MED-GIB_Pre-proposal_Conference_Minutes.pdf

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE-PROPOSAL CONFERENCE AND SITE VISIT, SOLICITATION W912KN-

15-R-0002, CONSTRUCT TROOP DISPENSARY AND GENERAL INSTRUCTION BUILDING

1. Subject pre-proposal conference was held 17 DEC 2015 at 1000 in Bldg 11, National Guard Training Center, Sea Girt, NJ.

2. The list of contractors attending the meeting are shown on the attached sign-in sheet. The following Government representatives attended the subject meeting: MAJ Jose’ Maldonado – Contracting Officer;

Ms. Beth Bullock – Procurement Analyst/Contract Administrator; CW3 Nancy Rowbothom – Contracting Officer Representative; Ms. Troylene Ladner – Project Manager; Mr. Bill Garron – Project Manager; Mr.

Jeff Varitek – A/E CQM/Construction Manager.

3. A copy of the power point slide presentation on the project specifics and the selection process was provided to all attendees. (Attached)

4. Contractors were advised that questions must be submitted in writing via email utilizing the RFI form (attached) to: jose.d.maldonado.mil@mail.mil, and bethelee.a.bullock.ctr@mail.mil. DO NOT CONTACT the Design Engineers or the Government COR and project managers. All questions must be routed through the Contracting Office. All Contractor questions, when answered, will be posted to the website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued/posted on the Federal Business Opportunities website at www.fbo.gov.

5. No questions were raised at conclusion of slide presentation.

6. A site visit was conducted immediately following the conference, led by Ms. Ladner.

7. Any amendments that are issued will be posted to the web site. Contractors were advised to check the web site frequently.

8. The pre-proposal conference and site visit concluded at 1040 hours.

JOSE’ D. MALDONADO, MAJ

Contracting Officer

Attachments:

Sign-in Sheet Power Point Slides RFI Form mailto:jose.d.maldonado.mil@mail.mil mailto:bethelee.a.bullock.ctr@mail.mil http://www.fbo.gov/