Attachment 2_PWS Annex H Water Chlorination 2024 rev. 6 Dec 2024.pdf

Annex H (Service 411 Facilities Maintenance Vertical) to OPORD 24-XXX: IMCOM Enterprise Base Operations (BASOPS) Performance Work Statement (PWS) Templates (U)

Facility Maintenance - Vertical

Maintenance and Repair Services for Chlorination and

Fluoridation systems United States Army Garrison (USAG)

Tower Barracks (TB) Grafenwoehr, Rose Barracks (RB) Vilseck and

Hohenfels (HOH)

Base Period 1 Dec 2024 – 30 Nov 2027

July 2024 Rev. 6 Dec 2024

Contents

1.0 GENERAL INFORMATION

1.1 Overview

1.2 Components. N/A

1.3. Work Management and Control

a. Quality Control Plan (QCP)

1.3.2 Publications and Forms

2.0 DESCRIPTION OF SERVICES

2.1 Facility Workload N/A

2.2 Natural Gas Appliance and Equipment. N/A

2.3 Heating, Ventilation, and Air Conditioning (HVAC). N/A

2.4 Eye Washes and Safety Showers. N/A

2.5 Roof Gutters, Drains, and Downspouts. N/A

2.6 Automatic Doors. N/A

2.7 Overhead Doors. N/A

2.8 Gates, Fences, Barriers and Dock Levelers. N/A

2.9 Air Compressors/Unfired Pressure Vessels. N/A

2.10 Plumbing. N/A

2.11 Sanitary Wastewater Treatment and Collection System (Septic Tanks). N/A

2.12 Industrial Wastewater Treatment Plant (IWTP). N/A

2.13 Heating/Cooling Plants. N/A

2.14 Winterization and De-Winterization (Mothballed Buildings). N/A

2.15 Chlorination and Fluoridation Plants

2.16 Lift Stations. N/A

2.17 Sedimentation Tanks Maintenance. N/A

2.18 Electrical. N/A

2.19 Auxiliary Generators. N/A

2.20 Grounding Points, Lightning Protection, and Cathodic Protection Maintenance. N/A

2.21 Security Systems. See Access Control System Section. N/A

2.22 Fire Alarm, Fire Suppression and building Mass Notification Systems. N/A

2.23 Reserved

2.24 PM for Barracks Buildings. N/A

2.25 Elevator Maintenance. N/A

2.26 Swimming Pools and Hot Tubs. N/A

2.27 Keys and Locks. N/A

2.28 Food Service Equipment (FSE). N/A

2.29 Dining Facility (DFAC) Maintenance. N/A

2.30 Crane and Load Scales Maintenance and Load Testing. N/A

2.31 Glass and Glazing. N/A

3.0 WORK CAPABILITY LEVELS

4.0 Self-Help Program

7.0 Utility Systems

8.0 Uninterruptible Power Supply (UPS) Systems

9.0 Area Lighting

10.0 Utility Marking

11.0 Pumps and Pumping Stations

12.0 Natural Gas and Propane Distribution System

13.0 Propane Tanks and Distribution Systems

14.0 Water Distribution Systems

15.0 Storm Water Collection System

16.0 Preventive Maintenance of Storm Water Systems

17.0 Reporting Requirements of Storm Water Systems

Training

Certification

Other Utility Systems

21.0 Fuel Storage and Distribution Systems

Fuel-Powered Pump Maintenance

Emergency/Backup Generators (not attached to building)

Water Standpipes

Other Sanitary Wastewater Collection Systems

Fire Loop System Hydrants

1.0 GENERAL INFORMATION.

1.1 Overview

This is a non-personal services contract to provide Services for Maintenance and Repair of Chlorination and Fluorida-tion Plants in U.S. Army Garrison Bavaria, Hohenfels (HOH), Grafenwoehr Tower Barracks (TB) and Rose Barracks (RB). The Government will not execise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in the Performance Work Statement (PWS) Annex A. Contract service pro-viders shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in the PWS Annex A.

The work to be performed under this requirement will be performed throughout the entire area occupied by USAG Bavaria Tower Barracks (TB) Grafenwoehr, Rose Barracks Vilseck (RB) and Hohenfels (HOH). The Work to be per-formed under this contract will be performed at the locations/BLDGs listed in Attachment # 3.

1.2 Components. N/A

1.3. Work Management and Control

1.3.1 Reporting Requirements.

The Contractor shall prepare and maintain all maintenance records, files, and reports IAW 6.0 Deliverables Annex A of this contract.

a. Quality Control Plan (QCP). The Contractor shall prepare and submit to the KO/COR a Quality Control Plan (Ref. Annex A 2.1.9, Deliverables 6.0 A003, 3.3, Deliverables 6.0 # A 016).

b. Safety Plan. The Contractor shall prepare and submit to the KO/COR a Safety Plan (Ref. Annex A PWS 2.5.3.1, 2.5.3.2, 2.5.3.2.1 Deliverables 6.0 A#013).

c. Environmental Compliance Plan and Program IAW Annex A PWS 2.5.5.

d. Spill Plan. The Contractor shall submit the Spill Plan to the KO for approval IAW Annex A PWS 2.0 para

2.5.5.2 Deliverables 6.0 A # 014

e. Work Plan. The Contractor shall prepare and maintain a Work Plan.The Contractor’s proposed Work Plan shall be submitted to KO through COR IAW Annex A PWS 3.0 para 3.6 (a).

1.3.2 Publications and Forms.

Specific publications and forms required for the accomplishment of work described in this SERVICE are listed in Part

7.0 Related Documents PWS Annex A.

2.0 DESCRIPTION OF SERVICES

a. Basic Services. The Contractor shall repair, and maintain systems and components associated with the Chlo-rination and Fluoridation Plants at USAG Bavaria – Grafenwoehr, Vilseck and Hohenfels, listed in TE 3 List of Systems as required throughout this contract, utilizing properly trained, skilled, and qualified employees and/or subcontractor personnel. The Contractor shall ensure that the personnel conducting trouble-shooting, repair, and maintenance of the Chlorination and Fluorination systems are qualified in this field of work and will adhere to the manufacturer’s operation and maintenance instructions and as outlined in the applicable European and German regulations, refer to PWS para 2.1.11.3 Qualifications/Certification Requirements.

b. Recurring Services. Maintenance work shall be performed in regular intervals IAW Attachment #2, #3 (fre-quency of services). All services shall be performed in accordance with all appropriate applicable US and German regulations.

c. Workload Requirements out of Deliverables.

The Contractor shall provide all necessary specialized personnel, tools, material, equipment, and vehicles for Maintenance and Repair Services of Chlorination and Fluoridation Plants. This contract shall be performed in accordance with all ordinances, regulations, and laws valid at the time of performance. Contractor shall dispose of all residues at certified recycling or disposal plants. The Contractor shall ensure all work accom-plished in the performance of the PWS Annex A meets all applicable Federal, State, and Local Laws, Regu-lations, and Directives to include, but not limited to, the publications in Section 7 Annex A PWS.

The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the 6.0 Deliverables Annex A PWS presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the Annex A PWS of this contract. The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost-effective ways to complete Maintenance and Repair Services required for Chlorination and Fluoridation Plants located in USAG Bavaria.

2.1 Facility Workload N/A

2.2 Natural Gas Appliance and Equipment. N/A

2.3 Heating, Ventilation, and Air Conditioning (HVAC). N/A

2.4 Eye Washes and Safety Showers. N/A

2.5 Roof Gutters, Drains, and Downspouts. N/A

2.6 Automatic Doors. N/A

2.7 Overhead Doors. N/A

2.8 Gates, Fences, Barriers and Dock Levelers. N/A

2.9 Air Compressors/Unfired Pressure Vessels. N/A

2.10 Plumbing. N/A

2.11 Sanitary Wastewater Treatment and Collection System (Septic Tanks). N/A

2.12 Industrial Wastewater Treatment Plant (IWTP). N/A

2.13 Heating/Cooling Plants. N/A

2.14 Winterization and De-Winterization (Mothballed Buildings). N/A

2.15 Chlorination and Fluoridation Plants

2.15.1 Chlorination, Fluoridation System Tasks USAG Grafenwoehr (TB), Vilseck (RB), Hohenfels

(HOH)

The list of working Chlorination and Fluoridation Systems’s is available in TE # 3. TE # 5 shows Annual Maintenance/In-spection requirements:

a. Visual Inspection

b. Functional Test

c. System Alarm Function Test

d. Safety Functions Test

Trouble free operation of the Chlorination unit is only guaranteed if ORIGINAL spare parts and components are used in precisely the combination described in the manufacturer’s Instruction manual.

The accomplished services shall be recorded immediately after completion of work. Service reports must be submitted to the responsible COR. As a minimum service report shall indicate informations as defined in TE # 2 (A to P)

Maintenance on Chlorination and Fluoridation systems shall be performed in accordance with the man‐ ufacturer instructions.

After completion of maintenance work, the contractor is required to prepare a separate maintenance protocol for each Chlorination system. The protocol verifies the performance of the required services and shows deficiencies and damages as well as the recommendations (Repair Cost estimates) of the contractor.

Minor Repairs: The Government reserves the right to perform minor repair work in‐house or obtain competitive bids from others if deemed to be in the best interest of the Government.

2.15.1.1 Chlorination and Fluoridation Service Intervals

Maintenance Services shall be performed as scheduled with responsible Contract COR, Inspector and in IAW TE # 3, TE # 5 Maintenance requirements and TE # 8 (Manufacturer Checkliste fuer Jaehrliche Wartung-Anlagen und Dosiertechnik).

General Maintenance Services includes labor hours, Travel Cost and all tools and material required to perform these services in accordance with TE#5 and Manufacturer’s instructions.

Wear Parts like sensors, filters, injektor’s, control valves etc…, and unforeseeable repair work found during General Maintenance Services will be reimbursed under applicable Contract Item (Matrial/Spare Parts).

2.15.2 Chloriantion and Fluoridation Plants

Updated List of Chlorination-Fluoridation Systems located in Graf, Vils and Hoh is available in TE #3. Each system shall be checked for damages during the annual Maintenance service and during not predictable System Inspec-tions. Noted deficiencies at the systems shall be reported to the COR in writing. After completion of the contracted services the contractor shall set back the systems into operation. The accomplished services shall be recorded immediately after completion of work. Service reports must be submitted to the responsible COR.

As a minimum service report shall indicate informations as defined in TE # 2 Record of Service.

2.15.2.1 Hours of Operation

The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

Government Facility Office Hours USAG Bavaria Grafenwoehr (TB), Vilseck (RB), Hohenfels (HOH) The Government facility office hours are from 07.30 hours through 16.00 hours, Monday through Friday except U.S.

Holidays and Host Nation Holidays as identified in ANNEX A, paragraph 2.1.4, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

2.15.3 Documentation / Invoice Procedures TB, RB, HOH

The contractor shall prepare test books / operating log including all data and reports established during performance under this contract.

Invoices can only be accepted and paid, if all necessary documentation is available at the Government POC’s office.

All work certificates inclusive all the pertinent attachments shall be submitted with the invoices.

Payments solely will be made through US Army “Wide Area Workflow” (WAWF) accounting system.

It is the contractors’ responsibility to register at https://wawf.eb.mil (Self Register) Invoice shall be itemized and structured as follows:

Contractor/Vendor Name and Address Invoice Number / Invoice Date Contract Number Accounting Classification Contract Line Item Number (Clins and Sub-Clins) and Service Description Quantity / Unit / Unit Price / Total Amount Total Invoice Amount Swift Code IBAN Number Banking Account The contractor shall submit an invoice (hard copy) to the COR within ten working days (10) after completion of each individual maintenance cycle/service. Ref. 6.0 Deliverables # A 019.

Prior an invoice will set into the WAWF automated accountable system it would be advantageous to double check with the responsible agency for correctness.

2.15.4 Contractor Manpower Reporting If required, the Contractor shall report ALL Contractor labor hours (includ-ing subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web ad-dress: www.SAM.gov. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, you can the select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract pe-riod of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.

2.16 Lift Stations. N/A

2.17 Sedimentation Tanks Maintenance. N/A

2.18 Electrical. N/A

2.19 Auxiliary Generators. N/A

2.20 Grounding Points, Lightning Protection, and Cathodic Protection Maintenance. N/A

2.21 Security Systems. See Access Control System Section. N/A

2.22 Fire Alarm, Fire Suppression and building Mass Notification Systems. N/A

2.23 Reserved.

2.24 PM for Barracks Buildings. N/A

2.25 Elevator Maintenance. N/A

2.26 Swimming Pools and Hot Tubs. N/A

2.27 Keys and Locks. N/A

2.28 Food Service Equipment (FSE). N/A

2.29 Dining Facility (DFAC) Maintenance. N/A

2.30 Crane and Load Scales Maintenance and Load Testing. N/A

2.31 Glass and Glazing. N/A

3.0 Work Capability Levels Reserved

4.0 Self-Help Program. N/A

5.0 Operation and Maintenance of Energy Conservation Systems N/A

6.0 Sign Shop Operations N/A

7.0 Utility Systems. N/A

8.0 Uninterruptible Power Supply (UPS) Systems. N/A

9.0 Area Lighting. N/A

10.0 Utility Marking. N/A

11.0 Pumps and Pumping Stations. N/A

12.0 Natural Gas and Propane Distribution System. N/A

13.0 Propane Tanks and Distribution Systems. N/A

14.0 Water Distribution Systems. N/A

15.0 Storm Water Collection System. N/A

16.0 Preventive Maintenance of Storm Water Systems. N/A

17.0 Reporting Requirements of Storm Water Systems. N/A

Training. Reserved

Certification. Reserved

Other Utility Systems. N/A

21.0 Fuel Storage and Distribution Systems. N/A

Fuel-Powered Pump Maintenance. N/A

Emergency/Backup Generators (not attached to building). N/A

Other Water Distribution Systems. N/A

Water Standpipes. N/A

Other Sanitary Wastewater Collection Systems.

Fire Loop System Hydrants. N/A

Training of Personnel. Reserved