PWS Starch_Separators RB TB.pdf

ANNEX A (Performance Work Statement PWS) W912PB-24-R-3009

ANNEX A Overarching Base Operations Performance Work Statement (PWS)

Base Operations and

Facility Maintenance Services for Grease and Starch Separators at

United States Army Garrison (USAG) Bavaria:

Tower Barracks (TB) Grafenwoehr, Rose Barracks (RB) Vilseck

OCTOBER 2024

ANNEX A (Performance Work Statement PWS) W912PB-25-R-3009

Table of Contents

1.0 INTRODUCTION

1.1 Background

1.2 Objectives

1.3 Climatic Conditions. N/A ............................................................................. Error! Bookmark not defined.

1.4 Facility Access

1.5 Traffic Flow

1.6 Drainage. N/A ............................................................................................... Error! Bookmark not defined.

1.7 Restoration of Landscape Damage

1.8 Dust Suppression. N/A .................................................................................. Error! Bookmark not defined.

1.9 Utility Location. N/A ....................................................................................... Error! Bookmark not defined.

1.10 Excavation Permits. N/A ................................................................................ Error! Bookmark not defined.

1.11 Work Clearance. N/A ...................................................................................... Error! Bookmark not defined.

2.0 REQUIREMENTS

2.1 Description of Services

2.2 Work Management

2.3 As-Builts and Geospatial Information System (GIS): “Reserved”

2.4 Historic Property or Archaeological Site: “Reserved”

2.5 Special Requirements

3.0 PERFORMANCE REQUIREMENTS AND STANDARDS

3.1 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs)

3.2 Quality Assurance (QA)

3.3 Quality Control Plan (QCP)

3.4 Quality Control Files

3.5 Customer Feedback Program

3.6 Contractor Work Plan

4.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS)

5.0 COMMON LEVELS OF SERVICE (CLS)

6.0 DELIVERABLES

7.0 RELATED DOCUMENTS

7.1 Definitions and Acronyms

7.2 Acronyms

7.3 Applicable Directives, Publications

7.3.1 Technical Exhibit (TE)

7.4 Government-Furnished Material (GFM)/Property (GFP)/Equipment (GFE)

7.5 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE)

7.6 N/A

7.7 Service Contract Reporting (SCR)

7.8 Attachment and Technical Exhibit List

1.0 Introduction

This is a non-personal services contract to provide Services for Repair, Inspection, Maintenance for the U.S. Army Garrison Bavaria, Grafenwoehr Tower Barracks (TB) and Vilseck Rose Barracks (RB). The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervi-sion, and other items and non-personal services necessary as defined in this PWS.

1.1 Background

The work to be performed under this requirement will be performed throughout the entire area occupied by USAG Bavaria Tower Barracks (TB) Grafenwoehr including Netzaberg, and Rose Barracks Vilseck (RB).

USAG Bavaria Tower Barracks Grafenwoehr is located between the towns Nürnberg and Weiden app. 70km north-east of Nürnberg, Federal Republic of Germany.

USAG Bavaria Rose Barracks Vilseck is located between the towns Nürnberg and Weiden app. 50km north-east of Nürnberg, approx. 30 km south-west of Tower Barracks Grafenwöhr, Federal Republic of Germany.

Location USAG Bavaria: Grafenwoehr Tower Barracks (TB) and Vilseck Rose Barracks (RB) This non-personal service(s) contract covers the inspection and maintenance of grease and starch separators, as well as the pumping of grease and starch separator residues, the cleaning, the collection, the transportation, and the disposal services of residues at certified recycling or disposal plants off-post on demand. Pending on DIN 4040-100 Grease and Starch Separators shall be served, maintained, and inspected in timely determined cycles by specialized personnel. The facility system shall be inspected for its safe operation and adjusted and/or repaired if required.

1.2 Objectives

The Contractor shall provide all necessary specialized personnel, tools, material, equipment, and vehicles for the cleaning, loading, transportation, and disposal of grease and starch separator residues and inspection of grease and starch separators. This contract must be performed in accordance with all ordinances, regulations, and laws valid at the time of performance. The contractor shall dispose of all residues at certified recycling or disposal plants. The Contractor shall ensure all work accomplished in the perfor-mance of this PWS meets all applicable Federal, State, Local Laws, Regulations, and Directives to include, but not limited to, the publications in Section 7, Related Documents.

The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the 6.0 Delivera-bles presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract. The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost-effective ways to fulfill the services of Cleaning, Maintenance, and Inspection of Grease and Starch Separators, collection and disposal of grease and starch residues at legal disposal sites off-post based on demand and their component needs, emphasizing innovation and commercial best practices.

1.2.1 Period of Performance

The period of performance reads as follows:

Base Period 01 MAY 2025 – 30 APR 2026 1st Option Period 01 MAY 2026 – 30 APR 2027 2nd Option Period 01 MAY 2027 – 30 APR 2028 3rd Option Period 01 MAY 2028 – 30 APR 2029 4th Option Period 01 MAY 2029 – 30 APR 2030

1.3 Facility Access

The Contractor will have access to all systems and equipment to be serviced under this contract during the regular operation hours as determined under Paragraph 2.1.3.2

1.4 Traffic Flow

The Contractor shall maintain the free flow of vehicular and pedestrian traffic while conducting maintenance and repair activities within his designated area.

1.5 Restoration of Landscape Damage.

Trees or other landscape features damaged by the Contractor’s operations shall be restored to the original state at no additional cost to the Government.

2.0 Requirements

2.1 Description of Services.

See Attached CLS for the specific Common Level of Support ( Attachment I)

2.1.1 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information

USAG Bavaria, Tower Barracks (TB) Grafenwoehr to include Netzaberg and Rose Barracks (RB) Vilseck Pending on DIN 4040-100 Grease and Starch Separators shall be served, maintained, and inspected in timely determined cycles by specialized personnel. The facility system shall be inspected for its safe operation and adjusted and/or repaired if required. This contract covers the inspection and maintenance of grease and starch separators, as well as the pumping of grease and starch separator residues, the collection, the transportation, and the disposal services of residues at certified recycling or disposal plants off-post on demand.

The Contractor shall provide all necessary specialized personnel, tools, material, equipment, and vehicles for the cleaning, loading, transportation, and disposal of grease and starch separator residues. This contract must be performed in accordance with all ordinances, regulations, and laws valid at the time of performance. The contractor shall dispose all residues at certified recycling or disposal plants.

2.1.3 Place of Performance and Hours of Operation

2.1.3.1 Place of Performance. The work to be performed under this contract will be performed at the locations/BLDGs listed in TE # 1,2. A maps of locations are located at TE # 3.

The work to be performed under this requirement will be performed throughout the entire area occupied by USAG Bavaria Graf-enwoehr (TB) including Netzaberg, Vilseck (RB).

USAG Bavaria Tower Barracks Grafenwoehr is located between the towns Nürnberg and Weiden app. 70km north-east of Nürnberg, Federal Republic of Germany.

USAG Bavaria Rose Barracks Vilseck is located between the towns Nürnberg and Weiden app. 50km north-east of Nürnberg, approx. 30 km south-west of Tower Barracks Grafenwöhr, Federal Republic of Germany.

2.1.3.2 Hours of Operation.

The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, how-ever, they may differ. Please refer to the following.

Government Facility Office Hours USAG Bavaria Grafenwoehr (TB), Vilseck (RB)

The Government facility office hours are from 07.30 hours through 16.00 hours, Monday through Friday except U.S. Holidays and Host Nation Holidays as identified in paragraph 2.1.4, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

Government Facility Operating Hours

TB Central Recycling Center (CRC) The scale at Tower Barracks is located at the Central Recycling Center (CRC) in approximately 3 Kilometer distance from the Main Camp.

Mon, Tue, Thu, Fri: 0800-1200 and 1230-1530 hrs Wed 0800-1200 Closed on Host Nation Holidays and on US Holidays.

RB BLDG # 148:

The scale at Rose Barracks is located at building # 148.

The Government facility operating hours scale (RB): Monday thru Friday 0740-1150 and 1240-1545 hrs.

Closed on Host Nation and US Holidays.

The weight tickets shall be picked up at the BLDG # 140 (Second Floor).

Note: When the scales are closed (Central Recycling Center (CRC) or at RB BLDG #148), down for calibration or repair, the Contractor, at own expense, shall have their vehicles weighed off-post. The Contractor shall obtain before pickup and after pickup “weight tickets” from the off-post weighing service provider. In addition, a digital photo of the scoreboard at the scale on the asso-ciated scale Facility USAG Bavaria Central Recycling Center or on RB, BLDG # 148 should be taken. In this case, the Contractor needs to inform COR to take a picture of the digital display of the scale at building # 148 (RB) and/or CRC during government facility office hours 0730 to 1600 Monday through Friday.

Contractor Support Hours

The Contractor shall provide support between the hours of 07.30 hours through 16.00 hours, Monday through Friday during Gov-ernment Office Operation Hours except on Host Nation Holidays. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS, when the Government facility is not closed for the closing reasons named above. When hiring personnel, the Contractor shall keep in mind, that the stability and continuity of the workforce are essential. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed.

2.1.3.3 Installation Closures

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a recognized Federal US or Host Nation holiday, and when routine work is not scheduled for that day; or reschedule the work for the next business day following the closure.

2.1.3.4 Inclement Weather Delay

If the Contractor determines unsafe weather conditions for continued operations, the Contractor shall notify the KO or COR within two (2) hours prior to curtailing operations due to inclement weather. The Contractor shall obtain KO/COR approval to resume operations. Ref. 6.0. Deliverables # A 001.

2.1.3.5 Emergency Situations The Contractor shall coordinate with DPW Sanitation Team TB, RB in preparation for and during emergency operations situations such as inclement weather, flood, active shooter, fire or other emergency situations.

2.1.4 Federal Holidays U.S. and Host Nation Holidays

U.S. Holidays: Work shall be performed on U.S. Holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer (KO). When a U.S holiday occurs on a Saturday or a Sunday, the holiday may be observed on the preceding Friday or following Monday, respectively. Contractor is not required to work on U.S. holidays which falls on the same day as the Host Nation Holidays.

Holidays occurring on weekends will be observed as directed by the Federal calendar (5 United States Code (U.S.C) § 6103, Government Organization and Employees, Holidays).

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th of June Independence Day 4th of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th of November Thanksgiving Day 4th Thursday of November

Christmas Day 25th of December Host Nation (German) Holidays

Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. Host Nation holidays include, but are not limited to the following:

New Year’s Day 1st January Epiphany 6th January Good Friday 2 (two) days before Easter Sunday Labor Day 1st May Ascension Day 39 (thirty-nine) days after Easter Sunday Whit Monday 50 (fifty) days after Easter Sunday Corpus Christ 60 (sixty) days after Easter Sunday Assumption Day 15th August German Unity Day 3rd October All Saints’ Day 1st November First Christmas Day 25th December Second Day of Christmas 26th December

NOTE: Training Holidays USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training.

These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules).

Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, an-nounced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

2.1.5 Travel / Temporary Duty “Reserved”

2.1.6 Emergency Services

2.1.6.1 Emergency Medical Treatment. The Contractor or their employees shall immediately notify their supervisor of any acci-dent requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident. The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel. However, the Government will provide, on an emergency basis, medical services for injuries incurred while an em-ployee is performing under the contract. The Contractor shall reimburse the Government for emergency medical services pro-vided, upon receipt of invoice from the medical facility. Reimbursement shall be made to the United States (US) Government.

Ref. 6.0. Deliverables # A 002.

The Contractor shall provide a verbal report to the KO or COR the same day the accident happened. A typed original report shall be delivered to the KO or COR within five (5) business days of occurrence, whenever an accident involving personal injury or Government owned property occurs. Ref. 6.0. Deliverables # A 002

2.1.7 Contract Administration and Management

2.1.7.1 Post Award Conference/Performance Evaluation Meetings

The Contractor shall attend the post award conference convened by the contracting activity or contract administration office as agreed upon and stated in the contract award document.

Written minutes of meetings will be recorded by the Contractor and signed by both the Project Manager (PM) and the KO/COR.

The written minutes will be distributed within five (5) business after the meeting. If the Government does not concur with any portion of the minutes, recorded by the Contractor, the non- concurrence shall be provided in writing by the KO/COR within two (2) workdays following receipt of the minutes.

The KO, COR and DPW Management will meet periodically with the Contractor to review the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.7.1.1 Contractor’s participation on meetings

The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Project Manager or designated representative shall attend meetings as requested by the Government.

Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start and/or end outside of regular duty hours.

2.1.7.1.2 Contractor’s Responsibilities

Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor. The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S. German, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed.

The Contractor shall compile historical data, prepare required reports, and submit information as specified by 6.0 Deliverables of this this PWS.

2.1.7.2 Government Roles

The following provides the roles and their respective authority during the performance of the contract:

2.1.7.2.1 Contracting Officer (KO)

The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be affected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.1.7.2.2 COR or Designated Government Representative Functions.

The COR or designated Government representative shall monitor all technical aspects of the contract and assists in contract administration. The COR or designated Government representative is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract per-formance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property, and provides direction or assis-tance for site entry requests of Contractor personnel.

The Contractor shall not in any way represent the United States (U.S.) Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

Alternate Contracting Officer Representative (ACOR) An Alternate Contracting Officer Representative means an individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the Contracting Officer (KO) to perform in the absence of the primary COR, specific technical and administrative functions, only in the absence of the Primary COR.

COR means for Primary Contracting Officer’s Representative and Alternate Contracting Officer’s Representative only in the ab-sence of Primary COR. This applies to the previous and following pages of this PWS and attended Attachments.

2.1.8 COR Functions

2.1.8.1 COR Authority

A letter of designation will be issued to the COR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR, especially regarding changes in cost, price estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions regarding cost, quantity, or schedule of the resulting order.

COR means Primary Contracting Officer’s Representative and Alternate Contracting Officer’s Representative only in the absence of Primary COR. This applies to the previous and following pages of this PWS and attended Attachments. The COR provides assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.9 Quality Control (QC). Quality Control is the responsibility of the Contractor.

Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract, refer to para. 3.3. Deliverables # A003

2.1.10 Subcontract Management “Reserved”

2.1.11 Contractor Employees

2.1.11.1 Contract Manager (CM) / Alternate Contract Manager (ACM)

The Contractor shall provide a Contract Manger (CM). In the circumstances when the Contract Manager (CM) is not available, the Contractor shall designate an Alternate Contract Manger (A/CM) who can perform the same duties during the absence of CM.

The CM and ACM shall be able to communicate in written and spoken English and shall be available Monday through Friday 0730

– 1600 hrs. with exception of Host Nation and US holidays via phone and/or email that have been identified in TE # 8 Contractor Employees POC.

The name of these persons, who shall act for the Contractor along with a Curriculum Vitae (CV) and required certificates for each of these individuals, shall be provided in writing to the Contracting Officer (KO) with the proposal Ref. 6.0. Deliverables # A 004.

Acceptance of the CV by the KO is required before these individuals are permitted to perform any task on this contract.

2.1.11.2 Key Personnel.

Contractor Key Personnel shall be designated and provided in writing to the KO at the post award conference. Key personnel shall be available Monday through Friday 0730 – 1600 hrs. with exception of Host Nation and US holidays via phone and/or email that have been identified in Attachment # 6 Contractor Employees POC.

These individuals designated as key personnel shall be able to communicate in written and spoken English.

Key Personnel means certain skilled experienced professional and technical personnel who are essential for successful Contractor accomplishment of the work to be performed under this contract. If the Contracting Officer determines that suitable and timely replacement of key personnel who have been reassigned, terminated or have otherwise become unavailable for the contract work is not reasonably forthcoming or that the resultant reduction of productive effort would be so substantial as to impair the successful completion of the contract or the services ordered, the contract may be terminated by the Contracting Officer for default or for the convenience of the Government, as appropriate, or, at the discretion of the Contracting Officer if he finds the Contractor at fault for the condition, the contract price or fixed fee may be equitably adjusted downward to compensate the Government for any resultant delay, loss, or damage. Ref. 6.0. Deliverables # A 005.

Project Manager (PM) / Alternate Project Manager (A/PM) or Site Foreman (SF) The Contractor shall provide a PM who shall be responsible for the performance of the work. The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. PM shall be responsible for the overall management coordination and furnish liaison with the Government during regular business hours. In the circumstances when the Project Manager (PM) is not available, the Contractor shall designate an Alternate Project Manager (A/PM) who can perform the same duties during the absence.

The name of these persons, who shall act for the Contractor along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer (KO) at the Post-Award-Meeting. Ref. 6.0. Deliverables # A 005.

Acceptance of the CV by the KO is required before these individuals are permitted to perform any task on this contract.

2.1.11.3 Qualifications / Certification Requirements

All individuals designated as lead and or key personnel shall be able to communicate in both written and spoken English. The contractor shall be able to read and understand regulations, operating instructions, memoranda, and related material concerning the field of work, to prepare correspondence and standardized reports, and to communicate effectively with English-speaking staff members and the public.

Qualifications / Certification Requirements CM, A/CM, PM, A/PM, Site Foreman

a. Contract Manager (CM) and Alternate Contract Manager (ACM)

The Contract Manager shall have a minimum of 1 year experience in the trade and shall be a Technischer Ueberwachungsverein (TUEV) or similar certified Waste Management Specialist (Betriebsbeauftragter fuer Abfallwirtschaft). This certificate must be pro-vided with the proposal. Ref. 6.0. Deliverables # A 006

b. Project Manager (PM), Alternate Project Manager (A/PM) or Site Foreman (SF) The Project manager shall have a minimum of 1 year of working experience. CV must be provided at the Post-Award-Meeting.

c. Special Qualifications The Contractor shall be an accredited waste management company for collection, transportation, storage, handling, recycling and disposal of waste material such as Waste Grease and Waste Starch according to all applicable U.S. Federal, State, and local German laws, esp. the Closed-Cycle Material Management Law (former named German Waste Disposal Law). A valid certificate “Entsorgungsfachbetrieb” (Special Waste Management Company) by Technischer Ueberwachungsverein (TUEV) or equivalent testing organization must be provided with the proposal. Ref.6.0 Deliverables # A007, The contractor’s lead-personnel shall have a minimum of 1 year experience with the handling of waste material and goods and in the operation of heavy-duty vehicles. A valid certificate of experienced personnel (“Fachkundiger”) in reference to DIN EN 1825 for the services of general inspection(s) (GI) shall be shown NLT ten (10) days prior the start of performance. Contractor’s personnel operating heavy duty vehicles shall have training certificates (Weiterbildung betriebliche Ausbildung fuer Flurfahrzeuge, Level 3).

The contractor shall provide certificates, documents and references proving the qualification of the contractor’s company, person-nel, and subcontractor’s personnel with proposal. Qualification and training must be recognized by host nation or EU authorities.

2.1.11.4 Common Access Card (CAC) “Reserved”

2.1.11.5 Contractor Identification

The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.1.11.6 Standards of Conduct Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government Installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, san-itation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Con-tractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the Installation. The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

2.1.11.7 Contractor Hiring Restrictions The Contractor shall not hire or sub-contract with off duty or former Government employ-ees whose employment would result in a conflict with Joint Ethics Regulation AR 600-50, Standards of Conduct.

2.1.12 Business Relations

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The

Contractor shall provide to the KO corrective action plans, timely identification of issues, and effective management of subcontrac-tors. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.2 Work Management

Applicable to all Common Level of Service (CLS). All coordination requirement in this section and inherent to this Contract shall take into consideration the DPW (Directorate of Public Works) and their operations. Work requirements and timelines shall include coordination with the DPW Sanitation Sections.

2.2.1 Coordination.

The Contractor shall schedule and coordinate with the COR to minimize disruptions to the facility mission. All correspondence shall be submitted within the established suspense dates. All extensions, releases, or other relief of suspense requirements shall be obtained from the originating office by the Contractor.

As a part of the work scheduling process, if the access to facilities is required, the Contractor shall coordinate all work with the Building/Fa-cility Manager in charge of the facility where the work is to be done.

The status of all assigned work shall be available to the COR within two (2) hours of Contractor receipt of request during normal working hours, and twelve (12) hours at all other times. Ref. 6.0 Deliverables # A008

2.2.2 General Fund Enterprise Business System (GFEBS): N/A

2.2.3 Demand Maintenance Orders (DMOs): N/A

2.2.4 Preventive Maintenance Orders (PMOs): “Reserved”

2.2.5 Operations Work Orders (OWOs): “Reserved”

2.2.6 Project Work Orders (PWOs): N/A

2.2.7 Warranty Program: “Reserved”

2.3 As-Builts and Geospatial Information System (GIS): “Reserved”

2.4 Historic Property or Archaeological Site: “Reserved”

2.5 Special Requirements

2.5.1 Security

2.5.1.1 Access and General Protection/Security Policy and Procedures.

The Contractor and all associated Subcontractors’ employees shall comply with applicable Installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as di-rected by Department of Defense (DoD), Headquarters Department of the Army (HQDA), and local policy. The COR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or Instal-lation changes.

2.5.1.2 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control, will be grounds for denying access to U.S. installations and controlled areas. The Contractor is responsible to ensure that any subcontractor used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by DES) IAW Army Directive 2014-05. The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office or DES, or Security Office. Contractor workforce must comply with all personal identity verifica-tion requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Govern-ment may require changes in contractor security matters or processes.

All Contractor personnel requesting access to USAG Bavaria will enter through the designated Visitor Control Center (VCC). All Contractor personnel will be required to present a United States National or State issued identification that is capable of being scanned for valid entry. Contractor personnel will receive a visitor’s badge at the VCC with the length of access allowed. The maximum access length for visitor badging is one year. Once issued a valid visitor’s badge Contractor personnel may enter any Manned Access Control Point/Gate. All Contractor personnel and their vehicles, equipment, and packages are subject to inspection or examination (search) at entry/exit of the USAG Bavaria.

AE Reg 190-16 (and AE 190-16-G German translation) can be found on the following website:

www.aepubs.eur.army.mil/AE-Regulations https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf https://media.defense.gov/2017/Apr/27/2001921547/-1/-1/0/AER190-16-G.pdf

This website is part of the IACS clause of the contract.

Below is the responsible Organizational Sponsor & IACO for this contract:

Organizational Sponsor: Mr. Michel Ohm Location: Grafenwoehr, DPW/SCMB Building 433 DSN Phone: 526-4050 Commercial Phone: +49 9641-70-526-4050

Installation Access Control Office:

Location: Grafenwoehr, Building 244, Room 120 Mon through Fri 0800-1145 and 1300-1545 US Holidays closed, German Holidays: open DSN Phone: 526-4411 Commercial Phone: +49 9641 70 526 4411

2.5.1.3 Installation Pass

The Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within fifteen (15) calendar days after contract award. Ref. 6.0. Deliverables # A 009.The log must at a minimum contain the following information: first and last name, date of birth, Identification Card Number, Country of Citizenship and the place of residence of the employee. The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access. The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within three (3) working days. Upon termination or cancellation of this contract, the Contractor is responsible for collection of all outstanding installation access passes and returning them to the issuing office within three (3) working days. Ref. 6.0. Deliverables # A 009.

2.5.1.4 Motor Vehicle Operators and Contractor Vehicle Registration Contractor’s personnel, whose tasks require operation of any vehicles, shall possess a valid driver’s license, certificates, and permits applicable for the type and class of vehicle being operated. Currently there is no requirement to register Contractor owned vehicles with the Provost Marshal or DES. However, all vehicles must be registered IAW current state requirements. In addition, all vehicles must be registered IAW current state requirements. In addition, the Contractor shall maintain a list of all Contractor-owned or operated vehicles and trailers operating on the Installation at all times. The list may be used in case of emergency and/or another contingency. Evidence of vehicle ownership and vehicle liability insurance must be presented upon request.

2.5.1.5 Physical Security “Reserved”

2.5.1.6 Secure Area Access “Reserved”

2.5.1.7 Departing Employees The Contractor shall ensure Contractor employees return security photographic identification cards, permits, keys, photo passes, range passes. no later than close of business on the last workday. A formal termination or departing memo must be submitted to the COR and security office with the requested items stating they have been collected.

2.5.1.8 Key Control The Contractor shall establish a control system to ensure no keys issued to the Contractor by the Government are lost, misplaced, or used by unauthorized persons. Government keys shall not be duplicated by the Contractor without the COR's/ACOR’s authorization. Procedures developed to control Government keys shall be included in the Contractor's QCP. The Contractor shall comply with AR 190-13 The Army Physical Security Program and AR 190-51 Security of Unclassified Army Prop-erty (Sensitive and Non-sensitive, applicable to key and lock).

2.5.2 Security Training

2.5.2.1 iWATCH Training The Contractor shall brief the local iWATCH program (training standards provided by the Rock Island’s ATO) to all of Contractor’s employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the USAG Bavaria, Police Department and the COR. The Contractor shall com-plete the training within thirty (30) calendar days after contract award and within thirty (30) calendar days of new employees com-mencing performance and send to the KO or COR via both electronic and paper copy within thirty (30) calendar days of completion.

Ref 6.0 Deliverables # A 010.

Documentation to be used by the COR to satisfy this requirement can be found at:

https://home.army.mil/bavaria/application/files/1715/7857/7112/iWatch_Trifold_English.pdf

2.5.2.2 Anti-Terrorism (AT) Level 1 Awareness Training

IAW AR 525-13, Antiterrorism, all Contractor employees, including sub-contractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Antiterrorism (AT) Level I awareness training within thirty (30) calendar days after contract start date or effective date of incorporation of the requirement into the contract, whichever applies. The Contractor shall submit certificates of completion for each affected contract employee and subcontractor employee to the KO or COR within thirty (30) calendar days after completion of training by all employees and subcontractor personnel on a recurring annual basis. Ref

6.0 Deliverables # A 011.

AT Level I awareness training is available at the following site: http://jko.jten.mil

2.5.2.3 Operational Security (OPSEC) Awareness Training

IAW AR 530-1, Operations Security, Contractor employees shall complete Level I OPSEC Awareness training within thirty (30) cal-endar days after contract award and within five (5) calendar days of new employees commencing performance. Completion certifi-cates will be made available to Government within ten (10) business of completion or upon request from the Government. All Con-tractor personnel shall complete Level I OPSEC Awareness training annually. Ref 6.0 Deliverables # A 012.

Level I OPSEC training is available at the following website:

https://www.cdse.edu/Training/eLearning/GS130/

2.5.2.3.1 If applicable, the Contractor shall identify to the KO or designated Government representative/COR a POC to receive force protection/threat related advisories via NIPR email from the installation OPSEC officers for the duration of the contract.

2.5.3 Safety

In the event of an emergency, the Contractor shall inform the responsible POC. The exact contact information will be provided in pre-award conference. Responsible POCs are accessible during normal Government workdays from Monday through Friday, from 0730 - 1600 hours, except American or German holidays. After Government work hours, on Saturdays, Sundays and on American or German holidays, the contractor shall contact the Grafenwoehr Fire Department at military telephone 475-8972, civilian tele-phone 09641-83117 or Hohenfels Fire Department 09472-83117 or Emergency #117. The Contractor shall complete and provide safety notifications required by host nation authorities and will provide documented proof to the Contracting Officer through the COR, no later than two (2) workdays that such notifications were made Ref.6.0 Deliverables # A 013

2.5.3.1 Safety Plan.

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

The Contractor shall develop and implement a safety program for its employees. The Contractor shall submit the Safety Plan to the KO/COR for review and acceptance within thirty (30) days of commencement of work. Ref 6.0 Deliverables # 014. Revisions shall be submitted to the KO/COR five (5) calendar days prior to the effective date of change. All Contractor employees shall wear a reflective vest or suitable substitute while working during darkness hours. Contractor shall be responsible for any injury to any Contractor’s representative, or others, as well as for any damage to any personal or public property that occurs during performance period of the contract.

2.5.3.2 Occupational Safety and Health Administration (OSHA).

The Contractor shall comply with the OSHA standards. The Contractor shall comply with all applicable Federal, State, and Local Laws, Regulations, and Directives. If the Contractor fails or refuses to comply promptly with safety requirements, the Government may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such order shall be made the subject of claim for extension of time or for excess costs or damages to/by the Contractor.

The Contractor shall be responsible for enforcement of all safety requirements by the Contractor and his Subcontractors/teaming partners and/or joint venture partners.

2.5.3.2.1 Host Nation Safety Laws and Regulations:

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

(a) Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1; will be reviewed for acceptance by designated Government personnel. Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-1. EM 385-1-1 is available online at www.usace.army.mil.

(b) Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385-1-1).

(c)The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accom-plishing major phases of work.

(d) The Contractor shall discuss the plans in conferences convened by the Contracting Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of ac-cess to work areas. The plan for accomplishing the initial work phase shall be submitted within 30 calendar days of commencement of work. Plans for subsequent major phases of work shall be submitted no later than 15 calendar days prior to initiation of work on each major phase. For example, during performance of inspections and services in sanitation /sewer field (for example during annual inspections and/or during the performance of General Inspections) German General Rules of Technology (Sewer Operations) Allgemeine Regeln der Technik, DGUV to be considered include but are not limited to:

- Always at least two employes are performing the service on the job site.

- Fall Protection Safety Device

- Personal Protective Equipment

- Prior to the first time performance of any services which require descending into the shaft, the Contractor shall attend the 1st technical introduction (introduction of the grease/starch separator systems specific) for all grease/starch separator systems provided by DPW/O&M/Sanitation Section and obtain release certificate (Freigabeschein), issued by DPW San-itation Team or other Authority in compliance with all with all applicable Federal, State, and Local Laws, Regulations, and Directives.

- Prior to the performance of any services which require descending into the shaft multiple-gas detectors (multiple gas indicators) shall be used (for e.g., hydrogen, carbon monoxide, carbon dioxide, methane etc.)

In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes.

Within the requirements of the German Safety and Health Protection Regulation for Construction Sites, Baustellenverordnung (BaustellV) (current version in effect) and Allgemeine Regeln der Technik, DGUV the Contractor shall coordinate all work at the site, including development of plans and providing advance notices.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract.

2.5.3.3 Hot Work Permit “Reserved”

2.5.4 Training, Physical Requirements, or other Expertise Required. “Reserved”

2.5.5 Environmental Requirements / Environmental Compliance Plan and Program:

The Contractor shall comply with all Federal, State, local, and installation environmental laws, rules and plans. The Contractor shall use, store and dispose of all materials, chemicals, and equipment used in the performance of services on the installation IAW with industry standards, local, Federal and State laws, and according to manufacturers’ recommendations.