W912L7-17-R-0004_Amendment_2.pdf

134TH TN AIR NATIONAL GUARD

134 CONTRACT ADMINISTRATION -WAWF=FA6423

134.ARW.LRS.LGC@ANG.AF.MIL

240 BRISCOE DRIVE

LOUISVILLE TN 37777-6227

F7XTAL6355AW02

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

REASON FOR AMENDMENT:

1. A correction has been made in the clause 52.212-1 Addendum. Paragraph E.1a Tab A4 Subfactor 4: Experience. The first sentence in paragraph a. of this subfactor has been changed. The sentence has been highlighted in red and bolded for ease of identification. This is the only change to this section and the solicitation.

2. Proposal due date and time is not extended.

3. Vendors are reminded to include signed acceptance of all amendments (SF30) in Volume III w ith pricing.

/////////////////////////////////////////////////////////ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME////////////////////////////////////

1. CONTRACT ID CODE PAGE OF PAGES

J 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Apr-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912L7-17-R-0004

X 9B. DATED (SEE ITEM 11)

07-Mar-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-Apr-2017

CODE

134TH TN AIR NATIONAL GUARD

134 MSC CONTRACTING OFFICE - WAWF W912L7

240 BRISCOE DRIVE

LOUISVILLE TN 37777-6227

W912L7 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE FA6423

FACILITY CODECODE

EMAIL:TEL:

W912L7-17-R-0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2016)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

Addendum to FAR 52.212-1 ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (July 2013)

A. FAR 52.212-1 is amended as follows:

1. Paragraph (c) is changed to read: Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm until 90 days after the solicitation closing date.

2. Paragraph (d) is deleted.

3. Paragraph (e) is deleted.

B. Proposal Submittal, Questions, Pre-proposal Conference & Site Visit.

1. The Solicitation/Price, Technical and Past Performance in 3 volumes comprising the offerors complete “proposal” for the subject services shall be submitted prior to the closing date and time identified in block 8 of the SF 1449. All volumes (proposal) shall be submitted to the below address/addressee:

134 ARW/MSC

Attn: CMSgt Richard Lusby 123 Briscoe Drive Louisville, TN 37777

2. Electronic submissions via email or fax will not be accepted. Offers shall be mailed through a commercial/Government carrier or hand carried.

3. The sole point of contact responsible for supplying additional information and answering all questions is the Contracting Officer. Address all questions or concerns the offeror may have to the Contracting Officer, CMSgt Richard Lusby, mailto:richard.m.lusby.mil@mail.mil. All questions regarding this solicitation shall be submitted in writing via email. No questions will be answered via the telephone. The deadline for the submittal of all questions and/or comments is 30 March 2017 at 2:00 P.M. Local Time, U.S. Eastern Time (EST) Zone. Questions received after the date and time above may not receive a response. Response will be provided as an amendment to the RFP and will be posted to the FedBizOps website.

4. PRE-PROPOSAL CONFERENCE & SITE VISIT: A site visit and pre-proposal conference will be held at 134th Air Refueling Wing, McGhee Tyson ANG Base, 418 I.G. Brown Drive, Louisville, TN 37777, building 418 Training and Educenter Campus starting at 10 A.M. (EST) on 22 March 2017. Please send an email to the contract specialist at the email address above if you plan on attendance and include the number of people who will be attending to help in preparations for the site visit. Entry to McGhee Tyson ANG Base is controlled; attendees need to provide Identification (Driver License), vehicle registration and proof of vehicle insurance at the main gate entrance prior to entry. If you will be attending the site visit please ensure you arrive allowing for ample time at the gate to obtain a pass and locate the Building418 prior to 10 A.M. Directions will be provided via email.

C. General Instructions

1. The selection of a source for award purposes will be conducted utilizing source selection procedures as delineated in FAR Part 15.3. Offers will be evaluated using the criteria under Addendum to FAR 52.212-2, Evaluation-Commercial Items in this solicitation. Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement (PWS), and contract type.

3. The Government intends to award one contract as a result of this solicitation. As set forth in FAR Clause 52.212-1(g), the Government intends to evaluate proposals and award a contract without discussions/negotiation with the offeror. Therefore, the offeror’s initial proposal should contain its best terms from a technical and price standpoint. The Government reserves the right to conduct discussions/negotiations if the Contracting Officer later determines them to be necessary. The government may reject any or all offers if such action is in the public interest;

accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

4. Instructions outlined in paragraph C below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

7. Documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

8. Debriefings. The Contracting Officer shall ensure offerors are debriefed, if requested, in accordance with FAR 15.505 and FAR 15.506, as applicable. The Contracting Officer shall document the debriefing(s) provided to offeror(s). At the request of the Contracting Officer, members of the Source Selection Evaluation Board may participate in debriefings to offerors.

9. All proposal preparation cost will be the sole responsibility of the offeror. The Government will not reimburse any firm for their proposal preparation cost.

D. Proposal Preparation Instructions

1. Offeror’s proposal shall consist of three (3) separate volumes: Volume 1- Technical, Volume 2- Past Performance, Volume 3 - Solicitation and Price

2. Proposal Format

(a) Offerors shall submit an original and the number of copies listed in Table 1 below of their proposal. The proposals shall be organized into three (3) volumes. Each volume of the proposal shall be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet shall be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. All text shall be single spaced and printed black on white paper 8.5 x 11 inches (Black and white requirement does not apply to graphics, photos, etc. Company stationary and logos are acceptable). Foldout pages for charts, tables, graphs or diagrams must not exceed 11 x 17 inches. Foldout pages must fold entirely into the volume and each foldout shall count as two pages. Printing shall be easily readable (minimum 12-point). All text pages shall be oriented in portrait and in single column format. Landscape orientation is acceptable for tables and/or charts. Page numbers, company logos, and headers and footers may be outside the page margins and are not bound by the 12-point requirement. Tables and Graphs may use no less than 9-point font. All pages shall have a 1” margin.

All pages shall be numbered to include text pages, and tabular and graphic material. If the front and back of pages are used and contain information they will be numbered and count against the total page limitations. Cross-references should be utilized to preclude unnecessary duplication of data between sections.

(b) Page limitations shown in Table 1 will be treated as maximums; if exceeded the Contracting Officer will remove the excess pages prior to the evaluation. Removed pages will not be read or evaluated. The following are excluded from countable pages/page limitations listed in Table 1:

• Title page

• Tables of contents and indices

• List of figures, tables, and illustrations

• Glossaries, acronyms, and definitions

• Dividers and tabs

• Cross reference tables

• Past performance questionnaires

• Past Performance Roadmap

• Release of subcontractor past performance information sheets

• Joint venture, teaming and/or partnering agreements

• Confidentiality agreements

• Letters of consent, intent or commitment

(c) In addition to submitting hard copies of the proposals, digital copies (soft copies) shall be provided on CD-ROM disk in Microsoft Word, PowerPoint, Excel or Adobe pdf format as outlined in Table 1. The file name shall be “Company Name – Initial” for the first submission. The file name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision. In the event of a disagreement between the contents for the hard and soft copies, the hard copy will take precedence as the offeror’s intended proposal.

(d) The offeror’s proposal shall be marked and handled as “Source Selection Information” in accordance with FAR 3.104-4. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall --

(1) Mark the title page with the following legend:

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed -- in whole or in part -- for any purpose other than to evaluate this proposal.

If, however, a contract is awarded to this offeror as a result of -- or in connection with -- the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

(2) Mark each sheet of data it wishes to restrict with the following legend:

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

E. Proposal Content

1. All information shall be confined to the appropriate volumes. The Offeror shall confine submissions to essential matters, sufficient to define the proposal and provide an adequate basis for evaluation. No pricing information is to be presented in any part of the proposal outside of the Price Proposal in Volume III. Each file of the proposal shall include a Table of Contents. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

The Offeror shall submit its written proposal in accordance with the following information broken down by volume:

*All electronic copies are 1 **Original signed and 1 copy

a. Volume I – Technical Volume

(1) Technical

(i) The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal.

Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical Acceptability Evaluation factors defined in Addendum to FAR 52.212-2, Evaluation – Commercial Items. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be

Table 1

Content/Title Hard

Copies

Page Count Limits

Electronic Copies* Volume

I. Technical Original

3 copies

Sub-factor 1: Organizational Structure Plan/Key Personnel Staffing, 25 pages

CD ROM , 1 disk

Sub-factor 2: Management Plan, 30 Pages Sub-factor 3: Phase-In/Phase- Out, 30 Pages Sub-factor 4: Experience, 10 Pages

II. Past Performance Original

3 copies

Minimum of 3 and Maximum of 10 Relevant Contract references;

2 pages per contract reference; 20 pages CD ROM , 1 disk

III.

Solicitation and

Price 2**

Unlimited CD ROM , 1 disk considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their business and experience, and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(ii) The technical evaluation is an evaluation of your understanding of the performance work statement and efficiently performing those services within. Do not include extra items or additional services not directly in support of the performance work statement requirements (i.e., extra guest transportation services or adding daily in-room coffee machines) which are not required by the performance work statement or desired by the government. You will not receive a higher evaluation rating by proposing additional services or adding nice to have items to your proposal. The addition of items not requested in the performance work statement can result in a rejection of your proposal as non-responsive.

(iii) The technical factor consists of four (4) evaluation sub-factors. The contractor’s technical proposal shall address and include each of the sub-factors as tabbed, titled and listed below.

Tab A1, Sub-factor 1: Organizational Structure Plan/Key Personnel Staffing.

a. Organizational Structure, provide an organizational line and block chart from top-level management to and including first-line supervisors.

b. Show chain of command and coordinating lines of communication for each of the major functional areas.

c. Explain the management techniques or procedures to be utilized to accomplish the basic functions of planning, increasing staff to match workload for events, organizing, and controlling each function depicted in the organizational structure, to include the proposed interface between functional areas for project management and administration.

d. Key Personnel Staffing: The offeror shall address its criteria for key personnel (i.e., Lodging manager and alternate manager and other key managers or supervisors identified in the organizational structure). For each applicable key position identified, the offeror shall provide the following information: job description, category of employment (full-time or part-time); and demonstrate how key personnel qualifications will enable performance of contract requirements.

Resumes for specific personnel are not requested or desired.

Tab A2, Sub-factor 2: Management Plans.

a. Government-Furnished Property (GFP). The offeror shall describe in detail the controls, methods, and procedures it will utilize to ensure accountability, maintenance, and necessary protection of government furnished property. Include phase in period in the details for inventory and accountability and control of GFP.

b. Contractor-Furnished Property (CFP). The offeror shall identify all contractor-furnished property, to include equipment, supplies and material it intends to provide to meet the requirements of the performance work statement and the major functional area(s) where it would be used. The offeror shall describe in detail the controls, methods, and procedures it will utilize to ensure accountability, maintenance, and necessary protection of contractor furnished property.

The listing of proposed CFP, and low dollar, non-depreciable property does not need to be extensive, but should be in sufficient detail to demonstrate a firm understanding of the supplies and materials required for performance.

c. Safety and Accident Prevention. Discuss plans and procedures for the implementation of, and compliance with, a safety program for all operations required by the PWS. Include in the proposed narrative plans and procedures for an accident prevention program and fire prevention program. You are not required to submit a complete or final plan for safety and accident prevention.

Tab A3, Sub-factor 3: Phase In/Phase Out.

a. The offeror shall address those actions, plans, and procedures necessary to ensure a smooth transition from contract award to full operation status, and the procedures necessary to complete contract terms without impacting service or response in any functional area.

b. Phase-In. The phase-in period for the contractor will start upon the contract award date and will end no earlier than 30 calendar days later at contract start. Present a detailed plan for the phase-in period, which includes mobilization, training, and orientation of the work force;

assessment of potential security risks; and assumption of full operational responsibility for the functions in the performance work statement. The plan must address all major areas of operations to include Housekeeping and Registration. It must also address laundry service.

c. Identify and provide a timetable for completion of all phase in actions as described in the performance work statement. Ensure timetable includes time for training of personnel who would need to complete government or contractor provided training necessary to meet contract requirements necessary to properly prepare its personnel.

d. Describe methods of recruitment, which will reflect on board strength from start of phase-in and the increase over the period to "full" manning level. Specify personnel (to include key personnel) during phase-in by position, functional area, and labor category. Identify each position requiring access to computer systems for reservations or maintenance requests.

e. Describe the approach to development and dissemination of operational instructions, procedures, and control directives in preparation of the assumption of service responsibilities.

f. Phase Out: Present a plan for retaining the required staffing level, to include key personnel, necessary to provide complete contractual support through expiration of the contract.

g. Identify and provide a timetable for completion of all phase out actions as described in the performance work statement.

h. Describe in detail how responsibility and accountability will be relinquished for all

Government-Furnished Property.

i. Describe in detail how the Offeror will dispose of all Contractor-Furnished Property.

Tab A4, Sub-factor 4: Experience.

a. The offeror shall address its experience in providing maid service and front desk services to government, private industry, and guests. If some services will be provided through a subcontractor agreement, also include the subcontractors’ experience in performing the service they will provide in their subcontract.

b. Include the total length of time offeror has been in business. State the length of time that your business has been extensively involved in providing required services.

c. Describe major customers, typical business arrangements, contracts or agreements.

Indicate clearly if typical business performed for customers is maid services/front desk services.

d. Indicate the dollar value of contracts or agreements and indicate how many customers are typically served in a standard length of time, i.e. week, month or a year.

b. Volume II – Past Performance Volume

(1) Tab A – Past Performance

(i) The Offeror shall provide information for not more than 10 and not less than 3 r, relevant contract efforts. Please ensure the information provided contains at a minimum the following:

- Title of effort;

- Contract number;

- Delivery/TO number;

- Contract type;

- Awarded cost;

- Funded value;

- Contractor name, CAGE and DUNS numbers;

- Contracting activity name and address;

- Primary Customer Point of Contact (who you did the work for ) name, telephone number, facsimile number, and e-mail address:

- Federal Government Contracting Officer Representative (if applicable) name, telephone number, facsimile number, and e-mail address; and,

- Performance Period inclusive of options, whether they were exercised or not.

- Identification of your role in this acquisition (e.g., prime contractor, major subcontractor, subcontractor, supplier, etc).

- Provide a narrative describing how the work performed is relevant to the requirements of this solicitation. This descriptive information counts against the page count limitations.

(ii) Contracts do not have to be contracts with the government only. Information is required for the Offeror and should be provided for any proposed critical on-site subcontractor, joint venture or teaming partners whose participation or work would exceed 20% of the proposed price under the resulting contract. The selection of sources for past performance information to include and support their proposal as is determined by the offeror. As stated in the addendum to 52.212-2 Evaluation, the government may also use other sources of past performance information to make its determination of past performance confidence. It is the offeror’s responsibility to verify the accuracy of all contact and other descriptive information provided in response to paragraphs above. The Government will not attempt to resolve inaccurate information or locate missing data. The proposal of inaccurate or incomplete information may result in the performance history record(s) not being considered by the SSEB. It is incumbent upon offerors to present the past performance information in such a manner and in sufficient detail as to ensure the Government clearly understands the information provided. The information provided will be screened to ensure it is recent and make the determination of its relevance to the current requirement. The Government is not bound by the Offeror’s opinion of relevancy and will perform an independent assessment of the relevancy of contracts or subcontracts provided. It is ultimately the decision of the government to determine the relevancy and degree of relevancy to this acquisition.

(iii) Recent is defined as those contracts currently being performed and/or completed within the last (3) three years.

(iv) A relevant contract is defined as that of the same or similar scope, size, and complexity in performing work of the same nature as that of the requirement. The same nature is defined as providing the same type of work as required to be provided by the Specifications. A neutral rating, marked as “Acceptable” will apply when the Offeror has little/no relevant past performance.

(v) Offerors shall include written consent of all teaming partners and subcontractors to allow the government to address the partner’s/subcontractor’s past performance information with the Offeror.

(vi) Past Performance Questionnaire - See Exhibit/Attachment Table of Contents of the solicitation, Past Performance Questionnaire. For the contracts information identified by the offeror from information requested in (i) above, the offeror shall forward a copy of the Past Performance Questionnaire to the Points of Contact (POC) responsible for monitoring performance under such contracts. Alternate POCs should be provided. The Work performed as a subcontractor, or under a commercial contract will be accepted for evaluation. The POCs shall return the questionnaires directly to the contract specialist at richard.m.lusby.mil@mail.mil not later than the offer due date shown in block 8 of the SF1449. The government shall not follow-up with Questionnaire points of contact to ensure timely submittal by the point of contact selected by the contractor. Any questionnaire not received by the date specified will not be reviewed or evaluated to support past performance adjective rating. Any questionnaires not returned directly to the Contracting Specialist will not be reviewed and evaluated. Information contained in the questionnaires will be used to evaluate the offeror’s past performance.

c. Volume III – Solicitation and Price

(1) Tab A – Completed SF 1449 – Offerors are required to submit a completed SF 1449

(Solicitation, Offer and Award) (including acknowledgment of Amendments);

(i) The offeror is cautioned that the SF 1449 must contain an original signature in block 30 of the form. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 1449 and with 52.212-1(b) (9), Instruction to Offerors—Commercial Items. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

(ii) Representation, Certifications, and Other Statements of Offerors – The offeror shall ensure that 52.212-3 Alt I and other offeror completed acknowledgement of this solicitation are submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely. An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via https://www.sam.gov. If an offeror has not completed the annual representations and certifications electronically at the SAMS website, the offeror shall complete only paragraphs (c) through (o) of this provision.

(iii) Offered Prices: Include base period and all option year periods. Offerors are required to complete firm fixed prices for each line item. All final monetary extensions shall be in whole dollars only. In the event of an error in extending prices unit prices will prevail.

(End of provision)

(End of Summary of Changes)