RFI Responses_W912PB26QA055 (MKAB Earthwork).xlsx
XLSX spreadsheet 18 KB Posted
- Solicitation number
- W912PB26QA055
About this file
This file contains Request for Information (RFI) responses for solicitation W912PB26QA055, an earthwork services contract at Mihail Kogălniceanu Airbase (MKAB) in Romania. The RFI responses clarify 71 questions submitted by potential offerors regarding project scope, site conditions, permits, equipment, testing requirements, and contractor responsibilities.
Key clarifications from the RFI responses include: no topographic survey is required before or after work completion; the contractor must obtain all necessary permits from the Department of Public Works and local Romanian authorities; the government will provide water access and a laydown yard for equipment storage, though the contractor is responsible for transporting water and equipment security; all excess soil must be level-graded on-site with no removal required; soil compaction testing is mandatory at 90% maximum dry density with one test per 2,000 square feet or 500 cubic yards (whichever is more stringent) for each lift not exceeding 12 inches; the contractor is responsible for compaction testing; the work scope involves leveling approximately 9.8 kilometers of land (increased from initial 3.2 kilometers) to natural conditions, including deconstructing berms, backfilling ditches, and managing discovered non-natural materials; no landscaping or gravel finishing is required; fencing will remain in place with concertina wire movable for equipment access; the contractor may utilize berm material for backfill or supply new soil; and the Contracting Officer's Representative (COR) serves as the primary acceptance authority for grading and compaction inspections. Outstanding RFI responses indicate additional clarifications regarding military escort requirements, working hours authorization, site visit opportunities for surveys, and non-EU worker base access restrictions are pending response.
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Sheet1
| RFI # | RFI | Response |
| 1 | Is a topographic survey required at conclusion of work? If so who is responsible for conducting the survey? | No Topographic survey is required before or after performance of work. |
| 2 | Is a permit (dig permit, construction permit, etc) required by any entity on MKAB? | Reference PWS 3.5 The Contractor must obtain written approval to start work from the Department of Public. All state and local permits must be obtained from the proper authorities. |
| 3 | Who will determine, and how will it be determined if there is too much dirt and disposal is required? | Site conditions allow for all excess dirt to be used on site. Contractor will be responsible for level grading of all excess dirt on site. The government does not require any excess dirt removal. |
| 4 | Will the government provide a source of water? | The government will provide access to a water supply point. The contractor is responsible for water transportation to work site. The contractor must request access prior to use. |
| 5 | Will the government provide/allow equipment to be stored on post? If so where? | Reference PWS 3.3. A laydown yard will be available to contractors. The government is not responsible for security. |
| 6 | As discussed on the site visit, please confirm that only the area of the land barrier should be graded. | Reference PWS 3.1.4. All areas must leveled to natural conditions. |
| 7 | As discussed on the site visit, please confirm that landscaping will not be required. | No landscaping or grass planting is required. |
| 8 | Would soil testing be required to prove that we have achieved the 90% of the maximum dry density? | The contractor is responsible for conducting test |
| 9 | If soil testing is required, are there any specific requirements concerning the square footage for conducting the testing, or testing intervals during the filling of the ditch? | every lift (of maximum 12” thickness), 1 test per 2,000 sq. ft. or 1 test per 500 cubic yards, which one is more stringent. |
| 10 | PWS para. 3.4.1 indicates that coordination with local personnel shall be carried out through the designated Government Representative. However, during the site visit, it was communicated that such coordination would be undertaken directly by the Contractor. Could you please clarify which approach shall be followed? | Reference PWS 3.3. The government shall provide details on how to obtain base access after award. The contractor is responsible for obtaining base access. The government can facilitate as needed. |
| 11 | If the length of the area is 3.2 KM, what is the width of the area? | Reference PWS Amendment 1 |
| 12 | Are there drawings or a design for the area? What is the total area in m2? | Reference PWS Amendment 1 |
| 13 | Is it necessary to remove any layer of ground, or just level the area? | The contract shall level all areas. This includes deconstructing and leveling berms and mounds as well as back filling ditches. |
| 14 | If any layer needs removal, must we take it outside the camp, or is there an area inside the camp where we can use the same dirt? | Reference RFI #33 |
| 15 | Does the entire area need leveling or is there a designated road area that requires gravelling? If so, do we need to consider bringing gravel from outside the camp? | The entire area must be level in accordance with the PWS guidelines. No gravel will be required. |
| 16 | Will the current fencing around the area remain as it is now? | Fencing will remain in place. Concertina wire may be moved for equipment access if restored to original condition. |
| 17 | When referencing permits and permitting, doe the USG refer to DPW permitting via the USG, local (Romanian) governmental entity permitting, or both? | Reference RFI #2 |
| 18 | Can and will the USG please confirm if the objective is to return the site to its natural state, or, is it to prepare the site for potential future use as a Tank/Tracked Vehicle Training Site? | The site shall be returned to its natural state. There are no additional requirements, and the land is not intended for tracked vehicles. |
| 19 | Can and will the USG accommodate and facilitate an additional site visit, specifically to the areas viewed during the site visit, enabling potential bidders to perform a topographic survey (knowing the use of Topo Survey Drones will likely be a non-starter); the intent of which is to gain a thorough grasp and understanding of specific site measurements, sloping, etc? | More to follow |
| 20 | Will the USG allow the contractor to setup an office container with toilet at or near the job site on MKAB? | Reference PWS 3.3. |
| 21 | Will the USG allow the contractor to park/store the heavy equipment at or near the job site on MKAB? | Reference PWS 3.3. |
| 22 | Are their base access restrictions at MKAB for any nationalities of Non-EU citizens (e.g., Sri Lanka, Nepal, etc.) who currently possess valid Romanian working permit ID's? | More to follow |
| 23 | Is there a set working schedule for the contractor at MKAB that must be followed or will the contractor be allowed to work every day of the week in excess of 8 hours daily in order to effect the site restoration within the given timeline? | More to follow |
| 24 | Is it required to carry out land surveying work before starting the project? | Reference RFI #1 |
| 25 | Is it required to carry out land surveying work after completing the project? | Reference RFI #1 |
| 26 | What is the confirmed total length of the trenches? The length observed during the site visit appears to exceed the value initially indicated in the requirements. | Reference PWS Amendment 1 |
| 27 | What is the estimated total length of the trenches to be backfilled and graded? | Approxemently 3 kilometers |
| 28 | What is the estimated total length of the trenches to be graded only? | More to follow |
| 29 | What are the average trench dimensions? Please provide the typical width and depth of the trenches to be backfilled. | More to follow |
| 30 | Could the Client provide a layout or sketch of the trenches to be backfilled and graded? | Reference ATT 4- Site Survey |
| 31 | Is the Contractor allowed to reuse material from the berms along the trenches for backfilling? | All dirt and earth material in the project site shown in Attachment 4 may be used as backfill. |
| 32 | What is the required frequency of compaction testing (e.g., number of tests per linear meter per layer)? | REF RFI #9 |
| 33 | Does the fence with razor wire need to be removed as part of the scope of work (the fence located approximately 20–30 meters from the trenches)? | The contractor is responsible for designating entry point size requirement. The government is responsible for designating entry point location and creating appropriate size entry point. |
| 34 | Will the project deadline be adjusted considering the increased length of the trenches? | The government will consider an offerors technical schedule as part of the best value trade-off evaluation of offers. The awarded contract's period of performance will correspond to the winning offeror's schedule |
| 35 | Is it necessary to remove the top layer of soil before backfilling begins? | More to follow |
| 36 | There is a concertina fence between the main outer fence and the inner access road where the site visit was made. Does this concertina fence need to be removed? | Reference RFI #33 |
| 37 | It is possible that the existing trench was filled without compaction. Is it necessary to re-compact the soil inside the already partially covered trench? | More to follow |
| 38 | Is there an estimate of the width of the area to be restored or is the working area considered to be between the outer fence and the existing concertina wire fence? | Width varies throughout the work area. Attachment 4 identifies the estimated work area. |
| 39 | The length of the land to be rehabilitated and restored to its original condition has been updated to 9.8 km. Has the time period required for the restoration work remained at 30 working days? The REQUIREMENT SPECIFICATIONS as of 21 April 2026 do not specify the period, only the start date (1.4). | Reference RFI # 34 |
| 40 | Are material compaction tests to a minimum of 90% of the maximum dry density performed by an independent and authorized evaluator required? If the answer is yes, how many compaction tests are necessary? | Reference RFI# 8 & 9 |
| 41 | Please confirm the solution agreed at site visit to spread the berm and level everything off for the 9,8 km | All areas must be returned to their natural level condition. |
| 42 | Please confirm that the barbed wire and posts seen at site visit all over the 9.8 km is not part of the contract. | Barbed is not part of the scope of work. |
| 43 | Since site visit couldn’t allow to properly asses please confirm the other construction material quantities (concertina wire, posts, pickets, other construction materials). | The government is not aware of any known non-natural materials. The government acknowledges the possibility of assorted non-natural materials being discovered during performance. Any non-natural materials discovered during the performance of work shall become the property of the contractor and disposed of appropriately. |
| 44 | Please indicate the distances between compaction tests to properly estimate the number of required tests | Reference RFI# 8 & 9 |
| 45 | Is there a topographical survey requested at the end of project? | Reference RFI# 1 |
| 46 | Do the necessary works require a military escort for the duration of the project? | More to follow |
| 47 | Please confirm the working hours 8-17. | More to follow |
| 48 | Do you have an existing UXO survey that can be shared with us | There is no UXO survery available. |
| 49 | Are there any existing utilities in the areas? Please provide the existing utility plan. | Reference PWS 3.4.1 |
| 50 | Digg permit is required since we are not excavating? | Contractors are responsible for aquiring all necessary permits required by state and local authorities. |
| 51 | Is there any contaminated soil existing? | There is no known contaminated soil. |
| 52 | Is the quantity of 3.2 km linear? There are an earthen berm and a channel next to it, the earth from the berm can be used for backfilling? | More to follow |
| 53 | Is there a list of quantities and types of work that can be made available to bidders? If not, we consider that before bidding we must carry out a topographic survey. Is this possible and what would be the procedures for such a topo survey? | No Topographic survey is required before or after performance of work. |
| 54 | Within “Description of the works”, at point 3.5, it is mentioned that “The contractor shall obtain all Permits necessary for the project in accordance with FAR 52.236-7, Permits and Responsibilities”. Please clarify what type of permits will be part of the Contractor's scope: access, permits for working in special conditions like cutting the steel posts or other permits that must be obtained from the authorities? | Reference RFI #2 |
| 55 | Is it sufficient for the unit price to be provided for the entire stratification? Or must the entire recipe that makes up the price be provided? | Reference Attachment 2-SF1449 CLIN 0001. A single priced job shall be quoted. |
| 56 | We did not see any final layer within the scope of the works (asphalt, concrete, etc.), only excavations and compacted backfilling, and the backfilling material is not specified. What type of filling materials should we consider? And what type of final layer? | Reference PWS 3.1.3. earth from the identified land barrier is the backfill material. Final layer shall restore land to its original, natural condition. |
| 57 | In “REQUIREMENT SPECIFICATIONS” at point 15.11.1, only one person is required as "key personnel", the Contract Manager. Will this person need to be named and will we need to provide all the documents for him? (like CV, diplomas, certifications, etc.). Are the same requirements for the alternate person? | The government requires the Contract Manager to speak and read English. No other requirements are perscribed. The identified Contract Manager shall be the agent of the contractor and primarily responsible for communicating with the government. |
| 58 | How about the rest of the necessary technical personnel (RTE, CQ, SSM)? Will these persons need to be named too or is it sufficient to mention their attributions and the moment they intervene on the work within our technical proposal? | The Contract Manager is the only key person required to be identified in writing. |
| 59 | Is it necessary to provide evidence of similar experience on past projects? If so, are there specifics of this similar experience to be proven? Such as specific types of work, total contract values? | Reference RFQ paragraph 4.(v). The government will not perscribe format of past performance delivery. |
| 60 | What are the main commercial conditions agreed by the Beneficiary for these works, especially those relating to settlement and payment terms? | This is a non-severable service invoiced and paid as one job. All other terms and conditions can be found in Attachment 2- SF1449 |
| 61 | Will approvals and authorizations or notice to proceed, be granted prior to award of the contract? | The government does not intend on issuing a notice to proceed. |
| 62 | If authorization to start is not granted prior to the award of the contract, who will approve to start working and grant dig permits (i.e., garrison, DPW, KO)? | The Department of Public Works is responsible for granting on post permits. |
| 63 | Are there any existing water, sewer, gas lines within the work area? | Reference PWS 3.4. |
| 64 | What records currently exist, and will they be provided (i.e., utilities map power/sewer, surveys, etc.)? | Reference PWS 3.4. No other surveys or reports are available. |
| 65 | What prerequisite surveys are we required to perform prior to starting (i.e., topographical, subsurface, utilities, UXO, etc.)? | No additional surveys are required. |
| 66 | Who is the final acceptance authority, and what inspection/testing criteria will be used for grading and compaction? | The COR is the primary acceptor. Reference RFI #9 |
| 67 | Will workers be granted on-going base access for the duration of the project, and will there be assistance from the contracting officers for approval? | Reference RFI #10 |
| 68 | What is the time table for daily work hours, and can we exceed this, starting earlier or ending later? | More to follow |
| 69 | Beyond c-wire and stakes, what other man-made materials need to be disposed of? | Any non-natural material must be disposed of. There is no known quantity or type of non-natural material that may be discovered during perofrmance of work. |
| 70 | Is the existing soil from the berms, the only soil authorized for filling the trenches, or are we permitted to supply new soil? | The contractor may provide new soil, although the government anticipates adequete supply of material available from the work sites. |
| 71 | Can you provide an overall strip map of the project area? | Reference Attachment 4 |
File details come from the government source that posted it. Updated .