Pre-proposal_2nd_Site_Visit_Minutes.pdf

MEMORANDUM FOR RECORD 7JAN2016

SUBJECT: MINUTES OF PRE-PROPOSAL 2nd SITE VISIT, SOLICITATION W912KN-15-R-0002, CONSTRUCT MED/GIB.

1. The list of contractors attending the meeting are shown on the attached sign-in sheet. The following Government representatives attended the subject meeting:

a. MAJ Jose Maldonado, Contracting Officer

b. CW3 Nancy Rowbotham, COR

c. Ms. Troylene Ladner, Govt Engineer/Project Manager

d. Ms. Beth Bullock, Contract Administrator

e. Mr. Charles Appleby, Environmental

2. The following items were discussed during the Pre-proposal briefing held prior to 2nd site visit:

a. We anticipate an extension to the Proposal due date of approximately 2 weeks.

b. RFI deadline will also extend in accordance with solicitation instructions (sect 00100).

c. Be sure to check FBO frequently for updates.

d. Minutes, sign-in sheet, and RFI log will be posted by c.o.b. tomorrow (1/8/16)

e. Advised contractors that many projects will be ongoing at the same time, and close coordination of activity will be necessary.

3. Questions must be submitted in writing via email, especially technical questions, to:

jose.d.maldonado.mil@mail.mil and bethelee.a.bullock.ctr@mail.mil. DO NOT CONTACT the Design Engineers or the Government Engineers. All questions must be routed through the Contracting Office. All Contractor questions, when answered, will be posted to the website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued/posted at https://www.fbo.gov/

4. Contractors were escorted through building 59 and then visited sites where buildings’ 55 & 41 underground utilities are located. Also visited site where POV parking will be located.

5. Questions:

a. BUILDING 59

1. Can we come back with our demo sub? YES, contact CW3 Rowbotham to make arrangements (732-974-4891).

2. What about the tank & electronics? They are to be relocated to a site on base yet to be determined.

3. Is there any asbestos? Probably. Please submit a formal RFI.

4. Is there a second floor? NO.

b. BUILDING 55 SITE

1. Location is now a driveway.

2. Remove underground utilities

c. BUILDING 41 SITE

1. Location is now a brown patch of grass.

2. The structure was a modular building.

3. It was not on a pad.

4. Remove underground utilities

d. POV PARKING AREA

1. Note that this location is in a flood zone

e. Is LEED certification required for 2 facilities or 1? Please submit a formal RFI.

mailto:jose.d.maldonado.mil@mail.mil mailto:bethelee.a.bullock.ctr@mail.mil https://www.fbo.gov/

f. Is the information in the Geotechnical Report to be treated as a recommendation or a requirement? The ONLY requirements are those stated in the contract documents, plans, and specifications.

6. Any amendments that are issued will be posted to the web site. Contractors were advised to check the website frequently and to refresh the page.

7. The pre-proposal briefing and site visit concluded at 1100 hours.

MAJ Jose Maldonado

CONTRACTING OFFICER

Attachment Sign-in Sheet