A22_Sol_W912P919R0044_Clarence_Cannon_Dam_Excitation_Replacement_System.pdf

W81C8X91150348

Clarence Cannon Pow er Plant Excitation System Replacement Salt River, Missouri

Work consists of the Contractor furnishing all supervision, engineering, labor, materials, and equipment to perform the follow ing w ork in strict accordance w ith the detailed requirements specif ied and show n on the plans.

The magnitude of this project is betw een $1,000,000.00 and $5,000,000.00.

This construction project is unrestricted.

TWILA A HOPKINS 314 331-8124

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

25-Jul-2019

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________532 calendar days after receiving aw ard, X notice to proceed. This performance period is mandatory, negotiable. (See _________________________52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________6 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________26 Aug 2019 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time of fers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______60 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

CONTRACTING DIVISION

USARMY ENGR DIST ST LOUIS

1222 SPRUCE ST RM 4.207

ST LOUIS MO 63103-2833

W912P9

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

10:00 AM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

314-331-8746FAX:TEL: 314-331-8500 TEL: FAX:

W912P919R0044 109

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

Section 00 10 00 - Solicitation

BID SCHEDULE NOTES

BIDDING SCHEDULE NOTES

1. All quantities shown on the BIDDING SCHEDULE are estimated quantities except when the unit is shown as job "JOB".

2. When bids are solicited on a unit price basis, bidders shall insert in the spaces provided therefore in the SCHEDULE both the "unit price" and the "estimated amount" resulting from applying the said unit price to the estimated quantity shown. In event the bidder quotes only a total price ("estimated amount") in its bid and fails to quote the unit price, the Government will determine such unit price by dividing the total price quoted by the quantity of the item set out in the SCHEDULE. The bidder agrees that the unit price so determined shall be used for the purpose of bid evaluation, award and all payments to the Contractor including final payment.

3. All extensions of the unit prices shown will be subject to verification by the Government. In case of variation between the unit price and the extension, the unit price will be considered to be the bid and the extension will be corrected accordingly.

4. If a modification to a bid based on unit prices is submitted, which provides for a lump sum adjustment to the total estimated cost, the application of the lump sum adjustment to each unit price in the bid schedule must be stated. If it is not stated, the bidder agrees that the lump sum adjustment shall be applied on a pro rata basis to every unit price in the bid schedule.

5. Bidders are required to bid on all items listed on the Bidding Schedule in addition to inserting a total quoted bid in the appropriate space provided. Failure to do so will be considered good cause to disqualify the bid.

6. Equipment Ownership and Operating Expense Schedule (MAR 1995)

(a) This clause does not apply to terminations. See 52.249-9000, Basis for Settlement of Proposals, and FAR Part 49.

(b) Allowable cost for construction and marine plant and equipment in sound workable condition owned or controlled and furnished by a contractor or subcontractor at any tier shall be based on actual cost data for each piece of equipment or groups of similar serial and series for which the Government can determine both ownership and operating costs from the contractor's accounting records. When both ownership and operating costs cannot be determined for any piece of equipment or groups of similar serial or series equipment from the contractor's accounting records, costs for that equipment shall be based upon the applicable provisions of EP 1110-1-8, Construction Equipment Ownership and Operating Expense Schedule, Region V. Working conditions shall be considered to be average for determining equipment rates using the schedule unless specified otherwise by the contracting officer. For equipment not included in the schedule, rates for comparable pieces of equipment may be used or a rate may be developed using the formula provided in the schedule. For forward pricing, the schedule in effect at the time of negotiations shall apply. For retroactive pricing, the schedule in effect at the time the work was performed shall apply.

(c) Equipment rental costs are allowable, subject to the provisions of FAR 31.105(d)(ii) and FAR 31.205-36, Rental Costs. Rates for equipment rented from an organization under common control, lease-purchase arrangements, and sale-leaseback arrangements, will be determined using the schedule, except that actual rates will be used for equipment leased from an organization under common control that has an established practice of leasing the same or similar equipment to unaffiliated lessees.

(d) When actual equipment costs are proposed and the total amount of the pricing action exceeds the SAT, the contracting officer shall request the contractor to submit either certified cost or pricing data, or partial/limited data, as appropriate. The data shall be submitted on Standard Form 1411, Contract Pricing Proposal Cover Sheet.

7. OPTIONAL BID ITEMS. Bid Item Nos. 0017-0017D and 0018 are OPTIONAL ITEMS which may be executed at any time during this contract. Upon the review of inspection at the site, the Contracting Officer, in accordance with the specifications and drawings, will direct the optional bid item work as needed. The Contractor shall perform the appropriate work ONLY when directed by the Contracting Officer. The Government is not obligated to request any work under any optional item(s). The bid prices for each optional item shall represent your firm price to perform that service. Payment will be made ONLY for work actually requested and performed to the Government’s satisfaction.

BID SCHEDULE

BID SCHEDULE

CLARENCE CANNON POWERHOUSE EXCITATION SYSTEM REPLACEMENT

LINE

ITEM DESCRIPTION

ESTIMATED

QUANTITIES

UNIT UNIT PRICE AMOUNT

BASE LINE ITEMS

0001 Mobilization (SECTION 48 19 26.00 26) 1 JOB $__________ $__________

0002 Demobilization (SECTION 48 19 26.00 26)

1 JOB $__________ $__________

0003 Design, manufacture, and deliver Excitation Systems (Digital, Static) and appurtenances (SECTION 48 19 26.00 26)

2 EA $__________ $__________

0004 Disassemble and remove existing Excitation Systems (SECTION 48 19 26.00 26)

2 EA $__________ $__________

0005 Install Excitation System and appurtenances; modify existing powerhouse control panels; deliver and install external wiring, cabling, conduits, and bus (SECTION 48 19 26.00 26)

2 EA $__________ $__________

0006 Furnish and install new brush riggings, brushes, and brush holders (SECTION 48 19 26.00 26)

2 EA $__________ $__________

0007 Refurbish existing collector rings

(SECTION 48 19 26.00 26)

2 EA $__________ $__________

0008 Furnish and install shaft grounding systems (SECTION 48 19 26.00 26)

2 EA $__________ $__________

0009 Concrete removal and floor repair

(SECTION 03 60 00.01 26)

2 EA $__________ $__________

0010 Perform factory acceptance testing on Excitation Systems (SECTION 48 19

26.00 26)

1 JOB $__________ $__________

0011 Training (SECTION 48 19 26.00 26)

0011A Operator Training 2 EA $__________ $__________

0011B Technician Training 1 EA $__________ $__________

0011C 6-month Re-Training 1 EA $__________ $__________

0012 Prepare and deliver Operations and Maintenance Manual(s) (SECTION 48 19

26.00 26)

1 JOB $__________ $__________

0013 Furnish special tools and spare parts

(SECTION 48 19 26.00 26)

1 JOB $__________ $__________

0014 Perform field testing and commission Excitation Systems (SECTION 48 19

26.00 26)

2 EA $__________ $__________

0015 Perform model validation testing and furnish reports on Excitation Systems

(SECTION 48 70 01.00 26)

2 EA $__________ $__________

0016 Asbestos Abatement Work (SECTION 02 82 14)

0016A Asbestos Abatement – Unit 1 1 JOB $__________ $__________

0016B Asbestos Abatement – Unit 2 1 JOB $__________ $__________

SUBTOTAL FOR BASE LINE ITEMS $___________________

OPTIONAL LINE ITEMS

0017 Skilled Craftsmen Hours

0017A Electrician Hire 100 EST MH $__________ $__________

0017B Machinist Hire 100 EST MH $__________ $__________

0017C Welder Hire 100 EST MH $__________ $__________

0017D Painter Hire 100 EST MH $__________ $__________

0018 Vectorizing Asbuilts 50 EA

SUBTOTAL FOR OPTIONAL LINE ITEMS $___________________

TOTAL FOR ALL LINE ITEMS $___________________

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

EXCITATION SYSTEM REPLACEMENT, CANNON; H

FFP

YDRO; FY19 --- PROJECT NO.: 107134

FOB: Destination

MILSTRIP: W81C8X91150348

PURCHASE REQUEST NUMBER: W81C8X91150348

NET AMT

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 30-SEP-2019 1 MARK TWAIN LAKE PROJECT

US ARMY ENGR DIST ST LOUIS

20642 HIGHWAY J

MONROE CITY MO 63456-2959

573-735-4097 FOB: Destination

B3R0J00

Section 00 21 13 - Instructions to Bidders

PART I PROPOSAL SUBMISSION

PART I - PROPOSAL SUBMISSION INSTRUCTIONS, CONDITIONS, NOTICE TO OFFERORS

SECTION 00 21 13

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

GENERAL INFORMATION

This solicitation is for a full and open, best value tradeoff continuum, firm-fixed price contract for construction of the Excitation System Replacement at the Clarence Cannon Power Plant located in Monroe City, Missouri. The magnitude of construction for this project is between $1M and $5M.

The four (4) factors and associated sub-factors for this solicitation are outlined below.

FACTORS AND RELATIVE ORDER OF IMPORTANCE

FACTOR

NUMBER

DESCRIPTION

RELATIVE ORDER OF

IMPORTANCE

1 Technical Equal to Factor 2

Sub-factor 1A Experience

All Sub-factors are equally important Sub-factor 1B Technical Data & Approach

Sub-factor 1C Schedule

2 Past Performance Equal to Factor 1

Sub-factor 2A Relevancy All Sub-factors are equally important

Sub-factor 2B Quality & Confidence Assessment

3 Small Business Participation Plan Factors 1 and 2 is more important than Factor 3

4 Price Factors 1, 2 and 3 combined are significantly more important than Factor 4

Sub-factor 3A Completeness All Sub-factors are equally important

Sub-factor 3B Reasonableness

Oral explanations or instructions are not binding. Any information given to an offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation. As this is a competitive negotiation acquisition, there is no public proposal opening and no information will be given out as to the number of offerors or the results of the competition until all awards are made.

REQUIRED REGISTRATIONS

Offerors must have and must maintain an active registration in the following databases:

System for Award Management (SAM): Offerors must have and must maintain an active registration in the SAM database at https://www.sam.gov/portal/public/SAM/ to be eligible for a Government contract award. If the offeror is a Joint Venture (JV), the JV entity must have valid SAM registration in the SAM database representing the JV as one business/firm/entity. If at the time of award an offeror is not actively and successfully registered in the SAM database, the Government reserves the right to award to the next prospective offeror.

On-Line Representations and Certifications: Prospective Contractors shall complete electronic representations and certifications at https://www.sam.gov/portal/public/SAM/ in conjunction with required registration in the

SAM.

DEFINITIONS

i. Offeror - Is intended to mean a company, teaming arrangement, or Joint Venture seeking to do business with the Government that submits a proposal in response to this solicitation.

ii. Proposal - Documentation prepared by the offeror and submitted to the Government for evaluation purposes in response to this solicitation.

iii. Government - Refers the U.S. Army Corps of Engineers, St. Louis District (MVS).

iv. Rating – The evaluators’ conclusions as supported by narrative write-ups identifying the strengths, weaknesses, and deficiencies of an evaluation factor or sub-factor. The ratings for the technical factor and each of its sub-factors will be expressed as an adjective.

v. Deficiency – A material failure of a proposal to meet a U.S. Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

vi. Strength – Any aspect of a proposal that, when judged against a stated evaluation criterion, enhances the merit of the proposal or increases the probability of successful performance of the contract.

vii. Weakness – A flaw in a proposal that increases the risk of unsuccessful contract performance.

viii. Significant Weakness – A flaw that appreciably increases the risk of unsuccessful contract performance.

SUBMISSION OF INQUIRIES

Proposals for this solicitation will be accepted until the date and time indicated on Standard Form 1442. Prospective offerors should submit inquiries related to this solicitation only by e-mail to:

E-MAIL ADDRESS: twila.a.hopkins2@usace.army.ml Include the solicitation number, and project title with any questions/clarifications. Written questions must be received by this office not later than 10 calendar days prior to the date set for receipt of offers. TELEPHONE

INQUIRIES WILL NOT BE ACCEPTED.

DIRECTIONS FOR SUBMITTING PROPOSALS

Offers must be placed in envelopes/packages, sealed and marked and addressed as follows:

MARK PACKAGES:

Solicitation Number: W912P919R0044 Offer Closing Date: 08/22/19 Offer Closing Time: 01:00 pm Local St. Louis time

ADDRESS PACKAGES TO:

U.S. Army Corps of Engineers (USACE) St. Louis District, CEMVS-CT-Y Twila Hopkins 1222 Spruce Street – 4th Floor Room 4.207 St. Louis, MO 63103-2833

Additional Instructions Pertaining to Hand Carried Offers: Hand-carried offers must be delivered to 1222

Spruce Street, 4th Floor Room 4.207, St. Louis, MO 63103-2833. Proposals must be properly marked package(s) and given to a member of the Contracting Division no later than the time specified above.

PROPOSALS SUBMITTED AFTER THE DATE AND TIME ESTABLISHED

FOR SUBMISSION OF PROPOSALS WILL NOT BE EVALUATED.

ELECTRONIC OFFERS

Electronic proposals, and their applicable modifications or cancellations, will not be accepted. However, proposals may be withdrawn in writing by letter or e-mail. Any written notice to withdraw an offer sent to this office must be received in the office designated in the RFP for receipt of offers not later than the exact date and time set for receipt of proposals.

PROPOSALS SHALL BE SUBMITTED IN THE FOLLOWING FORMAT

VOLUME 1: Technical Proposal PROPOSAL PACKAGE: Original Copies CD

1 6 1 FACTOR 1 – Technical

Sub-factor 1A – Experience Sub-factor 1B – Technical Data & Approach Sub-factor 1C – Schedule

FACTOR 2 – Past Performance Sub-factor 2A – Relevancy

Sub-factor 2B – Quality and Confidence Assessment Past Performance shall also include the following:

• Letters of Commitment from Sub-Contractors (if applicable)

• Teaming Arrangements (if applicable)

• Joint Venture Agreements (if applicable)

FACTOR 3 – Small Business Participation Plan Exhibit A

VOLUME 2: Price Proposal and Administrative Submission PROPOSAL PACKAGE: Original Copies CD

1 0 1 FACTOR 4 – Price

Sub-factor 3A – Completeness Sub-factor 3B – Reasonableness

Price Proposal shall also include the following:

• Signed Standard Form 1442 and all Amendments, signed and dated

• Section 00010 Bid Schedule

• SAM Representations and Certification

• Offeror’s e-mail address and cell phone number

• Name, Address, DUNS, CAGE Code, and TAX Identification Numbers of Contractor submitting proposal The Government will not make assumptions concerning intent, capabilities, or experience. Clear identification of proposal details shall be the sole responsibility of the offeror. The Government may reject incomplete proposals after initial evaluation without further consideration. Complete proposals shall meet the basic requirements identified in the RFP.

PROPOSAL SUBMISSION REQUIREMENTS AND INSTRUCTIONS

REQUIREMENT FOR SEPARATE TECHNICAL AND PRICE PROPOSALS.

DO NOT MIX CONTENTS OF VOLUME 1 (Technical) AND VOLUME 2 (Price) IN THE SAME

BINDER.

(1) Each offeror must submit a Technical Proposal and a Price Proposal. The Technical Proposal and the Price Proposal must be submitted as separate volumes. Both the Technical and Price Proposal shall be paginated (contain consecutive page numbers on each page).

(2) The outside cover of each separate volume (Vol 1 – Technical; Vol 2 – Price) must be clearly marked to indicate its contents and the identity of the Offeror. Additionally, identify the “original” Technical proposal and the “original” Cost/Price proposal on the outside cover.

(3) Both the Technical Proposal and the Price Proposal must be received by the closing date and time set for receipt of proposals.

(4) Pricing Schedule, Vol 2, shall be completed in full.

(5) Do not include any dollar amounts in the Technical Proposal that are taken from the Price Proposal.

(6) All information intended to be evaluated as part of the Technical Proposal must be submitted within the Technical Proposal. Do not cross-reference material in the Price Proposal, or vice versa. Also, do not include links to websites in your proposal. Technical Proposals will not be provided to the price team and Price Proposals will not be provided to the technical team. Therefore, information submitted in the wrong Volume could lead to the proposal being determined “unacceptable” if materially incomplete in any aspect.

(7) Do not attempt to modify the terms and conditions of the solicitation in either the technical or price proposal. Trade off conditions or qualifications may be offered in your offer. Should the offeror include terms and conditions that conflict with the terms and conditions of the Solicitation, the offer may be determined "unacceptable" and thus ineligible for award. Any questions related to specific terms and conditions contained within the Solicitation should be resolved prior to submission of the offer. Notwithstanding the above, the offeror must clearly describe on the Proposal Cover Sheet submitted with the Price Proposal any modifications to the contractual and/or technical terms and conditions of the solicitation contained in the Offer.

(8) Failure to submit required documents or failure to properly complete documents may result in rejection of the offer without further evaluation. Therefore, offerors are urged to follow instructions carefully and to speak with the Contracting Officer if the offeror does not understand any part of the Solicitation.

DISCUSSIONS.

The Government intends to evaluate proposals and award a contract without discussions. However, the

Government reserves the right to hold discussions if it determines that discussions are necessary. Therefore, proposals should be submitted on the most favorable terms that the offeror can submit to the Government.

GENERAL INSTRUCTIONS.

(1) Submit the documents specifically required in this section. Trade-off information may be submitted.

Do not include audio-visual materials, electronic media, etc.

(2) Use only 8 ½ by 11 inch paper or A4 paper for hard copy submissions, unless another paper size is specifically authorized elsewhere in this section for a particular submission. Do not use fold-outs (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than Times New Roman, 10, or an unusual font style such as script, or condensed print for any submission. All page margins must be at least one inch wide, but may include headers and footers. All pages must be numbered.

(3) The preferred method for assembling your proposal is to use three-ring binders; however, the use of pressboard or other report covers with compression or other type fasteners is acceptable. Do not use spring clamps or exceed the recommended capacity of the fastener or binder. Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages. Do not include loose papers.

(4) References to “Confidential” projects cannot be submitted to demonstrate capability unless all of the information required for evaluation as specified herein can be provided to the Government as part of the offeror’s technical proposal. Offerors that include in their proposals information they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, must clearly mark their proposals in accordance with the instructions at FAR 52.215-1, “Instructions to Offerors— Competitive Acquisition,” paragraph (e), “Restriction on disclosure and use of data .”

(5) In the case of an offeror that is part of a large, multi-segmented business concern, provide information directly pertaining to the specific segment of the business concern (i.e., the division, group, unit, etc.) that will perform work under the prospective contract.

(6) For submissions with page limitations, the pages will be counted as follows: One side of the paper is one page; information on both the back and front of one sheet of paper will be counted as two pages. Pages furnished for organizational purposes only, such as a “Table of Contents” or divider tabs, are not included in the page limitation.

INSTRUCTIONS FOR SUBMISSION OF JOINT VENTURE AGREEMENTS

A Joint Venture offeror must submit with its technical proposal a copy of the joint venture agreement upon which the Joint Venture organization has been formed. The joint venture agreement must indicate that the Joint Venture is in existence as of the date and time that proposals are due to be submitted; or, alternatively, that the Joint Venture will automatically take legal effect immediately upon notification to the joint venture of contract award.

The joint venture agreement must be signed by a representative of each Joint Venture partner who has the requisite authority to bind the partner to the agreement, with the chief executive of each entity identified.

To be acceptable to the Government, the joint venture agreement must clearly state within its terms that each member of the Joint Venture is jointly and severally liable for all of the obligations of the Joint Venture itself with respect to completion of all work and services under the contract expected to result from the Solicitation.

The terms of the Joint Venture must detail, in terms of percentages, where appropriate, the relationship of the Joint Venture parties in terms of business ownership, capital contribution, and profit distribution or loss sharing.

Additionally, the joint venture agreement must specify who among the joint venture partners is authorized to sign the Solicitation's Standard Form 1442, acknowledge the amendments to the Solicitation, if any, and bind the entire Joint Venture to its obligations under any contract which may result from the Solicitation.

SUB-CONTRACTOR CONTRACTORS

If an offeror wishes to receive credit for the experience or past performance of a Sub-Contractor, including a firm that is a proposed Sub-Contractor to the prime Contractor or a Joint Venture partner, the offeror must submit a letter of commitment to subcontract under the proposed project, signed both by the Sub- Contractor and the offeror.

For purposes of this Solicitation, such a Sub-Contractor shall be considered to be a “qualified Sub-Contractor.”

The commitment letter must be submitted even if the Sub-Contractor is in some way affiliated with a Joint

Venture partner (for example, the Sub-Contractor is a subsidiary of a Joint Venture partner, or a subsidiary of a firm to which the Joint Venture partner is also a subsidiary).

Include letters of commitment in Volume 1, Factor 2 Past Performance.

TEAMING ARRANGEMENT

If a contractor wishes to receive credit for the experience or past-performance from a teaming arrangement with another small business, provide the complete information on the arrangement, to include any relevant and recent past/present performance information on previous teaming arrangements with same partner.

SPECIFIC INSTRUCTIONS FOR VOLUME 1 – TECHNICAL PROPOSAL

Number of Copies of the Technical Proposal. Submit an ORIGINAL and six (6) additional copies of the Technical Proposal, with each set in a separate binder along with a CD containing the entire Technical Proposal.

Size Restrictions and Page Limits. Use only 8 ½” x 11” or A4 pages. Double-sided pages will count as two pages regarding the Page Limit.

Format and Contents of the Technical Proposal and List of Tabs. The original and all copies of the technical proposal will be appropriately labeled as such. Each technical proposal shall be organized using the tabs specified in the following chart Note: The main tabs directly correlate to the evaluation factors identified in Section 00 21 13 of the RFP.

TAB CONTENTS OF

THE TECHNICAL PROPOSAL

PAGE

LIMITS

TAB 1

Factor 1

Technical

TAB 2

Factor 2

Past Performance

TAB 3

Factor 3

Small Business Participation Plan

NA

Pages submitted which exceed limitations listed above will not be evaluated. Tables of content, proposal cover letters, and tabs between proposal information do not count toward any page limitations in the proposal.

SPECIFIC INSTRUCTIONS FOR VOLUME 2 – PRICE PROPOSAL

Number of Copies of the Price Proposal. Submit the ORIGINAL Price Proposal in a binder. Also furnish Price Proposal on separate CD.

Size Restrictions and Page Limits. Use only 8 ½” x 11” or A4 pages. There are no page limits set for the Price Proposal. However, please provide only the information required by this solicitation. Excess information will not be considered in the Government’s evaluation.

Format and Contents of the Price Proposal and List of Tabs. The Price Proposal shall be appropriately labeled and shall be organized and tabbed as indicated in the following chart.

TAB CONTENTS OF THE PRICE PROPOSAL

TAB 1

The Proposal Cover Sheet, to include the offeror’s e-mail address, cell phone number, Name, Address, DUNS, CAGE Code and Tax Identification Numbers

TAB 2

Signed Standard Form 1442 and all Amendments (signed and dated)

TAB 3

Section 00010, Bidding Schedule

TAB 4

SAM Representations, Certifications, and Other Statements of the Offeror

If the Offeror is a Joint Venture, each Joint Venture partner or entity must complete and attach the Online Representations and Certifications for its own organization, in addition to the “Reps and Certs” completed and submitted on behalf of the joint venture offeror.

PROPOSAL FORMAT – VOLUME 1

TAB 1 – FACTOR 1: TECHNICAL (30 page limit)

This factor is comprised of three (3) sub-factors. Sub-factor 1A requires that the Offeror submit projects as evidence of experience. An applicable project must be 100% complete (all units commissioned) at the time of proposal submission. In the case of projects which include more than three excitation systems, at least three excitation systems must have been installed and commissioned (100% Complete) at the time of proposal submission. All submitted projects of digital static excitation systems for hydrogenerators must be rated at a minimum of 17 mega volt amperes (MVA) or greater. Multiple units installed at the same plant with identical ratings will be evaluated as one (1) project. Projects must have been completed within the last five (5) years.

Information not related to the scope of work will not be used for evaluating the offer.

Sub-factor (1A) – Experience: Proposals will be evaluated to determine experience with the design, manufacturing, and installation of static excitation systems relevant with the scope and complexity required in the solicitation. Offerors shall provide sufficient information to clearly demonstrate the breadth and depth of the Offeror’s experience. Offeror’s shall demonstrate experience by submitting a minimum of three (3) applicable project examples. The three projects submitted and combined must collectively address each of the minimum required elements identified below. Failure to submit the minimum required documentation for each minimum required element indicated below shall result in an unfavorable rating.

(1) Include details such as equipment types, ratings, capacities, configuration, dimensions, and other salient design features to demonstrate the relevancy of the scope of work for comparison to that required in this solicitation.

(2) Design experience requiring retrofitting a new static excitation system into an existing system and plant.

(3) Installation experience requiring the removal of an existing excitation system and installation of a new system utilizing existing connections.

(4) Installation experience requiring the services of a commissioning engineer from an excitation manufacturer responsible for functionality checks, reports and setup required for field testing and commissioning of excitation systems.

Sub-factor (1B) – Technical Data and Approach: This sub-factor evaluates the Offeror’s understanding of the required scope of work and evaluates the Offeror’s capabilities and availability of resources necessary to complete all requirements. Failure to submit the minimum required documentation for each minimum required element indicated below shall result in an unfavorable rating

Offerors shall submit each of the following minimum requirements for Sub-factor 1B:

(1) Technical Data:

a. Submit documentation showing the proposed exciter continuous current rating, DC field lead ampacity rating, exciter ceiling voltage, exciter transformer (PPT) kVA and voltage ratings, and basis or calculations for PPT ratings. Design details shall meet the minimum specification requirements.

b. Submit a drawing showing a plan view of the proposed equipment arrangement. The drawing should show dimensions for the proposed excitation system and exciter transformer cabinets and how the equipment fits within the spatial limitations indicated in contract drawings.

c. Submit descriptive literature and narratives to establish details of the proposed excitation system.

Where appropriate, provide cut-sheets and brochures for the proposed excitation system. When providing cut-sheets that include multiple models, the proposed model number or information shall be circled with all other models crossed out. Product literature or narratives shall specify where the proposed equipment is at in its product life-cycle, How long has it been on the market, When will the equipment (power components, controls, etc.) become obsolete, How much longer will the manufacturer support the equipment after obsolescence, and shall Discuss what upgrades can be performed to extend the useable life of the equipment.

d. Submit redundant components (i.e. redundant bridges, controls etc.) to be included and clearly describe the redundancy approach utilized (i.e. can each redundant controller operate each redundant bridge, etc.).

e. Submit information on technical support services available for the proposed system. Include physical location(s), phone number(s), and hours of availability for technical support. Indicate response times for telephone call support and onsite services or inspections.

f. Submit a Mean Time Between Failure (MTBF) calculation and narrative for major components of the excitation system proposed in the submission. The narrative must contain sufficient information to clearly communicate any underlying assumptions, variables, and definitions used in the calculations.

(2) Sub-Contractor Identification:

a. Offerors should clearly identify the firm(s) that will be utilized during performance of the contract or work that will be self-performed. Ensure the proposal is clear as to which function the Offeror or subcontractor will be performing. If the prime contractor proposes to use a subcontractor for the design, fabrication, or installation, the Offeror must submit a signed Letter of Commitment from the subcontractor with the proposal for that subcontractor’s experience to be evaluated.

Sub-factor (1C) – Schedule: Submit a Work Plan & Schedule that reflects the planned activities, order of major tasks, task dependencies, durations, and critical path to successfully execute the scope of work from notice to proceed to final commissioning, and contract close-out. Clearly distinguish what work will be completed on-site versus work that will be completed off-site. Identify where off-site work will be accomplished. Any assumptions made by the Offeror shall be clearly stated in the proposal. Identify any critical assumptions and uncertainties that may impact the completion of work and identify methods to check assumptions and address uncertainties. The Contractor’s schedule must address the constraints identified in Section 00 08 00, Order and Coordination of Work.

For evaluation purposes only, the Offeror should assume an award date of 30 September 2019 for preparing schedule.

At a minimum, the schedule shall include the following milestones:

a. Submittal of design drawings and equipment information, including consideration of time for Government review

b. Manufacturing Facility Inspection

c. Factory Testing

d. Delivery of exciters and ancillary equipment onsite

e. Inspection of new exciters and ancillary equipment

f. Mobilization onsite

g. Site preparation

h. Removal of old exciters and ancillary equipment

i. Installation of new exciters and ancillary equipment

j. Commissioning/testing of new exciters and ancillary equipment

At a minimum, the work plan shall include the following information:

a. Planned activities

b. Major Task and Task Dependencies

c. Specify work to be completed on-site versus work off-site

d. Identify locations of offsite work

e. Narrative of any assumption made by the offeror and methods to address

TAB 2 – FACTOR 2: PAST PERFORMANCE (30 page limit)

The past performance evaluation will be comprised of two (2) Sub-Factors consisting of 2A Relevancy and 2B Quality & Confidence Assessment. Each Offeror’s available past performance data will be reviewed to determine relevancy, quality, and the Government’s confidence in the Offeror’s ability to execute the scope of work. The Proposal must include no more than five (5) projects of similar size, scope and complexity representing the offeror’s relevant Past Performance using the attached Past Performance Questionnaire (PPQ) forms. The PPQ forms consist of five (5) pages (do not include Adjectival Ratings and Definitions) and should be included at the end of Section 00 21 13.

(1) To be considered for evaluation, a submitted PPQ form must describe a project that is relevant to the project described in the solicitation. At least one contract for relevant work must have been awarded in the past

(2) years and remaining submissions shall have been completed within the last ten (10) years of the RFP issue date.

(2) Relevant Past Performance is defined as past performance on projects that show the contractor’s ability to design, manufacture, supply, and install digital static excitation systems for a hydrogenerator rated 17 MVA or greater and successful completion of all quality control requirements.

(3) Offerors shall ensure the PPQs provided contain: contract name/title; client point-of-contact(s) with confirmed correct phone numbers and email addresses; geographic location of contract; date contract was substantially complete; final US dollar contract value; description of the contract including scope, dimensions, scale and quality parameters of the contract; and description of the offeror’s involvement with the performance of the contract.

(4) While the Government will consider past performance information on relevant projects performed for state and local Governments, as well as in the commercial sector, past performance conducted within the DoD will receive greater consideration when assigning a past performance confidence assessment rating than those for work performed for organizations other than the DoD.

The PPQ included in this solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor 2. Completed PPQs must be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the proposal closing date, the offeror should complete and submit with the proposal the first two (2) pages of the PPQ which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. OFFERORS SHALL NOT INCORPORATE BY REFERENCE INTO THEIR PROPOSAL PPQs PREVIOUSLY SUBMITTED FOR OTHER REQUEST FOR PROPOSALS. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the offeror.

TAB 3 – FACTOR 3: SMALL BUSINESS PARTICIPATION PLAN (no page limit)

A. Submission Requirements and Evaluation Criteria

Offerors (both large and small businesses) will be evaluated on the level of proposed participation of small businesses in the performance of acquisition (as small business prime offerors or small business subcontractors) relative to the objectives and goals established herein. A sample Small Business Participation Proposal (Format), Appendix A, is attached below.

The Government will evaluate:

The extent to which such firms, as defined in FAR Part 19, are specifically identified in proposals.

The extent to which offers demonstrate substantive commitment to the small business firms identified in proposal, such as J/V, Mentor Protégé Agreements, or other demonstrations of commitment (i.e. binding commitments-even verbal-that could become enforceable after award) Enforceable commitments will be weighted more heavily than non-enforceable ones.

Identification of the complexity and variety of the work small firms are to perform.

Past performance of the offeror’s compliance with requirements of FAR 52.219-8, Utilization of Small Business Concerns.

Past performance of the offeror in complying with the requirements of FAR 52.219-9, Small Business Subcontracting Plan (where applicable, only for large businesses)

The extent of the participation of small business prime offerors and small business subcontractors in terms of percentage of the total contract value.

The extent to which the Offeror meets or exceeds the Small Business Category Procurement Goals as identified below:

Small Business Category Procurement Goals:

Small Business (SB) 20% Small Disadvantaged Business 5% Women-Owned Small Business 3% HUBZone Small Business 3% Veteran Owned Small Business 1% Service-Disabled Veteran-Owned Small Business 2%

Small business prime offerors are hereby advised that their own participation as a prime counts towards the percentages set in this evaluation factor, and small businesses shall not be required to subcontract to other small businesses in order to achieve the small business participation goals.

NOTE: For Large Businesses only. No award can be made until an offeror required to submit a subcontracting plan has an acceptable plan in place. The plan’s goals must conform to the goals provided in the Small Business Participation Plan (taking into account total dollars subcontracted vs. total contract value as basis for development of the goals) and must contain the plan requirements outlined in FAR 19.704.

PROPOSAL FORMAT – VOLUME 2

TAB 1 – FACTOR 4: PRICE

The offeror shall submit the Solicitation Price Proposal Schedule with their proposal. The offeror’s price shall contain all costs to complete the work to include profit, all overhead (to include office and field overhead), labor burden, insurance, adjustments to listed prices, general and administrative expenses, Sub-Contractor mark-up, mobilization and demobilization, and all other costs including, but not limited to, compliance with environmental laws, permits, preparation of reports, correspondence and documentation required by law or these specifications, tax laws, protection and/or moving of Government property and engineering services. Engineering services include those services that are incidental to construction, and completing submittals for construction work.

The prices shall also include costs necessary to interface with Government representatives, and coordination with occupants and other Contractors, as necessary. For more information, see the Summary of Work.

Information to be provided in Volume 2:

(1) Proposal Cover Sheet (see instructions below)

(2) Standard Form 1442 “Solicitation, Offer and Award” and all amendments to the solicitation signed and dated

(3) Section 00010 Bid Schedule

(4) Copy of SAM’s Representations and Certifications for offeror.

PROPOSAL COVER SHEET

PAST PERFORMANCE

QUESTIONNAIRE (PPQ)

EXPERIENCE

INFORMATION

1. Contractor:

Address:

2. Contract /Task Order(TO) /Purchase Order (PO) Number:

3. Contract/TO/PO Dollar Value:

4. Contract/TO/PO Status:

Active Complete

Percent (%) complete and scheduled completion date (if active): Completion Date (if 100% complete):

1. Solicitation Number.

2. The offeror’s name, address, office and cell phone numbers and e-mail address.

3. A statement certifying that the enclosed proposal conforms to all terms, conditions, and provisions of the solicitation and a promise to furnish all items and services at the fixed price which the offeror has set opposite each item or service, or a statement specifying any exceptions contained in the offeror’s proposal to the technical standards and cost/price standards set forth in the solicitation, including any exceptions to the requirements of this solicitation inherent in the offeror’s standard terms and conditions.

4. Names, titles, land line and cell phone numbers (and electronic addresses if available) of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation.

5. Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of the agent’s authority to bind the offeror, unless that evidence has been previously furnished to the issuing office.

5. Project Title: Prime Sub-Contractor

Location (City and Province):

6. Project Description:

Features of work that the Offeror completed, including a statement of the total dollar value of this work:

PAST PERFORMANCE QUESTIONNAIRE

Note: The past performance questionnaire consists of a total of five (5) pages.

CONTRACT INFORMATION (Offeror to complete Blocks 1‐4)

1. Contractor Information

Firm Name:

CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact:

Contact Phone Number:

2. Work Performed as: Prime Contractor

Sub Contractor

Joint Venture

Other

(Explain)

Percent of project work performed:

If Sub‐Contractor, who was the prime (Name/Phone#):

Cost Reimbursement Firm Fixed Price

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: THE GOVERNMENT REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATIONS.

CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. THE

GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST

REFLECT YOUR EVALUATION OF THE CONTRACTOR’S

PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional

Performance meets contractual requirements and exceeds many of the requirements to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the Contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner.

A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good

Performance meets contractual requirements and exceeds some of the requirements to the Government’s/Owner’s benefit. The contractual performance of the element or sub- element being assessed was accomplished with some minor problems for which corrective actions taken by the Contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory

Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the Contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the Contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified.