Questions and Answers Solicitation W912LM26RA006 Final Update.docx

Questions & Answers: Solicitation #W912LM-26-R-A006 Subject: Medical Logistics Warehouse Operations Services

Q1: Is this solicitation directed at any existing vendor or would a new entrant like ourselves have the opportunity to win this contract?

A1: This contract is being solicited as an 8a competitive set aside.

Q2: Is there historical budgets for this that we can review please?

A2: I will not provide any historical budgets.

Q3: Can you confirm when questions are due? The solicitation is not clear in Section L-1.4.

A3: March 5th 2026 Q4: Is the warehouse operation currently outsourced?

A4: Yes. The current contract number is W912LM-23-C-0003.

Q5: Could the government advise if the ISO certification is an absolute requirement to bid on this effort?

A5: It is not a requirement. An amendment to the solicitation is now issued removing this as an evaluation factor.

Q6: Reference A.02. PWS and PRS Medlog 2.5.2026. Question: In the PWS there are several paragraphs that are missing. For example: 1.4.5.1.1; 1.4.5.1.3; 1.4.5.1.5; 1.4.7; 1.4.12; and 1.4.13. Is it the Government's intent to omit these paragraphs, or are the paragraphs mis-numbered?

A6: Nothing is omitted. These were removed intentionally.

Q7: Reference A.02. PWS and PRS Medlog 2.5.2026. Question: Paragraph 5.1.3 mentions the M3W Warehouse Supervisor. Is this a Government position, or a Contractor's position?

A7: Government position

Q8: Reference A.02. PWS and PRS Medlog 2.5.2026. Question: Paragraph 5.2.3 mentions the Warehouse Supervisor. Is this the same position referenced in Paragraph 5.1.3?

A8: Government position

Q9: Reference A.02. PWS and PRS Medlog 2.5.2026. Question: Is the Warehouse Supervisor mentioned in Paragraph 5.2.3 a Government positions, or a Contractor's position?

A9: Government position

Q10: Reference A.02. PWS and PRS Medlog 2.5.2026. Question: Is the Contract Manager (CM) mentioned in para 1.4.9 a designated position of one of the positions on the contract, or a Contractor's corporate asset?

A 10: Designated duty of one of the designated positions on the contract and an assigned alternate in their absence, dual role.

Q11: Reference Solicitation. Question: Is there a current contract in place?

A11: Yes

Q12: Reference Solicitation. Question: If there is an incumbent contractor, who are they and what is the contract number?

A12: The current contract number is W912LM-23-C-0003

Q13: Section L.1.3 states proposals shall be submitted as searchable Adobe PDF files. Please confirm that Volume I Price Proposal should be submitted as an MS Excel file.

A13: This can be submitted as an MS Excel file or Adobe.

Q14: CLIN 0001 states 12-month period for the base year. Please clarify whether transition is included in the base year, and the length of the transition period.

A14: The transition is not included in the base year. The PoP starts when the current contract expires. This contract is anticipated to be awarded several months prior to the current contract expiration.

Q15: Please confirm that offerors are not required to complete and submit clauses represented in Solicitation Provisions.

A15: Not required any fill-in clauses with be completed upon contract award or pulled from the contractor’s self-certification from sam.gov

Q16: The table shows monthly inventories. Please confirm whether these are partial or 100% inventories of GFP/medical logistics materials.

A16: Inventories conducted monthly on percentage of stockage, 100% annually or when warranted.

Q17: For Medical Set Recovery, the table cites eight per quarter. Please clarify what action related to medical set recovery the quantity references.

A17: Medical set recovery requires component disassembly, recovery, and classification of materials recovered through DST transaction dispositions.

Q18: The table shows increases in material transactions for Q2 and Q3, but no increases in MES/SKO builds, DST transactions. Will the Government clarify the type of material transactions defined in this table row and the type subject to increases during Q2 and Q3?

A18: Medical supply demands increase in Q2 and Q3 for National Guard unit training replenishments. MES/SKO builds and DST transactions historically remain steady.

Q19: The paragraph says the contractor will track consumable supplies ordered through Prime Vendor. Will the Government identify Prime Vendor?

A19: Defense Logistics Agency Prime Vendor Program

Q20: Will the Government confirm that it is using 1856 Productive hours as the basis for the F.T.E. Calculation In accordance with the provided Wage Determination SCA | 2015-4957 |Dec 03 2025 | Rev 30?

A20: These are calculated to be full-time employees.

Q21: Will the Government confirm that Option Line Item 4002 should be listed as 1 job instead of 1 Month?

A21: 1 “Job”. This was updated on the previous amendment.

Q22: Will the Government confirm the Government will provide all required safety equipment such as hard hats, Reflective vest and etc?

A22: Any personal protective equipment is the contractors responsibility. This was updated to the PWS on the previous amendment.

Q23: Will the Government confirm that the Contract Manager is included in the FTE count in Technical Exhibit 3?

A23: Technical Exhibit 3 is offered as a Government estimate. The contractor will need to determine if their contract manager is included in their proposal.

Q24: Will the Government confirm that the Contract Manager or Alternate must be on-site whenever the facility is in operation?

A24: This is up to the contractor if they determine the contract manager needs to be on site or not.

Q25: Following the site visit, will the Government provide a sign-in sheet through SAM.gov showing contractor attendance?

A25: No.

Q26: PWS 1.4.1 requires services between 0600–1630, Monday through Friday, and states that flexibility is required during evenings and weekends support. Please clarify whether overtime is authorized when required to meet these coverage requirements on evenings and weekends.

A26: The Firm-Fixed-Price (FFP) CLINs are inclusive of all costs required to perform the Performance Work Statement (PWS). PWS Section 1.4.1 explicitly requires contractor flexibility for some evening and weekend work. Offerors are responsible for pricing this required flexibility into their proposed fixed prices. The Government will not authorize overtime as a separate, billable cost. Historically, weekend and evening work is rare: work is generally accomplished M-F during standard duty hours. Dependent on mission requirements during disaster response (hurricanes).

Q27: Reference Site Visit. Will the Government provide a written summary of topics discussed, questions asked and answered, or any materials distributed during the previous site visit?

A27: No materials were distributed at the site visit. All questions asked during the site visit have already been addressed in the solicitation, its subsequent amendments or are located within the PWS. All offerors have been provided with the same information.

Q28: Does the Government anticipate any mission expansion, increased throughput, or funding-driven workload increases during the option periods?

A28: The Government does not anticipate any planned mission expansion or funding-driven workload increases beyond the scope and quantities described in the PWS at this time. Offerors should base their proposals on the requirements as stated in the solicitation.

Q29: Could you describe what benefits the incumbent workforce are currently receiving so we can incentivize incumbent employees to accept employment as well as ensure they are included in our proposal?

A29: Health & Welfare stipend, Vacation & Sick leave accrual, 401K

Q30: Backfill/Absences: What is the Government’s policy for backfill coverage during illness, vacation times, or other reasons in which the key personnel may be absent?

A30: Backfill coverage required if contract performance and continuity of services are negatively impacted (ie. long-term absences) Non-concern for short-term illness and scheduled vacations.

Q31: Are candidate credentials expected with the proposal?

A31: No Q32: Is the employee expected to attend training, conferences, or meetings off-site? If so, where will such events take place and what is the expected duration?

A32: Only Safety related training that would be hosted on site during normal work hours.

Q33: Will the Government facilitate GCCS-A training if required for new employees?

A33: Yes, if required Q34: Paragraph 3.2 states government will provide the packing & kitting material, expendable supplies. Will the government provide all classes of supply to maintain the MES/SKOs and warehouse?

A34: Class VIII Q35: With the required hours (0600-1630 daily) that is a 10-hour day (plus 30 minutes for lunch). With the estimated number of employees provided, what has been the historical average of shift work distribution and can we expect that to continue into the future?

A35: 40 hour work week Q36: Since medical equipment needs to be maintained by a BMET to keep the equipment within the sets functional and TI. How many BMETs are estimated to support this requirement?

A36: It is medical equipment sets (unit assemblages), not medical equipment. No BMETs required.

Q37: How many MES/SKO kits are maintained and do they support Role I and/or Role II operations?

A37: See 5.4.1 ; Role 1 & 2 Q38: Will any Temperature Sensitive Medical Products, HAZMAT, or P&Ds be included, and if so, was the additional support for this material factored into the estimated number of personnel provided in the solicitation?

A38: There are no Temperature Sensitive Medical Products, HAZMAT, or P&Ds that are the contractors responsibility Q39: Is the Gov't satisfied with the coverage and labor mix currently provided by the incumbent?

A39: Yes Q40: Have there been any changes to the scope of work from the original contract?

Q40: Yes, but no further changes are expected during the life of this contract.

Q41: Will the incumbent be eligible to rebid if their 8(a) expires either before the bid due date or new contract awarded?

A41: The SBA decides 8A eligibility status of contractors at the time of award.

Q42: Has the previously deleted contract deliverable been reinstated in the currently advertised Performance Work Statement? Please clarify A43: There were changes to the previous contract that are already accounted for in this contract.

Q43: The PWS states that regulated medical wastes will be removed from the site through a professional waste disposal agency. Disposal of hazardous materials which includes transporting over public roads , requires special licenses and EPA regulated processes and documentation manifesting for Potential Responsible Party (PRP) regulations. Will the government negotiate a contract with an appropriate service provider or will the contractor be required to procure that service?

A43: this is the Governments responsibility Q44: Does the government have a contract in place that the contractor can utilize to dispose of such materials that are generated on the MEDLOG contract?

A44: Yes, this is the Governments responsibility Q45: Reference paragraph states that the contractor shall support national Medical Logistics functions ,including ---‘revitalization” of medical supplies and equipment. The term revitalization indicates a requirement to inspect, clean, repair, determine serviceability, and disposal actions. None of those activities were evident during the site visit. Please clarify the intent of the term and the government’s expectation A45: All of these requirements are covered in the PWS.

Q46: Will the USG Confirm that it is defining 1 F.T.E. as 2080 hrs – 88 Holidays hrs – 56 Sick Leave hrs-80 Vacation hrs, IAW the provided Wage Determination SCA | 2015-4957 |Dec 03 2025 | Rev 30?

A46: Yes Q47: Q14 says the transition is not included in the base year, and that award will take place several months prior to the current contract expiration. Will the government clarify expected milestones for transition and timing?

A47: The contract will be awarded approximately 60 days before the PoP. The contractor is expected to begin full performance on day one of the PoP. There will not be an overlap in the PoP between the two contractors.

Q48: Are these shipping locations to headquarters in each state or to multiple separate units in every state / territory / etc.?

A48: All over the nation Q49: Will the yearly Department of Labor's SCA rate and H&W changes apply to this contract?

A49: Yes Q50: Is the contractor responsible for the disposal of filled sharps containers or other regulated medical waste generated during warehouse operations?

A50: this is the Governments responsibility Q51: Is the contractor responsible for the cost of shipping materials and transportation charges associated with outgoing shipments?

A51: No Q52: Is there a contractor lead on the team currently? If not, is that something the government would consider?

A52: Yes, currently a CM fulfilling 1.4.9 requirement Q53: Will all contracted personnel need cleared for a CAC? If so, how many?

A53: all should be minimally able to be cleared for a CAC Q54: For transition planning purposes, can the Government provide the current incumbent staffing profile, including position types, number of personnel, known vacancies, and the average tenure of incumbent employees?

A54: The details of the positions are included in the solicitation. There are no vacancies.

Q55: If a contract transition occurs, does the Government consider retention of the qualified incumbent workforce to be a priority?

A55: Yes Q56: Are the current staffing levels aligned with the workload outlined in the PWS, or is the PWS workload estimate based on a staffing shortfall that currently exists?

A56: The staffing levels indicated in the solicitation are aligned with the workload outlined in the PWS Q57: overtime be authorized during peak workload periods, particularly during the higher transaction volume expected in Q2 and Q3?

A58: No, FFP contract Q58: We noticed the annual hours shows 1856 hours less than the typical 1912. Are there additional holidays or days off we need to be made aware of?

A58: see question 46 Q59: Will the Government provide training on required logistics systems such as GCSS-Army, MEDLOG applications, and the Medical Equipment Set Decision Support Tool (DST), or is system training expected to be provided by the contractor?

A59: It will be provided by the government if required Q60: Will the Government provide personal protective equipment (PPE) required for warehouse operations, or is the contractor responsible for supplying these items? If the contractor is responsible, please confirm the expected quantities and types how many and how often replenished PPE, such as: Hard hats, High-visibility safety vests, Safety toe footwear, Eye protection, Work gloves, Respiratory protection or masks, Nitrile gloves, Hearing protection A60: PPE is the sole responsibility of the contractor. Usually one set of Safety toe footwear, Eye protection, and knife safe gloves x4 per year per employee.

Q61: Is the contractor responsible for providing OSHA-related safety training for warehouse personnel?

A61: It will be provided by the government if required Q62: Is the contractor to perform all QAQC annual training or is that completed by the government?

A62: It will be provided by the government if required Q63: Does the Government require contractor personnel assigned to this contract to maintain CPR or First Aid certification?

A63: No but is provided Q64: Does the government wish to have the contractor do an annual QAQC?

A64: It will be provided by the government if required