REVISED - Performance Work Statement - 8-19-2024 - Amendment 0002.pdf

REVISED – 8-19-2024

PERFORMANCE WORK STATEMENT (PWS)

FOR

240th Regional Training Institute (RTI) and Camp Keyes Audio Visual Refresh

1.1. Scope: The Contractor shall provide all personnel, equipment, hardware, supplies, transportation, tools, supervision, and other items/services necessary to retrofit two spaces as defined in this PWS.

1.1.1 Objective: The Government seeks modernization retrofit of two existing facilities.

These are the executive conference room located at Camp Keyes, Augusta, Maine, supporting 50 users; and the 150-seat auditorium at the 240th Regional Training Institute in Bangor, Maine. Both facilities currently house integrated Crestron-style Audio-Visual (AV) systems which are a burden to maintain due to their complexity. A simplified approach is sought which reduces the number of components in the system where possible. The simplified AV systems which enable audio and visual display from a single source to a display media and to Microsoft (MS) Teams.

5.0. Requirements: The Contractor shall:

5.1. CLIN 0001:

Space 1: Camp Keyes Executive Conference Room.

a. AV control system: Replace existing AV control equipment with Trade Agreement Act (TAA) compliant, DISA Approved Products List (APL) listed solution, such as Crestron or similar. System must support integration of room audio, microphones, projector display, and Pan-Tilt-Zoom (PTZ) webcam. System must support a single HDMI source. A Bring Your Own Device (BYOD) laptop will be utilized to run MS Teams meetings or presentations. “MS Teams Rooms” are not supported, only desktop-based Teams instances. Provide touchscreen interface at front desk presentation station.

b. Projector system: The existing display methodology consists of a ceiling-mounted projector and drop-down screen, with a VGA connection to the equipment cabinet. Provide and install a replacement laser projector of at least 5000 lumens, such as Epson PowerLite L520U or similar.

c. Install HDBaseT connection from new projector to equipment cabinet. There are 2 CAT5e cables adjacent to the projector that run home to the equipment cabinet.

One of these cables supports a PTZ camera (to be replaced). The function of the other cable is unknown but is safe to reuse.

d. Laptop projection point: provide an HDMI or DisplayPort connection at the presentation station. Conduit with legacy wiring exists.

CLIN 1001 – OPTION:

a. Video-Teleconference (VTC) capability: Replace existing legacy VTC system with a USB solution that supports Microsoft Teams. “Microsoft Teams Rooms” are not supported – only USB connections to computer-based Teams meetings. Provide and install two PTZ cameras, one facing stage-front and one facing the audience. The current front-facing camera uses HDBaseT connectivity and is supported by two CAT5e cable runs (referenced above). Provide and install USB/audio connection for laptop at presentation station.

CLIN 1002 – OPTION:

a. Room audio/mic system: The room contains a surround-sound speaker system and several Sure puck-type microphones located in the front half of the room.

Replace the existing solution with an appropriate audio/mic system which integrates into the overall system. Provide and install two ceiling array microphones for coverage in front and rear of the room.

b. This room has custom sheetrock and the plenum space above the ceiling is not accessible. Minimization of cord runs is desired. Surface-mounted conduit is not acceptable.

CLIN 1003 – OPTION:

a. Replace existing 15’9”x9’4” (white area) drop-down screen. Only the screen needs to be replaced, not the motor carriage. Contractor shall verify exact dimensions needed to fit current mounting system prior to ordering new screen.

CLIN 1004 – OPTION:

a. Training: Provide 2-hours in-person training for a class of ten attendees. 1 hour shall be operator training, the other hour shall be technician training for maintenance staff. Provide training materials in digital format for attendee retention, such as PDF or PowerPoint. Training to be completed by the vendor on the same day as CLIN 2005 after all equipment has been installed, tested, accepted, and inspected by the Government. Vendor shall provide copies of the commercial warranties of all equipment and components installed for both locations, as well as workmanship certification from the vendor prior to the training. Labor, travel and materials shall be included. Travel, airfare, lodging, rental car, and per diem shall be in accordance with current Department of Defense Joint Travel Regulations (JTR) and Federal Acquisition Regulations (FAR) 31.205-46. Travel receipts shall be, provided upon request.

Space 2: 240th Regional Training Institute Auditorium

CLIN 0002

a. AV Control System: replace existing AV control equipment with TAA-compliant, APL-listed solution, such as Crestron or similar.

b. System must support integration of room audio, microphones, projector display, and PTZ webcam.

c. Replace HDMI inputs at the front and rear of the auditorium, believed to be

HDBaseT based on provided photos.

d. Provide source selection in control system - only one source will be displayed at a time. A BYOD laptop will be utilized to run Teams meetings or presentations. “MS Teams Rooms” are not supported, only desktop-based Teams instances.

e. System must support mirrored output to 2x flat screens at the rear of the auditorium as well as the main projector.

f. Install equipment in the current equipment cabinet located in the AV-room.

Reutilize viable ancillary equipment such as racking, power distribution, and surge suppression. Discontinue use of equipment located in lectern.

g. Replace touch-screen control pads at rear wall and lectern.

h. Replace and install current main projector. The current unit has failed and will not power on. A replacement is required. The projector is ceiling mounted, ~32 feet from a 15’9”x9’4” screen. The replacement unit must be a minimum 8,500 lumen laser type and support HDbaseT, such as Epson EB-PU1008W or similar with appropriate lens.

CLIN 2001 – OPTION:

a. Video-Teleconference Capability: Replace existing PTZ camera with an auto-tracking solution that integrates into the proposed AV control system and supports Microsoft Teams. “Microsoft Teams Rooms” are not supported – only USB connections to computer-based Teams meetings. Provide and install any necessary USB/audio connection for laptop at lectern only.

CLIN 2002 – OPTION:

a. Microphone System: replace existing microphone solution with a single gooseneck microphone at the front lectern and a single lapel mic. Solution must integrate into the proposed AV control system and provide microphone input for Microsoft Teams meetings hosted at the BYOD laptop at the lectern.

CLIN 2003 – OPTION:

a. Room Audio Retrofit: Utilize existing (~20) ceiling-mounted speakers. Replace existing Biamp/AudiaFLEX Digital Signal Processor (DSP) system with modern, TAA compliant system such as Biamp TesiraFORTE which integrates into proposed AV control system and proposed microphone system.

CLIN 2004 – OPTION:

a. Replace existing 15’9”x9’4” (white area) drop-down screen. Only the screen needs to be replaced, not the motor carriage. Contractor shall verify exact dimensions needed to fit current mounting system prior to ordering new screen. The existing screen has detached from its frame on one corner.

CLIN 2005 – OPTION:

a. Training: Provide 2-hours in-person training for a class of ten attendees. 1 hour shall be operator training, the other hour shall be technician training for maintenance staff. Provide training materials in digital format for attendee retention, such as PDF or PowerPoint. Training to be completed by the vendor on the same day as CLIN 2005 after all equipment has been installed, tested, accepted, and inspected by the Government. Vendor shall provide copies of the commercial warranties of all equipment and components installed for both locations, as well as workmanship certification from the vendor prior to the training. Labor, travel and materials shall be included. Travel, airfare, lodging, rental car, and per diem shall be in accordance with current Department of Defense Joint Travel Regulations (JTR) and Federal Acquisition Regulations (FAR) 31.205-46. Travel receipts shall be, provided upon request.

5.2. Workmanship:

Vendor shall warranty workmanship of all items and services within the scope of the contract. This warranty shall continue for a period of 1 year from the date of final acceptance of the work. The work performed under this contract must conform to the contract requirements and be free of any defect in equipment, material, or design furnished, or workmanship performed by the Contractor or any subcontractor or supplier at any tier.