W912L7-17-R-0004_Amendment_1.pdf

134TH TN AIR NATIONAL GUARD

134 CONTRACT ADMINISTRATION -WAWF=FA6423

134.ARW.LRS.LGC@ANG.AF.MIL

240 BRISCOE DRIVE

LOUISVILLE TN 37777-6227

F7XTAL6355AW02

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

REASON FOR AMENDMENT:

1. The Phase In/Phase Out period is 30 days.

2. A copy of this signed modificaiton must be filed in Vol III.

3. CLIN 1003 description period of performce is corrected to read 1 Jun 2020 - 31 May 2021

4. Technical Exhibit 4 had an error on the exhibit number in the header and is corrected in the amendment. Revison date for that exhibit is 30 Mar 2017.

5. Questions and Answ ers are incorporated into this amendment.

//////////////////////////////////////////////////////////ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED//////////////////////////////

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 31-Mar-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912L7-17-R-0004

X 9B. DATED (SEE ITEM 11)

07-Mar-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

31-Mar-2017

CODE

134TH TN AIR NATIONAL GUARD

134 MSC CONTRACTING OFFICE - WAWF W912L7

240 BRISCOE DRIVE

LOUISVILLE TN 37777-6227

W912L7 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE FA6423

FACILITY CODECODE

EMAIL:TEL:

W912L7-17-R-0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 1003

The CLIN extended description has changed from:

Option 3: 1 Jun 2010 - 31 May 2021. The purpose of this CLIN is to provide lodging management services IAW the PWS. The offeror shall propose pricing for services supporting lodging management as outlined the PWS.

To:

Option 3: 1 Jun 2020 - 31 May 2021. The purpose of this CLIN is to provide lodging management services IAW the PWS. The offeror shall propose pricing for services supporting lodging management as outlined the PWS..

The following have been added by full text:

QUESTIONS AND ANSWERS

1. Question: What is the previous contract number and contractor?

1. Answer: W9133L-16-C-0075, Reynolds & Reynolds Facility Services

2. Question: What is the current monthly price for the services provided contract?

2. Answer: $188,113.19

3. Question: How many buildings have been added since the previous contract?

3. Answer: None

4. Question: Will the contractor have to send out the laundry?

4. Answer: Currently a mixture of resources are being utilized. Due to capacity of requirement and limited base resources, current contractor is sending some to a sub-contractor.

5. Question: Can the contractor be given a sample list of the current toothpaste, amenities being used now?

5. Answer: Items required are listed in paragraph 5.1.7 of the Performance Work Statement.

6. Question: Is the work currently done by government employees?

6. Answer: No.

7. Question: Is there right to first refusal for employee’s at the facility or will they be displaced?

7. Answer: There is no first right of refusal.

8. Question: What is the average length of stay per guest, or what is the annual number of room nights and guests?

8. Answer: Due to the broad range of courses offered, length of stay varies. Some students are here for 5 weeks while others can be a couple of days. See PWS, TE3 for bed night report

9. Question: What is the occupational code to be used for Housekeeping and Front Desk?

9. Answer: 11240 – Maid or Houseman for Housekeeping. 99050 – Desk Clerk for Front Desk.

10. Question: What is the current monthly price for the services provided contract?

10. Answer: See Question 2.

11. Question: Who is the incumbent contractor?

11. Answer: See Question 1.

12. Question: Is the work currently done by government employees?

12. Answer: See Question 6.

13. Question: Is there right to first refusal for employee’s at the facility or will they be displaced?

13. Answer: See Question 7.

14. Question: Are quarters assigned with multiple occupancy? What is the multiple occupancy rate?

14. Answer: All rooms have the ability to be doubled up (except bldg. 414 and DVs)

15. Question: Does the laundry serve more than the Inn?

15. Answer: No.

16. Question: Can employees have access to dining hall options on site? If so, what is the pricing?

16. Answer: Yes. Rates for Breakfast is $3.45. Lunch $5.55, and Dinner $4.65

17. Question: Is there full P&L and capital budget history data available for the lodging operation? If not, any partial data for supplies, labor, and operating statistics would be helpful.

17. Answer: Not available

18. Question: What type of contract is this considered under FAR?

18. Answer: See solicitation Clause 52.216-1 in full text.

19. Question: Is there an existing transportation schedule and destination/stop schedule available?

19. Answer: No.

20. Question: 1.4.1 Will the CO and COR be located on site at McGhee Tyson ANGB? If not, can regular forecast meetings for scheduling be held via telephone? Also applies to 1.4.4.1 inclement weather decisions, 3.5 review of furnishings to be replaced, etc.

20. Answer: CO and COR will be located on site at McGhee Tyson ANGB.

21. Question: 1.5.3 Can contractor software/systems be used for operations management and quality control? If so, can software be installed on the facility computers and/or access hosted sites via the facility network? (work order management, PM tracking, inspections, etc.)

21. Answer: No

22. Question: 1.6.4 What system is used for TEC lodging management (what software package, and which software provider)? Is there only one system and procedure for managing guest reservations, or multiple? Is training available for the system through the TEC?

22. Answer: The TEC is using Megasys. This is the system of record and only reservation/management software on site. Training will be provided.

23. Question: 1.6.5 How much time is typically needed to complete ADLS per employee?

23. Answer: ADLS is the system where IA Challenge will be accomplished. Registration is self-paced.

24. Question: 1.6.9 How much time is required per employee to complete the IA Challenge initially and annually?

24. Answer: Course is self-paced; however, 60 minutes is estimated in the course information link.

25. Question: 1.7 Is there an existing key control solution in place for key management and logging? If so, what vendor solution/product, and/or process is being used?

25. Answer: Yes. Room keys are made using Saflock.

26. Question: 1.7.4 What key system is used for Billeting Rooms?

26. Answer: Saflock

27. Question: 1.16 Will it be possible to offer jobs to existing staff at the facility? If so, what is the procedure and timing for this process?

27. Answer: Contractors will not be prohibited from offering jobs to existing staff. Timing would be after award notification and procedures are at the discretion of the contractor. Should be addressed in Sub-Factor 3: Phase In/Phase Out process.

28. Question: 3.1 Are there any items that are near end of useful life, and that you anticipate will need to be replaced prior to end of the contract term?

28. Answer: Existing property is not required to be replaced by the contractor unless damaged as stated in paragraph 3.1.

29. Question: 3.2 Are any building management systems in place today to monitor and control utility usage. Has all lighting been converted to LED?

29. Answer: Contractor is not responsible for utilities under this contract. However, IAW paragraph 3.2 the contractor must preclude waste.

30. Question: 3.4 Please provide Technical Exhibit 4 for evaluation.

30. Answer: TE4 is the Equipment Inventory. The header is labeled incorrectly and will be corrected with and amendment.

31. Question: 3.5 When was the last building renovation and update to furnishings (data by building would be helpful, if available)? Are any updates or renovations anticipated during the term of this contract?

31. Answer: Building 410 was the last remodel (completed in 2013). Building 406 is currently under remodel and is expected to be completed by Nov 2017. Buildings 408 and 412 will be remodeled within the next few years.

Furnishings are updated by the Government along with the remodel.

32. Question: 4.3 Does the laundry system use any special equipment that would require specific chemicals (i.e.

ozone, etc.)?

32. Answer: No special requirements. Use hypoallergenic soap is preferred.

33. Question: 4.4 Note dry cleaning may be required for some guest room items, which would be an outside service (most likely). Verify laundry facility on site.

33. Answer: No dry cleaning ability on site

34. Question: 5.1.1 What handouts and forms are stocked today?

34. Answer: Maps and welcome letters (provided by government)

35. Question: 5.1.2 Note: HMS use required and training provided initially. Training thereafter by contractor. Can an initial training class for all staff that will be using the system be possible? What is the cost of re-training, if needed?

35. Answer: Initial training will be provided to Program Manager by government. Program Manager will be required to train staff

36. Question: 5.1.3 Note: excel being used for guest issue tracking.

36. Answer: Yes.

37. Question: 5.1.6 Does the hotel management system have the capability to pre-block rooms and note pre-placed amenities so that any room moves can be facilitated in a professional manner?

37. Answer: Yes

38. Question: 5.1.7 Do you have a full list of all items that must be stocked? Are there any special amenities that are customary stocked for DV’s?

38. Answer: Rooms are not stocked. DV rooms are case by case and items are provided by government.

39. Question: 5.2.1.4 Note: weekly linen changes for extended stay guests. Do guests have a full privacy/no cleaning/DND option?

39. Answer: No

40. Question: 5.2.3.1 Note: carpets must be shampooed twice per year at minimum.

40. Answer: Yes

41. Question: 5.2.9 Does the TEC lodging management software include and Lost & Found module for item tracking?

41. Answer: Yes

42. Question: 5.2.10 coordinate

42. Answer: Coordinate with COR for posting MSDS

43. Question: 5.2.1.8 Can HMS be used/configured for contractor use & reporting purposes required under the contract?

43. Answer: Yes

44. Question: TE4 What are the “C 10’s”? Clarify room mix and room type counts. Determine the number of non-guest rooms included in the inventory so that an accurate number of guest rooms per type can be determined. Need to understand the Different room types in detail (i.e. Queen, King, DD, DT, HC) as well as type of bed per room type.

44. Answer: “C 10s” is a floor designation of building 410. Bed types are a mixture. Number of non-guest rooms are listed in TE4 Equipment Inventory. Standard room furnishings are listed in TE4 Equipment Inventory. Mattress sizes and quantities are also listed in TE4.

45. Question: TE3 What is the unit of measure for all Workload Data in the tables?

45. Answer: Room Nights.

46. Question: TE4 Referenced, but not provided or not marked.

46. Answer: TE4 is the Equipment Inventory. The header is labeled incorrectly and will be corrected with and amendment.

47. Question: Will a location be established with all required machinery ready for in-house laundry care by the start of the contract date? If not, will be responsible to subcontract the laundry services until equipment is in place?

47. Answer: Machines are in bldg. 412 and are currently in use. In house equipment is limited. Contractor will be required to subcontract services above capacity of existing equipment.

48. Question: Do we only submit one proposal package or is there a requirement to submit any copies? If so, how many total copies will need to be submitted?

48. Answer: See Addendum to FAR 52.212-1 Table 1 of the solicitation.

49. Question: Is a breakdown of all expenses required/desired to be submitted with the proposal package (Example:

Excel Spreadsheet)?

49. Answer: No. Provide pricing by CLIN only as listed in the solicitation.

50. Question: Will we have to supply paper goods, liners, hand soap, and dispensers?

50. Answer: see 5.2.1.1 in PWS

51. Question: How many staff members are currently employed?

51. Answer: Unknown

52. Question: How many electronic copies do contractors need to provide? 1 CD ROM or 3 CD ROMs?

52. Answer: See Addendum to FAR 52.212-1 Table 1 of the solicitation. If you are submitting hard copies you will follow that column. If you are submitting electronic copies you will follow that column. Electronic copies must be organized by volumes.

53. Question: Do contractors provide guest transportation services? What are the scope of transportation services currently provided for the guests?

53. Answer: No. This is not a requirement.

54. Question: Is there a current wireless internet provider? Or does the contractor need to set up internet when awarded?

54. Answer: There is wireless internet service

55. Question: In section 3.7 it mentions linens such as towels and wash cloths but both are not on the inventory list provided. Is there an accurate number of provided towels and wash cloths contractors are responsible for keeping track of for inventory?

55. Answer: There are 1476 sets of Bath towels, wash cloths and hand towels. 1200 Bath mats.

56. Question: In section 5.2.1.1 it states that contractors must provide house-keeping carts, shampooer, and vacuum cleaners but these items are also listed in Replacement Cost. Are these provided by the government or by the contractor?

56. Answer: We have some equipment that was held over before the contract started. If the equipment becomes unserviceable due to neglect, then the contractor would have to replace. New equipment would be on the contractor to provide.

57. Question: Does ground maintenance include grass and/or vegetation?

57. Answer: No. The only requirement is to keep areas around facility free of debris.

58. Question: Is this acquisition set-aside for small businesses.

58. Answer: As stated in block 10 of the solicitation, this acquisition is set-aside for 8(a) small business concerns.

(End of Summary of Changes)