Attachment 1 - Performance Work Statement (PWS) rev. 5 Dec 2024.pdf

Performance Work Statement (PWS)

Maintenance and Repair Services for Chlorination and

Fluoridation Systems located in United States Army Gar-rison (USAG) Bavaria:

Tower Barracks (TB) Grafenwoehr, Rose Barracks (RB) Vilseck and Hohenfels

26 July 2024

Rev. 5 Dec 2024

Table of Contents

1.0 INTRODUCTION

1.1 Background

1.2 Objectives

1.2.1 Period of Performance

1.3 Climatic Conditions

1.4 Facility Access

1.5 Traffic Flow

1.6 Drainage

1.7 Restoration of Landscape Damage

1.8 Dust Suppression

1.9 Utility Location

1.10 Excavation Permits

1.11 Work Clearance

2.0 REQUIREMENTS

2.1 Description of Services

2.1.1 Non-Personal Services

2.1.2 General Information

2.1.3 Place of Performance and Hours of Operation

2.1.3.1 Place of Performance

2.1.3.2 Hours of Operation

2.1.3.3 Installation Closure

2.1.3.4 Inclements Weather Delay

2.1.3.5 Emergency Situations

2.1.4 Federal Holidays

2.1.4.1 Contractor Response Time

2.1.5 Travel/Temporary Duty

2.1.6 Emergency Services

2.1.6.1 Emergency Medical Treatment

2.1.7 Contract Administration and Management

2.1.7.1 Post Award Conference

2.1.7.1.1 Contractor’s Participation on Meeting

2.1.7.1.2 Contractor’s Responsibilities

2.1.7.2 Government Roles

2.1.7.2.1 Contracting Officer (KO)

2.1.7.2.2 Contracting Officer’s Representative (COR)

2.1.7.2.3 Alternate Contracting Officer’s Representative (ACOR)

2.1.7.2.4 Contractor

2.1.8 COR/ACOR Functions

2.1.8.1 COR Authority

2.1.8.2 COR or Designated Government Represenative Functions

2.1.9 Quality Control (QC)

2.1.10 Subcontract Management

2.1.11 Contractor Employees

2.1.11.1 Contract Manager (CM) / alternate Contract Manager (ACM)

2.1.11.2 Key Personnel

2.1.11.3 Qualifications / Certification Requirements

2.1.11.4 Common Access Card (CAC)

2.1.11.5 Contractor Identification

2.1.11.6 Standards of Conduct

2.1.11.7 Contractor Hiring Restrictions

2.1.12 Business Relations

2.2 Work Management

2.2.1 Coordination

2.2.2 General Fund Enterprise Business system (GFEBS)

2.2.3 Demand Maintennace Orders (DMOs)

2.2.4 Preventive Maintenance Orders (PMOs)

2.2.5 Operations Work Orders (OWOs)

2.2.6 Project Work Orders (PWOs)

2.2.7 Warranty Program

2.3 As-Builts and Geospatial Information System (GIS)

2.4 Historic Property or Archaeological Site

2.4.1 Repair and Replacement

2.5 Special Requirements

2.5.1 Security

2.5.1.1 Access and General Protection

2.5.1.2 Installation Access. ............................................................................................. Error! Bookmark not defined.

2.5.1.3 Installation Pass

2.5.1.4 Motor Vehicle Operators and Contractors Vehicle Registration

2.5.1.5 Physical Security

2.5.1.6 Secure Area Access

2.5.1.7 Departing Employees

2.5.1.8 Key Control

2.5.2 Security Training

2.5.2.1 iWatch Training

2.5.2.2 Anti-Terrorism (AT) level 1 Awareness Training

2.5.2.3 Operation Security (OPSEC) Awareness Training

2.5.2.3.1 Force Protection/Threat Related Advisories

2.5.3 Safety

2.5.3.1 Safety Plan

2.5.3.2 Occupational safety and Health Administration (OSHA)

2.5.3.2.1 Host Nation Safety Laws and Regulations

2.5.3.3 Hot Work Permit

2.5.4 Training, Physical Requirements, or other Expertise Required

2.5.5 Environmental Requirements

2.5.5.1 Environmental Management System (EMS)

2.5.5.2 Spill Plan

2.5.5.3 Contingency Plans

3.0 PERFORMANCE REQUIREMENTS AND STANDARDS

3.1 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs)…………………………

3.2 Quality Assurance

3.3 Quality Control Plan (QCP)

3.4 Quality Control Files

3.5 Customer Feedback Program

3.6 Contractor Work Plan

4.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS) MATRIX

5.0 COMMON LEVELS OF SERVICE (SERVICE)

6.0 DELIVERABLES

7.0 RELATED DOCUMENTS

7.1 Definitions and Acronyms

7.1.1 Definitions

7.1.2 Acronyms

7.3 Applicable Directives, Publications

7.3.1 Technical Exhibit (TE)

7.4 Government-Furnished Material (GFM)/Property (GFP)/Equipment (GFE)

7.4.1 Utilities

7.4.2 Damages Caused by Contractor

7.4.3 Third Party Repair Damaged Area

7.5 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE

7.5.1 Contractor-Furnished Material and Responsibilities

7.5.1.1 Materials

7.5.1.2 Vehicles and Equipment

7.5.2 Permits

7.5.2.1 Photography Permit

7.6 U.S. Department of Labor (DOL) Wage Determination (WD)

7.7 Service Contract Reporting (SCR)

7.7.1 System for Award Management (SAM) Service Contract Report (SCR)

7.8 Attachment and Technical Exhibit List

1.0 Introduction This is a non-personal services contract to provide Services for Repair, Inspection, Maintenance for Chlorination Plants located at U.S. Army Garrison Bavaria, Grafenwoehr Tower Barracks (TB), Vilseck Rose Barracks (RB) and Hohenfels. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Con-tractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS.

1.1 Background

The work to be performed under this requirement will be performed throughout the entire area occupied by USAG Bavaria Tower Barracks (TB) Grafenwoehr, Rose Barracks Vilseck (RB) and Hohenfels.

This non-personal service(s) contract covers the inspection and maintenance of Chlorination Plants on de-mand.

Pending on mandatory DGUV Vorschrift 50/51, Chlorination and Fluoridation Plants shall be served, main-tained, and inspected in timely determined cycles by specialized personnel. The facility system shall be inspected for its safe operation and adjusted and/or repaired if required.

1.2 Objectives

The Contractor shall provide all necessary specialized personnel, tools, material, equipment, and vehicles for the Maintenance and Repair Services on Chlorination and Fluoridation Plants in USAG Bavaria TB, RB and Hohenfels.

This contract must be performed in accordance with all ordinances, regulations, and laws valid at the time of performance.

The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, Local Laws, Regulations, and Directives to include, but not limited to, the publications in Section 7, Related Documents.

The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the 6.0 Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.

The intent is to establish work requirements that are performance-based and results-oriented. The Con-tractor shall determine the best and most cost-effective ways to fulfill the services of Maintenance, and Inspection of Chlorination and Fluoridation Plants on demand and their component needs, emphasizing innovation and commercial best practices.

1.2.1 Period of Performance

The period of performance reads as follows:

Contract POP: 1 Dec 2024 to 30 Nov 2027

1.3 Climatic Conditions. reserved

1.4 Facility Access

The Contractor will have access to all systems and equipment to be serviced under this contract during the regular operation hours as determined under Paragraph 2.1.3.2

1.5 Traffic Flow

The Contractor shall maintain the free flow of vehicular and pedestrian traffic while conducting maintenance and repair activities within his designated area.

1.6 Drainage. N/A

1.7 Restoration of Landscape Damage.

Trees or other landscape features damaged by the Contractor’s operations shall be restored to the original state at no additional cost to the Government.

1.8 Dust Suppression. “Reserved”

1.9 Utility Location. N/A

1.10 Excavation Permits. N/A

1.11 Work Clearance. N/A

2.0 Requirements

2.1 Description of Services.

See Annex H and Attachment 5.0 for the specific Common Level of Support (CLS)

2.1.1 Non-Personal Services. The personnel rendering the services are not subject, either by the con-tract’s terms or by the manner of its administration, to the supervision and control usually prevailing in rela-tionships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information

USAG Bavaria Tower Barracks (TB) Grafenwoehr, Hohenfels and Rose Barracks (RB) Vilseck Pending on DIN 19606, Chlorination Plants shall be served, maintained, and inspected in timely determined cycles by specialized personnel. The facility system shall be inspected for its safe operation and adjusted and/or repaired if required. This contract covers the inspection, maintenance and repair services for USAG Chlorination Plants on demand.

The Contractor shall provide all necessary specialized personnel, tools, material, equipment, and vehicles for Chlorination and Fluoridation Plants Services. This contract must be performed in accordance with all ordinances, regulations, and laws valid at the time of performance. The contractor shall dispose all residues at certified recycling or disposal plants.

2.1.3 Place of Performance and Hours of Operation

2.1.3.1 Place of Performance. The work to be performed under this contract will be performed at the locations/BLDGs listed in Attachments # 3.

2.1.3.2 Hours of Operation.

The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

Government Facility Office Hours USAG Bavaria Hohenfels (HOH), Grafenwoehr (TB), Vilseck (RB)

The Government facility office hours are from 07.30 hours through 16.00 hours, Monday through Friday except U.S. Holidays and Host Nation Holidays as identified in paragraph 2.1.4, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks de-fined within this PWS when the Government facility is not closed for the above reasons.

2.1.3.3 Installation Closures

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a recognized Federal US or Host Nation holiday, and when routine work is not scheduled for that day; or reschedule the work for the next business day following the closure.

2.1.3.4 Inclement Weather Delay

If the Contractor determines unsafe weather conditions for continued operations, the Contractor shall notify the KO or designated Government representative/COR two (2) hours prior to curtailing operations due to in-clement weather. The Contractor shall obtain KO/COR approval to resume operations. Ref. 6.0. Delivera-bles # A 001.

2.1.3.5 Emergency Situations The Contractor shall coordinate with DPW Sanitation Team in preparation for and during emergency operations situations such as inclement weather, flood, active shooter, fire or other emergency situations.

2.1.4 Federal Holidays U.S. and Host Nation Holidays

U.S. Holidays: Work shall not be performed on U.S. Holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer (KO). When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively. Contractor is not re-quired to work on U.S. holidays which falls on the same day as the Host Nation Holidays.

Holidays occurring on weekends will be observed as directed by the Federal calendar (5 United States Code (U.S.C) § 6103, Government Organization and Employees, Holidays).

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th of June Independence Day 4th of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th of November Thanksgiving Day 4th Thursday of November

Christmas Day 25th of December

Host Nation (German) Holidays

Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

German national and local holidays are:

New Year’s Day: January 1st Epiphany January: 6th

Good Friday: varies Easter Monday: varies

Labor Day: May 1st Ascension Day: varies

Whit Monday: varies Corpus Christ: varies

Assumption Day August: 15th Day of German Unity: October 3rd

All Saints’ Day November: 1st 1st Christmas Day December: 25th

2nd Christmas Day December: 26th

NOTE: Training Holidays

USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for ex-ample, Christmas half days or day on day off schedules). Training holidays may affect access to mili-tary operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. How-ever, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

2.1.4.1 Contractor Response Time and Support Hours

Generally, the Program Manager or alternate(s) shall be available for telephone, fax, and electronic mail communications with the COR and/or ACOR on work days Monday through Friday from 0730 to 1600 hours. Personal answering service is permitted at other than normal Government work days or hours, provided, response by the Program Manager or alternate(s) to the COR and/or ACOR is made not later than (NLT) at 0830 at start of next regular work day.

Routine repair service shall be scheduled for commencement within five (5) work days after receipt of required parts IAW PWS Annex H and the work shall be con-tinued until repair is completed but NLT three (3) work days after commencement.

For routine repairs, the Contractor shall provide a written cost estimate to the COR and/or ACOR for approval within three (3) days after the repair requirement is iden-tified/confirmed. Cost estimate for Emergency Repair Services shall be provided to the COR within one (1) work day after the repair requirement is identified. Cost estimate for the replacement of subject Chlorination-, Fluoridation Plant system has to be calculated as “all inclusive” and shall be provided to the COR/ACOR for approval within (3) days following the written request. Chlorination Plant Replace-ment service need to be performed in accordance with TE #3 and within responsible COR requested time frame. Contractor work days for recurring services and routine on-demand services are Monday through Friday from 0730 to 1600 hours excluding on U.S. Federal American and local Host Nation Holidays.

The Contractor must at all times maintain an adequate workforce for the uninter-rupted performance of all tasks defined within this PWS when the Government fa-cility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

2.1.5 Travel / Temporary Duty “Reserved”

Contractor will be reimbursed Arrival/Travel Cost for On Call Services (Regular and Emergency Re-pair) and in between Routine Maintenance Services. Contractor is authorized travel expenses at rates no higher than the substantive provisions of the Joint Travel Regulation (JTR) IAW FAR Part 31.205- 46 and the limitation of funds specified in this contract.

2.1.6 Emergency Services

The Contractor shall provide emergency services as described herein. Refer to 2.1.4.1 for Contractor Response Time and Support Hours in case of emergency

2.1.6.1 Emergency Medical Treatment. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident.The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel. However, the Government will provide, on an emergency basis, medical services for injuries incurred while an employee is performing under the contract. The Contractor shall reimburse the Government for emer-gency medical services provided, upon receipt of invoice from the medical facility. Reimbursement shall be made to the United States (US) Government. Ref. 6.0. Deliverables # A 002.

The Contractor shall provide a verbal report to the KO or COR the same day the accident happened. A typed original report shall be delivered to the KO or COR within five (5) business days of occurrence, whenever an accident involving personal injury or Government owned property occurs. Ref. 6.0. Deliv-erables # A 002

2.1.7 Contract Administration and Management

2.1.7.1 Post Award Conference/Performance Evaluation Meetings

The Contractor shall attend the post award conference convened by the contracting activity or contract administration office as agreed upon and stated in the contract award document.

Written minutes of meetings will be recorded by the Contractor and signed by both the Project Manager (PM) and the KO/COR/ACOR. The written minutes will be distributed within five (5) business after the meeting. If the Government does not concur with any portion of the minutes, recorded by the Contractor, the non- concurrence shall be provided in writing by the KO/COR/ACOR within two (2) workdays following receipt of the minutes.

The KO, COR and DPW Management will meet periodically with the Contractor to review the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Ap-propriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

Notwithstanding the Contractor’s responsibility for total management during the performance of this con-tract, the administration of the contract requires maximum coordination and cooperation between the Gov-ernment and the Contractor.

2.1.7.1.1 Contractor’s participation on meetings

The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, con-ferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Project Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start and/or end outside of regular duty hours.

2.1.7.1.2 Contractor’s Responsibilities

Notwithstanding the Contractor’s responsibility for total management during the performance of this con-tract, the administration of the contract requires maximum coordination and cooperation between the Gov-ernment and the Contractor. The Contractor shall perform all related administrative actions required to pro-vide services or perform work such as material requisitioning, quality control (QC), financial control, meet-ings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S. German, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed. The Contractor shall compile historical data, prepare required reports, and submit information as specified by 6.0 Deliverables of this this PWS.

2.1.7.2 Government Roles

The following provides the roles and their respective authority during the performance of the contract:

2.1.7.2.1 Contracting Officer (KO)

The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Con-tractor. All contract administration will be affected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and con-ditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.1.7.2.2 Contracting Officer’s Representative (COR)

The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Ac-quisitions. Other surveillance personnel may be designated as COR or Alternate Contracting Officer’s Representative (ACOR), and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Con-tracting Officer’s Representative (COR) Certification and DFARS 201.602-2.

2.1.7.2.3 Alternate Contracting Officer Representative (ACOR)

An Alternate Contracting Officer Representative means an individual designated in accordance with sub-section 201.602-2 of the Defense Federal Acquisition Regulation Supplement DFARS and authorized in writing by the Contracting Officer (KO) to perform specific technical and administrative functions, only in the absence of the Primary COR.

2.1.7.2.4 The Contractor shall not in any way represent the United States (U.S.) Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA)

2.1.8 COR/ACOR Functions

2.1.8.1 COR Authority

A letter of designation will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, espe-cially with regard to changes in cost, price estimates, or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions regarding cost, quantity, or schedule of the re-sulting order.

COR means Primary Contracting Officer’s Representative and Alternate Contracting Officer’s Representa-tive only in the absence of Primary COR. This applies to the previous and following pages of this PWS and attended Attachments.

The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.8.2. COR or Designated Government Representative Functions.

The COR or designated Government representative shall monitor all technical aspects of the contract and assists in contract administration. The COR or designated Government representative is authorized to per-form the following functions: assure the Contractor performs the technical requirements of the contract; per-form inspections necessary in connection with contract performance; maintain written and oral communica-tions with the Contractor concerning technical aspects of the contract; issue written interpretations of tech-nical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property, and provides di-rection or assistance for site entry requests of Contractor personnel.

2.1.9 Quality Control (QC). Quality Control is the responsibility of the Contractor.

Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. The Contractor shall provide to the KO a Quality Control Plan (QCP) ten (10) business days before contract start. Ref.

6.0. Deliverables # A 003.

The Contractor shall provide and maintain a QCP that is acceptable to the KO. Changes to the Contrac-tor’s QCP shall be submitted to the KO for review and approval within five (5) business days prior to im-plementation.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) days. If the Government has provided comments, the Contractor shall then have three (3) days to submit a Final QCP. After receipt of the Final QCP, the Con-tractor may receive the Contracting Officer’s acceptance in writing.

Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the KO no later than thirty (30) days) prior to the anticipated change and before implementation by the Contractor.

The timeline noted above will apply for review and acceptance for proposed changes. Detailed QCP re-quirements description PWS 3.0 para 3.3. Ref. 4.0 PRS #1 AQL 100%

2.1.10 Subcontract Management “Reserved”

2.1.11 Contractor Employees

2.1.11.1 Contract Manager (CM) / Alternate Contract Manager (ACM)

The Contractor shall provide a Contract Manger (CM). In the circumstances when the Contract Manager (CM) is not available, the Contractor shall designate an Alternate Contract Manger (A/CM) who can per-form the same duties during the absence of CM. The CM and ACM shall be able to communicate in writ-ten and spoken English and shall be available Monday through Friday 0730 – 1600 hrs. with exception of Host Nation and US holidays via phone and/or email that have been identified in Attachment # 10 Con-tractor Employees POC.

The name of these persons, who shall act for the Contractor along with a Curriculum Vitae (CV) and required certificates for each of these individuals, shall be provided in writing to the Contracting Officer (KO) with proposal Ref. 6.0. Deliverables # A 004, 4.0 PRS # 02.

Acceptance of the CV by the KO is required before these individuals are permitted to perform any task on this contract.

2.1.11.2 Key Personnel.

Contractor Key Personnel shall be designated and provided in writing to the KO with contract proposal.

Key personnel shall be available Monday through Friday 0730 – 1600 hrs. with exception of Host Nation and US holidays via phone and/or email that have been identified in Attachment # 10 Contractor Employ-ees POC.

These individuals designated as key personnel shall be able to communicate in written and spoken English.

Key Personnel means certain skilled experienced professional and technical personnel who are essential for successful Contractor accomplishment of the work to be performed under this contract. If the Contract-ing Officer determines that suitable and timely replacement of key personnel who have been reassigned, terminated or have otherwise become unavailable for the contract work is not reasonably forthcoming or that the resultant reduction of productive effort would be so substantial as to impair the successful com-pletion of the contract or the services ordered, the contract may be terminated by the Contracting Officer for default or for the convenience of the Government, as appropriate, or, at the discretion of the Contract-ing Officer if he finds the Contractor at fault for the condition, the contract price or fixed fee may be equita-bly adjusted downward to compensate the Government for any resultant delay, loss, or damage. Ref. 6.0.

Deliverables # A 005.

Project Manager (PM) / Alternate Project Manager (A/PM) or Site Foreman (SF) The Contractor shall provide a PM who shall be responsible for the performance of the work. The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. PM shall be responsible for the overall management coordination and furnish liaison with the Gov-ernment during regular business hours. In the circumstances when the Project Manger (PM) is not availa-ble, the Contractor shall designate an Alternate Project Manager (A/PM) who can perform the same duties during the absence.

The name of these persons, who shall act for the Contractor along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer Representative (COR) with proposal. Ref. 6.0. Deliverables # A 005, 4.0 PRS # 02 AQL 100% Acceptance of the CV by the COR is required before these individuals are permitted to perform any task on this contract.

2.1.11.3 Qualifications / Certification Requirements

All individuals designated as lead and or key personnel shall be able to communicate in both written and spoken English. The contractor shall be able to read and understand regulations, operating instruc-tions, memoranda, and related material concerning the field of work, to prepare correspondence and standardized reports, and to communicate effectively with English-speaking staff members and the pub-lic.

The Contractor shall be an experienced company in order to meet drinking water distribution require-ments in accordance with DIN 19606 (Chlorgasdosieranlagen zur Wasseraufbreitung).

Personnel conducting maintenance of Government Chlorination and Fluoridation systems must have a least 5 years of experience in this field of work.

The contractor shall provide certificates, documents and references proving the qualification of the contractor’s company, personnel, and subcontractor’s personnel with proposal. Qualifica-tion and training must be recognized by host nation or EU authorities.

2.1.11.4 Common Access Card (CAC) “Reserved”

2.1.11.5 Contractor Identification

The Contractor shall ensure all personnel be identified as a Contractor to distinguish them-selves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.1.11.6 Standards of Conduct Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appear-ance while working on the Government Installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protec-tion, sanitation, security, and possession of firearms or other lethal or illegal weapons or sub-stance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of miscon-duct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees con-duct political related activities or events on the Installation. The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

2.1.11.7 Contractor Hiring Restrictions The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with Joint Ethics Regulation AR 600-50, Standards of Conduct.

2.1.12 Business Relations

The Contractor shall successfully integrate and coordinate all activity needed to execute the re-quirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall pro-vide to the KO corrective action plans, timely identification of issues, and effective management of subcontractors. The Contractor shall ensure customer satisfaction and professional and eth-ical behavior of all Contractor personnel.

2.2 Work Management

Applicable to all Common Level of Service (CLS). All coordination requirement in this section and inherent to this Contract shall take into consideration the DPW (Directorate of Public Works) and their operations. Work requirements and timelines shall include coordination with the DPW Sanitation Sections.

2.2.1 Coordination.

The Contractor shall schedule and coordinate with the COR to minimize disruptions to the facility mission.

All correspondence shall be submitted within the established suspense dates. All extensions, releases, or other relief of suspense requirements shall be obtained from the originating office by the Contractor.

As a part of the work scheduling process, if the access to facilities is required, the Contractor shall coordinate all work with the Building/Facility Manager in charge of the facility where the work is to be done.

The status of all assigned work shall be available to the COR within two (2) hours of Contractor receipt of request during normal working hours, and twelve (12) hours at all other times. Ref. 6.0 Deliverables # A008

2.2.2 General Fund Enterprise Business System (GFEBS): N/A

2.2.3 Demand Maintenance Orders (DMOs): N/A

2.2.4 Preventive Maintenance Orders (PMOs): “Reserved”

2.2.5 Operations Work Orders (OWOs): “Reserved”

2.2.6 Project Work Orders (PWOs): N/A

2.2.7 Warranty Program: “Reserved”

2.3 As-Builts and Geospatial Information System (GIS): “Reserved”

2.4 Historic Property or Archaeological Site: “Reserved”

2.5 Special Requirements

2.5.1 Security

2.5.1.1 Access and General Protection/Security Policy and Procedures.

The Contractor and all associated Subcontractors’ employees shall comply with applicable Installation, fa-cility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by Department of Defense (DoD), Headquarters Depart-ment of the Army (HQDA), and local policy. The COR/ACOR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or Installation changes.

2.5.1.2 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit re-quired information/data and obtain required documentation or clearances in accordance with Army in Eu-rope (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control, will be grounds for denying ac-cess to U.S. installations and controlled areas. The Contractor is responsible to ensure that any subcon-tractor used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by DES) IAW Army Directive 2014-05. The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office or DES, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual fa-cility or installation change, the Government may require changes in contractor security matters or pro-cesses.

All Contractor personnel requesting access to USAG Bavaria will enter through the designated Visitor Con-trol Center (VCC). All Contractor personnel will be required to present a United States National or State is-sued identification that is capable of being scanned for valid entry. Contractor personnel will receive a visi-tor’s badge at the VCC with the length of access allowed. The maximum access length for visitor badging is one year. Once issued a valid visitor’s badge Contractor personnel may enter any Manned Access Control Point/Gate. All Contractor personnel and their vehicles, equipment, and packages are subject to inspection or examination (search) at entry/exit of the USAG Bavaria.

AE Reg 190-16 (and AE 190-16-G German translation) can be found on the following website:

www.aepubs.eur.army.mil/AE-Regulations https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf https://media.defense.gov/2017/Apr/27/2001921547/-1/-1/0/AER190-16-G.pdf

This website is part of the IACS clause of the contract.

Below is the responsible Organizational Sponsor & IACO for this contract:

Organizational Sponsor: Mr. Michel Ohm Location: Grafenwoehr, DPW/SCMB Building 433 DSN Phone: 526-4050 Commercial Phone: +49 9641-70-526-4050

Installation Access Control Office:

Location: Grafenwoehr, Building 244, Room 120 Mon through Fri 0800-1145 and 1300-1545 US Holidays closed, German Holidays: open DSN Phone: 526-4411 Commercial Phone: +49 9641 70 526 4411

2.5.1.3 Installation Pass

The Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within fifteen (15) calendar days after contract award. Ref. 6.0. Deliverables # A 009, 4.0 PRS # 06 AQL 100%. The log must at a minimum contain the following information: first and last name, date of birth, Identification Card Number, Country of Citizenship and the place of residence of the employee. The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five

(5) days after any changes to the log.

The Contractor shall return installation passes to the issuing IACS office when the contract is com-pleted or when a Contractor employee no longer requires access.

The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within three (3) working days.

Upon termination or cancellation of this contract, the Contractor is responsible for collection of all outstand-ing installation access passes and returning them to the issuing office within three (3) working days. Ref.

6.0. Deliverables # A 009, 4.0 PRS # 05, 100% AQL.

2.5.1.4 Motor Vehicle Operators and Contractor Vehicle Registration Contractor’s personnel, whose tasks require operation of any vehicles, shall possess a valid driver’s li-cense, certificates, and permits applicable for the type and class of vehicle being operated.

Currently there is no requirement to register Contractor owned vehicles with the Provost Marshal or DES.

However, all vehicles must be registered IAW current state requirements. In addition, all vehicles must be registered IAW current state requirements. In addition, the Contractor shall maintain a list of all Contrac-tor-owned or operated vehicles and trailers operating on the Installation at all times. The list may be used in case of emergency and/or another contingency. Evidence of vehicle ownership and vehicle liability insur-ance must be presented upon request.

2.5.1.5 Physical Security “Reserved”

2.5.1.6 Secure Area Access “Reserved”

2.5.1.7 Departing Employees The Contractor shall ensure Contractor employees return security photo-graphic identification cards, permits, keys, photo passes, range passes. no later than close of business on the last workday. A formal termination or departing memo must be submitted to the COR and security office with the requested items stating they have been collected.

2.5.1.8 Key Control The Contractor shall establish a control system to ensure no keys issued to the Con-tractor by the Government are lost, misplaced, or used by unauthorized persons. Government keys shall not be duplicated by the Contractor without the COR's/ACOR’s authorization. Procedures developed to control Government keys shall be included in the Contractor's QCP. The Contractor shall comply with AR 190-13 The Army Physical Security Program and AR 190-51 Security of Unclassified Army Property (Sensi-tive and Non-sensitive, applicable to key and lock).

2.5.2 Security Training

2.5.2.1 iWATCH Training

The Contractor shall brief the local iWATCH program (training standards provided by the Rock Island’s ATO) to all of Contractor’s employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the USAG Bavaria, Police Department and the COR. The Contractor shall complete the training within thirty (30) calendar days after contract award and within thirty (30) calendar days of new employees commencing performance and send to the KO or COR via both electronic and paper copy within thirty

(30) calendar days of completion. Ref 6.0 Deliverables # A 010.

Documentation to be used by the COR to satisfy this requirement can be found at:

https://home.army.mil/bavaria/application/files/1715/7857/7112/iWatch_Trifold_English.pdf

2.5.2.2 Anti-Terrorism (AT) Level 1 Awareness Training

IAW AR 525-13, Antiterrorism, all Contractor employees, including sub-contractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Antiterrorism (AT) Level I awareness training within thirty (30) calendar days after contract start date or effective date of incorpo-ration of the requirement into the contract, whichever applies. The Contractor shall submit certificates of completion for each affected contract employee and subcontractor employee to the KO or COR within thirty (30) calendar days after completion of training by all employees and subcontractor personnel on a recurring annual basis. Ref 6.0 Deliverables # A 011.

AT Level I awareness training is available at the following site: http://jko.jten.mil.

2.5.2.3 Operational Security (OPSEC) Awareness Training

IAW AR 530-1, Operations Security, Contractor employees shall complete Level I OPSEC Awareness training within thirty (30) calendar days after contract award and within five (5) calendar days of new em-ployees commencing performance. Completion certificates will be made available to Government within ten (10) business of completion or upon request from the Government. All Contractor personnel shall complete Level I OPSEC Awareness training annually. Ref 6.0 Deliverables # A 012.

Level I OPSEC training is available at the following website:

https://www.cdse.edu/Training/eLearning/GS130/

2.5.2.3.1 If applicable, the Contractor shall identify to the KO or designated Government representa-tive/COR a POC to receive force protection/threat related advisories via NIPR email from the installation OPSEC officers for the duration of the contract.

2.5.3 Safety

In the event of an emergency, the Contractor shall inform the responsible POC. The exact contact infor-mation will be provided in pre-award conference.

Responsible POC’s are accessible during normal Government workdays from Monday through Friday, from 0730 - 1600 hours, except American or German holidays. After Government work hours, on Sat-urdays, Sundays and on American or German holidays, the contractor shall contact the Grafenwoehr Fire Department at military telephone 475-8972, civilian telephone 09641-83117.

The Contractor shall complete and provide safety notifications required by host nation authorities and will provide documented proof to the Contracting Officer through the COR, no later than two (2) work-days (Ref.6.0 Deliverables # A 013) that such notifications were made.

2.5.3.1

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

Safety Plan. The Contractor shall develop and implement a safety program for its employees. The Contractor shall submit the Safety Plan to the KO/COR for review and acceptance within thirty (30) days of commencement of work. Ref 6.0 Deliverables # 014, 4.0 PRS # 06 AQL 100%

Revisions shall be submitted to the KO/COR five (5) calendar days prior to the effective date of change.

All Contractor employees shall wear a reflective vest or suitable substitute while working during darkness hours. Contractor shall be responsible for any injury to any Contractor’s representative, or others, as well as for any damage to any personal or public property that occurs during performance period of the contract.

2.5.3.2 Occupational Safety and Health Administration (OSHA).

The Contractor shall comply with the OSHA standards. The Contractor shall comply with all applicable Federal, State, and Local Laws, Regulations, and Directives. If the Contractor fails or refuses to comply promptly with safety requirements, the Government may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such order shall be made the subject of claim for extension of time or for excess costs or damages to/by the Contractor. The Contrac-tor shall be responsible for enforcement of all safety requirements by the Contractor and his Subcontrac-tors/teaming partners and/or joint venture partners.

2.5.3.2.1 Host Nation Safety Laws and Regulations:

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

(a) Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1;

will be reviewed for acceptance by designated Government personnel. Specific requirements for develop-ment of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-1. EM 385-1-1 is availa-ble online at www.usace.army.mil.

(b) Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385- 1-1).

(c)The Contractor shall require subcontractors to submit their plan of operations showing methods they pro-pose to use in accomplishing major phases of work.

Plans for subsequent major phases of work shall be submitted no later than 15 calendar days prior to initia-tion of work on each major phase.

For example, during performance of inspections and services in Treatment of Drinking Water field (for ex-ample during the performance of General Inspections) German General Rules of Technology, DGUV to be considered include but are not limited to:

- Chlorung von Wasser (DGUV Vorschrift 50 und 51)

- Chlorgasdosieranlagen zur Wasseraufbereitung (DIN 19606)

In addition to other requirements for accident prevention specified in this contract, the Contractor shall com-ply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes. Within the requirements of the German Safety and Health Pro-tection Regulation for Construction Sites, Baustellenverordnung (BaustellV) (current version in effect) and Allgemeine Regeln der Technik, DGUV the Contractor shall coordinate all work at the site, including devel-opment of plans and providing advance notices.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the de-sign, technical proposal, operational activities of the Government or others in the area of the work, identifi-cation of the coordinator, and implementation of all other accident prevention provisions of this contract.

2.5.3.3 Hot Work Permit “Reserved”

2.5.4 Training, Physical Requirements, or other Expertise Required. “Reserved”

2.5.5 Environmental Requirements / Environmental Compliance Plan and Program:

The Contractor shall comply with all Federal, State, local, and installation environmental laws, rules and plans. The Contractor shall use, store and dispose of all materials, chemicals, and equipment used in the performance of services on the installation IAW with industry standards, local, Federal and State laws, and according to manufacturers’ recommendations. The Contractor shall be financially liable for all fines and associated costs for non-compliance with local, Federal and State laws regarding hazardous waste man-agement including but not limited to hazardous materials spillage, improper handling and transportation and improper disposal. The Contractor shall make all environmental and hazardous material records available the next duty day upon request from the KO or designated Government representative/COR.

2.5.5.1 Environmental Management System (EMS).

The Garrison has established an EMS Policy in accordance with Executive Order 13423 “Strengthening Federal,…