Attachment_0001_PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Facilities Maintenance and Support Services

Joint Interagency Task Force South 6/17/2016

Part 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide Facilities Maintenance and Support Services to Joint Interagency Task Force South (JIATFS), Truman Annex Key West, Florida. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Facilities Maintenance and Support Services as defined in this Performance Work Statement except for those items specifically identified as government furnished property, material, equipment or services elsewhere in this PWS. The contractor shall perform to the standards in this contract.

1.2 Background: JIATFS is a tenant command located on 12.5 acres of real estate on Truman Annex and a transmitter structure on less than 1 acre of property located on Boca Chica. All property is owned by the Naval Air Station, Key West, Florida. The JIATFS Key West mission occupies 91,339 square feet of administrative and storage facilities. The occupants of these facilities are served by, but not limited in number, twenty six bathrooms (some with showers), a water pressure fire suppression system with a 10,000 gallon tank and external pump, two internal elevators, a power grid consisting of voltages as high as 13.8 kilo volts, nine major step down transformers ranging in size from 45 to 750 kVA, five diesel generators that provide backup power ranging in sizes up to 1.5 megawatt units, two 75 kVA mobile generators, nine automatic transfer switches and controls, four re-closers, eight motor operated switches, over 150 primary and sub-power distribution boxes, Three 300 kVA and ten 225 kVA uninterrupted power supply systems, two water evaporative chiller towers, two 330 Ton chillers, three 80 ton chillers, two 110 Ton chillers, four chilled water distribution pumps, one 70 ton air cooled auxiliary chiller, 66 chilled water HVAC air handlers, 65 variable air valves, 34 direct exchange Freon units of which 19 are wall mounted, all controlled and monitored by a Trane tracer computer system. There are over 200 office spaces within the compound connected by over 17 major entrances and hallways. Hallways, entrances, and office walls are a mixture of wood, metal, masonry and drywall covered by stucco, drywall, paint, and/or wallpaper. Spaces are provided 120/220 v outlets where required, overhead direct and indirect lighting, drop ceilings, HVAC vents and returns, thermostats and power switches. Floors and some walls throughout the compound are tiled, carpeted, or consist of raised deck tiles to accommodate raceways and channels for electrical and communication wiring.

1.3 Objectives: This contract provides for facilities maintenance and support services to various buildings, activities, infrastructure and equipment located on JIATFS, Truman Annex Key West, Florida. The purpose of the contract is to support mission accomplishment by providing a comfortable working environment and safe, well-maintained buildings for occupants, users, and visitors to JIATFS. To meet this goal, close coordination is required between the Contractor and Contracting Officer's Representative (COR) to efficiently provide maintenance services while minimizing disruptions to operations within the facilities.

Facility floor plans, office layouts and building details are provided in Exhibit C – Performance Requirement Summary and a key to the color coded floor plans is provided in Exhibit D – Color Coded Diagram Tasks List Key. The floor plans themselves are found in Section J as Attachments 7 through 10.

Specific facilities and spaces receiving custodial services under this contract may be changed as facilities are built, use of facilities changes, and facilities and grounds are taken out of service.

1.4 Scope: The contractor shall provide personnel, management, supplies and any other items and services necessary to perform this Performance Work Statement (PWS) for Facilities Maintenance and Support Services unless specifically identified as Government furnished elsewhere in this PWS. The contractor shall provide the technical and functional activities at the contract level needed for program management of this PWS, including productivity and management methods such as Quality Control, Work Breakdown Structure, and Human Engineering as well as centralized clerical, documentation and other related administrative functions. All work performed by the contractor shall be in accordance with all applicable laws, regulations and commercial practices.

1.5 Period of Performance: The period of performance will be a base period of 12 months from the date of award and four (4) 12 month option periods.

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program, with monthly customer feedback reports, to ensure services are performed in accordance with the PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. One copy of the Contractor's Quality Control Plan (QCP) shall be provided to the Contracting Officer along with their proposal. Three copies of the comprehensive written QCP shall be provided to the Contracting Officer and COR within 30 days after contract award. Recommended changes to the QCP shall be forwarded to the Contracting Officer for review and acceptance within 5 days of suggested updates and within 5 days when changes are made thereafter.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) found in Section J, Attachment 2.

This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to work the following Federal Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0730-1630 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings including officially distributed Executive Orders. The Contractor shall, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. Any requests for deviations to the normal business hours shall be made in writing to the COR for approval. The Contractor shall provide Emergency Response personnel on a 24 / 7 basis as outlined in 5.12 of this PWS.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at JIATFS Truman Annex, Key West, Florida, Command Sponsored and Protocol Office coordinated events at Trumbo Point and Truman Annex and Change of Command events out to a 25 mile radius. Non-Protocol Office coordinated, but Command sponsored, events are limited to Truman Annex and only during normal working hours.

1.6.6 Type of Contract: The government will award a firm fixed price contract.

1.6.7 Security Requirements: Contractor personnel or any representative of the contractor entering JIATFS shall abide by all security regulations and shall be subject to security checks. The Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

The Contractor shall comply with DoD security requirements and the requirements specified herein IAW AR 190-13, AR 380-5, AR 380-67, AR 525-13, SOUTHCOM Anti-Terrorism Program SC 380.16, DoD Regulation (REG) 5000.1-R, and DoD REG 5200.2-R. The Contractor shall complete and submit DD Form 254 found in Section J, Attachment 4. The Contractor shall establish and implement security plans to include Personnel Security, Information Security, Automated Data Processing (ADP) Security, Communications Security (COMSEC) and Physical Security.

Operations Security (OPSEC) denies adversaries information about friendly intentions and capabilities. Per AR 530-1, Operations Security, the contractor employees must complete Level I OPSEC Awareness Training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall identify and protect information an adversary could use to defeat U.S.

Forces, consistent with AR 530-1, SOUTHCOM Regulation 0532 and other OPSEC guidance. The contractor shall pay close attention to operational security issues (even for unclassified information if it is of value) and shall ensure proper marking and handling of any information that might be detrimental if publicly released. Reference the following documents: AR 25-55, Freedom of Information Act (FOIA), AR 380-5, Department of the Army Information Security Program, Executive Order 13292, Sec. 1.7., DoDI 5230.29.

Contractor personnel performing work under this contract shall have a TOP SECRET//SCI (SI/TK/G/H) and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the DD254.

1.6.7.1 Security Clearances. The contractor shall obtain and maintain all required contractor personnel security clearances, or interim clearances when authorized, throughout the period of performance as specified in the issued DD Form 254, Department of Defense (DoD) Contract Security Classification Specification. All personnel providing services inside the buildings of JIATFS require at a minimum a Secret Security clearance, and some will require a Top Secret/SCI clearance. Security clearances shall be obtained by completion of SF 86 (Questionnaire for National Security Positions) and forwarding them to the servicing Defense Security Service representative. The security clearance requests shall be submitted IAW DOD 5200.2-R, Department of Defense Personnel Security Program, and DoD Regulation 5220.22 (D), DoD Industrial Security Program. The contract company shall ensure employees that require security clearance or access to a computer/pc/terminal will be cleared prior to acquisition of automation and classified information. Due to the nature and location of work to be performed under this TO, the requirement to restricted areas, classified equipment shipment, receipts and classified data, specified Contractor personnel shall possess the appropriate security clearances for the level of work performed as outlined in current applicable security regulations.

1.6.7.2 Employee Termination: The Contractor shall perform debriefing procedures for departing employees IAW all current applicable publications and regulations. Completion of SF Form 312, Classified Information Nondisclosure Agreement must be completed at the time of debriefing and must comply with standards prescribed IAW Code of Federal Regulations (CFR), Title 32, Part 2003, National Security Information - Standard Forms. This obligates the individual so that disclosure of any information heard during tenure to foreign personnel/governments constitutes a breach of security with severe penalties.

1.6.7.3 Physical Security/Security: The Contractor shall be responsible for safeguarding all Government property provided to the Contractor IAW applicable government property accountability programs. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.7.3.1 The Contractor shall provide a roster of personnel expected to perform services under this contract to the COR, no later than ten (10) workdays prior to commencing work. This personnel roster shall include the employee's full name and position to be held. The Contractor shall update this roster within ten (10) calendar days if personnel changes occur during the duration of the contract. The Contractor shall provide an additional list of personnel assigned to provide custodial services in special facilities/spaces with special security requirements prior to commencing work under this contract. The Contractor shall update and provide the COR this roster whenever personnel changes occur during the duration of the contract.

Personnel assigned to positions that require certifications shall have the certification in place prior to filling the position.

1.6.7.3.2 Personnel Security Requirements. The Contractor shall comply with Government personal identity verification procedures implemented in Homeland Security Presidential Directive - 12 (HSPD-12), Office of Management and Budget (OMB) Guidance M-OS-24, and Federal Information Processing Standards Publication (FISP PUB) number 201.

1.6.7.3.3 Local Background Check. All personnel occupying positions not requiring a security clearance shall have a favorable local background investigation for employment. The contractor shall submit USAG- Miami Consent to Back Ground form, signed by each employee, NLT five (5) working days prior to the employee beginning work JIATFS – Key West. The JIATFS Special Security Office (SSO) will be responsible for receiving, reviewing and completing the Local and National Background Check.

1.6.8 Special Qualifications, Areas/Identification/Appearance/Conduct/Installation Regulations. All Project Managers and Supervisors shall be Citizens of the United States and shall able to read, speak, write, and understand the English language. The Contractor shall ensure that all employees are legal residents of the United States, qualified, possess the State of Florida or Federal certifications for their industry, skills, knowledge, training and completion of required State of Florida or Federal continuing education requirements to maintain qualifications for their skill, and satisfactorily perform the services required by the contract. Personnel performing work under this contract shall not be considered employees of the Government. All employees assigned by the Contractor to perform work under this contract shall be physically able to do the assigned work during the entire period of the contract.

1.6.8.1 Special Security Areas. The Contractor’s Project Manager and sufficient supervisors and other personnel to accomplish the specified tasks in these areas must have the necessary Secret, Top Secret Security Clearances to enter special areas such as Sensitive Compartmented Information Facility (SCIF).

1.6.8.2 Contractor personnel operating equipment or vehicles in performance of this contract shall have current, valid state and Government operating licenses as well as certifications for equipment they operate during contract performance.

1.6.9 Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR). The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provides site entry coordination of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.11 Key Personnel. The follow personnel are considered key personnel by the government: Project Manager, Power Systems Equipment Mechanic, HVAC Technician, and Electrician.

1.6.11.1 The contractor shall provide a Project Manager (PM) who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The PM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The PM or alternate shall be available between the hours of 7:30 a.m. to 4:30 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below.

1.6.11.2 The Project Manager shall be fully qualified in the management and coordination of maintenance and support services contracts. The Project Manager shall have a minimum of three (3) years of experience in the supervision of personnel in either facilities maintenance and/or custodial services.

1.6.11.3 The Power Systems Generator Mechanic must have certification as a Power Systems Generator mechanic with a minimum of 3 years of experience working on generator sets and associated equipment.

They must have a thorough knowledge of the mechanical and electrical makeup and operation of powered support systems including their major mechanical, electrical, hydraulic, and pneumatic components, AC and DC electric power generation systems; combustion powered reciprocating engines; turbine engines;

multi-drive gear units; pressure regulators; and electrical switching, harness wiring, and metering systems.

The Power Generation Operator must be able to troubleshoot and repair the following: diesel and gasoline engines (e.g., overhauling , or making less extensive repairs to larger, more complex engines);

governing components for controlling, changing, or transferring speed and power; hydraulic and pneumatic systems and controls; turbine engines; combustion powered generators, or other comparably complex components; this includes ability to completely disassemble, reassemble, overhaul, and adjust to specifications. Their work may be observed while underway to check on progress, and typically must pass an operational or diagnostic test upon completion. Must obtain and maintain eligibility for TS/SCI security clearance.

1.6.11.4 Heating Ventilation and Cooling (HVAC) Technician must have certification as HVAC mechanic with at least 3 years of experience working on HVAC systems and associated equipment and must have EPA Universal certification for handling refrigerants. The HVAC Technician will be required to diagnose causes of problems and/or failures in heating/air conditioning systems for the purpose of identifying equipment and/or systems repair and/or replacement needs. Perform routine and preventive maintenance as needed for the purpose of ensuring the ongoing functioning of HVAC systems. Repair heating and air conditioning systems and/or components (e.g. pumps, motors, air handlers, fan coils, piping, etc.) for the purpose of ensuring a comfortable work environment. Inspect HVAC systems and their components (e.g.

heating units, building exhaust fans, ventilation units, etc.) for the purpose of evaluating condition, identifying necessary repairs and recommending preventive maintenance. Install heating and air conditioning equipment and systems for the purpose of providing enhanced and/or upgraded capabilities.

Must obtain and maintain eligibility for TS/SCI security clearance.

1.6.11.5 Electrician must have at least 3 years of journeyman electrician experience or be a current Graduate of Electrical trade school. Previous experience shall include installing electrical equipment and systems for the purpose of providing enhanced and/or upgraded capabilities. The Electrician will be required to perform preventative maintenance and repair measures of all electrical equipment in compliance with all NFPA and NEC codes ensuring operational readiness, and respond to emergency situations during or after hours for the purpose of resolving immediate safety and operational concerns.

Diagnose causes of problems and/or failures in electrical systems for the purpose of identifying equipment and/or systems repair and/or replacement needs. Maintains knowledge of departmental equipment procedures for power outages and follows standard precautions using personal protective equipment as required. Must obtain and maintain eligibility for TS/SCI security clearance.

1.6.11.6 The Project Manager, Power Systems Generator Mechanic, the HVAC Technician, and Electrician may be required to respond to after-hour calls and may be assigned to the First Response Hurricane Recovery Team and /or the Hurricane stay behind team. The contractor shall provide and maintain an emergency response phone number for contact after normal operating hours in the event of a power outage, chiller failure, or other equipment issue that affects normal operation. All personnel designated to respond shall be fully trained in emergency actions and be knowledgeable of all mechanical systems in order to restart, bypass, repair, or otherwise return systems to normal operations.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.12.1 Appearance of Personnel. The Contractor shall ensure that contract personnel present a neat and professional appearance at all times. Contractor's personnel shall remain fully clothed at all times while performing under this contract. This includes shirts with sleeves (short or long), long pants, and shoes.

Offensive pictures, sayings, tank tops, tee shirts and spandex or similar fabric worn as outerwear are strictly prohibited.

1.6.12.2 Uniforms. The contractor shall require all employees, including supervisors, to wear distinctive uniform clothing with the contractor’s name for ready identification. At all times during contract performance contractor personnel shall wear a shirt or vest with the company logo and name. Every employee is to be in uniform no later than ten working days from the date an employee first enters on duty.

Uniforms must be cleaned and well maintained. Employees must be neatly groomed and presentable. The Government reserves the right to approve the uniform recommended by the Contractor.

1.6.13 Data Rights. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.14 Organizational Conflict of Interest. Contractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.15 Conduct of Personnel. Contractor personnel's conduct shall not reflect discredit upon the Installation or the Department of the Army. The Contractor shall remove any employee for any security violations from the jobsite as determined by the Contracting Officer or Security Office. The removal from the job site of such a person shall not relieve the Contractor of the requirement to provide sufficient personnel to perform adequate and timely service.

1.6.15.1 The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest nor shall the contractor employ any person who is an employee of the Department of the Army, either military or civilian, unless such person seeks and receives approval in accordance with the Joint Ethics Regulation. In addition, the contractor shall not employ any person who is an employee of the Department of the Army if such employment would be contrary to DA policies.

1.6.15.2 Vehicle Registration for Contractor-Owned and Contractor Employee-Owned Vehicles. The

Contractor shall comply with the requirements of Naval Air Station Key West (NASKW) regarding registration of Contractor-owned and Contractor employee-owned vehicles. Prior to commencement of performance, the Contractor shall provide the Government with names of all employees who will be driving a privately owned vehicle onto the Installation and shall require all Contractor employees to register all privately-owned vehicles with the Department of Emergency Services (DES). The Contractor shall also register all Contractor-owned vehicles with the NASKW. The Contractor and its employees shall comply with all renewal of registration requirements for these vehicles. The Contractor shall provide the Government with updates of any new employees who will be driving a privately owned vehicle or Contractor owned vehicles. The Contractor, upon completion of the contract or termination of an individual's employment shall remove vehicle registration decals from the vehicle and remnants of the decal shall be turned in to the NASKW. Registration and cancellation shall be accomplished at the NASKW Pass & ID office located at Boca Chica during normal duty hours, Monday through Friday, excluding Government holidays. All Contractor vehicles shall be operated in accordance with state and Installation traffic regulations.

1.6.16 Installation Access and Control. This installation is a closed Installation with access restrictions. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property. Contractor vehicles (Contractor-owned and personal), Contractor personnel, and their personal property shall be subject to inspections and searches upon entering or leaving the Installation as authorized in AR 190-5, Motor Vehicle Traffic Supervision. The Contractor may be subject to installation closure exercises that may have an impact on performance.

1.6.16.1 Contractor's Access to Work Site. The Contractor shall routinely perform custodial and facilities maintenance services during normal operating hours, Monday through Friday, with the exception that some areas must be cleaned before normal hours of operation. Other work, at the Contractor’s request, may be performed outside of normal hours when approved by the COR / Contracting Officer. The Government reserves the right to assign specific cleaning and grounds keeping hours for certain buildings due to security and military missions. Any changes in cleaning and/or grounds keeping hours will be effective three (3) working days after Contractor notification. Due to mission changes, the Government reserves the right to change the status and building numbers of secure buildings and areas.

1.6.16.2 Contractor's personnel shall be allowed access to JIATFS buildings and grounds under contract to perform scheduled maintenance and custodial service subject to the limitations in this contract.

1.6.16.3 Contractor's personnel shall not be permitted access to buildings on non-cleaning days or during hours when no work is scheduled, except when prior arrangements have been made between the COR and Project Manager.

1.6.16.4 In response to Department of Defense (DoD) and U.S. Navy policies, Commander, Navy Installations Command (CNIC) is implementing more comprehensive access procedures which will affect non-Common Access Card (CAC) eligible personnel who require access to CNIC installations. All non- CAC eligible vendors, contractors, and service providers are responsible for complying with all respective access requirements. To meet these requirements, CNIC has established the Navy Commercial Access Control System (NCACS) program. This program standardizes the enrollment/registration, background vetting/screening, issuance of credentials, and the electronic validation of credentials and verification of identity and access privileges of vendors, contractors, sub-contractors, suppliers and service providers who are not eligible for a CAC who seek entry to and can provide justification and/or purpose to enter Navy installations and facilities. Support for the NCACS program has been contracted to Eid Passport, Inc. with the RAPIDGate® Program. A contractor program fee applies. Eligibility for the NCACS program is open to all vendors, contractors, sub-contractors, suppliers and service providers’ employees who are not authorized to receive a Common Access Card (CAC) who require access to NAS Key West to perform work under this contract. Participation in the NCACS program is not mandatory. However, vendors, contractors, sub-contractors, service provider employees not participating in the program will be subject to certain requirements that may result in significant wait times at Pass & ID offices to secure a contractor pass and at the perimeter gates to access Navy installations and facilities to include but not limited to:

a. Must be processed for each entry at the Visitor Control Center, under local and higher directive procedures.

b. Will meet the requirements as set forth in OPNAVINST 1752.3, POLICY FOR SEX OFFENDER TRACKING, ASSIGNMENT AND ACCESS RESTRICTIONS WITHIN THE NAVY, dated 27

MAY 2009.

c. Will be checked against the local no entry and debarment lists.

d. Will undergo other such additional checks as required by federal directives, DoD policy, DoN

Policy or as otherwise required or deemed appropriate by CNIC N3AT, the Regional Commander, Regional Security Officer, or Installation Commanding Officer.

e. Will receive a locally produced credential/pass that is valid for one (1) entry onto the installation.

f. Will have limited Entry Control Point (ECP) access (generally 1 ECP specified for Program non-participants).

g. Will have limited hours of access to the installation.

Employee badges may be obtained either by visiting the Pass and ID Office daily (which will also require daily vehicle inspections during the hours of 0700 and 1000) or utilizing the NCACS Program. The cost of the NCACS program includes a fee for the Contractor's firm and a fee per Contractor employee for a one-year pass. Contractors who choose not to participate in the program will be required to obtain daily business passes at the Pass and ID office. Badges/passes are the property of the Government and shall be displayed as required by the Installation Security Department. When an employee leaves the Contractor's service, the employee's pass and badge shall be returned within two calendar days. Upon expiration of the contract, all employees' passes and badges shall be returned to the Station Security Department within 10 working days. For more information on the NCACS Program, please contact the Regional Program Manager at 904-557-1713 or via Email skiseljack@eidpassport.com.

1.6.17 Conservation of Utilities.

1.6.17.1 The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions, which shall include:

1.6.17.2 Lights shall be used only in areas where and when work is actually being performed.

1.6.17.3 Mechanical equipment controls for heating, ventilation and air conditioning systems shall not be adjusted by contract employees unless necessary for maintenance procedures.

1.6.17.4 Water faucets or valves shall be turned off after the required usage has been accomplished.

1.6.17.5 Contractor's employees shall not use telephones at the work site for personal reasons or make any toll or long distance calls. The Contractor's employees shall not use any computers at the work site for any purpose. Cellular telephones and other electronic devices are not permitted in JIATFS.

1.6.17.6 All facility defects, such as dripping faucets, leaking or clogged toilets, broken locks, etc. shall be reported to the Facility Manager and COR no later than the next work day. Emergencies such as safety hazards, security faults (an open window either interior or exterior that cannot be secured) or critical damage to facilities shall be reported within thirty (30) minutes to the Facility Manager, COR or Customer Service Desk.

1.6.18 Safety Requirements.

1.6.18.1 Contractor shall comply with OSHA [ http://www.osha.gov ] and all pertinent provisions of the 29 CFR 1910, and EM 385-1-1 [ http://www.usace.army.mil/inet/usace-docs/eng-manuals/385-1/toc.htm ], Safety and Health Requirement Manual.

1.6.18.2 Reporting of Fire and Safety Hazards. The Contractor shall train his personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire, safety hazards, and unsafe conditions to their supervisor. The Contractor shall take corrective action to remedy reported deficiencies in accordance with the terms of this contract. The COR shall be notified of deficiencies beyond the terms of this contract.

1.6.18.3 Environment and OSHA. The Contractor shall comply with all local, state, and federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, state and federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the Contracting Officer and/or the COR final resolution. The Contractor shall notify the Contracting Officer or COR in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines; penalties, and costs which result from violations of, or failure to comply with, all such local state, or federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the Contracting Officer or COR, to halt all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the Contracting Officer or COR.

1.6.18.4 Equipment Safety.

1.6.18.5 All equipment used in the performance of this contract shall be kept intact and in good condition at all times. The Contractor shall comply with OSHA requirements and pertinent provisions of the publication, Safety and Health Requirements, US Army Corps of Engineers EM 385-1-1.

1.6.18.6 The Government has the discretion to inspect equipment used by the Contractor in performing this contract to determine if the equipment is in a safe and operable condition. If the equipment is at any time deemed unsafe or unserviceable by the COR, the Contractor shall remove the equipment from service immediately and insure that this equipment is replaced or repaired to a safe and operable condition. The Government does not assume and hereby specifically disavows any duty to inspect the equipment in order to assure safe operation. The Contractor is at all times responsible for assuring equipment is in a safe and operational condition and shall perform all tasks in a safe, responsible manner.

1.6.18.7 Personnel Safety.

1.6.18.8 The Contractor shall perform work requirements in a manner which protects occupants within the area from any harm or injury. Operations, especially before a weekend, shall be arranged so that all areas are left in a condition that would not jeopardize the occupants or the Contractor.

1.6.18.9 The Contractor shall immediately correct all safety deficiencies upon discovery of or notification by contractor personnel, the Contracting Officer, COR, or a third party, and shall notify the Contracting Officer or COR of the corrective action to be taken. A safety deficiency, when identified to the Contractor, shall be deemed sufficient to initiate corrective action.

1.6.18.10 The Contractor shall not leave equipment unattended or in a condition that would expose occupants within the area to safety hazards, harm, or injury.

1.6.18.11 The Contractor shall be responsible for equipping and instructing contractor employees in appropriate safety measures and shall not permit contractor employees to utilize office furniture to stand on while high dusting/cleaning light fixtures or to place mops, brooms, machines, and other equipment in traffic lanes or other locations in such a manner as to create safety hazards.

1.6.18.12 Accident Protection and Emergency Medical Treatment.

1.6.18.13 The Contractor shall stock each vehicle with OSHA compliant first aid kits to care for minor injuries sustained while performing custodial services.

1.6.18.14 All Contractor employees and the COR shall be provided with information pertaining to the Contractor's arrangements for emergency medical treatment prior to the contract start date. This information shall include contact numbers and emergency notification procedures for family members.

1.6.18.15 The Contractor or their employees shall immediately notify their Supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the Contracting officer or COR within thirty (30) minutes of the incident. In no case should there being a delay in summons of medical assistance due to inability to contact a supervisor.

1.6.18.16 Emergency Services.

1.6.18.17 Police and Fire protection are coordinated by Naval Air Station Key West (NASKW) and provided by local government service providers (City of Key West and Monroe County).

1.6.18.18 Emergency Medical Treatment: Medical services for Contractor personnel are the responsibility of the Contractor. To the extent possible, the Government will provide, on an emergency basis, medical services for injuries while an employee’s performing under this contract. Such emergency medical care will be limited to those services necessary to prevent undue suffering or loss of life; and will be provided only during the period of emergency. In such circumstances, action shall be taken to transfer employees of the Contractor to a civilian health care provider as soon as the emergency period ends. The Contractor shall reimburse the Government for emergency medical services provided upon receipt of an invoice. Failure to make payment may result in the Contracting Officer deducting the invoiced amount from future payments.

1.6.18.19 For Emergency Services call the NASKW emergency dispatch desk at extension x3333 (from the Installation telephone system) or (305) 293-3333 (from a non-Installation phone).

1.6.19 Lost and Found. All articles found by Contractor personnel to whom a reasonably prudent person would assign monetary, personal, or other value (including possible contraband items) shall be turned in to the COR. The Contractor shall obtain receipts for articles turned in to the COR.

1.6.20 Contractor Damages. The Contractor shall be responsible for all damages to Government property occurring as a result of contract employees' work and shall make all necessary repairs at no cost to the Government and to the satisfaction of the Government. The Contractor shall reimburse the Government for damages within thirty (30) days of occurrences. The Contractor shall notify the COR no later than the next work day of any damages caused by the contractor employee's or equipment.

1.6.21 Phase In / Phase Out Plan. The Contractor shall develop a comprehensive Phase In / Phase out plan to make a seamless transition between the incumbent and successor. The contractor shall submit the Phase In plan within 30 days of contract award and implement the plan 15 days prior to the period of performance. The plan shall include details on the transition process including:

1) Workforce transition plan.

2) Subcontract transition plan.

3) Incumbent owned equipment.

4) Knowledge transition plan.

5) Transition schedule.

1.6.21.1 Immediately prior to the transition, the Contractor shall stand up its transition team in order to facilitate the activities necessary for successful transition. The transition team should include key team members from the incumbent and successor contractors as well as the customer.

1.6.21.2 If it is determined that any incumbent owned equipment is required to stay with the customer to ensure successful completion of the contract, the incumbent and customer contracting officer representatives will coordinate procurement of the equipment through the customer’s established procurement management process.

1.6.21.3 The transition plan shall contain a schedule of the transition. The complexity of the transition will dictate the level of detail required in the schedule. However, all major milestones as well as transition start and completion dates should be included at a minimum.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. ACCEPABLE QUALITY LEVEL (AQL). The maximum percent defective allowed for satisfactory performance, wherein performance will still be considered satisfactory.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER’S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. JANITORIAL SERVICES: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Janitorial and Custodial Services as defined in this Performance Work Statement.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.10. MODIFICATIONS: For the purposes of this contract, changes or improvements to existing systems, facilities, equipment or parts that are not broken are considered modifications. Modifications typically improve or expand an existing capability or facility. Modifications are not repairs, however at times it may be advantageous to modify a broken system rather than simply restore it to its previous state (i.e., repair it). All parts and material needed to make the modification will be provided by the Government. The contractor is responsible for the first $3,500.00 of direct labor cost on each modification (calculated based on the SCA Wage Determination Rates). Direct labor costs exceeding $3,500 will be negotiated with the Government and added to the contract through a contract modification. The

Government reserves the right to contract independently (outside of this contract) for modifications any time it is in the Government’s best interest to do so, as determined solely by the Government.

2.1.11. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.12. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.13. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.14. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

and when the repair requirement is not part of the regular maintenance procedure. All repair parts will be provided by the Government. The contractor is responsible for the first $3,500.00 of direct labor cost on each repair (calculated based on the SCA Wage Determination Rates). Direct labor costs exceeding $3,500 will be negotiated with the Government and added to the contract through modification. The Government reserves the right to contract independently (outside of this contract) for repairs any time it is in the Government’s best interest to do so, as determined solely by the Government.

2.1.16. REPAIR BY MODIFICATION: At times it may be advantageous to modify a broken system rather than simply restore it to its previous state. In this case, the Government’s price for the modification will be reduced by a negotiated amount representing the cost to repair the system to its previous (unmodified) state.

2.1.17. REPAIR & MODIFICATION LABOR: The contractor is responsible for the first $3,500 in direct labor costs for all repairs and modifications.