Pre-Proposal_Conference_PPT_Presentation_3MAY2016.pdf

PRE-PROPOSAL CONFERENCE

3 May 2016

Tentative Contract Award Date:

21 July 2016

USPFO for GA

INTRODUCTION

Maj Tim Riley, PE: Deputy Base Civil Engineer (165th AW)

SMSgt Mark Schwab: Procurement Contracting Officer (116th AW)

CPT Michelle Meadors: Administrative Contracting Officer (USPFO-

GA)

David Wood: A&E - CTR (Pond)

Base + Options 1-10 382 Days after NTP

Bidding Schedule:

Base = CLIN 0001

Options = CLIN 0002 - 0011

Construct C-130 Squadron Ops Facility

24,600 SF facility Demolition of Existing Buildings Options 1 – Manually Operated Vehicle Barriers & Removable Pipe Bollards;

2 – Grassroad Pavers, Concrete wheel stops, & pavement markings (30,000 SF) 3 – Additional Sidewalk (6' x 640 LF) with lighted path bollards 4 – Masonry screen wall Dumpster Enclosure 5 – Upgrade Interior Flooring and Wall Finishes throughout Facility 6 – Upgrade Facility Thermal Envelope 7 – Upgrade Exterior Finishes 8 – Solar Tube Skylights and Corridor Daylighting 9 – Electrical; Additional Exterior Lighting 10 – Electrical; Upgrade Exterior Lighting

Brand Name Items Georgia Power Cost Allowance - $210K

Project Magnitude: $5M - $10M

One (1) Firm-fixed price contract will be awarded

Project is being solicited 100% Competitive 8(a) Set-aside Limited to GA, AL, SC, FL, MS, KY, NC, and TN

The Contract will be awarded using Tradeoff Source Selection Procedures resulting in the Best Value to the Government

Evaluation Factors – Technical, Past/Present Performance, and Price

Website - https://www.fbo.gov

Solicitation & Amendments

Exhibits

Questions & Answers (Q&A) Document

Check Regularly & Refresh Web Page

Specifications, Spec Supplement, & Plans/Drawings (Secure package; must be registered & have password on FBO) https://www.fbo.gov/

Export Controlled Materials

Company must be certified (via an approved DD Form 2345) by the Joint Certification Program (JCP) administered by the DLA Logistic Information Service (DLIS)

Certification is required for U.S. Contractors who wish to obtain access to unclassified technical data with military application in the possession of DoD.

Complete, sign and mail DD Form 2345 along with other required docs to:

U.S./Canada Joint Certification Office DLA Logistics Information Service - VBA Federal Center, 74 Washington Ave., North Battle Creek, MI USA 49037-3084

The Joint Certification Office may be contacted by telephone at 1(800)352-3572 or email:

jcp-admin@dla.mil

Times for processing DD 2345 applications vary. Once application is processed, contact FBO to have them add your JCP number to FBO account.

Fax or email copies of DD Form 2345 are not accepted; must be original signature mailto:jcp-admin@dla.mil

The Government intends to award without discussions and there may not be a chance for discussions, corrections, or revised proposals.

Offerors are strongly cautioned to carefully read the requirements of the solicitation and comply accordingly.

Section 00110 of the RFP Details the Required Information and Format of the Proposal

Proposal

2 VOLUMES

Volume 1 – Price Proposal & Pro forma docs Volume 2 Part 1: Technical Proposal Part 2: Past/Present Performance Info

5 CD/DVD copies per volume

Paper submissions (1 single copy) Documentation of Adequate Financial Resources (Sealed envelope) Performance & Payment Bond capability Letters of Reference from Financial Institutions

Signed SF 1442 (Back) & acknowledge all Amendments Bid Bond

Offeror portion of SF 1442 – Block 14 - 20c

Section 00010 – Bidding Schedule - All items

Section 00600 – Representations & Certifications

• Complete Reps & Certs on the web at https://www.sam.gov/portal/public/SAM/

• Complete & return Reps & Certs in Section 00600

Section 00110 – Introductory Page

• Refer to paragraph 2.5.1.2 for details

Exhibit D – # of days after NTP for Options 1 – 10

Executed Joint Venture Agreement (if applicable) https://www.sam.gov/portal/public/SAM/

Part I - Technical Comprised of 3 sub factors:

Experience & Capability Construction Schedule & Commissioning Approach/Timeline Experience with Building to USGBC LEED® Standards

Technical Ratings:

Utilizes Combined Technical/Risk Rating

Method Descriptions

COLOR

RATING

ADJECTIVAL

RATING

Blue Outstanding

Purple Good

Green Acceptable

Yellow Marginal

Red Unacceptable

SUBFACTOR Max No. of Pages

Experience and Capability 15

Construction Schedule and Commissioning Approach/Timeline

(Narrative only)

Experience w/ Building to USGBC LEED® Standards

Exhibit A - Part 1- Performance Relevancy Questionnaire Use Exhibit Format!

Complete no more than three (3) forms for Relevant Contracts

Quality > Quantity Completed or Substantially Completed (70%) in the last five (5) years Send Questionnaires for the Exhibit A Projects to your references “Do this Early” – Must be received by the Contracting office by the solicitation close date

Exhibit A - Part 2 – Provide the following one (1) time:

Describe compliance with FAR 52.219-8, Utilization of Small Businesses (2A)

2B – 2E 2E has a limit of four (4) pages

Exhibit C – Reference Questionnaire Package Linked to Exhibit A – Part 1

If you do not have relevant past/present performance and are using the experience of key personnel, predecessor companies or subcontractors, ensure you clearly state this in the proposal .

In order to consider the work of subs and teaming partners not currently employed by proposing contractor, the subcontractor must complete Exhibit B - Information and Consent form

• Proposal Due 2:00 PM EST on Tuesday, May 31st

• Proposal MUST be signed by Officer of your Company

• No Facsimile

• Send CD/DVDs & Paper Submissions to:

ATTN: CPT Michelle Meadors USPFO for GA, Purchasing and Contracting 1000 Halsey Ave, Bldg 447 Clay National Guard Center Marietta, GA 30060 -5099

Reference questionnaires are also due by this time and date.

Send Reference Questionnaires out

EARLY!

Return to KO via E-mail at:

Michelle.e.meadors.mil@mail.mil Mark.l.schwab.mil@mail.mil mailto:Michelle.e.meadors.mil@mail.mil mailto:Mark.l.schwab.civ@mail.mil

Exhibit A- Performance Relevancy Questionnaire PART 1 and PART 2

Exhibit B-Subcontractor Information and Consent Form (if applicable)

Exhibit C- Reference Questionnaire Package Exhibit C1 and Exhibit C2

Exhibit D- Option Information Form

Evaluation Factors for Award is detailed in RFP section 00120

Carefully review section 00120 when preparing proposal

Comply with section 00100 and 00110 requirements

Failure to furnish a complete proposal may result in elimination from consideration

Best value is defined as an award based on the greatest overall benefit in response to the requirement. Award is based on price and other non-cost related factors.

Submit a complete proposal in accordance with instructions – use formats provided.

Prime Contractors are responsible for coordination among the divisions with subcontractors

Technical is somewhat more important than Past/Present Performance and when combined these non-cost factors are approximately equal to the Price Factor.

1. Technical will be evaluated first, Past/Present performance second and Price last.

2. If an offeror receives “red” or “yellow” technical rating, they will be eliminated unless discussions and proposal revisions are deemed necessary by KO

3. Past/Present Performance – Relevancy and Confidence Assessment

4. Price – Not rated. Reviewed to ensure it is reasonable, realistic, and affordable

5. Trade-off analysis is conducted to arrive at Best Value decision

• Award is contemplated to be made without discussions. Do not anticipate a chance to make corrections or changes

• Your first proposal will probably be your ONLY proposal!

• Read the solicitation requirements carefully!!

• Consider using Section 00120 to “rate” yourself before submitting the proposal - Is it complete??

When using a subcontractor to obtain/enhance relevancy provide Subcontractor Information and Consent Form (Exhibit B) or it will not be considered

Award in this process does not necessarily mean the lowest price wins

All amendments will be posted on the FBO web site

After closing, no information will be available until award

Award will be posted to the web

Results will be announced around end of July 2016

FAR 52.219-14 Limitations on Subcontracting Apply- Small Business must perform 15% of cost of contract, not including the cost of materials with its own employees

• Questions and RFIs are due NLT Monday, May 23rd, 2016 at 2:00 pm EST or 5 working days prior to solicitation close date

• Answers to questions will be posted not later than 2 working days prior to solicitation close date

• Questions received after May 23rd, 2016 at 2:00 pm EST may be held and addressed after RFP closing with those offerors determined to be in the competitive range if discussions are deemed necessary

• Do not call technical personnel or A&E as this will delay getting an answer

• All questions are on a non-attribution basis

• Answers will be posted on https://www.fob.gov/

• If there are necessary addendums, they will be issued by an amendment and posted

• Check web site regularly and don’t forget to refresh web page https://www.fob.gov/

• https://www.fbo.gov

• https://www.acquisition.gov/

• www.sam.gov/

• http://www.wdol.gov/dba.aspx https://www.fbo.gov/ https://www.acquisition.gov/ http://www.sam.gov/ http://www.wdol.gov/dba.aspx

2:00 p.m. EST 31 May 2016

DON’T FORGET TO HAVE REFERENCES SENT IN

BY THIS TIME & DATE

Important information to know before we begin our site visit.