by the Contracting Office by the closing date.

If You Do Not Have Relevant Past Performance And

Are Using Experience Of Key Personnel, Predecessor

Companies Or Subcontractors To Obtain This Ensure

You Clearly State This In The Proposal

To Be Considered Subcontractor Must Complete the

Information and Consent Form - Exhibit B

• Proposal Due 1300 Hours (1:00 P.M.) on 05 August 2013

• Proposal Must Be Signed By an authorized Officer Of Your Company

• NO Facsimile Or Electronic Offers

• Send or deliver to: (follow instructions in Sec

110)

USPFO- MA Purchasing & Contracting

Massachusetts Army National Guard

2 Randolph Road

Hanscom AFB, MA 01731

• OFFERORS MUST REQUEST ACCESS

TO THE BASE NLT 02 AUG 2013

• LATE PROPOSALS DUE TO DELAYS AT

THE BASE ENTRANCE WILL NOT BE

AN EXCUSABLE DELAY

• PLAN ACCORDINGLY FOR BASE

ACCESS!!!

Information / Instructions may be accessed via:

http://www.hanscom.af.mil/questions/topic.asp?id=820

Reference Questionnaires Are Also Due By This Time And Date

Send Reference Questionnaires Out EARLY!

Return to KO Via E-mail at:

erika.l.reinikainenrovinelli.mil@mail.mil with cc to pedro.r.lara.mil@mail.mil

Or Return to KO via mail to 2 Randolph Road, ATTN: CW2 Reinikainen-Rovinelli, Purchasing and Contracting, Hanscom, AFB, MA 01731 mailto:Erika.l.reinikainenrovinelli.mil@mail.mil mailto:Erika.l.reinikainenrovinelli.mil@mail.mil mailto:pedro.r.lara.mil@mail.mil

Exhibit A- Performance Relevancy Questionnaire

PART 1 (NTE 3) PART 2 (1) (submit with Vol 2 – Past Performance (PP))

Exhibit B-Subcontractor/Teaming Partner/Key Personnel Info & Consent Form (if applicable) (submit with Vol 2 PP)

Exhibit C- Reference Questionnaire Package Exhibit D- Option Information Form (submit with Vol 1 Pricing )

Process Is Detailed In RFP Section 00120

Carefully Review Section 00120 When Preparing Proposal

Comply With Section 00100 And 00110 Requirements

Failure To Furnish A Complete Proposal May Result In Elimination From Consideration

Best Value Is Defined As An Award

Based On The Greatest Overall Benefit

In Response To The Requirement.

Award Is Based On Price And Other

Non-cost Related Factors.

• Technical and Past/Present Performance are approximately equal to each other and when combined are approximately equal to the Price Factor.

1. Technical will be evaluated first, Price Factor second and Past Performance last.

2. If an offeror is deemed unacceptable, no further competition will take place.

3. If Price is determined to be reasonable & realistic, the offer will continue in the competition for a

PP evaluation.

Submit a Complete Proposal In

Accordance With Instructions – Use

Formats Provided

Prime Contractors are responsible for coordination among the divisions with subcontractors

• Award is contemplated to be made without discussions- Do Not anticipate a chance to make corrections or changes

• Your first proposal will probably be your only proposal!!

• Read the solicitation requirements carefully!!

• Consider using Section 00120 to “rate” yourself before submitting the proposal-is it complete??

When Using A Subcontractor To

Obtain/Enhance Relevancy Provide

Subcontractor Consent Form, Exhibit

B, Or it Will Not Be Considered

Award In This Process Does Not

Necessarily Mean The Lowest Price

Wins

All amendments will be posted on the FBO web site

Check site regularly for changes & refresh the page

After closing no information will be available until award Awards will be posted to the web Results should be announced in approximately 90 days FAR 52.219-14 Limitations on Subcontracting Apply-

Small Business must perform 15% of cost of contract, not including the cost of materials with its own employees

• Questions Must Be Submitted Via Email To:

erika.l.reinikainenrovinelli.mil@mail.mil and pedro.r.lara.mil@mail.mil . Submit Questions NLT COB 29 July 13

• Questions Received After 29 July 13 May Be Held And Addressed After RFP Closing With Those Offerors Determined To Be In The Competitive Range If Discussions Are Deemed Necessary

• Do Not Call Technical Personnel Or A&E- This Will Delay Getting An Answer mailto:erika.l.reinikainen-rovinelli.mil@mail.mil mailto:pedro.r.lara.mil@mail.mil

• All Questions, On A Non-Attribution Basis, And The Answers Will Be Posted To The Web Site

• https://www.fbo.gov/

• If Necessary Addendums, Issued By

An Amendment, Will Also Be Posted

• Check Web Site Regularly And Don’t

Forget To Refresh Web Page

• https://www.fbo.gov

• https://www.acquisition.gov/

• www.sam.gov/

• http://orca.bpn.gov/

• http://www.wdol.gov/wdol/scafiles/ davisbacon.ma.html https://www.fbo.gov https://www.fbo.gov https://www.acquisition.gov/ http://www.sam.gov/ http://www.sam.gov/ http://orca.bpn.gov/ http://orca.bpn.gov/ http://www.wdol.gov/wdol/scafiles/davisbacon.ma.html http://www.wdol.gov/wdol/scafiles/davisbacon.ma.html http://www.wdol.gov/wdol/scafiles/davisbacon.ma.html

1:00 p.m.

05 AUG 2013

DON’T FORGET TO HAVE REFERENCES SENT IN

BY THIS TIME & DATE

Important information to know before we begin our site visit.