W912PX-16-R-0003_Amend_0003.pdf

W589TP-6110-6000

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment does the follow ing:

SEE SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

1. CONTRACT ID CODE PAGE OF PAGES

J 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Dec-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PX-16-R-0003

X 9B. DATED (SEE ITEM 11)

05-Oct-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Nov-2016

CODE

JIATFS REGIONAL CONTRACTING OFFICE

TRUMAN ANNEX, BLDG 1279

NAS KEY WEST FL 33040-9051

W912PX 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PX-16-R-0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

BLOCK 14

This amendment does the following:

1) Provide responses to RFI questions numbered 1 through 146 and makes necessary changes to RFP and PWS incorporating the responses.

2) Add Attachment 0016 Mission Essential Contractor Services, DFARS Clauses 252.237-7023 and 252.237- 7024 dealing with Contractor Mission Essential Services. Incorporates the requirements of DFARS 252.237-7023 and 252.237-7024 by adding paragraph 1.6.11.8 to the PWS.

3) Add Landscape Grounds Keeping requirements to the PWS.

4) Add Groundkeeper to Key personnel.

5) Add Technical Exhibit I, Grounds Keeping Area Map.

6) Removes the Pest Control requirement from the PWS.

7) Eliminate maintenance requirements for the following chillers: Two (2) 330 tons [NASKW will issue a separate maintenance contract].

8) Revise the lifecycle component replacement for UPS maintenance. We will fund lifecycle component replacement by contract modification as needed and funds are available.

9) Update Attachment 5 Historial Workload Data

10) Update Attachments 0008 through 0011 Floor Plans.

11) Revise custodial service level listing to add recent flooring changes.

12) Revise Section H, paragraph H-12 to clarify the application of wage determinations in the contract.

13) Add Attachment 0017 Davis-Bacon Act Wage Determination and appropriate clauses.

14) Update Attachment 0006 with a new SCA Wage Determination.

15) Add Manning Chart requirement to Price Proposal, Section L.

16) Add Listing of Subcontractor's requirement to Price Proposal, Section L.

17) Add a definition of Direct Labor Costs to the PWS Part 2.

18) Update Technical Exhibit F, UPS Maintenance.

19) Update Technical Exhibit H, Fire Alarm Maintenance Requirements.

20) Add Price Realism discussion to the Price Evaluation Section M.

21) Add Technical Exhibit J - Grounds Maintenance Quantities to PWS

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 12-Dec-2016 12:00 PM to 14-Dec-2016 04:00 PM.

The following have been modified:

EXECUTIVE SUMMARY

This Executive Summary describes the purpose of this Request for Proposal (RFP) and contains the most salient and pertinent aspects of this solicitation. If conflict exists between this summary and the provisions of this solicitation, the provisions of this solicitation govern.

A-1 REQUEST FOR PROPOSAL The Department of Defense (DoD) Joint Interagency Task Force South (JIATFS) Contracting Office hereby requests submission of a proposal for the performance of Facilities Maintenance and Support Services. This effort includes base facilities maintenance support services in order to accomplish the missions and functions of the JIATFS assigned troops and tenant units. Services shall be performed in accordance with Part 5 of the Performance Work Statement (PWS) in Section C.

A-1.1 The closing date and time for receipt of proposals at JIATF Contracting Office is 28 November 2016, 12:00 p.m. Eastern Standard Time (EST).

A-1.1.1 A Mandatory site visit is scheduled on 19 October 2016 beginning at 8:30 AM (EST). There will be a one hour break for lunch and the site survey will conclude no later than 5:30 PM (EST). The survey will include all pertinent JIATFS areas and equipment covered by the contract PWS. Mandatory means that proposals from firms that did not participate in the site visit will be considered non-responsive and not evaluated.

A-1.1.2 Offerors are instructed to complete visit authorization procedures identified in Attachment 0014 JIATFS Visitor Clearance of this solicitation by close of business on 14 October 2016.

A-1.1.3 Offerors are also instructed to coordinate their attendance of this site visit with the Contracting Officer, Ms. Paula Claudio (Paula.Claudio.civ@mail.mil or 305.293.5821) and Mr. Pete Maley (Peter.W.Maley.civ@mail.mil or 305.293.5347) by close of business on 12 October 2016.

A-1.1.4 To gain entrance to NAS Truman Annex (separate from entry to JIATFS), Offerors must obtain a Commercial Gate Pass from the NAS Boca Chica Commercial Gate office located at Mile Marker (MM) 9.1on US1. Driving from Miami, the Commercial Gate office turn off is to the left on Rockland Key near where US1 goes from 2 lanes to 4 lanes. Do not go to the main Pass & ID office on Boca Chica for a commercial access pass. Failure to obtain a commercial gate pass will result in being turned away at the Navy Truman Annex gate and a 20 mile, 50 minute round-trip back up the Keys. Please refer to Attachment 0015, NAS Key West Commercial Gate Map.

A-1.2 The contract will be awarded to the lowest priced technically acceptable proposal in accordance with FAR 15.101-2 and the evaluation criteria in Section M.

A-1.3 This RFP should not be discussed with any Government employee except the Contracting Officer, Ms.

Paula Claudio, or her representative, Mr. Peter W. Maley.

A-2 SOLICITATION INFORMATION

A-2.1. This Request for Proposal (RFP) is issued as a competitive 8(a) set-a-side in accordance with Section 8(a) of the Small Business Act [15 USG 637(a)(1)] and the Federal Acquisition Regulation (FAR) Part 19.8.

This acquisition is for a firm-fixed price contract.

A-2.2 The Government will award a single, Firm Fixed Price (FFP) contract to include a base year and four (4) option years. The option years will be included in the evaluated price for contract award. The Period of Performance (POP) is date of award through 365 days, followed by four one-year option periods.

A-2.2.1 For proposal preparation purposes, the expected date for initiation of contract performance is 1 April 2017.

A-2.2.2 Award will be based on your proposal submitted to the Government. Please see ADDENDUM TO FAR 52.212-1 and ADDENDUM TO FAR 52.212-2 for descriptions of these criteria.

A-2.3 This acquisition will be awarded based on evaluation of your proposal using the factors and sub-factors listed in ADDENDUM TO FAR 52.212-2 of this RFP. The functional areas to be performed under this instant contract are Part 5 of the PWS in Section C.

A-2.4 The Government intends to evaluate your proposal and award the contract without discussions (except clarifications as described in FAR 15.306(a)). Therefore, your initial proposal should contain your best terms from a price and technical standpoint. The Government reserves the right to conduct discussions, in writing, if the Contracting Officer later determines them to be necessary.

A-2.5 This solicitation is issued subject to the availability of current year funding (reference FAR 52.232-18 Availability of Funds). The basic contract and the contract option years exercised will be subject to the availability of funds at the time of award.

A-2.6 The solicitation includes Attachments and Technical Exhibits for the development of proposals. This information is a representation of the requirements as they are at the time of solicitation release.

A-2.7 The solicitation is for a multi-year follow-on contract to existing contract W912PX-13-C-0002 with Alutiiq Pacific, LLC. W912PX-13-C-0002 expired on 9/30/2016, during the solicitation process. In order to prevent a lapse of mission critical services, a six-month contract (W912PX-17-C-0001) was awarded as an 8(a) sole source to Alutiiq Advanced Security Solutions, LLC to continue services from 10/1/2016 through 3/31/2017.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

The following have been added by reference:

252.237-7023 Continuation of Essential Contractor Services OCT 2010 252.237-7024 Notice of Continuation of Essential Contractor Services. OCT 2010

The following have been modified:

SPECIAL CONTRACT REQUIREMENTS

H-1 COMPLIANCE WITH CONTRACT REQUIREMENTS The contractor shall ensure compliance with all contract requirements. An election to perform by subcontract (at any tier) or otherwise does not relieve the prime contractor of its responsibilities to ensure compliance.

H-2 PUBLIC RELEASE OF INFORMATION Contractor personnel shall not publicly (or privately) discuss or release information, photographs, or other documents concerning any aspects of the materials or services relating to this contract without the express written approval of the Contracting Officer.

H-3 ACCOUNTABILITY FOR CONTRACT DOCUMENTATION (SUBMITTALS). All contract deliverables shall be delivered to the Contracting Officer in original and two copies. Progress reports will be date stamped and initialed by the COR for review and coordination with other elements in the review process. The COR will return one signed copy of such documents to the contractor, indicating the date the submittals were approved;

the COR will retain one copy for the working file, and the original (approved) submittal form will become part of the official contract file.

H-4 RELATIONSHIP BETWEEN GOVERNMENT, CONTRACTOR AND CONTRACTOR

PERSONNEL

a) The Government and the Contractor understand and agree that the services to be delivered under this contract are non-personal services and that no employer-employee or master-servant relationship exists or will exist under the contract between the Government and the Contractor or between the Government and the Contractor's personnel. Further, the Contractor is not the Government's agent.

b) The Government will not exercise any supervision or control over Contractor personnel performing services under this contract. Contractor personnel shall not become an integrated part of the Government organization in connection with performance under this contract.

c) The work required under this contract does not require or authorize the Contractor or his employees to exercise personal judgment and discretion on behalf of the Government, but rather, the Contractor's employees shall act and exercise personal judgment and discretion on behalf of the Contractor.

d) Contractor personnel shall not be eligible, by virtue of performance under this contract, for payment by the Government of entitlements and benefits accorded federal employees. The entire consideration to the Contractor for performance of this contract is contained in the provisions for payment set forth in this contract.

H-5 KEY PERSONNEL The Contractor shall designate by name and position title those key personnel which are considered to be essential to the work being performed under all contract types. Prior to replacing any of the specified individuals, the Contractor shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No replacement shall be made by the Contractor without the written consent of the Contracting Officer. The personnel listing may be amended from time to time during the course of the contract to either add or delete personnel, as appropriate upon written consent of the Contracting Officer.

H-6 PERSONNEL CERTIFICATIONS AND QUALIFICATIONS The Contractor shall ensure that Contractor personnel assigned to perform construction, facilities maintenance and repairs, facilities technical inspections, facilities renovations or Quality Assurance/Quality Control functions, possess a license, certification, training and/or education commensurate with the level of duties to which they are assigned. The Government and Contractor, while recognizing that not all jurisdictions within the United States recognize the use of master, journeyman, and apprentice for the licensing of tradesmen, agree that Contractor will comply with the terms of this provision as approved by the Government, utilizing the master, journeyman, or apprentice model. Contractor’s personnel will be licensed, certified, trained and/or educated in accordance with the requirements of (1) any Government or Government recognized program applicable to the trade being performed, (2) any State or local Government recognized program applicable to the trade being performed, or (3) any non-U.S. program that is deemed by the Contracting Officer to be equivalent to or in excess of any Government, State or local Government program applicable to the trade being performed.

Certification, licensing, training, or degrees is defined as: (1) any Government or Government recognized program applicable to the trade being performed, (2) any State or local Government recognized program applicable to the trade being performed, or (3) any non-U.S. program that is deemed by the Contracting Officer to be equivalent to or in excess of any Government, State, or local Government program applicable to the trade being performed. Such programs may include but are not limited to State licensing, vocational training, and military training.

H-7 SECURITY Security Clearance requirements are set forth in DD Form 254, Department of Defense Contract Security Classification Specification. Requests for security clearance of SECRET or higher shall be submitted to the Defense Industrial Security Clearance Office. The security clearance requests shall be submitted in accordance with DOD 5200.2-R, Department of Defense Personnel Security Program, and DOD Regulation 5220.22(D), DOD Industrial Security Program. A minimum of six months should be allowed for the DISCO to receive, process, and respond to any requests for a security clearance.

H-7.1 Common Access Cards (CAC): All personnel will require a CAC. CACs and other government identification cards are Government Property, shall be accountable as such, and shall be returned to the US Government at the completion of the employee's employment. The contractor shall be responsible for safeguarding all Government property and data provided for contractor use. It is the contractor's responsibility to properly vet and hire personnel able to meet the investigative requirements of this contract. If access to a Government IT system is needed, the Contracting Officer must validate the requirement. Once the requirement has been validated, the Contracting Officer will contact the Facility Security Officer (FSO)/Security Office of the prime contractor and instruct them to provide the required Personal Identifiable Information (PII), FD 258 Fingerprint Card, SF85P and/or other required documentation to the Office of Personnel Management (OPM) in order to initiate the required investigation.

H-7.1.1 The OPM is the cognizant organization that will receive Contractor Personnel Security Investigation requests (PSIs), for those contractors positions under the contract which require issuance of a CAC or access to Government Information Technology (IT) systems. The process stated below is in accordance with:

(a) Homeland Security Presidential Directive - 12 (HSPD-12), dated 27 August 2004;

(b) Directive Type Memorandum (DTM) 08-003 Incorporating Change 5, dated 8 October 2013;

(c) Department of the Army Personnel Policy Guidance for Overseas Contingency Operations, updated 9 August 2013;

(d) AR25-2, Information Assurance dated 23 March 2009;

(e) DoD 5220.22-M, National Industrial Security Program (NISPOM), Operating Manual, dated 28 February 2006;

(f) Federal Information Processing Standards (FIPS) 202-2 dated August 2013; and

(g) OPM Memorandum, Final Credentialing Standards for Issuing Personal Identity Verification Cards under HSPD-12 dated 31 July 2008.

H-7.1.2 Personal Security Investigations:

H-7.1.2.1 The investigative requirement of issuance of a CAC is a National Agency Check with Written Inquires (NACI) or equivalent. Access to a Government IT system requires a National Agency Check (NAC) or equivalent. It is the responsibility of the contractor's FSO to process investigations for contractor security clearances. The contractor shall provide the name, phone number and email address of it's FSO at contract award.

H-7.1.2.2 Upon contract award, the contractor shall submit the fully executed contract to OPM and request processing of Personal Security Investigations (PSI) for the personnel under the contract.

H-7.1.2.3 OPM will contact the contractor's FSO upon receipt of individual contactor applicant requirements. OM will validate the investigative need of each applicant. That is done through DISCO for up to Top Secret and DoD CAF, Army Division for SCI.

(a) For applicants who currently meet the investigative requirements for Contractor Verification System (CVS) entry, the servicing Trusted Agent (TA) will immediately be notified that the individual's application can be processed.

(b) Applicants who do not meet the CVS investigative requirements will have an investigation initiated and will receive email notification from OPM to complete the online application. Upon completion of OPM's investigation, the results will be forwarded for a suitability determination/adjudication.

1. Favorable adjudication decisions will be relayed via automated email to the appropriate TA.

2. Unfavorable adjudications will be relayed by letter to the contractor's FSO/Security POC for distribution to the applicant with email notification to the appropriate TA. The notification letter will include appeal instructions for the applicant..

(c) Before a CVS entry is accomplished for an applicant, the following must be on file and accessible to the TA:

1. Results of a favorable FBI ten point finger print check.

2. A favorable suitability/fitness determination resulting from the applicants PSI.

3. A current Interim Secret entry in JPAS.

4. A previously adjudicated security clearance or investigation meeting the NACI equivalent criteria established in DTM-08-003 in accordance with HSPD-12.

H-7.1.2.4 All PII must be communicated through approved means in accordance with AR25-1. Currently the only approved methods are via encrypted email, FAX or digital media through USPS/FEDEX/UPS with a tracking number.

H-7.1.3 Appeal of Unfavorable Adjudication of PSI: Notification of Unfavorable adjudication will be sent to the contractor's FSO/Security POC. The notifications will be accompanied by a notification letter for the FSO/Security POC to forward on to the applicant.

(a) Reasons for the unfavorable adjudication will be listed and will directly correspond to the supplemental credentialing standards.

(b) A copy of the investigative file which was the basis for the unfavorable determination can be obtained from OPM. The request must be filed as a written Privacy Act Request through:

OPM-FIPC

` FOI/PS

PO Box 618 Boyers, PA 16018-0618

(c) The request must include the Full Name, AKAs, SSN, DOB, POB, full address, and location of present or former Federal employment and must be signed by the applicant.

H-7.1.3.1 Appeals Board: Upon receipt of the appeal, the case and information provided by the applicant will be reviewed by a panel of three individuals. This panel will be composed of security professionals and will not include the adjudicator who made the original unfavorable determination. Once the panel has made the final adjudication decision the case will be reviewed by a US Government legal advisor.

H-7.1.3.2 Notification of the final decision will follow the same procedures as the initial adjudication decision outlined above. The final determination will be updated in JPAS and forwarded to OPM.

H-8 INVOICING AND PAYMENT JIATFS Contracting Office uses the iRAPT (Invoicing, Receipt, Acceptance & Property Transfer) Program (formally WAWF). You shall have the ability to comply with implementation of iRAPT for Electronic Processing of Invoicing, Receipt/Acceptance Documents and Payment.

You must be capable of accepting electronic funds payment for this procurement. You shall invoice at the end of each month.

H-9 CONTRACTOR MANPOWER REPORTING The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract.

The contractor is required to completely fill in all the information in the format using the following web address https://cmra.army.mil.

The required information includes:

1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative;

2) Contract number;

3) Beginning and ending dates covered by reporting period;

4) Contractor Name and address, phone number, email address, identify of contractor employee entering data;

5) Estimated direct labor hours (including sub-contractors);

6) Estimated direct labor dollars (including sub- contractors);

7) Total payments (including subcontractors);

8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor, if different);

9) Estimated data collections cost;

10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity

(the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

11) Locations where contractor and sub-contractor perform the work (specified by zip code in the United States and nearest city, country when in an overseas location, using standardized nomenclature provided on website);

12) Presence of deployment or contingency contract language; and

13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country).

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year.

H-10 INSURANCE REQUIREMENTS In accordance with FAR Part 28.301 and Clause 52.228-5, Insurance – Work on a Government Installation, the following types of insurance are required for this contract:

TYPE

Workers' Compensation (See Note) Comprehensive General Liability Insurance for Bodily Injury Comprehensive Automobile Liability

Note: Workers' Compensation will be provided as regulated by the Division of Workers’ Compensation, issued by a Florida Department of Insurance (FDI) licensed insurer, regulated by the FDI and guaranteed by the Florida Property and Casualty Insurance Guaranty Association.

H-11 AVAILABILITY AND USE OF UTILITY SERVICES In accordance with FAR Clause 52.236-14, Availability and Use of Utility Services, water and electricity are furnished by the Government for the Contractor's use at no charge and in the performance of work at the job site, but only to the extent that their use is necessary to complete the work and the utilities are readily available at the site. Any usage of these utilities beyond what is needed to complete work at the job site or exceeds that which is readily available at the job site, and approved for use by the Contracting Officer, shall be furnished by the Contractor at its own expense. These utilities are provided provisionally and only to the extent that is necessary to facilitate the work. This authority can be revoked if the Government witnesses that utilities are being wasted; e.g., lights being left on when no work is being done or water is being left on unattended for any extended amount of time. Failure of the Contractor to comply with this request to conserve and preserve these utilities will result in the Contractor entering into individual metering agreements at the job site and paying for the use of these utilities.

H-12 LABOR STANDARDS FOR FACILITIES SUPPORT CONTRACTS INVOLVING

CONSTRUCTION. Davis-Bacon Act Wages versus Service Contract Act Wages. In those instances where a tasking requires construction trade skills (e.g., carpenter, plumber, painter, electrician, etc.) apply the following rules to determine which wage determination to use:

H-12.1 The Davis-Bacon Act does not apply to construction work which is incidental to the furnishing of Facilities

Maintenance and Support Services if the construction work is merged with non-construction work or so fragmented in terms of the locations or times of its performance that the construction work is not capable of being segregated as a separate contractual requirement. For the purposes of this contract, $3,500.00 of construction trade skills direct labor costs will serve as the delineator for creating a separate contractual requirement (contract modification) and applying Davis-Bacon wage rates.

H-12.2 Individual tasks which will require direct labor costs of $3,500.00 or more to perform shall be considered minor construction and Davis-Bacon Act wages will apply. These tasks are considered within the scope of the contract but the direct labor costs exceeding $3,500.00 are not included in the firm-fixed price of the contract.

These tasks must be negotiated and added to the contract price through a modification. The negotiated price will be discounted by the $3,500.00 (i.e., the contractor is always responsible for the first $3,500.00 of direct labor costs on any tasking).

H-12.3 Individual tasks which will require direct labor costs less than $3,500.00 to perform shall be considered maintenance and Service Contract Act wages will apply. These tasks are included in the firm-fixed price of the contract.

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

52.222-6 Construction Wage Rate Requirements MAY 2014 52.222-7 Withholding of Funds MAY 2014 52.222-11 Subcontracts (Labor Standards) MAY 2014 52.222-12 Contract Termination-Debarment MAY 2014 52.222-13 Compliance With Construction Wage Rate Requirements and

Related Regulations

MAY 2014

52.222-14 Disputes Concerning Labor Standards FEB 1988 52.222-15 Certification of Eligibility MAY 2014

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

ATTACHMENTS

Section J - List of Documents, Exhibits and Other Attachments

TABLE OF CONTENTS

1. ATTACHMENTS:

0001 - Updated Performance Work Statement 0002 - Quality Assurance Surveillance Plan 0003 - Reserved

0004 - DD254

0005 - Historical Workload Data 0006 - SCA Wage Determination 2015-4583 Rev. 1 0007 - Contractor Manpower Reporting Application (CMRA) for Contract Services

0008 - Updated Floor Plan Drawing Bldg 0289 0009 - Updated Floor Plan Drawing Bldg 0290 0010 - Updated Floor Plan Drawing Bldg 0291 0011 - Updated Floor Plan Drawing Bldg 1279 0012 - Map of JIATFS Key West 0013 - Past Performance Questionnaire 0014 - Visitor Clearance 0015 - NAS Key West Commercial Gate Map 0016 - Mission Essential Contractor Services 0017 - Davis-Bacon Act Wage Determination FL160063 09/16/2016 0018 - RFI Questions & Answers Round One dtd 11-12-2016 0019 - RFI Questions & Answers Round Two dtd 11-30-2016

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

SECTION L

Section L Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items

1.0 General Instructions

The offeror’s proposal shall be submitted electronically by the date and time for receipt of offers indicated in the solicitation. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of the requested information.

The offeror’s proposal must include all data and information requested by these instructions and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS). Non-conformance with these instructions may result in an unfavorable proposal evaluation.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the contractor’s experience matches these requirements.

Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the contractor's proposal.

Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

The contractor shall make a clear statement in Volume I that the proposal is valid for 90 days from submission.

1.1 Mandatory Site Visit

1.1.1 A Mandatory site visit is scheduled on 19 October 2016 beginning at 8:30 AM (EST). There will be a one hour break for lunch and the site visit will conclude no later than 5:30 PM (EST). The survey will include all pertinent JIATFS areas and equipment covered by the contract PWS. Mandatory means that proposals from firms that did not participate in the site visit will be considered non-responsive and not evaluated.

1.1.2 Offerors are instructed to complete visit authorization procedures identified in Attachment 0014 JIATFS Visitor Clearance of this solicitation by close of business on 14 October 2016.

1.1.3 Offerors are also instructed to coordinate their attendance of this site visit with the Contracting Officer, Ms. Paula Claudio (Paula.Claudio.civ@mail.mil or 305.293.5821) and Mr. Pete Maley (Peter.W.Maley.civ@mail.mil or 305.293.5347) by close of business on 12 October 2016.

2.0 General Information

2.1 Points of Contact

The designated point of contact for this acquisition is Mr. Peter W. Maley. Address any questions or concerns you may have to Mr. Maley. Email is the preferred method of communication. Mr. Maley’s contact information is listed below.

Mr. Peter W. Maley Department of Defense HQ Joint Interagency Task Force South Regional Contracting Office Key West Key West, FL 33040-9051

(305) 293-5347 E-mail address: peter.w.maley.civ@mail.mil

2.2 Solicitation Questions:

Offerors may email questions regarding this draft solicitation to the Contract Specialist, Peter.W.Maley.civ@mail.mil with a courtesy copy to the Contracting Officer, Paula.Claudio.civ@mail.mil. The Government will answer all questions provided that the questions are received by the cut-off date of 21 Nov 2016.

Questions will be answered via amendment to the solicitation adding a Questions and Answers attachment. The attachment will be updated as additional questions are received. The Government reserves the right not to respond to any questions received concerning this solicitation after the cut-off date. Accordingly, Offerors are encouraged to carefully review all solicitation requirements and submit questions to the Government early in the proposal cycle.

2.3 Discrepancies

If a contractor believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the contractor shall immediately notify the Contracting Officer in writing with supporting rationale as well as the remedies the contractor is asking the Government to consider as related to the omission or error.

2.4 Discussions

2.4.1 It is the Government’s intent to award without discussions. However, The Government reserves the right to conduct discussions if it is determined to be in the best interest of the Government.

2.4.2 If the Government determines, after the initial evaluation of the lowest priced proposal, that discussions are necessary; the Government may make a competitive range determination (limited to a restricted number of the lowest priced proposals) in order to establish a list of Offerors with a reasonable chance of award. Communications for the purpose of clarification or past performance information do not constitute discussions.

2.4.3 If discussions are held, offeror responses to Evaluation Notices (ENs) and the Final Proposal Revision (FPR) will be considered in making the source selection decision. If the offeror’s proposal was initially evaluated as acceptable, any changes or exceptions in the FPR are subject to evaluation and may introduce risk that the offeror’s proposal could be determined unacceptable and ineligible for award.

2.4.4 Discussions will be initiated by the Contracting Officer upon issuance of ENs to the Offerors within the competitive range. ENs may be orally briefed to Offerors prior to written release to ensure complete understanding by the respective offeror of any discrepancies.

2.4.5 Any offeror excluded at any time during the source selection process will be afforded the opportunity to request either a pre-award or post-award debriefing in accordance with FAR 15.503. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait and request a post award debriefing. However, Offerors excluded from the competitive range are entitled to no more than one debriefing.

2.4.6 Oral Presentations

Oral presentations will not be permitted.

3.0 Amendments to Solicitation

If this Request for Proposal (RFP) is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any and all amendment to the solicitation in their proposal submission.

4.0 North American Industry Classification System (NAICS) code and small business size standard.

The NAICS code and small business size standard for this acquisition are:

NAICS: 561210 Size Standard: $38.5 Million

5.0 Acceptance

A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. The Government may accept an offer (or part of an offer) before the offer’s specified expiration time, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

All offeror’s proposals shall be valid for 90 days after submission.

Offerors must possess a Top Secret Facility Clearance (FCL) at time of proposal submission. Proposals submitted by Offerors without a Top Secret FCL will not be evaluated or considered for award.

6.0 System for Award Management (SAM).

Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.sam.gov.

7.0 Proposal Format and Contents

7.1 The offeror’s proposal shall consist of four (4) volumes. Each volume shall be a separate electronic file. The volumes are identified as:

Volume I – Technical Volume II – Past Performance Volume III – Pricing Volume IV – Section K-Representations/Certifications and Solicitation, Offer & Award Documents.

7.2 Cross-Referencing

Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted.

7.3 Offerors are cautioned that “parroting” of the technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

7.4 Printing should be single-spaced. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

VOLUME/TITLE DIGITAL COPIES MAXIMUM PAGES

I – Technical Factors 1 20 II – Past Performance 1 7 III – Price Proposal 1 N/A IV – Section K 1 N/A

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed and not read; and will not be evaluated by the Government.

7.5 Pages must be 8 ½” x 11" and may be duplex or one-sided. Each side counts as one page. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer.

NOTE: 8 ½” x 14” landscape pages are acceptable for tables/graphic representations only.

7.6 All proposal Excel files shall be provided in their native format, i.e. xls. Files with signatures shall be in read-only format, using PDF files. All other files may be submitted in their native format or converted to .pdf files. Zip disks are not permitted. All price breakdown information to aide in the price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2010. Self-extracting .exe files are not acceptable.

7.7 All information shall be confined to the appropriate file/volume. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents and Narrative discussion. The Table of Contents is not included in the page count. Proprietary information shall be clearly marked. The following shall be included in the Narrative discussion:

7.8 Volume I – Technical Factors (Non-Price Factors other than Past Performance).

In the Technical Factors volume, address each technical factor as presented below. Address any risks associated with each factor or sub-factor that may affect performance.

7.8.1 Factor 1 – Technical

The Offeror must submit contract reference(s) which demonstrates that the Offeror possesses three (3) years’ combined experience on recent and relevant service contracts similar in size, scope, and complexity to the requirements in Section C of the solicitation in support of the U.S. Government or private sector. In addition to the contract reference(s), the Offeror shall submit the necessary security clearance specifications (personnel and facility) according to the attached DD254, Department of Defense Contract Security Classification Specifications Document.

In order to receive an acceptable rating under Factor 1, the Contractor’s Technical Proposal must receive an acceptable rating in all sub-factors:

7.8.1.1 Subfactor 1 – Past Experience: The Offeror submission consists of at least three (3) contract reference(s) (Government or private sector) which demonstrate experience supporting contracts of comparable size and complexity to the requirements in Section C of the solicitation. The contract reference(s) combined demonstrates at least three (3) years of relevant corporate experience as the prime contractor on contracts awarded within the past five (5) years of proposal submission or still active. Contract references combined have a cumulative (base and all option periods) dollar value of $5,000,000. The Offeror shall submit a narrative including POC name and telephone number that demonstrates experience including the following areas. No one project must include all areas;

however, the three projects combined must cover all of the following:

Facilities Infrastructure Preventative Maintenance and Repairs to include power generation, electrical, air conditioning, HVAC (including chillers) and plumbing systems.

Janitorial Services.

Warehouse Operations, Logistics Support and Hazardous Waste Management.

7.8.1.2 Subfactor 2 – Contractor / Service Personnel Security Clearances: The Offeror shall provide statements that the Offeror and its proposed Key personnel have the minimum active facility and personal security clearances necessary to perform the tasks of this requirement in accordance with the DD254. The minimum security clearance requirements for both the Offeror and its proposed personnel must be active at the time of proposal submission.

Statements must be furnished as part of this submittal for verification of appropriate clearance levels and active status.

7.9 Volume II – Past Performance

This volume shall contain past performance information regarding similar contracts. This volume shall not exceed 7 pages, excluding Past Performance Questionnaire Forms. Offerors shall submit a maximum of 3 contracts under which the contractor performed during the past three years, from the issue date of this RFP, which are relevant to the efforts required by the PWS of this solicitation. Volume II shall be organized into the following sections:

7.9.1 Section 1. Contract Descriptions. This section shall include the following information in the following format.

a. Contractor place of performance, CAGE Code and DUNS Number.

b. Government contracting activity, and current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers.

c. Government’s technical representative/COR and current email address, telephone and fax numbers.

d. Government contract administration activity and the Administrative Contracting Officer’s name, and current e-mail address, telephone and fax number.

e. Government contract administration activity’s Pre-Award Monitor’s name, and current e-mail address, telephone and fax numbers.

f. Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket

Purchase Agreements, include Delivery Order Numbers.

g. Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Material

(T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

h. Awarded price/cost.

i. Final or projected final price/cost.

j. Original delivery schedule, including dates of start and completion or work.

k. Final or projected final, delivery schedule, including dates of start and completion of work.

7.9.2 Section 2 – Performance. Offerors shall provide a narrative explanation for each contract listed in Section 1, Contract Description. The narrative should describe the scope of the work contracted and the relevance of that work to the PWS of this RFP. This may include a discussion accomplishments as well as efforts to identify and manage program risk. Merely having a performance problem does not automatically equate to an unacceptable past performance rating because the offeror may have subsequently demonstrated the ability to overcome the problem.

The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified.

7.9.3 Section 3 – Past Performance Questionnaire (Attachment 0013). For all contracts identified in Section 1, Contract Descriptions, a Past Performance Questionnaire must be completed and submitted.

7.9.3.1 The offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to both the Government contracting office that awarded the contract and technical representative responsible for evaluating performance under the past/current contract.

7.9.3.2 The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to this Contracting Office no later than the proposal due date, to peter.w.maley.civ@mail.mil and Paula.Claudio.civ@mail.mil.

7.9.3.3 The offeror shall e-mail to the Contracting Officer a list of all the POC’s who were sent a questionnaire.

The Government must receive this list no later than the proposal due date. The POC List shall be submitted in MS Word for Windows, Table Format to include the following fields: Solicitation Number; Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC E-mail Address; and Date E-Mail to POC (month/day).

7.10 Volume III – Price Proposal

The offeror shall submit a completed Section B – Supplies or Services and Prices. The Pricing Schedule B shall be fully completed. It shall contain your prices for all unit prices and extensions. You shall submit all price information necessary to provide a meaningful basis for Government’s analysis and evaluation of price for the items set forth in this solicitation. There are no page limitations for this section. You shall submit a Firm Fixed Price for all CLINs included in Schedule B of the solicitation for the base period and the four, one-year option periods, to include supporting documentation.

7.10.1 The electronic price proposals and the supporting exhibits and spreadsheets shall be submitted in Microsoft compatible formats, i.e. Excel. The electronic version of the price proposal shall contain working formulas/algorithms and shall be in the same format as the hard copy of the price proposal. Narrative information shall be provided in a Microsoft Word or compatible format or in Adobe PDF format.

7.10.2 Your proposal is presumed to represent your best efforts to respond to the solicitation. Any inconsistency, whether real or apparent, between promised performance and price shall be explained in the proposal. If a business policy decision to absorb a portion of the estimated price was made, that approach shall be stated within the proposal (including any associated calculations). The burden of proof as to the price credibility rests with you as the offeror.

7.10.3 Price Proposal Details.

a. The proposed prices shall be included for all CLINs for the base period and the four, one-year option periods.

b. As part of the price evaluation, the Government will evaluate the Option to Extend Services under FAR

Clause 52.217-8 by adding one-half of your final option period prices to the total price. Thus, your total price for the purpose of evaluation will include the base period, first, second, third, fourth and one-half of the fourth option. You shall only price the base and four options. You shall not submit a price for the potential one-half year extension of services period.

c. Any escalation in option year pricing shall be identified.

d. A Manning Chart shall be provided as part of your Price Proposal. The chart shall include: Position title, Number of employees in that position, the Service Contract Act Occupational Code (SCA Code from wage determination), the Security Clearance level associated with that position, and the Key Personnel designation. (See Sample Chart below) Include position descriptions and/or resumes for all designated key personnel.

SAMPLE MANNING CHART

POSITION TITLE No. SCA

CODE

SECURITY

CLEARANCE

KEY

PESONNEL

Project Manager 1 N/A TS/SCI Yes

Custodial 3 11150 SECRET No

Custodial 3…