NY pre proposal slides MATOC.pptx

MULTIPLE AWARD

CONSTRUCTION SERVICES

TASK ORDER CONTRACT

PRE-PROPOSAL CONFERENCE

19 January 2012

NY ANG

Hancock Field NY

Module 4 2008

Key Personnel Introductions MATOC Contract National Guard Bureau Donna Phillips, Contracting Officer

174th Fighter Wing – Hancock Field Colonel Earl Evans, Mission Support Group Commander Major James Oaksford, Base Civil Engineer Lt David Livesay, Deputy Base Civil Engineer TSgt Leanne Holmes, Contracting Officer SMSgt Sandra Fisher, Contracting Officer

107th Air Wing – Niagara Falls MSgt Jennifer Restey, Contracting Officer TSgt Jason Fronden, Contract Specialist

TASK ORDER CONTRACT SCOPE IS SEE ABOVE.

Multiple Award Task Order Contract "MATOC” Competitive Multiple Award Indefinite Delivery, Indefinite Quantity(IDIQ) Contract

CONTRACTORS WILL BE PROVIDED THE OPPORTUNITY TO COMPETE FOR THE AWARD OF A MULTIPLE AWARD CONTRACT WITH 3 YEAR BASE PERIOD AND AN OPTION FOR TWO ADDITIONAL YEARS.

MATOC

PERIOD

OF

PERFORMANCE

5 YEARS

BASE is 2 YEAR PERIOD

PLUS

3 ONE YEAR OPTIONS

CONTRACTORS WILL BE PROVIDED THE OPPORTUNITY TO COMPETE FOR THE AWARD OF A MULTIPLE AWARD CONTRACT WITH 3 YEAR BASE PERIOD AND AN OPTION FOR TWO ADDITIONAL YEARS.

Scope (work) of a MATOC Contract

“SCOPE”

Covers a broad range of maintenance, repair, & construction services to include Design Build services

TASK ORDER CONTRACT SCOPE IS SEE ABOVE.

Award of Task Orders

FEDERAL CONTRACTING OFFICERS

AT

174th Fighter Wing, Syracuse, NY 107th Air Wing, Niagara Falls, NY

MAY AWARD TASK ORDERS

Adjust if you are allowing other agencies, etc to use

Choice of Locations 174th Fighter Wing, Syracuse, NY Air National Guard 107th Airlift Wing, Air Reserve Station Niagara Falls, NY 174th Fighter Wing supported units located at Ft. Drum, NY Eastern Air Defense Sector (EADS) Rome, NY

List locations- if any are required so state

Choice of Dollar Values

$200-$250,000 $200-$500,000 $200-$1 Million $200-$3 Million $200-$5 Million

List locations- if any are required so state

Dollar Limits of MATOC Contract $20,000,000.00 per contractor over the life of the contract Once you reach a total of $20M no more offers will be made

Use # 1 only unless you are also having specialized, i.e electrical, HVAC, Horizontal (paving etc) Each may have it’s own top limit…Adjust slide for your locations

Dollar Limits of MATOC Contract $5,000,000.00 Per Task Order for the General Task Order Contract (In Rare Cases Over $5M)

$200 MINIMUM ORDER which will be issued at time of basic contract award

Number of Basic MATOC Awards A Minimum Of Nine (9) Small Business Awards Anticipated Task orders may be set-aside for socio-economic groups such as HUBZone, Service Disabled Veteran Owned Business, Woman Owned Small Business, etc. provided two or more contractors in the socio-economic group are awarded a MATOC Basic

8(A) Contractor Requirements

NOTE:

8(A) Contractors must have approved business plans on file and services by New York District Office SBA

Disclaimer

THE FOLLOWING IS A BRIEF OVERVIEW OF THE PROPOSAL REQUIREMENTS

OFFERORS ARE CAUTIONED TO CAREFULLY READ THE REQUIREMENTS OF THE SOLICITATION AND COMPLY ACCORDINGLY

What to Submit Section 00110 of the RFP details required information and format 3 Volumes In 2 Binders are required

BINDER 1

VOLUME 1 PRICE/COST, PRO FORMA DOCUMENTS

BINDER 2

VOLUME 2 PAST PERFORMANCE REQUIREMENTS

VOLUME 3 TECHNICAL REQUIREMENTS

VOLUME I

Original and 3 Copies Cover Letter SF 1442 - Signed AREAS of CONSIDERATION- Section 00010

EXHIBIT E

Price for Prototypical Project(s) REPS & CERTIFICATIONS – Section 00600

Volume 2 - Past Performance Proposal Complete Exhibit A -Performance Relevancy Form- 6 Part 1/ One Part 2

Have Subcontractors Complete- Exhibit B Subcontractor Consent and Information Form List of Clients (name and number) you sent Exhibit C questionnaires to and/or final CCASS forms for the Exhibit A Part 1 projects

VOLUME 2

Exhibit C (Exhibit C Package) Send Questionnaires to References Introduction Letter, Exhibit C and Questionnaire References must return NLT the Closing Date to KO Not to You Email and Fax addresses available Do not include copies of what was sent in the proposal !

If you have a CCASS Final Evaluation for the project that may be included in lieu of sending form

VOLUME 3

Volume 3 -TECHNICAL PROPOSAL Read the sub factor requirements carefully and comply Complete Exhibit D Answer questions carefully and thoroughly Include required Attachments

NO PRICE INFORMATION IN BINDER II

Section 00800- Special Contract Provisions Offerors should carefully read section 00800- and DIVISION 01 before preparing proposal Important basic contract requirements and conditions are contained in these sections

The Prototypical Project Represents type of smaller projects that may be awarded under this contract Measures contractors’ estimating system The Government does not intend to award this project, it is for evaluation purposes only Any references to the location (Camp Shelby, MS) are to be replaced with Hancock Field for estimating purposes

Proposal Evaluation Detailed in Section 00120 of the RFP CAREFULLY review sections 00100, 00110 & 00120 and 00800 through Division 01 when preparing proposal Comply with Section 00100 AND 00110 requirements Inquire in writing if you have questions

Proposal Evaluation

CONTINUED

Failure to furnish a complete proposal may result in elimination from consideration Choose your dollar levels carefully Consider bonding Experience and staff These contracts let you grow over time If you are not found technically capable for the high of the price range you chose you may be offered an award at a lower price category but this is NOT a guarantee

Best Value Award Basis Past Performance and Technical when combined are SIGNIFICANTLY MORE IMPORTANT than price

Best Value Award Decision Best Value is defined as an award based on the greatest overall benefit in response to the requirement.

Award is based on other factors in addition to price.

MATOC Awards The Contractors whose proposals provide the best value to the Government, price and other non-cost factions considered will be awarded contracts

Task Order Award & Fair Opportunity Every Contractor who is awarded a MATOC contract will be given a FAIR OPPORTUNITY to complete for the award of Task or Projects unless and exemption applies

Fair Opportunity Exemptions Urgent or emergency requirements Services are unique or highly specialized interest of economy and efficiency Satisfy the minimum guarantee

NOTE: THIS IS NOT A REQUIREMENTS CONTRACT

These are the Exceptions to fair opportunity to compete found in FAR Part 16.505 and detailed in Section 00800 SC4 Ordering in the solicitation (FAR LANGUAGE FOLLOWS-GIVE ENTIRE EXCEPTION WHEN STATING)

(i) The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays;

(ii) Only one awardees is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized;

(iii) The order must be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order; or

(iv) It is necessary to place an order to satisfy a minimum guarantee

Other Times You May Not Be Given An Opportunity To Compete KO May limit competition or exclude a contractor for the following reasons:

Satisfy Agency Small Business Program Goals Projects will be set-aside for 8(a) MATOC Contractors and/or HUB Zone and/or SDVB MATOC Contractors and/or Women Owned Small Business Failure to prosecute the work diligently on a current Task Order Award Order outside your areas of consideration

Pursuant to FAR 16.505(b)(ii) the Contracting Officer will exercise broad discretion in determining if a contractor is eligible for the award of a project. To determine eligibility the Contracting Officer will consider the areas of consideration applicable to each individual MATOC award. The Contracting Officer may consider such factors that the Contracting Officer, in the exercise of sound business judgment, believes are relevant to the placement of orders. To satisfy the contracting agency’s Small Business Administration contracting goals/targets, the Contracting Officer may consider such factors as achievement of Section 8(a) and HUB Zone goals/targets, and the emerging small business (ESB) reserve amount, currently $25,000. Projects with an estimated values equal to, or less than the ESB reserve amount will be offered only to ESB contractors UNDER $25,00 IS SET-ASIDE FOR EMERGING SMALL BUSINESS IAW COMPETIVENESS DEMONSTRATION PROGRAM Additional factors on prior Task Orders under the MATOC contract, such as past performance, quality, timeliness, special expertise or other factors the Contracting Officer determines are relevant to award of a particular Task Order may be considered. Timely performance by a TOC contractor is very important. Failure to prosecute the work diligently, on a currently awarded task order, will be cause for the Contracting Officer not to include the contractor in the competitive fair-opportunity pool for future task orders. When the contractor’s delinquency has been cured, they will be considered for competition in future task orders.

Master Specification The Master specification, also referred to as the default specification Establishes an industrial and/or commercial standards for maintenance and repair of Government Facilities If SOW does not address a specification for an element of work, the master/default specification applies

Master specifications start at section 01001 of the solicitation and at Attachment 1

Contractor’s Location Normal response time is two (2) days for site visit and three (3) days to thirty (30) for proposal depending on complexity Contractors must be able to respond within 120 Minutes in the event of an emergency to view a site and possibly give a price.

Adjust time in yellow if necessary for your location – be reasonable!!!!

Insurance Requirements MATOC contractors are required to have insurance while under contract- not just when the task order is issued.

You will have access to base for contract related events Must be in place if responding to emergencies

Davis Bacon Wages & Bonds Most current Davis Bacon Wage rates will apply to each MATOC Request for Proposal Link to Web site will be provided- Note the most current wage determination at time of award of Task Order applies to the Task Order Performance and Payment bonds are established by each Task Order

PAYMENT BOND - T.O.>$30K

PERFORMANCE BOND - T.O.>$150K

Task Order Award Execution Procedures KO establishes site visit & notifies MATOC Contractors by email Provides MATOC Project synopsis, offering letter and basis for award & when available SOW/Plans/Wage Rates etc.(RFQ/RFP) (Note in some instances this will be provided at the site visit) KO & Engineer conducts the site visit with MATOC Contractors KO validates proposal due date with Contractors

KO or CO means Contracting Officer Usually Offering letter is emailed with Synopsis or SOW- Plans (Drawings are usually distributed at Site visit, unless electronic

Task Order Award Execution Procedures Contractor submits questions to KO who will provide answers to all If necessary, engineer makes changes via addendum and forwards to KO who issues Amendment Contractor submits price or best value proposal by hand carried, email, or fax as applicable KO does evaluation and makes award upon receipt of funds KO emails award notice to awardees Notifies all others of award only

Plans and Specifications Normal method of distribution will be via email or web posting When issued on CD/DVD one set of project plans & specifications will be provided to each MATOC contractor at no cost.

It is the MATOC contractors responsibility to notify their subcontractors and provide them copies.

Electronic versions when available will be on the Web

PROPOSALS ARE DUE

NOT

LATER THAN

2:30 p.m.

16 February 2012

DON’T FORGET TO HAVE REFERENCES SENT IN BY THIS TIME & DATE

Important Reminders Award is contemplated to be made without discussions- Do Not anticipate a chance to make corrections or changes Your first proposal will probably be your only proposal!!

Read the solicitation requirements carefully!!

Consider using Section 00120 to “rate” yourself before submitting the proposal-is it complete??

Important Reminders All Amendments Will On The FBO Web Site Check Site Regularly For Changes & Refresh The Page After Closing No Information Will Be Available Until Award Awards Will Be Posted To The Web Results should be announced in Approximately 90 Days

Questions Questions Must Be Submitted In Writing Via Email to- Ricky.Harvey@ang.af.mil and Leanne.Holmes@ang.af.mil Submit Questions NLT COB 11 Feb 2012 Submit Questions To KO Only Do Not Call Other Government Personnel Questions Received Late May Be Held And Addressed After RFP Closing With Those Who Submitted Offerors Questions And Answers Will Be Posted To The Web Site Only

Answers To Questions All Questions, On A Non-Attribution Basis, And The Answers Will Be Posted To The FBO Web Site If Necessary Addendums, Issued By An Amendment, Will Also Be Posted Check Web Site Regularly And Don’t Forget To Refresh Web Page

Helpful Websites www.ccr.gov/ http://orca.bpn.gov/ http://www.gpo.gov/davisbacon/allstates.html https://www.fbo.gov

SS 2011 Module 5

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